D.4 Question and Answers RFQ #89603020Q0017.pdf

Questions & Answers

RFQ #89603020Q0017

March 24, 2020

# Question* Section Title Page

Answer

1 Can FERC provide an example of the ‘Specialized Sessions’? SOW, Section 3.2 – Performance Objectives, Subsection 3.2.3, Specialized Sessions

3 FERC has conducted a few specialized sessions in the past which were approximately four hours in length. Specialized Sessions Examples: 1) Session solely developed to LNG; 2) Session devoted to FERC’s third-party contracting process and expectations; and 3) Session devoted to multiple topics, including both outreach and cumulative impacts.

2 Are "booklet copies" of the Plan and Procedures the pocket-sized versions?

SOW, Section 4.0 – Deliverables, Subsection 4.0.2

5 Yes, the booklet copies are pocket-sized copies of FERC’s Plan and Procedures.

3 If the Plan and Procedures “booklet copies” are to be the pocket-sized versions, is the contractor responsible for printing the copies in the small format?

SOW, Section 4.0 – Deliverables, Section 4.0.2

5 No, the contractor is not responsible for printing the copies in the small format. FERC provided the FERC’s Plan and Procedures booklet copies to the contractor in the past and that expectation would be the same.

4 Can the identified key personnel serve in multiple roles between “Project Manager”, “Project Manager Alternate”, “Seminar Facilitator”, and “Seminar”?

SOW, Section 9.0, Key Personnel

9 & 10 The Project Manager, Project Manager Alternate, and Seminar Facilitator are separate and distinct roles with one person serving in each of these roles.

The Project Manager may serve as an additional presenter above and beyond the required minimum of four presenters. The Project Manager Alternate may serve as one of the four presenters. The facilitator must not be a presenter.

5 What is the anticipated date for contract award? RFQ, A.1 Synopsis 3 Anticipated contract award date is Wednesday, May 6, 2020.

6 Should the NTE limits provided for ODCs be used by all contractors for those specific line items in the Price Quote since the locations and numbers of attendees for the seminars are not known at this time?

RFQ, Section B- Supplies or Service and Price/Costs, Subsection B.1 Price/Cost Schedule

5 - 9 Yes, the NTE limits provided for ODCs must be used for those specific line items by all offerors. RFQ Amendment 001 is issued to insert the ODCs NTE costs. The offeror shall not propose on ODCs, the offeror shall include the ODCs costs in their total price proposal using the NTE amount provided in the RFQ.

Q&As RFQ #89603020Q0017

7 What is the anticipated timeframe that the next seminar in 2020 may be scheduled given the current COVID-19 pandemic situation?

RFQ, Section B- Supplies or Service and Price/Costs, Subsection B.2 Delivery Schedule

10 Due to the current unprecedented COVID-19 pandemic situation, the Government is unable to predict the timeframe for when the first seminar would be planned. If restrictions on non-essential government travel remains in place into the summer, with no limitations, FERC expects the first seminar would occur in late summer or early fall.

8 What are the insurance requirements? RFQ, Section C- Contract Clauses

11 Reference FAR 28.306 - Insurance under Fixed-Price Contracts. The Government is not ordinarily concerned with the contractor’s insurance coverage if the contract is a fixed-price contract.

9 In Section IV-Personnel Qualifications and Experience, the RFQ states that “each resume shall not exceed 20 pages in length” and given that Parts I through V of the Technical Quotation should not exceed 40 pages, is this statement regarding resumes correct or should this read ‘not exceed 2 pages’ for each resume?

RFQ, Section E- Solicitation Provisions, E.1.3, Offeror Instructions, Questions;

Volume 1: Technical Quotation; IV-Personnel Qualifications and Experience

30 Yes, RFQ Amendment 01 is issued to correct the resume page requirement. Each resume shall not exceed 2 pages in length.

10 The Statement of Work states “The Contractor will meet with FERC staff (in person or by teleconference) to determine what changes should be made to the format and materials content within three weeks of contract execution and at least two months before each seminar.”

Can we receive clarification on whether “changes” includes a major overhaul of the program/presentation, and if so how often?

Would a major overhaul be expected before each seminar, or before each option period?

SOW,

Section 3.0 - Scope Section 3.1

FERC anticipates a “major” overhaul of all materials for the seminar prior to the first seminar of the first (Base) contract year. FERC anticipates all new photos, themes, and activities will be required for the first seminar. FERC does not anticipate any additional major overhauls of the entire program during the first contract year or options years;

minor updates to slides (when changes are necessitated by changing practice, policy, or regulations, etc.) and changes/ updates to the activities should be anticipated as a possibility prior to each seminar.

11 For the “Specialized Sessions”, how many contractor personal should be assumed to attend, and would FERC require presenters for this task or solely logistics and administrative support?

SOW,

Section 3.2.3 Specialized Sessions

3 FERC expects logistical and administrative support provided by the contractor. FERC assumes the project manager and facilitator would be required, at a minimum for webinars and any in person specialized sessions. The specialized sessions generally would be conducted by FERC staff as presenters, and as needed, the project manager would be able to assist with presenting.

Q&As RFQ #89603020Q0017

12. For the “Specialized Session” the Statement of Work states these sessions could be between 4 and 8 hours. Should Contractor assume 8 hours for costing?

SOW

Section 3.2.3 Specialized Sessions

3 The offeror should assume 8 hours for costing.

13. The Statement of Work indicates that the contractor would arrange and finalize the contract with facility (based on FERC’s selection), including initial payment, and would then be reimbursed. With this arrangement, can Contractor include additional facility items, such as including coffee or snacks for breaks?

SOW,

Section 3.2.4-3 Seminars and Site Selection

4 No.

14. For the 3 Day Environmental Review & Compliance Seminars, how many contractor presenters should Contractor assume attending each Seminar (not including logistics/admin support)?

SOW,

Section 3.0 - Scope Section 3.1

1 & 2 FERC anticipates the presentation team consists, at a minimum, of four people to present all the seminar resources and answer questions. This does not include the Project Manager or Facilitator. The offeror should ensure the presentation team can adequately present and answer questions concerning all items that need to be presented.

Reference SOW, Section 9.0 - Key Personnel The offeror must have, at a minimum, one Project Manager, one Alternate Project Manager, one Seminar Facilitator and four Course Instructors.