Janitorial Services North Sierra Nevada Region 9.7.23.docx

U.S. DEPARTMENT OF ENERGY WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT JANITORIAL SERVICES FOR NORTH SIERRA NEVADA REGION FACILITIES

1.0 Introduction

The Western Area Power Administration (WAPA), Sierra Nevada Region (SNR), also referred to herein as the Government, requires the services of a qualified contractor to perform all aspects of janitorial services as set forth in this contract. This Performance Work Statement (PWS) describes the janitorial services required by SNR for its Redding Maintenance Facility and Keswick and Olinda substations, located in Redding and Cottonwood, California. All services are to be provided in Shasta County, California.

1.1 Background

WAPA, part of the U.S. Department of Energy (DOE), is a federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related power transmission services. SNR serves customers in California and Nevada. SNR’s mission includes maintenance and operation of the high-voltage electricity transmission system, including substations, communication sites, and high-voltage transmission lines that transmit power to customers.

1.2 Government Personnel

The Contracting Officer (CO) is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. The CO is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

The Contracting Officer’s Representative (COR) is responsible for giving the Contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract.

1.3 Contractor Personnel

For security reasons, at the start of this contract, the Contractor will provide a list of names, addresses and phone numbers of personnel that will be assigned to this contract. The Contractor shall have a competent on-site representative authorized to act on behalf of the Contractor, available to the CO or COR to receive instructions or information regarding work under the contract. The on-site representative can also be the person performing the service. The on-site representative must be able to fluently speak and understand English. The on-site representative shall provide a phone number where he/she can be contacted 24 hours per day 7 days a week.

A background check will be required for all personnel performing the services for by the Government.

The Contractor shall furnish adequate supervision at the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance over personnel employed to perform work on the contract.

1.4 Conduct of Contractor Employees

The Contractor and its employees are subject to all rules and regulations relative to entering, occupying, and leaving Government facilities, including, but not limited to:

a) Telephones shall be used for official Government business only.

b) Papers on or in desks, drawers, or file cabinets shall not be removed from the facility.

c) Equipment in disrepair, such as leaky faucets, clogged sinks, toilets, drains, etc. shall

Janitorial Service for North Sierra Nevada Region Facilities be identified to the COR immediately.

d) Personnel not employed by the Contractor, and/or not designated to work at this facility shall not be permitted on the premises.

e) Personnel shall be physically able to do their assigned work.

f) Smoking is not permitted within any of the buildings.

1.5 Lost and Found

The Contractor shall turn in all articles found on WAPA property to the COR.

1.6 Work Schedule

SNR’s regular business hours are from 7:00 a.m. to 3:30 p.m. daily, Monday through Friday, except for Federal holidays. Differing from this schedule may be authorized on a case-by-case basis with the COR and/or CO’s prior approval. Contractor will be required to meet performance requirements identified in the contract, not to be on site for X hours per day. Monday through Friday 7am-3:30pm, with the exception of federal holidays is the window of time when these services can occur. Quarterly and annual services will be scheduled between COR and contractor, post-award. For quarterly services at Olinda substation- the contractor will be escorted for this work and I estimate it will take 2-4 hours including travel from Redding.

1.7 Contractor Furnished Supplies and Materials

The Contractor shall furnish all cleaning supplies and materials necessary for the performance of work under this contract. Materials include but are not limited to cleaners, dust rags, tile cleaner, polishes, trash can liners (for offices and bathrooms), bathroom toilet tissue, liquid soap, paper (hand) towels for all bathroom dispensers and wax. Materials shall be priced into the cost of the weekly, monthly, quarterly and semi-annual services, as applicable.

All materials left on-site shall have:

a) Legible markings on containers that designate what the product is.

b) Legible Material Safety Data Sheet (MSDS) in a folder, in the storage closet(s) where the product is stored (see paragraph 1.9 - Storage below).

The Contractor shall use only those cleaning products certified by Green Seal, a U.S. standard setting and environmental labeling organization (www.greenseal.org) and/or EPA-designated green cleaning products (http://www.epa.gov/oppt/epp/pubs/products/cleaner.htm).

Executive Order 13101, Greening the Government through Waste Prevention, Recycling and Federal Acquisition requires items designated by the Environmental Protection Agency (EPA) be purchased with the maximum recycled content possible. The Contractor is required to use products with the highest recovered material content whenever they are commercially available at a reasonable price. Items to be furnished under this contract that are on EPA’s designated list include, but are not limited to: trash can liners, paper towels and bathroom toilet tissue. The Contractor shall purchase these products containing the highest content of recovered material possible unless products are not: 1) available competitively within a reasonable timeframe, or 2) available at a reasonable price. For a full listing of products and EPA’s recommendations for recovered material content see http://www.epa.gov/cpg/products.htm.

If one of the two exceptions above applies, the Contractor shall furnish to the COR a written justification prior to purchase of the items without the minimum recommended recovered material content no later than 15 days prior to the anticipated use date.

The Contractor shall furnish to the COR an annual ‘Products Containing Recovered Material Report’ (Attachment 1) on or before November 1 of each year. The report shall include:

a) Quantity and cost of EPA listed items (e.g., toilet tissue, paper towels, etc.)

b) Recovered material content.

c) Quantity and cost of listed items without recovered material content.

d) Copies of invoices for listed items.

The Government will furnish refuse dumpsters outside of buildings and recycling containers, use of janitorial closets for storage of supplies, and entry keys for buildings.

1.8 Contractor Furnished Equipment and Property

The Contractor shall determine and furnish all equipment required for the performance of the work under this contract. All equipment shall comply with applicable OSHA guidelines and shall be in good operating condition. The Contractor shall operate the equipment in accordance with the original manufacturer’s recommendation and applicable laws and regulations.

Equipment shall include, but is not limited to, buffing, polishing, and scrubbing machines for use on floors and walls, vacuum cleaners, wet and dry lift and necessary attachments, ladders, buckets, mops, cloths, brushes, squeegees, brooms, rolling trash bins, etc.

Equipment used shall be in good operating condition. Electrical appliances shall be equipped with grounded-type male plugs or double insulated.

1.9 Government Furnished Equipment and Property

The Government will furnish:

Refuse dumpsters outside of buildings and recycling containers, as applicable.

1.9.1 Utilities

The Government will provide electrical power (120-volt AC) at existing power outlets for the operation of equipment as necessary to perform services. Hot and cold water will be made available to the Contractor as necessary for the performance of the work.

1.9.2 Storage

Space will be assigned to the Contractor by the COR for storage of bulk supplies and the equipment which will be used in the performance of the work. A Material Safety Data Sheet (MSDS) will be maintained in a folder and will be provided to the COR for all cleaning supplies requiring an MSDS. All cleaning supplies that are flammable will be stored in flammable material storage facilities supplied by the Contractor and approved by the COR.

The Government will not be responsible for damage and/or loss to the Contractor’s stored supplies, materials, equipment, or the personal belongings of the Contractor’s employees occasioned by fire, theft, accident, or otherwise.

Failure to keep any of the storage facilities described above in a clean and orderly condition, satisfactory to the COR, may result in the withdrawal of the privilege of using them.

1.10 Protective Clothing

The Contractor shall determine and supply the necessary personal protective equipment and ensure contract employees use the personal protective equipment while performing tasks under this contract.

1.11 Licenses and Permits

The Contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract.

1.12 Damage to Property

The Contractor is liable for damage to both Government and private property in performance of this contract. The contractor shall pay for damages where the damage is the fault or negligence of the contractor, as determined by the CO.

1.13 Interference with Business

The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with other contractors, Government employees, and carefully schedule its own work so such additional work may be performed. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other Contractor or by Government employees.

The services under this contract shall be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. Persons employed by the contractor shall, while on the premises, comply with all applicable regulations.

1.14 Occupational Safety and Health Administration Regulations

The Contractor shall perform services under the contract in compliance with the safety requirements defined in all applicable Federal, State and local laws, regulations and ordinances, including the latest effective standards promulgated by the Department of Labor, Occupational Safety and Health Administration, Safety and Health Standards, 29 CFR 1910 and 29 CFR 1925. When questionable, the most stringent shall apply.

The Contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and members of the public and shall comply with all applicable safety and health regulations and requirements, including DOE and WAPA requirements.

The Contractor shall maintain an accurate record of, and shall report to the CO and COR, all cases of death, occupational disease, or traumatic injury to employees of the public and any property damage as a result of performance under this contract.

1.15 Environmental Quality Protection

Environmental Requirements: The Contractor shall comply with Federal, State, and local environmental laws and regulations. The sections below further specify the requirements.

Disposal of Waste Material –The Contractor shall dispose or recycle waste material in accordance with applicable Federal, State and local regulations and ordinances. The Contractor shall manage hazardous, universal, and non- hazardous wastes in accordance with State and Federal regulations. Do not pour any chemicals down drains. Dirty water and cleaning solutions used during cleaning shall be disposed of in shop sinks or floor drains designated by the COR or CO. Floors and fixtures in areas where water is obtained and disposed of shall be kept sanitary at all times.

Contractors Liability for Regulated Material Incidents – The Contractor is solely liable for all expenses related to spills, mishandling, or incidents of regulated material attributable to his actions or the actions of his subcontractors. This includes all response, investigation, cleanup, disposal, permitting, reporting, and requirements from applicable environmental regulation agencies.

Pollutant Spill Prevention, Notification, and Cleanup – The Contractor shall provide measures to prevent spills of pollutants and respond appropriately if a spill occurs. A pollutant includes any hazardous or non-hazardous substance that when spilled, will contaminate soil, surface water, or ground water. This includes any cleaning products, solvent, fuel, oil, paint, pesticides, and similar substances.

2.0 SCOPE

2.1 General

Janitorial services as described below are required for WAPA’s Redding Maintenance Facility (RMF), 1545 Beltline Road Redding, CA 95626, Keswick Substation (KE), 16599 Keswick Dam Road Redding, CA 96001, and Olinda Substation (ODA), 18275 Gas Point Road Cottonwood, CA 96022.

2.2 Regular/Recurring Services

To be completed throughout week at Redding Maintenance Facility (Bldg. 1) and Keswick Substation (Bldgs. 1, 3, and 5)

2.2.1 Surfaces

Routinely clean all frequently touched surfaces in the workplace, such as workstations, countertops, and doorknobs, light switches. Use the cleaning agents that are usually used in these areas and follow the directions on the label. Use an alcohol solution with at least 70% alcohol (CDC recommended), and common household disinfectants (CDC recommended).

2.2.2 Drinking Fountains/Kitchen Sink Areas

Drinking fountains and kitchen sinks shall be cleaned, disinfected and metal surfaces polished. Immediate wall surface area shall be cleaned as necessary.

2.2.3 Wastepaper and Trash

Gather and dispose of all trash from buildings (including shop areas of buildings) including clearing wastepaper, bottles, cups, garbage, both loose and in container. Refuse collected shall be stored in plastic bags and removed from the buildings and placed in Government furnished covered container. Ensure that all trash cans have liners and that liners are replaced as necessary. If food products are present in trash, replace the liner.

2.2.4 Restrooms

(a) Dispensers: Fill all dispensers, including soap, towels, toilet tissue, and seat covers, check as necessary to ensure proper operation and cleanliness.

(b) Waste Receptacles: Empty waste receptacles and clean exterior of receptacle.

(c) Fixtures: Toilets, urinals, sinks, toilet seats, and related or associated fixtures shall be cleaned and sanitized and shall remain odor free. All immediate areas: i.e., counter tops, walls, as well as the partitions and entrance doors shall be cleaned and sanitized. Urinals will be deodorized using chemical screens. Screens will be replaced as required. Remove lime deposits, heavy rust, and/or any other stains. Clean mirrors so that they are lint-free. All chromium fixtures shall be polished dry.

(d) Restroom ceramic tile floors: Dust mop, wet mop, and disinfect. Where necessary, remove gum, tar, and similar substances from the floor surface. Special attention shall be given to floors by urinals and commodes for elimination of odors and stains.

(e) Walls: Spot clean walls to remove smudges, marks or spots as not to cause unsightly discolorations.

2.2.5 Carpet Cleaning

Vacuum all carpeted and raised carpet floor panel areas in all offices, work areas and conference rooms. Caution will be taken to avoid damage to furniture. Vacuum all carpet mats throughout facility (including in shop areas).

2.2.6 Non-Carpeted Floor

Sweeping and/or damp mopping will be accomplished on concrete or similar floors that do not lend themselves to dust mopping. Wet Floor signs shall be used as necessary.

2.2.7 Tile Raised Floor Panels

Sweep and damp mop floors. Spot clean stains with an approved cleaning solvent. Do not use steel wool or abrasive. Do not flood with water or cleaning agents.

2.2.8 Dusting

Dusting shall be accomplished with the appropriate products for wood, metal, leather, or similar finish and for fabric-type furniture it will be brushed or vacuumed. Dust window sills, door sills, picture frames, and any accumulations of dust or cobwebs from walls, corners, surfaces, etc.

2.2.9 Furniture

Furniture shall include all desks, chairs, file cabinets, stands, bookcases, tables, consoles, and similar equipment. During the dusting operation, any furniture found with a smudged substance will be damp wiped or cleaned.

2.2.10 Ledges, Shelves and Flat surfaces other than Furniture

This includes the dusting of all ledges and surfaces other than those covered under furniture designation. It includes all horizontal and vertical ledges and surfaces such as molding, window ledges, frames, counter tops, shop tables, shelves, and heat registers. Operational instruments such as photocopying and drafting machines, televisions, and computers are included.

2.2.11 Stairway Cleaning

Sweep and dust all stairway steps, landings, and under stair floor. Sweep all concrete or similar floors that do not lend themselves to dust mopping. This includes removal of stains; dusting light fixtures; cleaning walls; and washing handrails.

2.2.12 Shower Cleaning

Sweep, wet mop, disinfect and clean walls and fixtures.

2.2.13 Employee Lounges and Kitchens

Clean counters, sinks, fixtures, and stoves. Clean interior and exterior of microwave ovens. Trash receptacles used for collection of food remnants shall be washed inside and out. Spot clean cupboards, appliances, surfaces, floors, and walls to maintain a clean appearance, using an appropriate cleaner.

2.2.14 Entrances

Main Building Front Entrance steps shall be swept free of dirt and dust. The Main Building Lobby shall be cleaned inside and out. Doors, window glass, and all plate glass less than 7 feet in height. All glass entrance doors in the main building shall be cleaned inside and out. Sills and frames shall be cleaned. Outside entrances to all buildings shall be policed, paper and other debris picked up. This includes the area where the dumpsters are located and the outside area between the main building and the warehouse.

2.2.15 Spot Cleaning

Clean any areas of woodwork, walls, baseboards, doors, partitions, windows, as necessary, to maintain a clean appearance, using an appropriate cleaner.

2.2.16 Sand Filled Smoking Receptacles

Sand filled receptacles shall be screened and clean sand added as necessary. Special care shall be taken to avoid fires from hot ashes. Sand shall be furnished by Contractor.

2.3 Monthly Services

To be completed monthly at Redding Maintenance Facility (Bldg. 1) and Keswick Substation (Bldgs. 1, 3, and 5)

2.3.1 Woodwork, Walls, Partitions, Doors, and Offices

Dust area such as window blinds, louvers and doors, sills, grills, air vents, corners, Venetian blinds, etc. Dust shall not be allowed to fall from high areas on to furniture and equipment below. Spot clean any soiled area.

2.3.2 Restrooms

Waste receptacles shall be washed and disinfectant. Ceramic tile floors shall be cleaned, and any stubborn stains shall be removed. Care should be taken in the vicinity of carpeted areas.

2.3.3 Lobby

Clean tiled entrance floor and remove stubborn stains. Care should be taken in the vicinity of carpeted areas.

2.3.4 Employee Kitchen Areas

Clean tiled floors and remove any stubborn stains. Care should be taken in the vicinity of carpeted areas.

2.3.5 Refrigerators

Spot clean interior and exterior.

2.3.6 Furniture

Furniture will be damp wiped with appropriate commercial cleaner; all scuff and smudge marks will be removed. Vacuum fabric-type furniture. Clean upholstery with appropriate cleaner. Polish the wood office furniture.

2.3.7 Non-Carpeted Waxed Floors

These floors shall be buffed and thoroughly dried.

2.3.8 Tiled Raised Floor Panels

Sweep and damp mop floors. Spot clean stains with an approved cleaning solvent. Do not use steel wool or abrasive. Do not flood with water or cleaning agents.

2.3.9 Return Air Vents

Return Air vents located in Power Marketing and the All Employees Room will be brushed and vacuumed to remove dust and debris.

2.3.10 Carpet Mats

Carpet mats throughout the facility will be thoroughly vacuumed and shampooed to remove soil and dirt from the mats.

2.4 Quarterly Services

2.4.1 To be completed quarterly at Olinda Substation (Bldgs. 1, 2, and 5) Quarterly Services

(a) Empty all wastebaskets and ensure that all trash cans have liners and are replaced in all buildings.

(b) Sweep/dust-mop all non-carpeted bathroom, workstations, and raised floors in Bldg.1.

(c) Remove/dispose of shredded materials in paper shredder in Bldg. 1.

(d) Remove fingerprints from light switches, and door glass in Bldg. 1.

(e) Check and replenish toilet tissue, paper towels, soap dispensers, etc. in Bldg. 1.

(f) Thoroughly clean and sanitize bathrooms, including sinks, toilets, urinals, mirrors and countertops in Bldg 1.

(g) Routinely clean all frequently touched surfaces in the workplace, such as workstations, countertops, and doorknobs in Bldg. 1. Use the cleaning agents that are usually used in these areas and follow the directions on the label. Use an alcohol solution with at least 70% alcohol (CDC recommended), and common household disinfectants (CDC recommended).

(h) Dust furniture, desktops, tables, bookcases, and the front and top of file cabinets in Bldg. 1.

(i) Remove dust accumulations or cobwebs from walls, corners, etc. in Bldg. 1.

2.4.2 To be completed quarterly at Keswick Substation (Bldgs. 2, and 4) and Redding Maintenance Facility (Bldgs. 2, 3, and 5)

Empty all wastebaskets and ensure that all trash cans have liners and are replaced in all buildings.

2.5 Semi-Annual Services

To be completed semi-annually at Redding Maintenance Facility (Bldg. 1) and Keswick Substation (Bldgs. 1, 3, and 5)

2.5.1 Window Cleaning

Window cleaning will be performed as scheduled by the COR. Clean all accessible ground-level windows around the buildings, inside and out. There are 45 windows total, (13) RMF Bldg. 1, (8) KE Bldg. 1, (11) KE Bldg. 3, and (13) KE Bldg. 5.

2.5.2 General Cleaning

Clean all walls, ceilings, and light fixtures in office areas, removing dead insects from all ceiling light fixture lenses.

2.6 Annual Services

To be completed annually at Redding Maintenance Facility (Bldg. 1) and Keswick Substation (Bldgs. 1, 3, and 5)

2.6.1 Carpet Cleaning

Carpet cleaning will be performed as scheduled by the COR. If contractor carpet and mat cleaning is not satisfactory, contractor may be required to hire a commercial carpet cleaner at their expense.

2.6.2 Floor Stripping

Remove all old finish or wax from tile floors. Extremely stubborn spots, gum, rust, burns, etc., shall be removed. Corners and other areas that cannot be reached by the polishing machine shall be scrubbed and thoroughly cleaned. Care shall be exercised so that baseboards, walls, and furniture shall not be splashed or marred. Care should be taken in the vicinity of carpeted and raised floor panel areas.

2.6.3 Polishing

Tile floors shall be polished and sealed to bring a shine to the floor and ensure no safety hazard exists.

2.7 Additional Facility Cleaning as required by CO or COR

The contractor shall provide cleaning and disinfecting services in accordance with the interim recommendations provided by the CDC (Centers for Disease Control and Prevention) for US community facilities with suspected/confirmed coronavirus disease 2019. Link: https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html. The utilization of this requirement is not specific to the Coronavirus Disease 2019. This requirement may be used for other viral or bacterial outbreaks throughout the duration of this contract.

In addition to the CDC recommendations, the Contractor shall provide facility wide cleaning that will incorporate electrostatic sprayers or some other method of large-scale blanket decontamination. The services will be performed at the discretion of the CO/COR.

3.0 Performance Standard and Quality Assurance

The objective of these services is to provide clean facilities and a healthy environment for employees.

The Contractor shall ensure that buildings present an overall appearance of cleanliness. The definition of clean is to remove dirt, water streaks, gum, grease, tar or any other extraneous matter from all surfaces or objects to present an overall appearance of cleanliness.

The Contractor shall ensure that the facilities are sanitized and kept free from accumulations of dust.

The Contractor shall furnish all necessary labor, supervision, equipment and supplies to adequately maintain the facilities at an acceptable level of cleanliness that is consistent with industry standards. Hasty and careless performance shall not be accepted. Such practices are evidenced by dirt in corners, mop splashes on baseboards, dust accumulations and wax buildup on floors, etc.

Below is a listing of the significant performance objectives with associated performance standards that will be monitored and inspected by Government personnel. The performance standard represents the minimum acceptable level of Contractor performance. The performance objectives and standards represent only the critical components of this Contract, and do not excuse the Contractor from performance of other responsibilities identified in the Performance Work Statement.

3.1 Assessment

The COR will monitor the Contractor’s performance to ensure compliance with this Performance Work Statement and any other contract specifications. Monthly inspections using the attached checklist will be one method to monitor Contractor performance. The Government may use other methods to monitor performance such as random inspections, customer complaints, etc.

When deficiencies are observed, the COR will notify the Contractor. The Government may require re-performance to correct discrepancies at no additional cost to the Government. The Contractor shall re-perform services within 24 hours of notice by the COR, that re-performance is required. The Government may have services which were not acceptably performed by the Contractor performed by other means. The Government may deduct at the discretion of the Contracting Officer the value of services not performed or not satisfactorily performed from the monthly contract amount rather than allowing re-performance. The amount of any deductions shall be determined by the Contracting Officer based upon the Contracting Officer’s determination of the value of the services not provided and any administrative expenses incurred by the Government due to lack of performance. Accepting non-conforming services does not waive any of the Government’s rights.

4.0 PRE-PERFORMANCE MEETING

The CO will schedule a meeting with the contractor within one week following the contract award to discuss the requirements of the contract (to include safety prior to start of work).

5.0 Contract Discrepancy Report (CDR)

A CDR (PWS Exhibit 1) will be initiated by the COR if, at any time during the performance period specified in the PRS, the results of Western’s surveillance show the number of observations of unacceptable performance during the period exceeds the threshold specified in the PRS, and the COR determines that the unacceptable performance was not caused by the Government. Instructions for completing the CDR are as follows:

5.1.1 The COR completes Blocks l through 6 and sends the form to the CO. Block 6 must include the PRS number corresponding to the discrepancy, the threshold of that PRS item, the number of discrepancies documented, and the PWS paragraph reference describing the Government’s expectations for that PRS item.

5.1.2 The CO evaluates the CDR, and if appropriate, signs it and sends it to the Contractor with a cover letter requesting a response within a specified number of days.

5.1.3 The Contractor must complete Blocks 7 through 10 and return the CDR to the CO within the specified time period on the cover letter.

5.1.4 Upon receipt of the Contractor’s response, the CO, in consultation with the COR, will evaluate the Contractor’s response and take appropriate action. The CO will document the evaluation in Block 11 and action taken in Block 12.

5.1.5 In most cases, the preferred action is re-performance by the Contractor at no additional cost to the Government. If deduction from payment is the appropriate action, the COR and CO will calculate the payment deduction based on the performance period in which the discrepancy occurred. The deduction is taken from the Contractor’s payment as close as possible to the month in which the discrepancy occurred, but not necessarily the same month. The Government should not withhold payment of an invoice while calculating the deduction.

5.1.6 The COR will complete Blocks 13a and 13b. The CO signs the CDR in Block 13c. These signatures indicate concurrence with the actions taken.

5.1.7 In the event the CO determines that issuance of a CDR is not appropriate; the CO shall document the contract file indicating why such action is not appropriate.

EXHIBIT 1

CONTRACT DISCREPANCY REPORT

DATES

6. DISCREPANCY OR PROBLEM: (DESCRIBE IN DETAIL; INCLUDE REFERENCE TO PWS DIRECTIVE; ATTACH CONTINUATION SHEET, IF NECESSARY):

SIGNATURE OF CO:

9. CONTRACTOR RESPONSE AS TO CAUSE, CORRECTIVE ACTION AND ACTIONS TO PREVENT RECURRENCE (ATTACH CONTINUATION SHEET IF NECESSARY)

11. GOVERNMENT EVALUATION:

12. GOVERNMENT ACTIONS:

13 CLOSE- OUT

(13A) CONTRACTOR NOTIFIED

(13B) COR

(13C) CO

RECOVERED MATERIAL CONTENT (RMC) REPORT FORM

Check Purchase Type:

Credit Card/Check

Purchase Order P. O. Number:

Contract Contract Number:

Instructions: Complete the following table by providing dollar amounts for each product designated by EPA (http://www.epa.gov/cpg) as an Affirmative Procurement Item (see list on back of this form).

WAPA Purchasers: Forward a copy of this form to the Pollution Prevention (P2) Coordinator in your Region’s Office of Environment.

Contractors: This form must be submitted to the COR prior to final payment.

CORs: File form in project file and forward a copy to the P2 Coordinator in your Region.

Product (See back of this form)

Purchase Date

Dollars for Products with RMC

Dollars for Products without RMC *

Exemption Code **

Detailed Justification for purchases WITHOUT RMC (MUST BE FILLED OUT):

(NOTE: IF A SINGLE PURCHASE IS OVER $2500 AND THE ITEM DOES NOT CONTAIN RMC, then the green acquisition advocate [GAA] signature is required on the Recovered Material Content Exemption Justification Form prior to, or as soon as possible after purchase.)

** Exemption Codes – Per Executive Order 13101 and DOE’s Acquisition Letter 2002-5, exemptions are allowed if RMC products are not available:

1) competitively within a reasonable time frame;

2) meeting appropriate performance standards; or

3) at a reasonable price.

PRODUCTS DESIGNATED BY EPA AS AFFIRMATIVE PROCUREMENT ITEMS

(http://www.epa.gov/cpg)

Construction Products Building insulation products Carpet Carpet cushion Cement and concrete containing:

-Coal fly ash -Ground granulated blast furnace slag -Cenospheres -Silica fume Consolidated and reprocessed latex paint Floor tiles Flowable fill Laminated paperboard Modular threshold ramps Nonpressure pipe Patio blocks Railroad grade crossing surfaces Roofing materials Shower and restroom dividers/partitions Structural fiberboard

Landscaping Products Compost made from yard trimmings or food waste Garden and soaker hoses Hydraulic mulch Lawn and garden edging Plastic lumber landscaping timbers and posts

Nonpaper Office Products Binders, clipboards, file folders, clip portfolios, and presentation folders Office furniture Office recycling containers Office waste receptacles Plastic desktop accessories Plastic envelopes Plastic trash bags Printer ribbons Toner cartridges Paper and Paper Products Commercial/industrial sanitary tissue products Miscellaneous papers Newsprint Paperboard and packaging products Printing and writing papers

Park and Recreation Products Park benches and picnic tables Plastic fencing Playground equipment Playground surfaces Running tracks

Transportation Products Channelizers Delineators Flexible delineators Parking stops Traffic barricades Traffic cones

Vehicular Products Engine coolants Rebuilt vehicular parts Re-refined lubricating oils Retread tires

Miscellaneous Products Awards and plaques Bike racks Blasting grit Industrial drums Manual-grade strapping Mats Pallets Signage Sorbents image1.png image2.png