PWS_-_FBO_-Calibration_G5200.pdf

ATTACHMENT A

EQUIPMENT CALIBRATION

DILO SF6 MULTI-ANALYSER,

DOBLE TIMER TDR-900, and

AMETEK-JOFRA CTC 320A

Performance Work Statement

U.S. DEPARTMENT OF ENERGY

WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT

EQUIPMENT CALIBRATION SERVICES

1. GENERAL

1.1. Purpose

The Western Area Power Administration (WAPA), Desert Southwest Region (DSW), requires the services of a qualified Contractor to perform all aspects of testing and calibration work as set forth in this PWS. Scope of work describes the services required by DSW for its test equipment located at various substation locations in Arizona, California, and Nevada. The Contractor shall provide all labor, equipment and materials to perform the calibration on test equipment.

1.2. Background

WAPA, part of the U.S. Department of Energy (DOE), is a Federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services within a 15-state region. The DSW serves preference customers in Arizona, California and Nevada. DSW’s mission includes maintenance and operation of the high-voltage transmission system including nearly 40 substations and 3,100 miles of high-voltage power transmission lines

1.3. Location

Performance under this contract is located at Contractor’s location/lab.

1.4. Government Personnel

1.4.1. The Contracting Officer is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

1.4.2. The Contracting Officer’s Representative (COR) is responsible for giving the contractor any special technical instructions or guidance necessary to ensure contract execution.

The COR has no authority to alter the terms of conditions of the contract. Information for COR and POC will be provided upon contract award.

COR contact info will be provided after contract award.

1.5. Contractor Personnel

1.5.1. The contractor shall furnish and be responsible for contractor’s employees who will perform calibration under this contract.

1.5.2. The contractor shall have a competent Representative authorized to act on behalf of the contractor, available to the CO or COR to receive instructions or information regarding work under the contract. The Representative must be able to fluently speak and understand English.

1.6. Submittals.

1.6.1. Safety and Health Program. Contractor will provide ISO/IEC accreditation prior to award of contract.

1.6.2. Inspection Schedule. Contract shall submit a proposed inspection schedule to the CO and COR no later than 10 business days after award and after each Option Years.

WAPA’s approval of the work schedule is required prior to the commencement of work.

1.6.3. Inspection Reports. An electronic copy of a sample inspection report (PDF file format) shall be submitted to the CO and COR no later than 10 business days after award of contract.

1.7. Pre Performance Meeting

The CO will schedule a meeting with the contractor within 10 days following contract award to discuss the requirements of the contract and other administrative matters.

1.8. Licenses and Permits

The contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract.

1.9. Government Furnished Property, Equipment, Materials and Utilities

The Government will not furnish any property, equipment or materials for use under this contract.

2. SCOPE OF WORK

2.1 Inspection, Calibration, and Completion.

The Contractor shall commence work within 10 days after notice to proceed. Work on the following test equipment shall be completed within 90 days after the work start date.

a. The Contractor shall provide qualified, trained, skilled personnel for work performed, inspection and calibration of required test equipment under this SOW.

b. Schedule date for WAPA to provide Contractor with RMA Sheet.

c. Schedule date for Contractor to provide WAPA with RMA number to include on Sheet.

d. WAPA will package and crate each unit for shipment.

e. WAPA to include RMA packing slip with test equipment and deliver to Contractor.

f. Contractor to inspect each unit and calibrate each unit at their facility. If repairs need to be performed, Contractor will contact WAPA before continuing with the repairs.

g. After Calibration work is complete, Contractor will ship each unit back to WAPA’s various

Substation locations requested.

2.2 Materials:

1. DILO SF6 MULTI-ANALYSER

a. (1) DILO SF6 Multi-Analyzer, Model # 3-038R-R303, SERIAL # O-16145.2

To be delivered to our Coolidge Substation:

WAPA / Chuck Muir

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Coolidge AZ 85128 Coolidge Substation Point of Contact:

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

b. (1) DILO SF6 Multi-Analyzer, Model # 3-038R-R303, Serial # O-19768

To be delivered to our Davis Substation:

WAPA / Ron Payne

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Bullhead City AZ 86429 Davis Substation Point of Contact:

c. (1) DILO SF6 Multi-Analyzer, Model # 3-038R-R303, Serial # O-16145.5

To be delivered to our Glen Canyon Substation:

WAPA / Tony Lucero

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Page AZ 86040 Glen Canyon Substation Point of Contact:

d. (1) DILO SF6 Multi-Analyzer, Model # 3-038R-R303, Serial # O-16145.3

To be delivered to our Gila Substation:

WAPA / Rod Chaffee

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Yuma AZ 85365 Gila Substation Point of Contact:

e. (1) DILO SF6 Multi-Analyzer, Model # 3-038R-R303, Serial # O-16145.1

To be delivered to our Phoenix DSW Warehouse:

WAPA / John Oja

Phoenix AZ 85009 Phoenix Office Point of Contact:

f. (1) DILO SF6 Multi-Analyzer, Model # 3-038R-R303, Serial # O-16145.4

To be delivered to our Parker Substation:

WAPA / Randy Gates

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Parker Dam CA 92267 Parker Substation Point of Contact:

g. (1) DILO SF6 Multi-Analyzer, Model # 3-038-R022, Serial # O-12615

To be delivered to our Mead Substation:

WAPA / Randy Strand

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Boulder City NV 89005 Mead Substation Point of Contact:

2. DOBLE TIMER TDR-900

a. (1) DOBLE TIMER, Model # TDR 900, Serial # 040000062

To be delivered to our Coolidge Substation:

WAPA / Chuck Muir

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Coolidge AZ 85128

b. (1) DOBLE TIMER, Model # TDR 900, Serial # 051100367

WAPA / Ron Payne

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Bullhead City AZ 86429

c. (1) DOBLE TIMER, Model # TDR 900, Serial # 060100141

To be delivered to our Glen Canyon Substation:

WAPA / Tony Lucero

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Page AZ 86040

d. (1) DOBLE TIMER, Model # TDR 900, Serial # 030200205

WAPA / Rod Chaffee

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Yuma AZ 85365

e. (1) DOBLE TIMER, Model # TDR 900, Serial # 070600522

To be delivered to our Phoenix DSW Warehouse:

WAPA / John Oja

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Phoenix AZ 85009

f. (1) DOBLE TIMER, Model # TDR 900, Serial # 080800213

WAPA / Randy Gates

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Parker Dam CA 92267 Parker Substation Point of Contact:

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

g. (1) DOBLE TIMER, Model # TDR 900, Serial # 060100140

To be delivered to our Mead Substation:

WAPA / Randy Strand

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Boulder City NV 89005

3. AMETEK-JOFRA CTC-320A

a. (1) AMETEK-JOFRA CTC-320, Model # CTC-320-A-RS232, SERIAL # 561593-00728

To be delivered to our Coolidge Substation:

WAPA / Chuck Muir

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Coolidge AZ 85128

b. (1) AMETEK-JOFRA CTC-320, Model # CTC-320A-RS232, SERIAL # 643987-01558

WAPA / Ron Payne

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Bullhead City AZ 86429

c. (1) AMETEK-JOFRA CTC-320, Model # CTC-320-A-RS232, SERIAL # 555716-00718 To be delivered to our Glen Canyon Substation:

WAPA / Tony Lucero

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Page AZ 86040

d. (1) AMETEK-JOFRA CTC-320, Model # CTC-320A-RS232, SERIAL # 552536-00656

WAPA / Rod Chaffee

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Yuma AZ 85365

e. (1) AMETEK-JOFRA CTC-320, Model # CTC-320-A-RS232, SERIAL # 566797-00813

To be delivered to our Phoenix DSW Warehouse:

WAPA / John Oja

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Phoenix AZ 85009

f. (1) AMETEK-JOFRA CTC-320, Model # CTC-320A-RS232, SERIAL # 644072-01559

WAPA / Randy Gates

Parker Dam CA 92267 Parker Substation Point of Contact:

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

g. (1) AMETEK-JOFRA CTC-320, Model # CTC-320-A-RS232, SERIAL # 529376-00376

To be delivered to our Mead Substation:

WAPA / Randy Strand

FULL INFO WILL BE PROVIDED AFTER CONTRACT AWARD.

Boulder City NV 89005

DILO (SF6-MULTI-ANALYSER)

AREA MODEL # SERIAL #

COL 3-038R-R303 O-16145.2

DAD 3-038R-R303 O-19768

GCS 3-038R-R303 O-16145.5

GLA 3-038R-R303 O-16145.3

PHX 3-038R-R303 O-16145.1

PAD 3-038R-R303 O-16145.4

MED 3-038-R022 O-12615

DOBLE TIMER

COL TDR 900 040000062

DAD TDR 900 051100367

GCS TDR 900 060100141

GLA TDR 900 030200205

PHX TDR 900 070600522

PAD TDR 900 080800213

MED TDR 900 060100140

AMETEK-JOFRA CTC-320

COL CTC-320-A-RS232 561593-00728

DAD CTC-320-A-RS232 643987-01558

GCS CTC-320-A-RS232 555716-00718

GLA CTC-320-A-RS232 552536-00656

PHX CTC-320-A-RS232 566797-00813

PAD CTC-320-A-RS232 644072-01559

MED CTC-320-A-RS232 529376-00376

Calibration Certificate: Contractor shall keep a comprehensive record of the calibration of an instrument and calibration certificates. The document includes data that describes the performance of the instrument, the environmental conditions under which it was calibrated and the standards used to calibrate the equipment.

Cannibalization: The removal of a part(s) from one end item in order to fill a parts requirement in another end item. Removal of the part renders the original end item incapable of performing its designed function. Cannibalization of surveyed assets may be authorized by the COR in order to obtain functioning part(s) no longer available from the manufacturer or other authorized sources.

CFR: Acronym for Code of Federal Regulations (CFR). The CFR is an annual codification of the general and permanent rules published in the Federal Register by the executive departments and agencies of the federal government.

Check: Contractor shall examine, test, or compare with a standard to verify that the unit under surveillance operates within design specifications.

Certification: Contractor shall act of designating standards and precision measurement equipment have been calibrated and meet established technical requirements.

Replacement Parts/Components: Contractor shall use exact replacement parts/components as specified by the workload item manufacturer. Replacement parts/components having equal or better tolerances and parameters or used parts may be used only on an exception basis with written approval of the COR. The contractor shall maintain a database of all replaced parts to include approved substitute and/or used parts by equipment type/model number. The substitute/used parts shall be separately identified in the database.

Repair: Contractor shall inspect, troubleshoot, clean, repair and replace individual components of assemblies and subassemblies, including circuit card assemblies (CCA). The contractor shall repair/replace, as normal depot level maintenance, broken handles, bent frames, cracked cases, broken switches, damaged front and rear panels, defective/dirty filters, power cables, and replace miscellaneous missing/ defective parts, etc. The contractor shall be responsible for the purchase of all broken, defective and missing parts with the following exception. Missing ancillary cables, cases, covers, handles, plug-in units, or any missing item that would constitute an incomplete unit and/or having a value exceeding $50.00 will be replaced at government expense. The contractor shall notify the COR immediately upon discovery of received equipment in this category. Each item shall be calibrated and certified after completion of all repairs and modifications.

Stolen, Missing, or Damaged Government Property: Contractor shall report in writing to any/all suspected stolen, missing, or intentionally damaged government property to the CO and COR. The report shall be made within one workday of determination that the item(s) is stolen, missing or damaged. The contractor shall cooperate with CO/COR on any services conducting investigations or surveys relating to the disposition or status of government property.

Quality Assurance The government reserves the right to review all products and services under this contract, including those developed or performed at the contractor's facilities, to determine conformance with performance and technical requirements. The government reserves the right to change its inspection procedures at any time.

All operations performed by the contractor in compliance with this contract will be subject to WAPA verification at unscheduled intervals.

Government verification(s) will include but not be limited to the following:

a. Timeliness – Turn-around-times (TAT) based on priorities. Priorities will be provided by

COR.

b. Standards – Reviews traceability Records.

c. Quality Control Records – Reviews contractors Quality Control records to determine if

Contractor’s plan is being followed.

d. Calibration Documentation, Compliance, and Accreditation Report Review: WAPA shall perform random audits/reviews of:

1. The contractor’s documentation for calibrated systems, primary, transfer, and calibration procedures to determine compliance with the detailed requirements of this contract.

2. The contractors’ IOS 9001 Surveillance Reports including the nonconformance reports. If applicable, the WAPA may review the contractor’s ISO/IEC 17025-accreditation report and associated documentation.

3. Calibration Operations Review: The WAPA may randomly observe repair and calibration operations for conformance with the contractor’s Quality Management System and compliance with ANSI/NCSL Z540-1, American National Standard for Calibration – Calibration Laboratories and measuring and Test Equipment-General Requirements.

4. Calibration Results Verification: The WAPA may review calibration results to verify adequacy of the contractor’s calibration procedures. The contractor must make primary and transfer standards available for inspection by a WAPA representative upon request.

Contractor personnel shall be made available to assist with such inspections.

5. Review of contractor’s Internal Quality Program: Upon award of this contract, the contractor’s Quality Assurance/Control Plan(s) submitted for review, become an integral part of this contract. The government may review all internal quality records pertaining to this contract.