FA sample-indicator_reference_sheets.docx

Program Design and Performance Management Toolkit

EXTERNAL ASSESSMENT TOOL

EXTERNAL ASSESSMENT TOOL

OverviewINDICATOR REFERENCE SHEET TOOL

An indicator reference tool is one tool to help think through the information necessary in selecting and developing performance indicators. Instructions are included in the second column of this tool, and a blank tool is provided on p.3.

· Define all potentially subjective terms in the indicator (e.g., what specifically counts as being “trained” or not for purposes of this indicator)

· Define all technical terms so non- subject matter experts can understand

· Clarify how frequently the subject of the indicator should be counted (e.g., count each person once even if they receive multiple interventions, or count each instance of the intervention)

· For “percent” indicators, define what should be counted toward the Numerator and what should be counted toward the denominator

· Clarify any minimum or maximum values or scales that are relevant for this indicator For milestone indicators, clarify who and what is expected to be entered in response to the indicator, such a completion date or a qualitative response about the milestone.

· “Number”

· “Percent”

· “Date” (Specify if it is a 2-digit month and/or a 4-digit year) “Qualitative Response” (Specify set response options if applicable, or very specific instructions for the desired response; note that these are for short qualitative responses of a few words with a max limit of 15 characters and not intended for capturing lengthy narratives.)

Data Source

In order to track progress and to properly set baselines and targets, data will need to be collected. Specify how and when data for this indicator will be generated in very practical terms. Include the specific acceptable method(s) by which data for this indicator are/will be/should be collected. There are two different types of data sources, including those that are specific to your program (primary data) and secondary data sources:

Data collection tools should be easy to use for both the participant and the person responsible for analyzing the data. Suggested primary data collection tools include, but are not limited to:

· Pre- and post-tests

· Informal pre- and post- intervention surveys/questionnaires

· Formal pre- and post- intervention surveys/questionnaires

· Meeting minutes

· Attendance sheets

· Site visit checklists

· Interviews (key informant and community)

· Direct observation

· Focus groups

· Program reports Examples of secondary data sources include, but are not limited to

· Host country government reports/data

· UN, World Bank, and other relevant data

· Document review (reports, studies, evaluations of similar programs, etc.

· Official government records Official reports from implementing partner(s)

POC: Provide at least one point of contact and their name, phone, and email from the owner bureau(s) for consultation and records management purposes.

INDICATOR REFERENCE SHEET TOOL

Program Design and Performance Management Toolkit cas.state.gov/managingforresults

Section 3: Design a Program cas.state.gov/managingforresults image1.png image2.png image3.png