SOW Paving Repairing SEPA Parking Lot 11.10.26.docx

United States Department of Energy Southeastern Power Administration 1166 Athens Tech Road Elberton, Georgia 30635

November 10, 2026

INSTRUCTIONS TO POTENTIAL VENDORS

Subject: Request for Proposals (RFP) Parking Lot Repaving and Repairs The U.S. Department of Energy (DOE), Southeastern Power Administration (SEPA) is soliciting proposals from qualified contractors to perform parking lot repaving and repair services at its office facility.

The required work shall be performed in accordance with the attached Performance-Based Statement of Work (PWS), which outlines the project scope, technical specifications, performance requirements, and expected outcomes. The applicable evaluation criteria are also included in the solicitation documents.

Project Objective The objective of this acquisition is to restore the existing parking lot to a safe, structurally sound, properly drained, and fully functional condition suitable for use by government employees, visitors, and authorize vehicles. All work shall be completed in accordance with the requirements and specifications identified in the PWS.

Site Visit Prospective contractors are strongly encouraged, but not required, to participate in a site visit to assess existing conditions, evaluate the scope of work, and obtain a clear understanding of the project requirements before submitting a quotation.

Failure to attend the site visit will not preclude a contractor from submitting a quotation or receiving consideration for award.

Contract Type and Award SEPA anticipates awarding one (1) Firm Fixed Price (FFP) contract for the parking lot repaving and repairing project. The acquisition will be conducted using Simplified Acquisition Procedures in accordance with Federal Acquisition Regulation (FAR) Part 13, as applicable.

Award will be given to the responsible contractor whose proposal represents the best value to the government, based on the evaluation criteria established in the solicitation.

Proposal Submission Deadline All proposals must be received by December 15, 2026, no later than 12:00 p.m. (noon), Eastern Standard Time (EST)

Proposals may be submitted by mail or electronically via email using the mailing address identified on page 5 of the solicitation.

Questions and Clarifications All questions, requests for clarification, or inquiries concerning this solicitation shall be directed to both designated Contracting Officers:

· Tabitha Rambert, Contracting Officer

· Juvonna Mattox, Contracting Officer

Any changes or clarifications affecting solicitation requirements will be communicated through an official solicitation amendment, as appropriate (via Sam.gov).

The Government will evaluate proposals in accordance with the evaluation criteria established in the solicitation and applicable provisions of the Federal Acquisition Regulations (FAR). The Government reserves the right to make an award to the responsible offeror, whose proposal represents the best overall value to the Government, considering the stated evaluation factors.

U.S. DEPARTMENT OF ENERGY

SOUTHEASTERN POWER ADMINISTRATION

PERFORMANCE BASED STATEMENT OF WORK

TO REPAVE PARKING LOT AND MAKE NECESSARY REPAIRS

1.0 INTRODUCTION

a. Background The Southeastern Power Administration (Southeastern) is soliciting proposals from qualified contractors to clean, repair and apply sealcoat to the office parking lot, including the restriping of parking spaces. Following a recent ice storm, an underground pipe burst resulted in a leak; although the pipe has been repaired by a contractor, restoration of the resulting hole in the parking lot remains necessary.

Southeastern Power Administration is a federal power marketing administration with the mission to market and deliver reliable, cost-based, carbon free hydroelectric power to municipal and electric cooperative customers across ten States.

The vendor has the option to conduct an on-site visit to determine the best approach for Southeastern. Site visits will take place on November 19, 2026 at 10:30 a.m. Eastern Time and November 30, 2026 at 1:00 p.m. Eastern Time. Please email tabitha.rambert@sepa.doe.gov with your preferred attendance time.

b. Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulations, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

· The solicitation is issued as a request for proposal (RFP).

· The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation.

· The preferred NAICS Code is 238990 and the preferred Product Service Code is Z2LZ

· There are no set-asides associated with this solicitation.

2.0 SCOPE OF WORK

a. Technical Requirements Site Preparation and Cleaning

· Make existing ditches functional at Athens Tech Drive and on northeast side of building at adjacent school property. Remove overgrowth of vegetation (excluding trees) and debris in existing swales and ditches to ensure functional surface drainage to adjacent properties and right-of-way.

· Remove debris from existing trench drains and ensure trench drain functionality.

· Sweep and Clean: Thoroughly clean the entire parking lot surface using commercial blowers and broom sweepers to remove all dirt, debris, and vegetation in paved areas.

· Oil Spot Treatment: Clean and prime oil/grease spots with a designated primer to ensure proper sealant adhesion.

· Pressure wash existing curb and gutter and sidewalks.

Waterline Damage Pavement Repair

· Sawcut, remove and replace to match existing approximately 12 linear feet of 24-inch concrete curb and gutter affected by water line damage at southeast corner of building.

· Sawcut and remove any damaged existing asphalt paving above water line damage including sunken asphalt. Repair any damage to soil base. Install GAB as needed to provide adequate base for asphalt. Apply prime coat.

· Install no less than 2” asphalt above repaired base to match existing surface drainage scheme flush with existing asphalt.

Existing Asphalt Repair and Patching

· Sawcut and remove existing asphalt with alligator cracking

· Areas to include:

· Near dumpster approximately 1,000 sf

· Between waterline damage and concrete aprons at southeast entrance approximately 1,000 sf

· Near generator at northwest corner of building approximately 150 sf

· Near deliver entrance at rear of building 50 sf

· Near northeast corner of building approximately 750 sf

· Repair any damage to soil base. Install GAB as needed to provide adequate base for asphalt. Apply prime coat.

· Install no less than 2” asphalt above repaired base to match existing surface drainage scheme flush with existing asphalt.

Crack Sealing

· Crack Sealing: Clean cracks larger than 1/8 inch of debris and seal with hot-applied crack sealant not to exceed 5,000 linear feet.

Surface Treatment and Protection

· Sealcoating: Apply two coats of high-quality asphalt emulsion seal coat to the entire parking lot asphalt surface approximately 55,000 sf.

Striping

· Striping and Marking: Restripe all parking stalls, including ADA-compliant spaces, government vehicle spaces, and directional arrows using durable white traffic paint.

Location and Time of Performance

The location for the work is Southeastern Power Administration, 1166 Athens Tech Drive, Elberton Ga. 30635. Southeastern has a 24-hour Operations Center so building access will be needed at all times during the work.

Travel

All travel to and from Southeastern offices will be provided by the contractor. The Government will not separately reimburse the contractor for travel expenses or any other direct costs.

3.0 SAFETY

a. The Contractor shall comply with Department of Energy (DOE) Safety and Security Orders and Directives, including, but not limited to, the safety requirements defined in all applicable Federal, State and local laws, regulations and ordinances. When questionable, the most stringent shall apply.

b. Contractor personnel shall comply with all applicable provisions of the State Labor and Industries Safety and Health Regulations, U.S. Department of Labor, Occupational Safety and Health Administration (OSHA) Standards 29 CFR 1910 and 29 CFR 1926, Environmental Protection Agency (EPA) Title 40 CFR 170 (Worker Protection Standard) and other applicable Federal, State, and location regulations.

c. Personal Injury/Illness:

· Job-Related Injuries/Illnesses: Job-related injuries/illnesses to Contractor employees shall be reported to the Technical Representative.

The contractor shall implement appropriate safety measures, including barricades, warning signage, traffic control, and restricted access to active construction areas, to protect government personnel, visitors, and property. This includes the use of 811 and taking all reasonable steps necessary to make certain that all active, abandoned, or unknown utilities are identified.

4.0 GENERAL CONDITIONS

LAWS, ORDINANCES, AND REGULATIONS

The contractor shall comply with all applicable Federal, State, and local laws, regulations, ordinances and codes governing performance of their services on Southeastern premises in Elberton, Georgia, and any other locations specified under the contract.

The contractor shall comply with all applicable Federal, State and local safety and health laws, regulations and ordinances, and national standards including 29 CFR 1910.

Applicable policy and documents include but are not limited to the following:

1. Southeastern’s internal documents for emergency evacuation, visitor control and security.

2. DOE’s Safety and Security Orders and Directives regarding personal and physical security.

3. 41 CFR 102-74, Subpart C, Conduct on Federal Property.

5.0 ASSUMPTIONS & CONSTRAINTS

· Existing infrastructure may require modifications before integration.

· Vendor equipment lead times could affect installation scheduling.

· Site Accessibility: Contractor access, equipment staging, material storage, and construction activities shall be limited to Government-authorized locations. The contractor shall coordinate any required parking lot closures with the designated Government representative.

· Environmental Compliance: The contractor shall comply with applicable federal, state, and local environmental requirements, including proper handling and disposal of removed asphalt, construction debris, and other waste materials.

· Please include a building-entry and parking solution for the entire project duration and provide a clear project timeline. Southeastern’s 24-hour operations center must remain accessible at all times.

· The Contractor shall maintain the required insurance throughout the contract performance period. Insurance requirements are separate from, and do not replace, any required bid guarantee or performance and payment bonds.

Davis-Bacon Act / Construction Wage Rate Requirements

· This solicitation and any resulting contract are subject to the Construction Wage Rate Requirements statute (formerly the Davis-Bacon Act), 40 U.S.C. Chapter 31, Subchapter IV, and the applicable requirements of FAR Subpart 22.4 and 29 CFR Parts 1, 3, and 5.

· The Contractor and all applicable subcontractors shall comply with the prevailing wage rates and fringe benefits established by the U.S. Department of Labor for the geographic location and classification of construction covered by this requirement.

· The applicable Department of Labor Wage Determination, identified as Wage Determination Number GA20260213 and Modification Number 1, dated May 18, 2026, is incorporated into this solicitation as Attachment 1.

The Contractor shall:

1. Pay all covered laborers and mechanics no less than the applicable prevailing wages and fringe benefits.

2. Submit weekly certified payroll records and required statements of compliance in accordance with FAR 52.222-8.

3. Ensure applicable subcontractors comply with all required labor standards.

4. Maintain payroll and employment records as required by the contract.

5. Comply with the applicable labor standards clauses incorporated into the solicitation and resulting contract.

Performance and Payment Bond Requirements

· In accordance with FAR 28.102 and FAR 52.228-15, the successful Offeror shall furnish performance and payment bonds for any resulting construction contract exceeding $150,000.

· The Performance Bond (Standard Form 25) shall be in the amount of 100 percent of the awarded contract price.

· The Payment Bond (Standard Form 25A) shall be in the amount of 100 percent of the contract price awarded.

· The successful Offeror shall submit the executed bonds to the Contracting Officer within ten (10) calendar days after contract award, unless otherwise authorized in writing by the Contracting Officer.

The bonds shall be supported by acceptable sureties or other security in accordance with FAR Part 28.

Offerors shall account for all applicable wage and fringe benefit requirements when preparing their quotations.

Failure to comply with applicable labor standards may result in withholding of contract funds, contract termination, or other remedies authorized by law and regulation.

Bid Guarantees

· Under FAR 28.101-1, a bid guarantee is required when performance and payment bonds are required.

· The bid guarantee must equal at least 20% of the offer price and must be submitted with the offer.

6.0 Payment Terms

Contract Type: Firm-Fixed-Price The Contractor shall provide a total firm-fixed price for all labor, equipment, materials, supervision, transportation, disposal, and incidental work necessary to complete the parking lot asphalt repair and repaving project.

Payment Upon Completion For this short-duration construction project, the Government anticipates making one lump-sum payment upon satisfactory completion and final acceptance of all work required under the contract.

Final Inspection and Acceptance The Contractor shall notify the Contracting Officer when all asphalt repair and repaving work has been completed. The Government will inspect the completed work to verify compliance with the Statement of Work, contract specifications, and applicable quality requirements.

Invoice Submission Following completion and Government acceptance of all required work, the Contractor shall submit a final invoice to the contracting offer via email to: Tabitha.Rambert@sepa.doe.gov Final Payment Final payment shall be made in accordance with FAR 52.232-5 and FAR 52.232-27, including applicable requirements for a proper invoice and release of claims.

Progress Payments The Government does not anticipate progress payments due to the short duration of the project. However, any progress payments required under FAR 52.232-5 shall be administered in accordance with that clause.

Advance Payments: No advance payments will be authorized under this contract.

7.0 Evaluation Criteria

The Government will evaluate the offeror’s technical submission to determine whether it demonstrates the capability to perform the asphalt pavement repair and replacement requirements in accordance with the Statement of Work (SOW) and applicable specifications.

The evaluation will consider:

1. Price: The Government will evaluate the total firm-fixed price for the required work. The Evaluation Team will determine whether the proposed price is fair and reasonable.

2. Technical Approach: Understanding of pavement removal, surface preparation, base repairs, asphalt installation, compaction, drainage, and pavement markings. Technical Approach: Technical capability of the Technical Approach offered to meet the Government requirement; the approach must include Contractor’s understanding of asphalt removal, base preparation, paving, compaction, drainage, and pavement markings. A logical sequence of tasks that you will perform to accomplish the requirements including specific methods, technologies, processes, tools, and resources to deliver the required results. Identify and describe the specific techniques and steps that will be applied during the accomplishment of all tasks of this project. Please include a roadmap for execution, including timelines, teams’ roles, and technical solutions.

3. Past Performance-Relevant Experience: Evidence of successfully performing similar asphalt paving or parking lot rehabilitation projects (i.e. size, scope and complexity).

The Government will evaluate offers using the evaluation factors and weights established in this solicitation.

Technical Approach and Past Performance/Relevant Experience, when combined, are significantly more important than Price.

The Government reserves the right to make tradeoffs between price and non-price factors when determining the offer that represents the best value to the Government. Any decision to select a higher-priced offer will be supported by documented evaluation findings demonstrating that the additional benefits justify the price difference.

Award Decision – Best-Value Tradeoff

The Government intends to award a firm-fixed price contract to the responsible offeror whose offer represents the best overall value to the Government, considering price, Technical Approach, and Past Performance/Relevant Experience.

The Government will utilize a best-value trade-off approach in making its award decision. The Contracting Officer will consider the evaluation results, including the relative strengths, weaknesses, and benefits of each offer, to determine which offer represents the best overall value to the Government.

Award will not necessarily be made to the lowest-priced offeror or to the offeror receiving the highest overall numerical score.

The Government reserves the right to select a higher-priced offer when the Contracting Officer determines that the additional technical merit, relevant experience, or past performance benefits justify the associated price premium.

The Contracting Officer will document the rationale for the award decision, including any tradeoffs between price and non-price factors.

Award will be made only to a responsible offeror whose offer meets the solicitation’s mandatory requirements and whose price is determined to be fair and reasonable.

8.0 Change Management

· Any scope changes require review, formal documentation and approval by the Contracting Officer

10.0 Place of Performance

· Southeastern Power Administration HQ Office

· 1166 Athens Tech Rd Elberton, GA 30635

11.0 Submission Timeline

· Site Visit: November 19, 2026, at 10:30am and November 30, 2026 @1:00 pm, Eastern Time

· Deadline for submission of all questions will be December 4, 2026 @12:00 pm Eastern time and Deadline for responses will be December 9, 2026, on Sam.gov

· Bid Submission Deadline: 3pm Eastern Time on December 15, 2026

· Expected Decision Date: December 31, 2026

· Vendor Start date: Within 30 days of Award

· Please submit all proposals to the CO via email at: tabitha.rambert@sepa.doe.gov l or via mail to:1166 Athens Tech Rd Elberton, GA 30635 before Bid Submission Deadline: 3pm Eastern Time on December 15, 2026.

· Vendor close-out date: NLT 2 Months from the vendor start date

12.0 Proposal Submission Requirements

Each contractor shall submit a complete proposal containing the following information:

1. Detailed Price Quotation: A comprehensive price breakdown identifying the total firm-fixed price and associated costs necessary to complete the project, including labor, materials, equipment, mobilization, site preparation, and other applicable expenses.

2. Technical Approach/Project Plan: A description of the contractor’s proposed methodology for performing the required work, including the anticipated project schedule, equipment, staffing, quality control measures, and approach to meeting the performance requirements.

3. Past Performance: Information demonstrating the contractor’s experience successfully completing projects of similar scope, size, and complexity, including relevant project references (including contract numbers, point of contacts with telephone numbers and other relevant information). Please submit a minimum of three references with your proposal package.

4. Additional Supporting Information: Any other relevant documentation the contractor believes demonstrates its qualifications, technical capabilities, and ability to successfully perform the required services.

5. Certificate of Insurance (COI)

· The Contractor shall, at its own expense, obtain and maintain insurance coverage throughout the performance of this contract in accordance with FAR 52.228-5, Insurance—Work on a Government Installation.

· Prior to commencement of work, the Contractor shall furnish a Certificate of Insurance demonstrating the required coverage and evidence of any required policy endorsements.

6. Submission Format

· Title your submission “SEPA Parking Lot Repaving and Repairs”

· Please include the solicitation number in the subject line: 89503511102026

· Include offeror name, address, telephone number, and email address

· “Remit to:” address, if different than mailing address

· Project Schedule: A proposed schedule demonstrating the ability to complete the work within the required performance period.

· Quality Control: Procedures for ensuring workmanship, material quality, required testing, and compliance with contract specifications.

· GSA Contract Number (if applicable) and/or SAM UEI Number

7. Bid Guarantee must equal at least 20% of the offer price and must be submitted with the offer.

8. System for Award Management (SAM) Registration Contractors must maintain active registration in the System for Award Management (SAM) at www.sam.gov, consistent with applicable FAR requirements, to be eligible for contract award. Offeror must be registered in the System for Award Management, SAM, https://www.sam.gov/. All offerors who bid on Federal Government Contracts are required to be registered in SAM, keep the registration current, an update annually. There is no fee to register in SAM. When submitting the bid please include the offeror Unique Entity ID and your preferred NAICS Code.

8.0 Contracting Officer

Alternate: Juvonna Mattox

Please email any questions that you may have to both Contracting Officer listed above.

Contracting Officer’s Representative (COR) Name: Dixie Cordell Address: 1166 Athens Tech Drive, Elberton, Georgia 30635 Email: dixie.cordell@sepa.doe.gov; Phone Number: 706-213-3851

Please note that this RFP or submitted bids do not constitute a contract, and we reserve the right to accept or reject any or all proposals received. Furthermore, any costs incurred by your organization in the preparation and submission of the proposal will be solely your responsibility and will not be reimbursed.

We look forward to receiving your proposal and appreciate your consideration of this request. Should you have any questions or require further clarifications, please do not hesitate to contact us.

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