9-26-09041-P-LP K-12 Instructional Materials Adoption.pdf

Purchasing Services 130 Trinity Avenue, S.W.

4th Floor Atlanta, Georgia 30303

Request for Proposals (RFP)

For

Instructional Materials Adoption

October 31, 2025

RFP Number: 25-09041-P-LP

Due Date: December 1, 2025

Time Due: 11:00 a.m., ET

NIGP Commodity Code(s): 71510, 71519, 71535, 71584, 71585, 71586, 71587, 78570, ATLANTA PUBLIC SCHOOLS

RFP 25-09041-P-LP

ADVERTISEMENT FOR REQUEST FOR PROPOSALS

The Atlanta Independent School System (hereinafter, “Atlanta Public Schools” or “APS”) invites qualified contractors to submit proposals to provide Instructional Materials Adoption services.

In using this method for solicitation, we are requesting that you provide the best value for our requirements. To be eligible for consideration, online proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the selected offeror to meet all specifications and guidelines set forth herein. Atlanta Public Schools, at its discretion, determines the criteria and process by whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions by Atlanta Public Schools.

If you are unable to download these documents, you may contact the assigned procurement officer, Lorenzo Presley, at (404) 802-1564 or lorenzo.presley@atlanta.k12.ga.us.

(Pre-Proposal) - Virtual

A Pre-Proposal conference will be held on Friday, November 7, 2025, at 10:30 a.m. ET via a Zoom Call.

Join Zoom Meeting https://atlantapublicschools-us.zoom.us/j/4779320278?pwd=PV76SmnWYyQawICb3U2DSQW9XPo4dF.1&omn=88393737054

Use meeting ID and Password:

Meeting ID: 477 932 0278 Passcode: 850806

(Please NOTE: Attendance is not mandatory but strongly encouraged)

All questions or requests for clarification must be sent via Bonfire under Message - Opportunity Q&A:

https://aps.bonfirehub.com/opportunities/208997.

All addenda related to this solicitation will be posted on the Bonfire website at https://aps.bonfirehub.com/opportunities/208997. It is the offeror’s responsibility to check the Bonfire website for any addendums, responses to offeror questions, or other communications related to this solicitation.

Proposals shall be submitted online at https://aps.bonfirehub.com/opportunities/208997. The Office of Procurement Services will only accept proposals submitted online. Proposal submissions are due no later than 11:00 a.m. ET, December 1st, 2025.

APS will only accept online submissions for proposals. Proposals can be submitted online at:

https://aps.bonfirehub.com/opportunities/208997. Proposals submitted after the proposal close date will not be accepted. Note: Any proposal submitted in any other format (email, paper, fax, mail, etc.)

will not be accepted for any reason.

mailto:lorenzo.presley@atlanta.k12.ga.us https://atlantapublicschools-us.zoom.us/j/4779320278?pwd=PV76SmnWYyQawICb3U2DSQW9XPo4dF.1&omn=88393737054 https://atlantapublicschools-us.zoom.us/j/4779320278?pwd=PV76SmnWYyQawICb3U2DSQW9XPo4dF.1&omn=88393737054 https://aps.bonfirehub.com/opportunities/208997 https://aps.bonfirehub.com/opportunities/208997 https://aps.bonfirehub.com/opportunities/208997

TENTATIVE TIMELINE

10/31/2025 Release RFP 11/07/2025 Pre-proposal conference Via Zoom, 10:30 a.m. ET 11/13/2025 Deadline for written questions, 12:00 p.m., ET 11/19/2025 Response to questions to be posted to Bonfire 12/01/2025 RFP due online at Bonfire by 11:00 a.m., ET 12/05/2025 Administrative Review 12/19/2025 Initial Shortlist Evaluation 01/02/2026 Phase 2 On-Site Interview/Presentations (if applicable) 02/02/2026 Recommendation to the APS Board of Education

TABLE OF CONTENTS

Section 1 Introduction Section 2 Scope of Work Section 3 Requirements for Instructional Materials Adoption Service Section 4 Requirements for Instructional Materials Plan Section 5 Proposal Submission Requirements Section 6 Company Qualifications and Experience Section 7 Methodology and Operations Section 8 Evaluation Section 9 Additional Requirements Section 10 General Requirements Section 11 General Terms and Conditions Section 12 Award Section 13 Contract

Attachments:

Attachment 1: Solicitation Acknowledgment Form Attachment 2: Offeror Compliance Form Attachment 3: Offeror Inclusion Form Attachment 4: Primary Vendor/Subcontractor Utilization Form Attachment 5: Promise of Non-Discrimination Attachment 6: E-Verify Affidavit of Compliance

1. Contractor Affidavit under O.C.G.A 13-10-91 (b)(I)

2. Subcontractor Affidavit under O.C.G.A. 13-10-91 (b)(3); if applicable

3. Affidavit of Exception (if applicable)

Attachment 7: Joint Venture Affidavit Attachment 8: Contract Exceptions Attachment 9: No Influence and Non-Collusion Affidavit Attachment 10: Local Preference Attachment 11: Offeror Reference Form Attachment A: Price Proposal Form Attachment B: Free Materials Form Attachment C: Print Materials Form Attachment D: Digital Materials Form Appendix 1 School Calendar

1.0 INTRODUCTION

1.0.1 To be entitled to consideration, proposals shall be submitted online at https://aps.bonfirehub.com/opportunities/208997. The Office of Procurement Services will only accept proposals submitted online. Proposal submissions are due at 11:00 a.m. ET on the date outlined in the solicitation (as determined by the time stamp clock when submitted online).

1.0.2 Proposals can be submitted online at:

https://aps.bonfirehub.com/opportunities/208997. Proposals submitted after the proposal close date will not be accepted. Note: Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

1.1 PURPOSE

1.1.1 The Atlanta Independent School System (hereinafter, “Atlanta Public Schools” or “APS”) invites qualified vendors to submit proposals to provide the APS Teaching and Learning Department with Instructional Materials Adoption services.

1.1.2 APS is seeking experienced and qualified contractors to provide Instructional Materials Adoption services to the district in accordance with all Local, State, and Federal regulations.

1.1.3 This solicitation is issued in accordance with applicable state and federal laws.

1.1.4 Atlanta Public Schools is committed to ensuring equitable access to high-quality, culturally relevant instructional materials that reflect the diversity of its students and community. The selected vendor will support the district's vision of adopting K-12 Mathematics and Science curricula that promote conceptual understanding, critical thinking, and real-world application while honoring diverse cultures, perspectives, and learning styles. Materials must be differentiated to meet all tiers of learners, including those requiring enrichment, remediation, and language support, and must be adaptable for varied instructional delivery models.

1.2 BACKGROUND

1.2.1 Atlanta Public Schools (APS) is the seventh-largest school system in Georgia and the eighty-ninth-largest school system in the nation. APS currently serves approximately 50,000 students and operates schools and administrative facilities ranging in size from 31,000 square feet to 485,000 square feet. Some campuses are comprised of a single structure, while others have multiple structures. All schools are within the city limits of Atlanta.

1.2.2 Atlanta Public Schools currently uses multiple pre-approved vendors to provide Instructional Materials Adoption services for various APS properties in accordance with the requirements detailed below on various projects as the need arises and as directed by APS’s Teaching and Learning Department. These services include, but are not limited to, routinely scheduled projects.

1.3 CONTRACT TERM

The first term of the contract will be when the last signature is obtained through one (1) year. The contract will include an option of up to four (4) additional one-year contract renewals if agreed upon by both Atlanta Public Schools and the Vendor.

1.4 AWARD

1.4.1 APS reserves the right to make multiple awards, based on experience and qualifications, if it is deemed to be in the district’s best interest. APS reserves the right to negotiate with the highest-ranked proposer regarding proposal scope, quality, price, and any other issues it considers relevant to the awarded performance of the services.

1.4.2 If awarded to multiple vendors, the contract will be utilized by distributing service needs based on factors such as vendor capacity, geographic coverage, pricing, and specific expertise. This approach ensures flexibility, maintains competitive service quality, and allows us to allocate work efficiently across offerors to best meet our requirements.

2.0 SCOPE OF WORK

2.3 The vendor must have proven experience in meeting the solicitation requirements as described in sections 3.0 and 4.0. In addition, the vendor’s proposed solution must provide a description of the functionality, the user's process for utilizing the services, and implementation requirements and dependencies. The Vendor must describe functionality for its ability to meet each of the required specifications.

2.2 The vendor must comprehensively describe the methodology and procedures intended to fulfill the requirements outlined in this RFP for APS. The selected Vendor(s) will be accountable for meeting the specifications and guidelines outlined herein. The projects encompass the adoption of textbooks/instructional materials in the areas of 9-12 Career Technical Education, K-12 mathematics, social studies, and art, and Advanced Placement in mathematics and social studies. Materials submitted must meet specific criteria to be selected for placement on the Textbook Adoption List that will be used by public, accredited non-public, and special state schools and students in the state of Georgia. The vendor(s) must demonstrate the capability to deliver services.

2.3 The descriptions are not all-inclusive but are provided to inform you of services or requirements that may require additional planning or programming on your part.

A detailed plan is required to respond to this solicitation to describe how the Publisher/Vendor will implement and achieve the services required.

2.4 Instructional Materials that contain obscene, lewd, sexist, or vulgar material advocating prejudicial behavior or actions or encouraging acts determined to be anti-social or derogatory to any race, sex, or religion will not be considered for adoption by the Georgia State Board of Education (24 LC 49 1838S).

2.5 As Publishers/Vendors, you will make decisions regarding the submission of textbooks/instructional materials for consideration for adoption, and the appropriate state standards should be consulted to ensure that the textbooks being proposed properly match the curriculum requirements. The state standards can be found on the Georgia Department of Education webpage: GaDOE SuitCASE.

https://www.legis.ga.gov/api/legislation/document/20232024/225132 https://case.georgiastandards.org/

3.0 TERMINOLOGY

3.1 Instructional Category Terminology

3.1.1 Comprehensive Materials - Core student or teacher materials that are aligned to the

Georgia College-and Career-Readiness Standards for a particular course or subject area (e.g., English Language Arts). The materials are validated externally and contain knowledge-building complex texts, problems, and assessments.

3.1.2 Complementary Material - Student or teacher materials that are aligned to most of the Georgia College-and Career-Readiness Standards in a particular course or subject area (e.g., cursive handwriting) that may contain knowledge-building complex text, problems, and assessments.

3.1.3 Core Instructional Material - Core instructional materials are defined as the primary, standards-aligned resources that guide daily instruction in Mathematics and Science across K-12. These materials shall:

• Align fully to the Georgia Standards of Excellence (GSE) and reflect vertical coherence across grade levels.

• Include comprehensive teacher and student editions, both in print and digital formats, that promote conceptual understanding, inquiry, and problem-solving.

• Incorporate culturally and linguistically relevant contexts that represent diverse scientists, mathematicians, and cultural perspectives reflective of the APS student population.

• Embed explicit support for differentiated instruction, addressing the needs of English Learners (ELs), Students with Disabilities (SWDs), and Gifted learners through tiered scaffolds, enrichment tasks, and multiple entry points.

• Provide assessment tools (diagnostic, formative, and summative) that measure student mastery of GSE standards and support data-driven instruction.

• Offer implementation guides and pacing calendars to ensure consistency of use across schools and clusters.

3.2 Format Category Terminology

3.2.1 Print Material - The Publisher/vendor should complete and include Attachment B: for Print Materials.

3.2.2 Digital Components Print Material - Digital-based materials (e.g., assessments, multimedia, simulations, interactive presentations) adopted by the State Rating Committee, including teacher and student components that are designed to support a curriculum. Digital or virtual components will be evaluated using the same rubric as printed instructional materials. The Publisher / Vendor should complete and include Attachment D: for Digital Materials.

3.2.3 Integrate digital platforms and learning management system compatibility (Clever, Schoology, etc.) - for seamless access and reporting.

• Include intervention and acceleration pathways that connect to the district MTSS

(Multi-Tiered System of Supports) frameworks.

3.3 Supplement Core Curriculum

3.3.1 Differentiated Special Education (DSE) Support - Materials must include resources, modifications, or accessibility features to support students with disabilities, ensuring alignment with individualized education program (IEP) requirements and Georgia’s Standards of Excellence (GSE) accommodations.

3.3.2 English for Speakers of Other Languages (ESOL) Support - Materials must provide strategies, scaffolds, and supports that promote language acquisition and comprehension for English Learners (ELs), aligned with state ESOL standards.

3.3.3 Dual Language Immersion (DLI) Support - Materials must support bilingual and dual-language (Spanish and English) instructional models, including resources for both target and partner languages, to facilitate equitable access and mastery of content for all learners.

3.4 Complementary and Ancillary Materials - Complementary or ancillary materials are defined as resources that extend, enhance, or supplement the core curriculum. These materials shall:

• Support hands-on, inquiry-based learning experiences (e.g., science kits, manipulatives, virtual labs, STEM challenges).

• Include digital tools, simulations, and multimedia resources that promote engagement and deepen conceptual understanding.

• Offers home-school connection materials, such as family guides, take-home readers, or bilingual resources, to strengthen student learning beyond the classroom.

• Include intervention and enrichment resources to support students performing above or below grade level

• Provide professional learning tools, such as teacher videos, exemplary lessons, and collaborative planning resources.

• Include formative assessment banks or digital quizzes that provide real-time feedback and track student progress.

• Support cross-disciplinary connections, especially between Science, Math, and STEM/STEAM initiatives.

3.5 Accessibility and Equity - All instructional materials, both core and complementary, must:

• Comply with Section 508 and WCAG 2.1 accessibility standards.

• Be available in multiple languages (Spanish and English) with resources prioritized to support Dual Language Immersion programs.

• Include audio, visual, and tactile options to meet varied learning styles and sensory needs.

• Reflect APS's Equity Framework by affirming students' identities and fostering inclusive learning environments.

To ensure clarity and consistency, APS defines instructional categories as follows:

Category Description Examples

Core Materials Primary instructional resources are used daily for Tier I instruction.

Student editions, teacher editions, lesson guides, core assessments

Supplemental Materials Tools that extend or support Tier I instruction.

Skill practice workbooks, concept readers, and manipulatives

Intervention Materials Targeted support for Tier II/III instruction.

Remediation lessons, adaptive software, small-group intervention kits

Enrichment Materials Extensions for advanced learners or project-based applications.

Challenge problems, STEM design projects, and advanced inquiry tasks

Digital Resources Online tools supporting blended and personalized learning. Interactive platforms, eBooks, dashboards, simulations

Professional Learning Resources

Materials that build teacher capacity.

On-demand PD modules, exemplary lesson videos, and Professional Learning Community (PLC) facilitation guides https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Flor2.gadoe.org%2Fgadoe%2Ffile%2Fa27bf23c-bc0b-479a-bd15-632133888f49%2F1%2FFY25%2520DLI%2520Guidance%2520Document%2520for%2520Families%2520Revised%252005192025.pdf&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Cb17ce672f3134f0ca06b08de123a03ce%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638968237534803840%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=gJHEcoAIZDGpK3ywoXgipGoQVXtzY6kLUpVETkf6oAc%3D&reserved=0

4.0 DELIVERABLES

4.1 During the 2025-2026 Instructional Materials Adoption, all instructional materials submitted for consideration for state adoption will be subject to a review for course standards alignment, rigor, and instructional differentiability.

4.2 Publishers/Vendors must list each instructional material separately, along with the copyright price, printing edition, and grade/subject area to be considered for adoption. Digital/virtual formats of textbooks/instructional materials will be considered for review.

4.3 When a manuscript/galley is submitted for review by the committee, no substantive changes may be made in the content. (Minimum changes may be made that do not affect the compatibility of the textbooks.) GaDOE reserves the right to review and grant permission before any change can be made in the title or in the content of the textbooks, series, program, or manuscript.

4.4 A description of each course can be found on the GaDOE Approved Course Codes website.

4.5 Provide high-quality K–12 Math and Science instructional materials (print and digital).

4.6 Ensure alignment to Georgia Standards of Excellence (GSE).

4.7 Supply materials for pilot classrooms during Phase II.

4.8 Ship all final approved materials to individual schools with packing lists included.

Shipping charges must be itemized on invoices.

4.9 Provide professional learning and support for educators.

4.10 Curriculum Alignment Documentation:

o Comprehensive crosswalk demonstrating alignment of all materials to Georgia

Standards of Excellence (GSE) for Mathematics and Science.

o Explicit identification of standards addressed in each lesson/unit.

4.11 Assessment Correlation Guide:

o Evidence that formative, benchmark, and summative assessments align with state and district expectations for mastery.

4.12 College & Career Readiness Integration:

o Description of how materials build toward advanced coursework readiness (Algebra I, Biology, Chemistry, Physics, etc.) and STEM pathways.

4.13 Culturally Relevant Content Audit:

o Written report demonstrating representation of diverse scientists, mathematicians, cultures, and communities in text, visuals, and applications.

4.14 Universal Design for Learning (UDL) Features:

o Documentation of accessibility supports (translations, screen-reader compatibility, audio, tactile, color contrast, etc.).

4.15 Differentiation Toolkit:

o Tiered instructional resources for all learners (remediation, on-level, enrichment, and Special Education (SPED) supports).

4.16 Multilingual Resource Availability:

o Spanish-language and other linguistic support materials aligned to APS DLI and ESOL frameworks.

4.17 Inquiry-Based Learning Frameworks (Science):

o Clear pathways for hands-on investigations, phenomenon-based learning, and engineering design.

4.18 Conceptual Understanding Frameworks (Math):

o Progressions that emphasize reasoning, conceptual understanding, procedural fluency, and application.

4.19 Digital Learning Platform Demo & Access:

o Vendor-provided demo accounts for district review and sandbox testing.

4.20 Lesson Design & Planning Tools:

o Editable pacing guides, lesson plans, and digital planners for teacher use.

4.21 Comprehensive Implementation Plan:

o Year 1-3 rollout plan with training milestones, fidelity measures, and continuous improvement checkpoints.

4.22 Professional Learning Series:

o Tiered Professional Development (PD) modules (initial training, coaching, on-demand videos, and follow-up sessions) for teachers, leaders, and instructional coaches.

4.23 Instructional Coach Resources:

o Targeted guides and observation tools aligned to Hattie's high-impact strategies.

o "APS pedagogical frameworks" refer to the specific instructional approach used by a particular school district, such as Atlanta Public Schools (APS), or they can refer to the general concept of pedagogical frameworks, which are structures that guide teaching and learning.

4.24 Data Reporting Dashboard:

o Tools that provide real-time analytics on student usage, performance, and growth.

4.25 Ongoing Technical & Customer Support:

o Dedicated account manager, help desk response timelines, and guaranteed resolution Service Level Agreements (SLAs).

4.26 Evaluation & Feedback Mechanism:

o System for collecting and analyzing teacher/student feedback post-implementation to inform revisions and reorders.

4.27 Sustainability Plan:

o Cost structure for replacement consumables, licensing renewals, and long-term maintenance.

4.28 Proposed Tentative Adoption Timeline (K-12 Math & Science)

Date Range Milestone Details Dec 4 – Dec 16

Phase I

Initial Review District reviews proposals for responsiveness & responsibility. Request product samples if needed. Select “Top-Rated” offerors for pilot.

Jan 2 – Jan 9

Phase II Presentation & Interviews

Complete interviews and presentation from short-listed offerors/proposers

Jan 12 – Jan 17

Phase II Classroom Pilot

& Stakeholder Review

Classroom pilots using digital resources conducted in select schools.

Collect structured feedback from educators, parents, and the community

(1 form for APS staff and 1 form for Parents/Community)

Jan 19 – Jan 23

Phase III Evaluation

& Final Selection

Compile pilot results, stakeholder input, and evaluation metrics. Finalize recommendation. Negotiate contract terms with selected Offeror(s).

Feb 1 – Feb 15

Board Submission & Approval

Present final recommendation to the Board for approval. Contract signed by an authorized District official after approval.

https://visible-learning.org/hattie-ranking-influences-effect-sizes-learning-achievement/ https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&ved=2ahUKEwjvsN7A5bqQAxW1mIkEHfmcL70QjJEMegQIAhAB&url=https%3A%2F%2Fwww.atlantapublicschools.us%2Fcms%2Flib%2FGA01000924%2FCentricity%2FDomain%2F203%2FAPS_Definition_of_Teaching_Excellence_18-19.pdf&usg=AOvVaw34qcgGSSHmcopcwRsrSyDJ&opi=89978449

4.29 Phase 3 Adoption Timeline For Print and Digital Materials

5.0 PROPOSAL SUBMISSION REQUIREMENTS

5.1 MANDATORY REQUIREMENTS (See list in section 5.2 below)

5.1.1 Vendors are instructed to read all terms, conditions, and specifications set forth in the RFP carefully. Responses must be either typed or written in ink. Any correction made within the RFP submission (whiteout or strike-through) must be initialed by an authorized representative of the company submitting the proposal, or the proposal may be rejected by APS.

5.1.2 The offeror shall submit an online proposal with a response that fully responds to Sections 5, 6, and 7 in the Bonfire Portal. Failure to respond to Sections 5, 6, and 7 may result in the proposal being deemed non-responsive. The offeror must reference each section as listed below.

Proposals must be submitted online via the following link by the given due date: https://aps.bonfirehub.com/opportunities/208997

5.2 List of Mandatory Attachment Documents

Responses must be on the forms furnished within this RFP and completed in their entirety.

Attachment 1: Solicitation Acknowledgment Form Attachment 2: Offeror Compliance Form Attachment 3: Offeror Inclusion Form Attachment 4: Primary Vendor/Subcontractor Utilization Form Attachment 5: Promise of Non-Discrimination Attachment 6: E-Verify Affidavit of Compliance

4. Contractor Affidavit under O.C.G.A 13-10-91 (b)(I)

5. Subcontractor Affidavit under O.C.G.A. 13-10-91 (b)(3); if applicable

6. Affidavit of Exception (if applicable)

Attachment 7: Joint Venture Affidavit Attachment 8: Contract Exceptions

Phase Focus Activities Evaluations Phase I

Classroom Pilot & Stakeholder Review

Test “Top-Rated” materials

Classroom pilot in select schools; collect feedback from educators, parents, and the community

Metric 1: Pilot results & stakeholder feedback

Phase II Final Selection

& Approval Board decision

District negotiates contract terms;

submits final recommendation to Board;

Board approval & contract execution

N/A (decision based on

Phase I & II metrics)

Attachment 9: No Influence and Non-Collusion Affidavit Attachment 10: Local Preference Attachment 11: Offeror Reference Form Attachment A: Price Proposal Form Attachment B: Free Materials Form Attachment C: Print Materials Form Attachment D: Digital Materials Form Appendix 1 School Calendar

6.0 COMPANY QUALIFICATIONS AND EXPERIENCE

6.1 Provide a brief history of the company, including the number of years in business, a minimum of five (5) years providing Instructional Materials Adoption services to large/other Georgia school districts.

6.2 Specifically, provide the following:

6.2.1 Information as to experience that will demonstrate competence to perform the work involved in this project.

6.2.2 Organization and size of the company, and whether it is local, regional, national, or international in operations and capabilities.

6.2.3 The number of and/or professional staff available to be employed on this engagement.

6.2.4 Description of the range of activities performed, such as previous training, research, reporting samples, etc.

6.3 Provide three (3) references that your company has or is currently providing services similar to the specifications of this solicitation, Instructional Materials Adoption services. Provide the following for each reference:

6.3.1 Name and address of school district or company.

6.3.2 Name and title of primary contact with telephone number, and e-mail address.

6.3.3 Description of the services provided, including dates and number of sites serviced.

6.4 Provide resumes, which include qualifications, certifications, education, and responsibilities of staff expected to be assigned to this project.

6.4.1 Copies of active licenses currently held relative to Instructional Materials Adoption services.

6.5 Indicate and describe the scope and volume of business with other school systems in Georgia. Please specifically provide the average number of contracts and/or professional staff provided to each school system.

6.6 Indicate the names, addresses, and degree of utilization of any and all subcontractors that would be used in the performance of this contract.

7.0 METHODOLOGY AND OPERATIONS

7.1 Describe your company’s capabilities to service a school district of this size.

7.2 Describe in detail your company’s start-up plan, including timelines and procedures to prepare for this contract with APS when the last signature is obtained.

7.3 Company Capabilities and Expertise

7.3.1 Demonstrate Expert Level Competencies

7.3.1.1 Provide demonstrated experience performing Instructional Materials

Adoption services for governmental entities, preferably K-12 school districts.

7.3.1.2 Describe your firm’s Training process for teachers and instructors.

7.3.1.3 Describe your firm’s Certification program for employees involved in training teachers and instructors.

7.3.2 Team Members' Core Competencies

7.3.2.1 Provide details of your staff having experience in Instructional Materials Adoption services for governmental entities, preferably K- 12 school districts.

7.3.2.2 Describe your firm’s/team’s project management and quality control procedures, processes for performance, and past involvement in providing Instructional Materials Adoption services.

7.3.2.3 Describe the firm’s hiring process, including recruiting, screening, and training.

7.3.2.4 Describe the training provided to your firm’s employees (List Certifications held, certification of classes completed).

Include any specialized equipment or services provided by your firm.

7.4 Discuss your firm’s processes and procedures for meeting schedules and budgets, and approach to quality control.

7.5 Provide information regarding how long after notification to proceed with Instructional Materials Adoption services before receiving receipt by APS of all post-work documents, i.e., background checks, ID, staff assignments, etc.

7.6 Retention

7.6.1 Describe the ability to guarantee cost-effectiveness as evidenced by the results of successful engagements with comparable school districts or similar multiple facility programs and operations.

7.6.2 Give details about the companies you provide Instructional Materials Adoption services for

7.6.2.1 Description of services provided to include digital services

7.6.2.2 Year(s) respondent retained by account

7.6.2.3 Date Services last performed for the account

7.7 PRICING

7.7.1 Provide pricing on the APS price proposal form, which is included in the solicitation. Pricing sheets must be completed 100%. Attachment A

8.0 EVALUATION

8.1 To be eligible for consideration, proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the awarded contractor to meet all specifications and guidelines set forth herein.

8.2 An APS evaluation committee will evaluate each proposal that is deemed responsive.

APS, at its sole discretion, determines the criteria and process whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of the determinations or decisions by APS.

8.3 APS reserves the right during the evaluation process to contact offerors who submit proposals and request additional information or clarification necessary to complete the evaluation.

8.4 After the closing date and time, Procurement Services will conduct an administrative review of all proposals received to determine responsiveness. Proposals that are deemed to be responsive will be submitted to the evaluation committee for review.

Proposals that are deemed to be non-responsive will not be evaluated or considered for the award.

8.5 APS will evaluate all proposals and reserves the right to develop a competitive range for consideration. The competitive range is defined as a group for competitive negotiation, as determined during the evaluation process, composed of only those proposals that are considered to have a reasonable chance of being selected for an award and who are, therefore, chosen for additional discussions and negotiations. Proposals not in the competitive range are given no further consideration.

8.6 Proposals will be evaluated on the following criteria:

8.7 The formula to evaluate prices is as follows:

(Lowest price/price of the proposal being evaluated) x points possible for price = score (If applicable)

8.8 It is anticipated that the top evaluated proposals submitted in Phase 1 will be shortlisted and may be asked to participate in presentations/interviews as a part of Phase 2 of the evaluation process. APS, at its sole discretion, will determine which/if any, proposals will move forward into Phase 2.

# Criteria for Phase I Points Possible

1 Company Qualifications and Experience 450

2 Methodology and Operations 450

3 Cost – Attachment A – Price Proposal Form 100

Total 1000

8.9 APS reserves the right to NOT hold a Phase 2 presentation/interview.

8.10 PHASE 2: Criteria for Phase 2 Presentation/Interview: (Solely at APS discretion)

8.10.1 Offerors who have been shortlisted may be invited to participate in the presentation/interview Phase of the RFP process.

8.10.2 The shortlisted offerors will be sent an email outlining the date/time/agenda of their scheduled invitations.

8.10.3 Offerors who choose not to participate in the presentation/interview process will be removed from consideration for an award.

8.10.4 Phase 1 scores will not be considered as part of Phase 2 scoring. Phase 2 will be the final score of the evaluation process.

8.10.5 Phase 2 Presentation/interview evaluation criteria will be provided to the shortlisted offerors.

Phase 1 scores will not be considered as part of Phase 2 scoring. Phase 2 scores will be the final score of the evaluation process unless BAFOs are requested.

8.10.6 APS reserves the right to request the best and final offer (BAFO) from offerors during either Phase 1 or Phase 2 of the evaluation process.

8.10.7 APS reserves the right to negotiate terms and conditions, scope of work, price, and/or non-price terms and conditions with selected vendor(s) to meet the needs of the district.

8.10.8 Negotiations may be:

• Concurrent, which may be conducted concurrently with multiple offerors.

• Exclusive, which may be conducted with the offeror whose proposal is the highest rated overall.

# Criteria for Phase II Points Possible

Interview/Presentations 1000

8.11 Curriculum Alignment & Instructional Quality

Provide alignment to the Georgia Standards of Excellence (GSE) for Math and Science.

8.11.1 Provide information as to Evidence of vertical coherence across grade levels.

8.11.2 Provide the Depth of conceptual understanding and inquiry-based learning opportunities.

8.11.3 Provide the Integration of real-world applications and problem-solving tasks that support higher-order thinking.

8.12 Cultural Relevance & Equity

8.12.1 Provide details about the Representation of diverse cultures, mathematicians, and scientists throughout the content.

8.12.2 Provide details of Evidence of culturally and linguistically responsive pedagogy.

8.12.3 Provide details on the Inclusion of supports for Dual Language Immersion (DLI) and multilingual learners.

8.12.4 Describe Materials that affirm student identities and promote equity in instructional access and outcomes.

8.13 Differentiation & Accessibility

8.13.1 Provide Tiered scaffolds and enrichment supports for Students with Disabilities

(SWD), English Learners (ELs), and Gifted learners.

8.13.2

Indicate and describe Compliance with Section 508 and WCAG 2.1 accessibility standards.

8.13.3 Indicate Adaptability to varied learning styles (visual, auditory, kinesthetic).

8.13.4 Provide evidence of your availability to produce both digital and print formats.

8.14 Instructional Design & Assessment Features

8.14.1 Describe your Quality and range of formative, summative, and performance-based assessments.

8.14.2 Describe in detail Opportunities for student collaboration, discourse, and reflection.

8.14.3 Provide demonstrated Integration of inquiry, experimentation, and data analysis (for Science).

8.14.4 Describe your Effective use of technology and analytics for personalized learning.

8.15 Professional Learning & Implementation Support

8.15.1 Provide demonstrated experience in performing the Strengths, clarity, and feasibility of the three-year implementation plan.

8.15.2 Describe your Provision of job-embedded professional learning and on-demand PD modules.

8.15.3 Describe your firm’s defined support structures for teachers, instructional coaches, and administrators.

8.15.4 Describe the Ongoing vendor engagement and technical support.

8.16 Digital Platform, Data, & Integration

8.16.1 Provide details of your Quality, functionality, and user experience of digital platforms.

8.16.2 Describe your Integration with APS systems (Clever-myBackpack).

8.16.3 Describe the firm’s Inclusion of data dashboards for monitoring student progress.

8.16.4 Describe the Compliance with student data privacy and cybersecurity requirements.

8.17 Evidence of Effectiveness

8.17.1 Discuss your Independent research or validation studies demonstrating measurable impact.

8.17.2 Provide information regarding References or case studies from comparable districts.

8.17.3 Describe the ability to prove documented improvement in student outcomes or engagement.

8.18 Project Management, Delivery, & Communication

8.18.1 Describe a Detailed project timeline and management structure.

8.18.2 Provide a Communication plan for inventory, shipping, and backorder updates.

8.18.3 Provide Proven capacity to meet APS warehouse and delivery requirements.

8.19 Cost Proposal & Value

8.19.1 Provide Clarity and transparency of the pricing structure.

8.19.2 Describe your Overall cost-effectiveness relative to the proposed quality and scope.

8.19.3 Describe your bundled pricing that includes print/digital materials, professional learning, and renewals.

8.19.4 Describe the Total cost of ownership over the proposed implementation period.

8.20 Presentation, Innovation & Responsiveness

8.20.1 Provide details of your Organization, presentation, and readability of the proposal.

8.20.2 Describe your Innovative instructional approach and integration of emerging best practices.

8.20.3 Responded to all RFP requirements, deliverables, and submission protocols.

Criteria for Phase II Points Possible

Interview/Presentations 1000

9.0 ADDITIONAL REQUIREMENTS

9.1 All responses submitted become the property of APS and are subject to applicable open records policies and laws.

9.2 Proposals cannot be withdrawn after they are submitted to APS unless the offeror makes a request in writing to the Executive Director of Purchasing Services prior to the time set for receiving proposals or unless the Executive Director of Purchasing Services fails to accept or reject the proposals within one hundred and twenty (120) days after the due date of the proposal.

9.3 Proposals that contain irregularities of any kind and/or do not comply fully with the requirements stated in the solicitation documents may be rejected at the discretion of the Executive Director of Purchasing Services.

9.4 APS reserves the right to waive any minor informality or error in the solicitation or offeror’s proposal that will not adversely affect competition.

9.5 By submitting a response, the offeror certifies that this proposal is made without prior understanding, agreement, or connection with any corporation, company, or person submitting a proposal for the same service and is in all respects fair and without collusion or fraud; that collusive pricing is understood to be a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. It is further agreed that the offeror agrees to abide by all conditions of the solicitation, notice of award, and/or purchase order(s) of APS and that the person signing this proposal is duly authorized to propose on behalf of the offeror.

9.6 Failure to provide an online submission with correct information may result in the rejection of the proposal. If further information is required to demonstrate responsibility, such as providing copies of licenses or permits (other than those mentioned in 6.4), certificates, etc., the offeror will be notified, in writing, and given five (5) days from notification to supply such information.

9.7 After the closing date and time, Procurement Services will conduct an administrative review of all proposals received to determine responsiveness. Proposals that are deemed to be responsive will be evaluated. Proposals that are deemed to be non-responsive will not be evaluated or considered for award

10.0 GENERAL REQUIREMENTS

10.1 All work conducted must be in accordance with all local, state, and federal guidelines.

10.2 CONTRACT EXCEPTIONS:

The terms and conditions contained in this solicitation comprise the contract terms and conditions proposed by APS. APS does not intend to make changes to those terms and conditions, unless necessary to clarify the scope of work and/or technical requirements.

In order for any exceptions to be considered by APS, you must submit your exception request on the contract exception form through the Bonfire System by the due date as noted in the Submission Requirements.

10.3 WMBE OUTREACH EFFORTS:

The Atlanta Public Schools’ Equity and Social Justice Supplier Diversity efforts aim to eliminate discrimination against businesses on the basis of race, color, national origin, and gender. You may access the Atlanta Public Schools’ Equity Policy by clicking the link.

Below:

Atlanta Public Schools' Equity Policy

If your firm plans to use subcontractors for this project, the following organizations may help with identifying qualified Minority and Female-Owned firms:

GMSDC

NAMC

The National Association of Women in Construction National Association of Black Women in Construction Georgia Hispanic Chamber of Commerce City of Atlanta Supplier Diversity https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsimbli.eboardsolutions.com%2FPolicy%2FViewPolicy.aspx%3FS%3D36031014%26revid%3Dzx4bAX2FzpkDqx2XNgwicQ%3D%3D%26PG%3D6%26st%3Dequity%2520policy%26mt%3DExact&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456949953%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=F2fxBhVBYkXr5adqaduAm%2FcqtkUOlQnyrZlbxO%2FgHM8%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgmsdc.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456960556%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=B42Z0uYf98hOgKnpYrOj%2FbKUzikBmF5N8YQRJ%2F1aI6s%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnamcatlanta.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456970538%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=ZvGUrySy7O%2FEEcEZVtdesZwCWKVFrIJVNUUlV7PV3HY%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnawic.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456980948%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=aEU%2BsmoPD%2FXdRJMlZc8urRPusmILsGq5%2Fsf2ZOWns1I%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnabwic.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456992018%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=Y1y5MyRTi2LrV3IKKFJBqzfUjkuXXFOXGPqUA2VWt7A%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fghcc.org%2Fen%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427457002409%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=yaP5CHe6V8XONE33WEOrElqBSzGsWnj2jk0UMv2FlbU%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fatlantaga.gob2g.com%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427457012458%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=UE705iWfIqXfsUOEvNzTr0MAGeQf1mb7iVOtChWsB1s%3D&reserved=0

You may also seek assistance from the Atlanta Public Schools’ Supplier Diversity. You may access information regarding APS Supplier Diversity by clicking the link below:

Supplier Diversity

10.4 Vendor Conduct

10.4.1 Vendor’s employees are expected to exhibit professional, courteous conduct and an appropriate appearance at all times. Any conduct or appearance deemed inappropriate by an APS representative will be grounds for removal from APS property.

10.4.2 A vendor’s employees are to be respectful to faculty, students, and visitors;

these employees are prohibited from fraternizing with these groups. Flirtatious behavior, soliciting monies, names, addresses, and other such inquiries will cause for the employee to be removed from the premises.

10.4.3 Also, radios or audible music are not allowed at worksites. Vendors shall assign the required staff to each location to be serviced to ensure the work can be conducted quickly and efficiently.

10.5 Lost/Damaged APS property

10.5.1 The vendor shall be responsible for repairing or replacing, to the satisfaction of APS, any damage caused by any willful or negligent act of its employees. The Contractor is also liable for any theft proven to be either committed by its employees or made possible by the willful or negligent action of its employees.

10.5.2 If APS incurs any costs due to illegal or inappropriate conduct by the Contractor’s employees, the Contractor will reimburse APS for such costs such costs shall include, but are not limited to, the following:

10.5.3 Re-keying or restoring of locks; Service charges levied by security alarm Contractors, law enforcement agencies, or security companies in response to false alarms;

10.5.4 Payments to law enforcement agencies or security companies for investigations of conduct that proves an employee’s inappropriate or illegal conduct.

10.5.5 Replacement costs of items missing or damaged, due to the employee’s conduct.

10.5.6 APS reserves the right (in its sole discretion) to remove the Contractor from the site based on the severity of the acts committed by the Contractor’s staff.

10.6 Additional APS Requirements for working on APS property

10.6.1 Standard business hours are 7:00 a.m. EST to 2:30 p.m. EST unless otherwise indicated herein. Facilities Hours are: 7:00 a.m. EST to 5:00 p.m. EST

10.6.2 No work shall be performed in an area where children are present.

10.6.3 All areas of work shall be left in a clean condition, and all debris shall be removed daily and upon completion of service.

10.6.4 APS is a tobacco-free environment; tobacco use is prohibited on all APS properties.

https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.atlantapublicschools.us%2Fdomain%2F18253&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427457022673%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=zU3syxqb8htIHFvZRO8OLHGMZ4VDBhnOPRrlYrsATE0%3D&reserved=0

10.7 Vendor/Contractor Requirements:

10.7.1 APS policy requires that all contractors, consultants, or vendors providing services on APS premises be fingerprinted and submit to a criminal record check initiated by APS prior to providing services to APS. There is a $45 fee (plus a service fee) for background checks. There is an administration fee of $2.23 for processing the payment, which totals $47.23 for the background checks.

10.7.2 This may be paid in advance using our online payment option:

(https://www.atlantapublicschools.us/domain/15266).

10.7.3 Please keep your digital receipt for your records and proof of payment. The payment of this fee is the sole responsibility of the contractor, consultant, vendor, or the employing company. Any contract awarded pursuant to this solicitation is contingent upon compliance with this requirement and a satisfactory background check as determined by APS.

10.8 Use of Subcontractors:

10.8.1 If subcontractors will be used in the performance of this contract, the contractor must complete and submit with its response the Primary Contractor/Subcontractor Utilization form.

10.8.2 The contractor shall not assign any duties to perform services nor to provide goods to APS under this contract to a subcontractor that is not listed in the contractor’s response to this solicitation.

10.8.3 If a subcontractor is removed from the contract at any time during the term, the contractor must notify APS Procurement Services in writing with name of subcontractor, reason for removal, and effective date.

10.8.4 If the contractor desires to add a subcontractor at any time during the term of the contract, the contractor must submit to APS Procurement Services in writing the following information on the subcontractor; company name, address, telephone and fax number, and service they will be providing and proposed effective date. Subcontractors may not begin providing service until approved by APS.

10.8.5 The contractor is responsible for ensuring that all subcontractors who provide goods or services under this contract comply with the terms and conditions of the contract.

10.8.6 The contractor shall give APS immediate notice in writing of any claim, action or suit filed against the contractor by any subcontractor.

10.8.7 APS reserves the right to require that a subcontractor be removed from the contract.

10.9 The contractor must complete and submit with their proposal the applicable documentation related to Georgia House Bill 87 (commonly known as the “Illegal Immigration Reform and Enforcement Act of 2011”).

https://www.atlantapublicschools.us/domain/15266

10.9.1 Information on Georgia House Bill 87 may be viewed on the APS website at:

https://www.atlantapublicschool.us/Page/22476

10.9.2 Failure to provide the required Georgia House Bill 87 documentation may result in the offeror’s response to the solicitation being deemed non-responsive and ineligible for evaluation.

10.9.3 The Atlanta Board of…