LOI C007098 - LS 60 Rehab Engineering Services - v1.pdf

Request for Letter of Interest

Lift Station #60 (DAK Master) Rehab & Upgrade – Engineering Services

LOI# C007098

LOI# C007098, page 2

Letter of Interest ISSUE DATE: June 1, 2026

LOI: C007098

TITLE: Lift Station #60 (DAK Master) - Rehabilitation & Upgrade - Engineering Services

ISSUING OFFICE: Central Florida Tourism Oversight District, Procurement & Contracting Department, 1900 Hotel Plaza Blvd., Lake Buena Vista, Florida 32830

SECTION 1. GENERAL INFORMATION

1.1 The Central Florida Tourism Oversight District (“District”) is seeking professional engineering services from an Engineering Consultant (Consultant) to design, develop plans and technical specifications for the rehabilitation and upgrade of Lift Station #60.

1.2 All dates and information contained herein may be extended, changed, or updated within the listing posted at CFTOD BID PORTAL: https://pbsystem.planetbids.com/portal/62171/portal-home, hosted by PlanetBids. Proposers are responsible for verifying all listing information before submitting a response to the Letter of Interest (LOI).

1.3 ANTI-LOBBYING: Any bidder/proposer violating anti-lobbying in Section 6 will have their proposal rejected and will not be considered further.

1.4 ANTI-COLLUSION STATEMENT/PUBLIC DOMAIN: Proposer shall not divulge, discuss, or compare this Letter of Interest with any other proposer or collude with any other proposer in the preparation of this response in order to gain an unfair advantage in the award of this contract.

By submitting a response, Proposer acknowledges all information contained herein is part of the public domain as defined in the Public Records Act, Chapter 119, F.S.

SECTION 2. INSTRUCTIONS TO RESPONDING PROPOSERS

2.1 All letters must be electronically submitted by or before the bid due date on the CFTOD BID PORTAL, under the appropriate listing. Only submittals received electronically on the CFTOD BID PORTAL, by the correct date and time will be accepted. Proposer shall upload one (1) electronic submittal package for evaluation.

2.2 Proposals may not be submitted by any other means other than as described in Section 2.1. The District will not accept proposals sent by U.S. Mail, private couriers, or fax.

2.3 Selection may be made directly from the LOI. After determination of the awarded firm, the District’s Contracting Officer will schedule rate negotiations with the consultant to determine contract value.

2.4 All materials submitted as response to this LOI shall become the property of the District.

2.5 Proposals not conforming to the instructions provided herein will be subject to disqualification at the sole option of the District.

https://pbsystem.planetbids.com/portal/62171/portal-home https://pbsystem.planetbids.com/portal/62171/portal-home https://pbsystem.planetbids.com/portal/62171/portal-home https://pbsystem.planetbids.com/portal/62171/portal-home

LOI# C007098, page 3

SECTION 3. TIME SCHEDULE

3.1 Please refer to the dates noted for submission in the PlanetBids™ portal.

3.2 MANDATORY PRE-PROPOSAL MEETING AND SITE VISIT. Refer to the listing on the CFTOD BID PORTAL for meeting date and location. All attendees must RSVP through PlanetBids™ to attend the Mandatory Meeting & Site Visit. Attendees must bring/wear closed-toed shoes, pants, hi-visibility safety vest, and eye protection.

3.3 Questions concerning the project must be submitted electronically on the bidding platform.

Responses will be made electronically. It is the responsibility of the proposers to check for updates. All dates and information contained herein may be extended, changed, or updated as needed. Proposers are responsible for verifying all current listing information before submitting a response to this LOI.

SECTION 4. AWARD

4.1 The District reserves the right to accept or reject any or all proposals.

4.2 The District is awarding one contract and will negotiate terms with the highest ranked proposer.

4.3 The District reserves the right to waive any irregularities and technicalities and may, at its sole discretion, request clarification or other information to evaluate any or all proposals.

4.4 The District will finalize a contract with the highest-ranked proposer. If an agreement cannot be reached with that proposer, the District reserves the right to negotiate with the next highest-ranked proposer (or subsequent proposers) until an agreement is reached.

4.5 The District reserves the right to cancel or terminate this LOI, any negotiations, or the proposed agreement without penalty.

SECTION 5. INQUIRIES

5.1 Any and all questions must be submitted through the appropriate listing electronically via the CFTOD BID PORTAL. Responses will be made electronically and posted online under the listing.

It is the responsibility of the proposers to check for updates.

5.2 If necessary, any addenda will be posted under the listing at CFTOD BID PORTAL.

5.3 It is our standard policy no addendum will be issued later than three (3) calendar days prior to the date for receipt of proposals, except an addendum withdrawing the LOI, or one which includes postponement of the date for receipt of proposals.

5.4 No verbal or written information which is obtained other than by information in this document or by addendum to this request will be binding on the District.

SECTION 6. LOBBYING

6.1 PROPOSERS ARE HEREBY ADVISED THAT CONTACT IS NOT PERMITTED WITH ANY DISTRICT

PERSONNEL OR BOARD MEMBER RELATED TO, OR INVOLVED WITH THIS REQUEST. PROPOSERS

ARE RESTRICTED FROM DISCUSSING THEIR SUBMITTALS AND THIS SOLICITATION WITH

COMPETING FIRMS UNDER THIS NOO. ALL ORAL OR WRITTEN INQUIRIES MUST BE DIRECTED

THROUGH THE ASSIGNED PROCUREMENT PERSONNEL OR THE DISTRICT’S CONTRACTING

OFFICER.

https://pbsystem.planetbids.com/portal/62171/portal-home https://pbsystem.planetbids.com/portal/62171/portal-home

LOI# C007098, page 4

6.2 LOBBYING IS DEFINED AS ANY ACTION TAKEN BY AN INDIVIDUAL, FIRM, ASSOCIATION, JOINT

VENTURE, PARTNERSHIP, SYNDICATE, CORPORATION, AND ALL OTHER GROUPS WHO SEEK TO

INFLUENCE THE GOVERNMENTAL DECISION OF A DISTRICT BOARD MEMBER OR ANY DISTRICT

PERSONNEL AFTER ADVERTISEMENT AND PRIOR TO THE BOARD VOTE ON THE AWARD OF THIS

CONTRACT. CONTACT WITH OTHER SUBMITTING PROPOSERS IS RESTRICTED AFTER

ADVERTISEMENT AND PRIOR TO AWARD OF THIS CONTRACT.

6.3 ANY PROPOSER OR ANY INDIVIDUALS THAT LOBBY ON BEHALF OF PROPOSER DURING THE

TIME SPECIFIED WILL RESULT IN REJECTION/DISQUALIFICATION OF SAID NOTICE OF

OPPORTUNITY.

SECTION 7. EVALUATION CRITERIA

The Selection Committee shall evaluate all proposals received, by numerical rating, which meet the submittal requirements. The following factors will be considered in evaluating the responsive proposals received:

CRITERIA WEIGHT

Qualifications of Proposed Team (Including Subconsultants) 40 Experience and Similar Design Projects 20 Project Approach and Quality Assurance Plan 20 Proposed Schedule 20

TOTAL POSSIBLE POINTS 100

SECTION 8. LETTER SELECTION CRITERIA

8.1 LETTER SUBMISSION

A. Letters must be received electronically by or before the bid due date on the CFTOD BID PORTAL, under the appropriate listing. Responses received at any other location or means will not be considered.

B. Letters must be no more than 15 pages, excluding front covers, resumes, and a cover letter of up to two (2) pages, plus any required forms, licenses or certifications. Proposers who submit more than the pages indicated may not have the additional pages of the proposal read or considered. Proposals failing to provide sufficient information and assurances of performance to accurately assess each category below, or which fail to comply with the requirements and conditions of the Letter of Interest will not be given further consideration.

8.2 ORGANIZATION OF PROPOSAL

The proposers/consultants must provide all information as requested in this Request for Letter of Interest (LOI). Responses must follow the format outlined in this LOI. Additional materials in other formats or pages beyond the stated page limit(s) may not be considered. The District may reject as non-responsive at its sole discretion any proposal or any part thereof that is incomplete, inadequate in its response, or departs in any substantive way from the required format.

Responses shall be organized in the following manner:

LOI# C007098, page 5

A. Cover Letter: (Excluded from page count, up to two (2) pages): The Cover Letter will state the name of the person(s) authorized to represent the respondent in any negotiations, the name(s) of the person(s) authorized to sign any contract that may result, the contact person's name, mailing or street addresses, phone and fax numbers and email addresses. A legal representative of the successful firm, authorized to bind the firm in contractual matters, must sign the Cover Letter.

B. Proposer Information: (Excluded from page count, up to two (2) pages): of the proposer, address, principals, telephone number, email address and taxpayer ID number. Include a brief history of the company.

C. Qualifications of Proposed Team (Including Subconsultants) (40 pts): Identification of the Project Manager and key personnel on the project team, including resumes of who will be responsible for this project. Include an org chart depicting project responsibilities. – 1 Page, plus a 1 Page org chart, plus 2 Page maximum on resumes, not in page count, for up to ten key team members (inclusive of subconsultants).

D. Experience and Similar Design Projects (20 pts): Submit three (3) examples of prior related work for similar projects within the region or state; firm qualifications and general literature are not necessary. Emphasize the specific qualifications and experience from similar projects within the last 10 years for the key team members. Similar projects are defined as full rehabilitation of, or replacement of, major lift station with four (4) pumps or more or with designs capacities of 2 MGD or greater. One project should have included an odor control system. – 1 Page per project

E. Approach and Quality Assurance Plan (20 pts): Conveyance of a clear understanding of the nature of work from the proposer. Provide approach and management plan for providing engineering services. Identification of any exceptions, corrections, recommendations, clarifications, or concerns to the scope of work provided. Outline quality control and assurance plan that at a minimum provides review of all deliverables and significant calculations by another qualified professional that was not responsible for preparing the delivery or calculations.

F. Proposed Schedule (20 pts): Convey ability to comply with preliminary schedule as outlined in Section 13 or provide response with recommended proposed schedule.

8.3 PROPOSAL EVALUATION

A. Proposal Evaluation Process:

1. The Selection Committee will generally be comprised of, at a minimum, three members.

The committee may consist of representatives from various and appropriate District departments.

2. The committee members will independently score each responsive proposal received in accordance with the evaluation criteria. During the Selection Committee meeting, the committee members will review the proposals and will submit their individual scores.

3. The Selection Committee may elect to interview shortlisted proposers and require a formal presentation with the key people who will manage the work before the recommendation of award. Interviews and presentations shall be based upon the written proposal received.

LOI# C007098, page 6

Dates will be set for conducting interviews or presentations with shortlisted firms, and notification will be sent by e-mail and/or telephone of their assigned date and time, by District Procurement staff.

4. The Selection Committee will assign ratings in the evaluation and recommendation process in accordance with the evaluation criteria listed in Evaluation Criteria, Section 7.

5. The District has the option to award or reject any or all proposals or contracts resulting from this LOI.

B. Evaluation Criteria for Second Round (if required):

If the Selection Committee shall request presentations given by the shortlisted firms the following criteria will determine the highest-rated firm.

1. Project Approach and Quality Assurance Plan (30%)

2. Proposed Schedule (30%)

3. Knowledgeable answers during the Q&A session. (40%)

SECTION 9. CONFLICT OF INTEREST

All proposers must list all and any affiliations they have with other proposers, or a shared ownership interest greater than 5% with any District staff, District-appointed officials, or contracted persons. If your firm or any individual in your firm has a conflict, please submit the Conflict of Interest form with your proposal.

NOTE: Proposers must disclose the name of any District employee or Board of Supervisor official that is a known relative of an employee, officer, director, shareholder, or agent of your firm.

SECTION 10. COSTS INCURRED IN RESPONDING

All costs directly or indirectly related to proposal preparation, representation or clarification shall be the sole responsibility of and be borne by the proposer.

SECTION 11. CONTRACTUAL REQUIREMENTS

11.1 A District contract will be drafted with the successful proposer, and all general District terms and conditions apply.

11.2 INDEMNIFICATION. The Consultant shall indemnify District and its appointed board supervisors, officers, employees, and volunteers against and hold District and its appointed board supervisors, officers, employees, and volunteers harmless from damages, claims, losses, costs, and expenses, including attorneys' fees, which District or its appointed board supervisors, officers, employees or volunteers may sustain, or which may be asserted against District or its appointed board supervisors, officers, employees or volunteers, arising out of negligent errors, acts, or omissions by Consultant and contemplated by this Agreement to the extent allowed by Florida Statute, §725.08, and to the extent that the services rendered pursuant to the Agreement were services of a "Design Professional" as defined in Florida Statute, §725.08(4) including, without limitation, harm or personal injury to third persons. The provisions of this paragraph shall survive the expiration or sooner termination of this Agreement.

LOI# C007098, page 7

SECTION 12. SCOPE OF SERVICES

12.1 PROJECT PURPOSE

The Central Florida Tourism Oversight District (“District”) is seeking professional engineering services from an Engineering Consultant (Consultant) to design and develop plans and technical specifications for the rehabilitation and upgrade of Lift Station #60 (LS-60) located on the western side of Disney's Animal Kingdom adjacent to a stormwater pond.

The general scope includes addition of a permanent independently powered surface-mounted backup pump capable of pumping full design flow, removal of the existing backup generator, along with full rehabilitation to all electrical and mechanical components. Including, but not limited to:

A. Preliminary engineering report, comprehensive design, permitting, and construction services.

B. Design a bypass pumping system to maintain continuous station operations during rehabilitation activities.

C. Assess and replace electrical control panel with alternative for adding conditioned electrical structure onsite.

D. Assess the need and placement of conditioning pumps (including but not limited to grinder/chopper, flush pumps, etc.) one for each of the two cells, and a mixer pump in the common influent channel.

E. Assess condition of influent gravity main (30”) and provide recommendation if lining is needed.

F. Install pump soft starters.

G. Install fall protection devices.

H. Install new diesel-powered emergency pump, controls, and piping and the removal of existing generator and controls.

I. Provide condition assessment and recommended repair and replacements for the above-ground crane system existing onsite.

J. Provide condition and performance assessment of all four (4) pumps.

a. Analyze current performance and runtimes versus original design points.

b. Provide recommendations for purchasing replacements or stock spares.

K. Replace lift station risers and bases.

L. Recoat wet well (two compartments totaling 21’) and upstream manhole.

M. Replace inoperable wet well isolation gates to restore intended use.

N. Replace existing isolation valves and discharge piping with an above-grade assembly to eliminate confined space entry requirements in the vault.

O. Replace various controls and appurtenances including floats, flow meter, wet well liquid level measurement device, air release valves, etc.

P. Replace and/or modify the supervisory control and data acquisition (SCADA) equipment.

LOI# C007098, page 8

Q. SCADA and controls coding shall support 24/7 monitoring of station operations, with real-time data communicated to the RCES control room using existing onsite radio and fiber systems.

12.2 SCOPE OF SERVICE

The selected Consultant will be expected to provide a preliminary engineering report, construction cost estimates, permit applications and drawings, construction ready plans and specifications, bidding assistance, and construction administration services for the execution of the Lift Station #60 utility project that meets the requirements of all CFTOD/RCES Standards. The plans and installation details shall be developed in RCES standard title block and shall depict all known utilities and other conflicts in the vicinity of the proposed work. The location of these features shall be determined via a review of existing utility drawing. site survey, and subsurface utility engineering (SUE), as necessary and indicated on plan and profile views. The Consultant is responsible for all work of their subconsultants to meet the requirements of the Consultant’s proposal.

The selected Consultant will be expected to review the LS-60 site with various options and provide comments and recommended alternatives for the CFTOD/RCES to review and decide as a part of the Preliminary Design including the various pumps, bypass operation with full redundancy, options for an enclosed electrical building, wetwell coating/lining system, backup diesel pumping selection and configuration, and general input on recommending repairs or replacement.

The designs shall generally adhere to the CFTOD/RCES Utility Specifications and Construction Standards for materials, means, methods, standard details, testing and other requirements.

These standards shall be the boilerplate for the technical specifications, but the selected consultant will be expected to tailor these documents to the specific project requirements and add or delete sections as required. All formatting shall be in accordance with RCES current standard and standard details shall be treated likewise. Safety, access, and maintenance of traffic (MOT) requirements shall meet or exceed those of CFTOD, RCES, and Walt Disney World.

The following tasks will be performed as part of the work:

• Task 100 Preliminary Engineering

• Task 200 Construction Documents

• Task 700 Bidding Assistance

• Task 800 Construction Administration Services

A. TASK 100 – PRELIMINARY ENGINEERING

The purpose of the preliminary engineering phase is to present project completion alternatives to RCES in a manner that will allow RCES to make an informed decision as to how the project shall proceed and a preliminary site layout.

1. Subtask 110 Data Collection:

a. Coordinate and attend one (1) Kick-off meeting. Prepare and distribute meeting minutes.

b. Collect and review available records, maps, surveys, easements, plans, record drawings, geotechnical reports, codes, standards, and other pertinent information relevant to the

LOI# C007098, page 9 planning, design, permitting, construction, and operation of the Project, including requirements from all agencies having jurisdiction.

c. Coordinate with RCES any inspection and testing work required. Evaluate existing conditions by site visitation. Evaluate current site conditions and planned improvements to identify potential impacts on the project and the proposed placement of new infrastructure.

d. Coordinate with RCES project management, engineering, and operations to identify affected electrical loads and recommend measures to minimize outages during project completion.

2. Subtask 120 Preliminary Engineering:

As a minimum, the Consultant shall provide the following:

a. Prepare a conceptual (10%) design including alternative drawings, cost estimates, evaluation of advantages and disadvantages for each alternative, and a recommended approach.

b. Submit a preliminary design report comprised of the following contents:

1. Section 1 - Introduction (general design criteria)

2. Section 2 - Capacity Requirements (data supplied by RCES and Consultant’s recommendation)

3. Section 3 - Observations (sequence of work, MOT, pavement resurfacing removal/lift plans, etc.)

4. Section 4 - Condition Assessment and repair/replace recommendations.

5. Section 5 - Permit requirements.

6. Section 6 - Schematic drawings of each alternative evaluated indicating all major conflicts with existing utilities and all areas where special construction techniques must be considered. Additionally, present any other pertinent information necessary for RCES to evaluate the proposed installation locations.

7. Section 7 - Opinion of probable construction cost for each alternative evaluated.

8. Section 8 - Recommendations and preliminary site plan.

i. Appendix A - Photographs.

ii. Appendix B - Design calculations (to review against original pump design).

iii. Appendix C - Additional Information including a list of internal and external stakeholders.

3. Deliverables:

1. Preliminary Design Report including the above specified sections and appendices

2. An electronic copy as a PDF of the draft “Preliminary Design Report” to RCES.

3. Meeting with RCES to discuss and revise in accordance with the comments from RCES.

4. Submit in AutoCAD (dwg) file formats for any drawings.

B. TASK 200 – CONSTRUCTION DOCUMENTS

The construction documents shall be fully complete and meet all requirements necessary to support competitive bidding and the successful construction of the Project, in accordance with the Project Description and applicable industry standards. All documents shall comply with the

LOI# C007098, page 10 current requirements of all CFTOD Standards, and the requirements described in this document. Provide quality assurance and "constructability" review prior to all submittals to RCES. Design services will include 30%, 60%, 90%, bid-ready (100%), permit, record document submittals and site survey (as applicable).

1. Overall:

a. The design shall account for construction within an active utility system and incorporate measures to minimize or eliminate service outages during demolition and reconstruction activities.

b. Demolition plans for all structural, mechanical, civil, electrical, and control elements.

c. Coordinate all trades equipment and utility routing design with piping, pipe supports, relief piping, etc.

d. Identify temporary measures necessary to secure systems, maintain building weatherproofing, and ensure safety during and between demolition and reconstruction activities.

e. Use CFTOD Utility Construction Standard when available. If none exist, such Standards will need to be created.

f. Incorporate additional instruction sheets provided by CFTOD.

g. Develop all drawings in accordance with CFTOD Standard templates and required layering conventions. If none exist, such Standards will need to be created.

2. Civil/Mechanical:

a. “As-found” drawings for all mechanical equipment, piping, control devices and other appurtenances that are required to be modified by the work. These drawings shall depict the piping to and from all ancillary equipment that is required to be modified by the work.

b. Demolition drawings depicting the removal of equipment, alterations or abandonment of the existing infrastructure to facilitate the installation of new systems. Demolition plans for the piping systems and alterations to the existing systems to facilitate the installation of the piping systems within the area depicted.

c. Design temporary utilities during demolition and installation as needed or required.

Hot tap may be required as part of this design effort to eliminate utility service outages. If hot tap is required the Consultant shall be responsible for all sizing, selection and design shall be included. Hot tap fittings and saddles shall be in accordance with CFTOD Utility Construction Standards.

d. Civil drawings including existing site conditions and survey information, overall proposed site plan, proposed site layout without below-grade utilities showing setbacks and dimensions, grading plan (if applicable), and yard piping plan.

e. Mechanical drawings that include design/modifications to new/existing infrastructure.

f. Equipment and material list with part numbers, ratings, and sizes.

g. Installation plan for the equipment based on weights, clearance, and area conditions.

h. Pipe routing in association with the existing utilities.

LOI# C007098, page 11

i. Piping and Instrument Diagrams (P&ID) with the modifications. P&ID should include details that include but not limited to pipe size, material type, insulation type, coating type, etc.

j. Plan and profile drawings of the equipment and piping.

k. Construction sequence of operation.

l. Equipment and piping diagrams.

m. Isometric and plan diagrams.

n. Detail sheets.

3. Electrical/Controls:

a. “As-found” drawings including electrical and controls equipment and enclosures.

These drawings depict the wiring and arrangements of all electrical breakers, distribution panels, networking/communication infrastructure, all miscellaneous appurtenances/hardware, and PLC/Instrumentation panels/cabinets that are required to be added or modified by the work of this Project. Where wiring in an Affected Panel is routed to another panel that is not affected, the as-found drawings shall indicate the unaffected panel designation but not the internal wiring arrangement or terminal strip landing points of the unaffected panel. This work will require on-site investigation of de-energized panels that will require local outages, mostly at night.

Owner will assist with arranging schedules for outages and will accompany the Contractor during the work to ensure safe and efficient data-gathering.

b. Provide all electrical systems, controls infrastructure, instrumentation power, and associated work necessary to support this work.

c. Pumping systems serving the connected facility will be provided by others. However, the Consultant shall verify that all required electrical and controls work to enable proper chilled water control based on the process variables specified by RCES.

d. Provide all electrical and controls infrastructure necessary for monitoring, metering, protection, and integration of the new underground/aboveground line segment into the existing mechanical SCADA system at the designated customer connection point.

e. Electrical work for instrumentation to include:

i. Branch circuit power for meters and control devices

ii. Control power transformers as required

iii. Low-voltage signal wiring

iv. Network cabling

v. Conduit and pull boxes

vi. Terminations within existing or new control enclosures

vii. Revenue metering

f. Produce control wiring diagrams as “point-to-point” diagrams. Work by Others shall be fully shown and clearly noted as such. Diagrams must adhere to the project’s cable and device labeling standards.

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g. Provide drawings including installation of PLCs, cabinets, valves, and all process instruments and sensing devices. Drawings must also detail local area network communications conduit, wiring, accessories, and integration into the existing mechanical SCADA system. Control design documentation shall include, at minimum:

i. Integration protocols and interface requirements shall be outlined, including software versions, network addressing schemes, and compatibility (mechanical SCADA/etc.)

ii. Construction sequence of operation. Including commissioning sequence and acceptance testing criteria

iii. Equipment and material specifications, including but not limited to the full model number for all new instrumentation, cables, and ancillary components

iv. Detailed schematics for new and modified instruments and devices

v. Point to point wiring of all new and modified devices

vi. Controls sequencing chart/diagram and narrative for the operation of the new equipment and associated systems

vii. One line diagram for all communication and control wiring/schemes

viii. Field Instrumentation locations. Instrument mounting details (including brackets, supports, and vibration isolation) shall be provided for each new and modified field device

ix. Isometric and plan diagrams

x. Details sheets

xi. Operation and maintenance manuals for new and modified systems, to be submitted for review prior to project closeout

4. Structural/Architectural:

a. “As-found” drawings for all structural elements associated with the implementation of this project. These drawings shall depict pipe hangers/supports, equipment pads, wet well slab etc. that are required to be modified by the work of this Project.

b. Complete structural engineering, design, permitting support, materials, fabrication, and construction services required to evaluate, design, and construct a new electrical building.

c. The Consultant shall:

i. Evaluate site conditions and constraints

ii. Perform structural analysis and foundation design

iii. Coordinate with all disciplines including but not limited to civil, mechanical, and electrical disciplines

iv. Provide a complete and compliant structure in accordance with all codes and standards

v. All structural analyses, designs, and calculations shall be prepared and sealed by a Professional Engineer who is licensed and in good standing in the State of Florida.

LOI# C007098, page 13

5. Project Manuals Review and develop the Project Specifications in the CSI Master Format ‘50 Division’ structure. The Consultant shall also prepare a site-specific project specifications manual based on sections provided by the Owner and developed by the Consultant to satisfy the requirements of this project. Plans and specifications shall be submitted for review at the 30%, 60%, 90%, and 100% (Issued for Bid’) milestones, and again as ‘Issued for Construction.

6. Subtask 200 – 30% Level of Completion Shall be defined as a complete set (all sheets that will be in the bid package) of plan, plan and profile, detail, or standard detail drawings indicating all plans, mechanical and civil details, electrical plans and one-line diagrams and details, specific technical specification sections with proposed changes, Control Panel (and I/O) and Sequence of Operation Design.

If in the opinion of the Design Manger (DM) the 30% level of completion is not met, the submittal shall be resubmitted with the appropriate missing information.

6.1 General Requirements

a. A physical walk-through to perform a constructability review of the proposed project site shall be made by the DM, RCES Project Management, RCES Operations, and the Consultant as part of the 30% review meeting.

b. Drawings shall use the RCES drawing naming convention shown in Attachment 2 of this document.

c. Any modifications to CFTOD Utility Construction Standards shall be reviewed and approved by RCES Engineering & Programs prior to be included in the Contract Documents. All approved changes shall be noted.

d. Include a complete sequence of work on the plan set including.

e. Meet with RCES to discuss the 30% submittal, prepare a written list of RCES comments, submit to RCES for verification and subsequently revise the design documents per RCES comments.

f. Incorporate all stakeholder comments into the drawings and specifications after approval by the RCES Design Manager. An email shall be submitted by the Consultant verifying whether each of the stakeholders have reviewed and commented on the drawings.

g. For all major equipment, include manufacturer, type, configuration, as well as the following:

i. Probable Construction Cost

ii. Annual Maintenance Cost

iii. Availability of parts and support from the manufacturer

iv. Lead time

v. Evaluate electrical and piping impacts for revisions

vi. Evaluate the integration of controls into the existing control system

h. Provide final recommendations, selection, and major equipment specifications to RCES to make an informed decision on how the project shall proceed in terms of equipment procurement.

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6.2 Deliverables:

a. An electronic PDF of the 30% design drawings and associated design files

i. All required plans and details

ii. AutoCAD 2025 (dwg) and Revit 2025 files

b. Any technical specifications with proposed tracked changes

c. Survey and Sue Information

d. Consultant’s Estimate of Probable Cost utilizing standard pay items

e. Any proposed new pay items shall be submitted with measurement and payment description to match RCES’s format and numbered with an appropriate payment item sequence

7. Subtask 210 – 60% Level of Completion

Shall be defined as a complete set of construction drawings and specifications containing all the general and preceding requirements, RCES 30% review comment tabulation (Excel spreadsheet), and 30% review comments were addressed, and an opinion of the probable construction cost utilizing standard pay items. If in the opinion of the DM the 60% level of completion is not met, the submittal shall be resubmitted with the appropriate missing information.

7.1 General Requirements

a. Submit the 30% review comments Excel spreadsheet showing comments were addressed

b. Identify all assets on the drawings with unique numbering. Utility assets and infrastructure features are all labeled on the drawings with unique identification numbers

c. A physical walk-through to perform a constructability review of the proposed project site shall be made by the DM, RCES Project Management, RCES Operations and the Consultant as part of the 60% review meeting

d. Meet with RCES to discuss the 60% submittal, prepare a written list of RCES comments, submit to RCES for verification and subsequently revise the construction documents per RCES’ comments

e. Note any modifications to CFTOD Utility Construction Standards

f. Include a complete sequence of work

g. Submit one (1) pdf set of 60% construction drawings as a separate submittal package with a cover letter for review and comment to each:

i. RCES Engineering & Programs

h. Incorporate all stakeholder comments into the drawings and specifications after approval by the DM. An email shall be submitted by the Consultant verifying whether each of the stakeholders have reviewed and commented on the drawings

7.2 Deliverables:

a. Submit an electronic PDF of the 60% design drawings and associated design files.

i. All required plans and details

ii. AutoCAD 2025 (dwg) and Revit 2025 files

b. Any technical specifications with proposed tracked changes

LOI# C007098, page 15

c. Provide the Consultant’s Estimate of Probable Cost utilizing standard pay items

d. Any proposed new pay items shall be submitted with measurement and payment description to match RCES format and numbered with an appropriate payment item sequence

8. Subtask 220 - 90% Level of Completion Shall be defined as a complete set of construction drawings and specifications containing all the general and preceding requirements that would allow the Project to be bid, RCES’ 60% review comment tabulation (Excel spreadsheet), and 60% review comments were addressed, and an opinion of the probable construction cost utilizing standard pay items. If, in the opinion of the DM the 90% level of completion is not met, the submittal shall be resubmitted with the appropriate missing information.

8.1 General Requirements:

a. Submit the 60% review comments Excel spreadsheet showing comments were addressed

b. Identify all assets on the drawings with unique numbering. Utility assets and infrastructural features shall be labeled on the drawings with unique identification numbers

c. Meet with RCES to discuss the 90% design drawings submittal, prepare an updated written list of 90% RCES’ review comments Excel spreadsheet

d. Incorporate any governmental agency permit review comments

8.2 Deliverables for the Review Meeting:

a. Submit an electronic PDF of the 90% design drawings and associated design files.

i. All required plans and details

ii. AutoCAD 2025 (dwg) and Revit 2025 files

b. Any technical specifications with proposed tracked changes

c. Any proposed new pay items shall be submitted with measurement and payment description to match RCES format and numbered with an appropriate payment item sequence.

d. Provide the Consultant’s Estimate of Probable Cost utilizing the RCES standard pay items.

8.3 After the 90% review meeting:

a. Permitting:

i. Prepare and submit all required Project related permit applications and supporting documentation necessary to obtain required permits for construction and operation of the Project from all non-CFTOD applicable agencies (Florida Department of Environmental Protection, Florida Department of Transportation, Water Management Districts, Railroad, etc.)

with jurisdiction over the Project. In addition, the Consultant will be responsible for submitting and obtaining all required permits from CFTOD.

ii. Respond to all requests for additional information from permitting agencies

9. Subtask 230 – Bid-Ready (100%) Level of Completion

LOI# C007098, page 16

Shall be defined as a complete set of construction drawings and technical specifications, including the Bid Schedule that will allow the Project to be bid, and all of RCES’ 90% review comments were addressed. Incorporate all final red-line review comments into the drawings and specifications.

9.1 Deliverables:

a. Submit an electronic PDF copy of Bid-Ready (100%) complete construction drawings and specific required specification sections

b. Submit a copy of the drawing files in AutoCAD 2025 (dwg) and Revit 2025 and a copy of the specifications in Microsoft Word format in electronic format. AutoCAD and Revit drawings shall be submitted using the RCES drawing border and drawing number format.

c. Provide a Bid Item Schedule and an updated Consultant’s Estimate of Probable Cost utilizing the standard pay items

10. Subtask 240 – Issue for Construction (IFC) Level of Completion

Shall be defined as a complete set of construction drawings including structural calculations and technical specifications that will allow the Project to be permitted for Construction, including all bid addendums incorporated into the drawings and specifications. The drawings shall be signed/sealed in accordance with all requirements set forth by RCES and the State of Florida.

10.1 Deliverables:

a. Submit an electronic PDF copy of Issue for Construction (IFC) complete construction drawings and specific required specification sections

b. Submit a copy of the drawings in electronic AutoCAD 2025 (dwg) and Revit 2025 a copy of the specifications in Microsoft Word format in electronic format. AutoCAD and Revit drawings shall be submitted using the RCES drawing border and drawing number format.

c. Respond to all requests for additional information from permitting agencies.

C. TASK 700 - BIDDING ASSISTANCE

1. Subtask 710 – Bidding Assistance

a. Create construction drawings and specifications for bidding and distribution by the

RCES. Construction drawings and specifications shall be formatted as .pdf documents.

b. Attend a pre-bid conference scheduled by CFTOD.

c. Consider written questions from bidders related to the Project and prepare all addenda as required to interpret, clarify, or expand the Bidding Documents. Submit addenda to RCES in a timely manner that allows reception of addenda by all bidders no later than a minimum of three (3) days prior to bid opening date.

d. CFTOD Procurement shall provide tabulation of all bids received in spreadsheet format to review. Consultant may be asked to evaluate the apparent three (3) lowest bidders’ unit prices, experience and references and make recommendations to RCES regarding the award of the construction contract.

LOI# C007098, page 17

D. TASK 800 – CONSTRUCTION ADMINISTRATION

1. Subtask 810 – Conformed Documents (Construction-Ready) and Preconstruction Conference

a. RCES will provide construction inspection. All instructions to the Contractor(s) shall be issued through RCES. The Consultant shall:

1. Incorporate into the construction documents any revisions and clarifications that occurred during the permit review stage and the bidding phase, and include all required and Consultant executed documents.

2. Provide RCES the “Conformed” construction drawings in PDF format

3. Conformed Construction Documents:

4. Submit digital PDF files to RCES

b. Preconstruction Conference:

1. Plan, organize and conduct a pre-construction conference; distribute the

Conformed Contract Documents, take meeting minutes and distribute written minutes to all attendees. Consultant will create an agenda for the meeting in close coordination with RCES Project Management.

2. Provide a digital version of the conformed construction drawings in AutoCAD format (dwg) format to the Contractor’s Surveyor for preparing the As-built Drawings.

2. Subtask 820 – Shop Drawings and Correspondence

a. Shop Drawings:

i. Review shop drawings and product submittals for conformance with the Contract Documents and is/are compatible with the design concept.

ii. If the drawings or schedules submitted describe variations and show a departure from the Contract Documents which the Consultant finds to be in the interest of RCES and to be so minor as not to involve a change in Contract Price or Contract Time, the Consultant may return the reviewed drawings without noting an exception.

iii. Consultant shall include statements of the basis of the proposed budget for this task including reviewing specific number of shop drawing submittals and resubmittals, etc.

b. Substitutions

i. The Consultant will consider proposals for substitution of materials, equipment, and methods only when such proposals are accompanied by full and complete technical data and all other information required by RCES/Professional to evaluate the proposed substitution.

ii. Consultant shall include statement of the basis of the proposed budget for this task, which is based on aiding with specific number of substitution submittals or resubmittals.

3. Subtask 830 – Request for Information (RFIs), Request for Proposals (RFPs), and Construction Change Directives (CORs)

LOI# C007098, page 18

a. Receive, review, evaluate, distribute and/or issue RFIs, Supplemental Instructions, RFPs, CCDs, and sketches and drawings to resolve actual field conflicts encountered and provide consultation and advice during the construction process.

b. The Consultant understands that for any drawing revision, all drawings associated with the project will need to be reissued (not just the revised sheets).

c. Consultant shall include statement of the basis of the proposed budget for this task is based on providing responses to a specific number total of responses with specific number of hours per response.

4. Subtask 840 - Schedule of Values

a. Review and negotiate Consultant’s schedule of values to ensure the breakdown is adequate to allow accurate measurements for payments and will compare the proposed schedule of values to the Consultant’s estimate of probable construction costs for apparent imbalances, i.e. front-end loading. Consultant will also check the loading of schedule of values into the schedule as required. The proposed budget for this task requires negotiation and coordination with the cost loading of the schedule.

b. Consultant shall propose budget for this task is based upon specific number of lump sum items requiring a schedule of values.

5. Subtask 850 – Construction Progress Meetings and Site Inspections

a. Attend monthly construction progress meetings, take meeting minutes and distribute minutes to all attendees. Concurrently on the day of the monthly construction progress meeting, observe the construction of the Project and discuss any concerns with RCES.

b. Review the progressive As-built Drawings and determine if the constructed improvements meet the Consultant’s design intent.

c. Conduct up to one additional site visit per month to observe construction.

d. Consultant shall include statement of the basis of the proposed budget for this task is based on providing responses to a specific number total of meetings with specific number of hours per meeting.

6. Subtask 860 – Substantial Completions and Partial Certifications

a. Substantial Completion Inspections

i. Conduct substantial completion inspections of Project and prepare the appropriate “punch lists” for submission to RCES/Contractor.

b. Partial Certifications

i. Submit As-built drawings and necessary documents for partial project certification of completion to the non-CFTOD permitting agencies (FDEP, Water Management Districts, etc.) to obtain all approvals for release

7. Subtask 870 – Final Completion Inspection and Record Drawings

a. Conduct final completion inspection of Project.

b. The Consultant shall develop the Record Drawings from the As-built Drawings supplied by the Contractor. The Record Drawings shall incorporate all partial clearance information. The Consultant shall indicate substantive deviations from the original design documents and certify whether the deviations are such that the original engineering design intent has or has not been “materially” accomplished by the finished

LOI# C007098, page 19 construction. The accuracy of the location information is to be based upon the Contractor’s Surveyor’s As-Built drawings.

c. The Record Drawings shall be a compiled representation of the constructed project;

shall contain a listing of the sources and the basis of information used in the preparation of the Record Drawings; shall contain a certification that they are believed to be correct to the best of the Contractor’s knowledge and that the drawings meet the design intent. Final Record Drawings combine all previous partial clearances, contractor As-builts, surveyed coordinates, contractor red-lines, and all RCES work into one complete set.

d. The Consultant shall submit a certified full size, pdf sets of Record Drawings, signed and sealed by the Consultant of Record and containing appropriate notes or disclosures accompanying the certification that state the Consultant’s determination that such modifications do or do not “materially” affect the permitted design. Exclusions are not permitted. Submit a copy of the drawings in electronic AutoCAD 2025 (dwg) and Revit 2025 a copy of the specifications in Microsoft Word format in electronic format.

AutoCAD and Revit drawings shall be submitted using the RCES drawing border and drawing number format.

12.3 QUALITY ASSURANCE PLAN

The selected Consultant shall be responsible for the professional quality of all deliverables. The Consultant shall have and shall implement an internal Quality Assurance Plan that as a minimum provides review of all deliverables and significant calculations by another qualified professional that was not responsible for preparing the deliverable or calculation. The Consultant’s Project Manager shall certify with each deliverable that the appropriate internal Quality Assurance review was performed prior to submittal to RCES. Any exceptions will require approval by the RCES’ Project Manager.

12.4 SCHEDULE

The selected Consultant shall include a schedule to perform the work effort described herein including construction activities.

The schedule for the accomplishment of the project reflects the proposed elapsed time in days for completion of the preliminary engineering design, construction documents phase (final design), the bidding phase, and the construction phase of the Project. The schedule identifies and addresses accomplishment of each task. The duration of activities controlled by RCES shall be estimated and included in the schedule.

12.5 COMPENSATION (PREPARE AFTER NOTICE OF AWARD)

The selected Consultant’s proposed lump sum/not to exceed contract to provide engineering services for the foregoing described project for the preceding tasks 100 through 800. After selected and intent to award, the cost breakdown fee shall be separated into the following headings (minimum) and work items are described on each corresponding line:

• Task 100 Preliminary Engineer o Subtask 110 Data Collection o Subtask 120 Preliminary Engineering Report

• Task 200 Construction Documents

LOI# C007098, page 20 o Subtask 200 30% Level of Completion o Subtask 210 60% Level of Completion o Subtask 220 90% Level of Completion o Subtask 230 Bid Ready (100%) Level of Completion o Subtask 240 Issue for Construction (IFC) Level of Completion

• Task 700 Bidding Assistance

• Task 800 Construction Administration Services o Subtask 810 Conformed Documents and Preconstruction Conference o Subtask 820 Shop Drawings and Correspondence o Subtask 830 Request for Information (RFIs), and Construction Change Directives

(CCDs) o Subtask 840 Schedule of Values o Subtask 850 Monthly Construction Progress Meetings o Subtask 860 Substantial Completions and Partial Certifications o Subtask 870 Final Completion Inspection and Record Drawings

SECTION 13. SCHEDULE

13.1 PRELIMARY SCHEDULE

All dates and information contained herein may be extended, changed, or updated as needed.

Proposers are responsible for verifying all current listing information before submitting a response to this letter of interest.

The following dates are proposed as a timeline for this solicitation:

• Pre Proposal Meeting and Site Visit Jun 11, 2026

• Formal Question Deadline Jun 16, 2026

• Letters of Interest Due Jun 25, 2026

• Selection Committee Meeting Jun 30, 2026

• Interviews with Shortlisted Firms (If required) Jul 02, 2026

• Final Selection Announced Jul 03, 2026

• Negotiation with Selected Consultant Jul 10, 2026

• Consultant Notice to Proceed (Board Approval) Aug 28, 2026

• Preliminary Engineering (10%) Complete Oct 16, 2026

• 30% Design Due Dec 31, 2026

• 30% Design Meeting Jan 04, 2027

• 60% Design Due Feb 26, 2027

• 60% Design Review Meeting Mar 01, 2027

• 90% Design Due May 28, 2027

• 90%…