9-4-19 CNC Plasma Cutting System - Bid Spec.pdf

Alma Public Schools 1500 Pine Avenue

Alma, MI 48801 989-463-3111

INVITATION TO BID

Alma Public Schools

Sealed bid proposals, plainly marked “CNC Plasma Cutting System” on the outside of the envelope, addressed to the Finance Director, Alma Public Schools, Mr. Mark Jacobs, 1500 Pine Avenue, Alma, Michigan – 48801 will be accepted until September 12, 2019 @ 2 p.m.

Bid specifications are included for this type of CNC plasma cutting system.

Voluntary alternates to this Model of CNC Plasma Cutting System will be accepted and considered.

Bid specifications and questions may be directed to the Maintenance Director for Alma Public Schools at 989-466-7544 and/or the Finance Director’s office at 989-466-7515

Alma Public Schools reserves to right to reject any or all bids, waive technical or legal deficiencies, and to accept any bid that it may deem to be in the best interest of Alma Public Schools.

INSTRUCTIONS TO BIDDERS

A. The naming of a given manufacturer and model number is not intended to limit bidding but to establish the level of quality desired for the various items required. Bidders should exercise care in bidding equivalent items. Complete descriptive literature must accompany equivalent bids. Samples will be requested if necessary.

B. Bid price shall include delivery to the point of use. Where it shall be deemed necessary by school officials, the successful bidder shall be prepared to provide instruction in use and care of equipment delivered in both written form and on a demonstration basis.

C. Optional accessories necessary for the basic use of equipment shall be included in the base bid. Such accessories not necessary for the basic use but deemed desirable shall be included as an alternative bid with a complete description.

D. Each group of items or individual item, if classified in this way, shall constitute a separate bid. The Board of Education, however, may accept a combined bid for all items bid by one bidder.

E. Delivery date is a part of the bid and must be submitted on the bid form at the time of bidding.

F. Bidders are required to use the bid form attached for base bids. Alternate bids may be attached to the bid form.

G. All bids shall be exclusive of applicable excise taxes. Exemption forms will be executed when necessary.

H. All bids shall be submitted in sealed envelopes clearly marked with the words "Bid

Opening", the date and time of bid opening, the bid, and the name of the bidder.

I. In the event of discrepancies between the unit price and extension, the unit price shall prevail.

J. Manufacturer's written guarantees shall accompany each bid. Bidders may state in writing, additional guarantees which will become a part of the bid and considered in making awards.

K. Where applicable, service facilities and convenience of service will be considered as part of the bid. When necessary, bidders shall submit evidence of ability to install adequately, service or supply the required items, and that the sale or provision of such items or services is a substantial, regular and continuous part of the bidder's business.

L. Where applicable, bidders shall certify that all relevant Federal, State, and local laws have been complied with.

M. All necessary insurance certificates shall be supplied only when specifically requested.

N. No order awarded under these specifications, or any part thereof, shall be sublet or assigned without the written approval of the Superintendent.

O. The bidder acknowledges that by submitting a bid, the specifications and other instructions are in the bidder's opinion, appropriate and adequate for the intended purpose.

The Board of Education reserves the right to:

A. reject any or all bids without assigning any reason therefore;

B. be the sole judge of equivalency;

C. waive any bid requirement in accepting or rejecting bids.

AWARD

1. Consideration of Proposal and Award

After the proposals are opened and read, bid results will be available to the public. In case of discrepancy between the prices written in words and those written figures, the prices written in words shall govern.

Within 30 calendar days after the opening of proposals, if an award is made, it will be made to the lowest, responsible, qualified bidder whose proposal complies with all the requirements prescribed. The successful bidder will be notified by mail at the address indicated on the proposal.

MINIMUM SPECIFICATION

It is the intent of this specification to describe a Lincoln Electric Torchmate Model 4400, with the following minimum specification considered necessary to perform the function indicated.

Table Dimensions 74” x 67” x 63”

Tool Capacity 2

Water Capacity 60 gallons

Material Capacity ¾” mild steel

Cut Capacity ¾” (19mm) System Includes:

Dual tool cutting area CNC plasma table

80 amp Plasma Cutter- Cut up to ¾” Mild Steel

Digital Height Control

Magnetic Torch Breakaway

Visual Machine Designer Software and Shape Library

CAD Software

DXF Importer

Integrated Water Table

Touch Screen HMI

Consumable Starter Kit

Technical Phone Support

2 year complete, single source warranty

The unit shall be new, unused, of current production, design, and source from an established, recognizable, manufacturer. A copy of the specification for the unit being proposed shall be included with the bid. Any exceptions, variations, and/or deletions MUST be noted for the bid may be rejected.

Bidders may offer voluntary alternates that meet the minimum of this bid specification.

BID PROPOSAL FORM

BID PACKAGE: CNC Plasma Cutting System

DUE DATE: September 12, 2019 @ 2:00PM.

TO: Alma Public Schools (Finance Director) 1500 Pine Avenue Alma, MI 48801 Attn: Mark Jacobs Finance Director

NAME OF BIDDER

Firm Name:

Address: Telephone: Fax __________

BID PROPOSAL – CNC Plasma Cutting System

ITEM MFG – MODEL BID AMOUNT

Machine & Torch ___________________ $____________________

Unlimited student licenses $____________________

TRAINING $____________________

Delivery date from time of approved order ____________ (Weeks)

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth in this RFB. My signature also certifies that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud. Furthermore, I understand that fraud and unlawful collusion are crimes under Federal Law, and can result in fines, prison sentences and civil damages awards.

I hereby certify that I am authorized to sign as a representative for the following firm:

Address:

Telephone: Fax:

Cellular Phone: Pager No.:

Name:

Position:

Signature:

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I am the ______________________[title] of _____________________[name of bidder], or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid to Alma Public Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

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