PWS.pdf

ATTACHMENT A

EQUIPMENT CALIBRATION

Performance Work Statement

U.S. DEPARTMENT OF ENERGY

WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT

EQUIPMENT CALIBRATION SERVICES

1. GENERAL

1.1. Scope of Work

The Western Area Power Administration (WAPA) requires a contractor to perform comprehensive calibration of equipment which is listed in Scope of Work within this PWS.

1.2. Background

WAPA, part of the U.S. Department of Energy (DOE), is a Federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services within a 15-state region.

The DSW serves preference customers in Arizona, California and Nevada. DSW’s mission includes maintenance and operation of the high-voltage transmission system including nearly 40 substations and 3,100 miles of high-voltage power transmission lines

1.3. Location

Performance under this contract is at Phoenix, AZ 85009.

1.4. Government Personnel

1.4.1. The Contracting Officer is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

1.4.2. The Contracting Officer’s Representative (COR) is responsible for giving the contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract. Information for COR and POC will be provided upon contract award.

1.5. Contractor Personnel

1.5.1. The contractor shall furnish and be responsible for contractor’s employees who will perform calibration under this contract.

1.5.2. The contractor shall have a competent on-site representative authorized to act on behalf of the contractor, available to the CO or COR to receive instructions or information regarding work under the contract. The on-site representative must be able to fluently speak and understand English.

1.5.3. No unauthorized personnel are permitted on the premises.

1.6. Hours of Work

Service must be done during month of June, annually. Exact dates will be provided after contract award.

Differing from this schedule may be authorized on a case-by-case basis with the COR’s or CO’s prior approval.

1.7. Submittals.

1.7.1. Safety and Health Program. Contractor will provide ISO/IEC accreditation prior to award of contract.

1.7.2. Inspection Schedule. Contract shall submit a proposed inspection schedule to the CO and COR no later than 10 business days after contract award and after each Option Year.

WAPA’s approval of the work schedule is required prior to the commencement of work.

1.7.3. Inspection Reports. An electronic copy of a sample inspection report (PDF file format) shall be submitted to the CO and COR no later than 10 business days after award of contract.

1.8. Pre Performance Meeting

The CO will schedule a meeting with the contractor within 10 days following contract award to discuss the requirements of the contract and other administrative matters.

1.9. Quality Control and Quality Assurance

The contractor is responsible for quality control and shall utilize its own internal quality control processes in the performance of this contract. The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with the Government’s performance standards outlined in the Performance Requirements Summary (PRS) section of this PWS.

1.10. Licenses and Permits

The contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract.

1.11. Government Furnished Property, Equipment, Materials and Utilities

The Government will not furnish any property, equipment or materials for use under this contract.

1.12. Security of Facilities

Security of Government facilities is a shared responsibility of all employees, both Federal and contractor.

1.12.1. If access to a facility is controlled by a door or gate, contractor personnel shall not prop open doors, and when entering or leaving the complex shall ensure that doors and gates are secure.

Contract staff shall notify the COR if they are unable to secure a door or gate.

1.12.2. The Government may require immediate removal of the employee from the contract and the job site for conduct issues deemed by the Government to be serious (for example, violent behavior or comments, theft, misuse of Government equipment, unsafe work practices, fraudulent activity, etc.).

2. SCOPE OF WORK

2.1 Inspection & Calibration.

- Vendor to inspect each unit (156 Total) and calibrate each unit as needed

- Vendor will deliver each unit (156 Total) at vendors cost to the following locations requested:

615 S. 43rd Ave. Phoenix AZ 85009

2.2 Materials:

(156) Various test equipment units

Nomenclature number of units

1 yr interval

PARASCOPE MP ANALYZER INCLUDES CABLE PACK AND

WANXL SOFTWARE 4 X

B & K PRECISION MULTIFUNCTION 3.5GHZ

FREQUENCY COUNTER 1856D 14 X

KEYSIGHT TECHNOLOGIES POWER SENSOR

10MHZ - 18GHZ U2000A 14 X

VIAVI NETWORK TESTER TB5800 14 X

KEYSIGHT TECHNOLOGIES 1MHZ - 13.6GHZ

HAND HELD SPECTRUM ANALYZER N9343C 14 X

AGILENT 8481B POWER SENSOR 25 W 4 X

ANRITSU SPECTRUM ANALYZER MS2724B 4 X

ANRITSU RADIO MODULATION ANALYZER S412E 5 X

RADIAN RESEARCH, RD-33 DYTRONIC REFERENCE

STANDARD, 3-PHASE SIMULTANEOUS

MULTIMEASUREMENT RD-33-373

2 X

MEGGER POWER METER PMM-1 12 X

ACTERNA FST-2000 (FST-2310) 12 X

B & K PRECISION MULTIFUNCTION 3.5GHZ

FREQUENCY COUNTER 1856D 14 X

HIOKI DIGITAL MULTIMETER AND AC/DC POWER SUPPLY

SERIES 7106 1 X

TT CORP T-BERD 211 1 X

TT CORP T-BERD 224 4 X

TT CORP T-BERD 310 1 X

AGILENT OTDR E6000C 1 X

WNGO SPM-15 6 X

HEWL 53150A MICROWAVE COUNTER 1 X

HEWL TIMS HP-4934A 2 X

HEWL TIMS HP-4935A 2 X

MICROWAVE COUNTER HP 53150A 2 X

POWER QUALITY ANALYZER FLUKE 434 1 X

WAVETEK OTDR MTS 5100 1 X

AGILENT SPECTRUM ANALYZER 8593E 2 X

AGILENT SPECTRUM ANALYZER N9343C 1 X

AGILENT FREQUENCY COUNTER AGILENT - 20GHZ

53150A 1 X

AGILENT U2002A USB SENSOR 2 X

AGILENT U2031B USB SENSOR 1 X

AGILENT 53147A MICROWAVE COUNTER/POWER

METER/DVM 8 X

AGILENT EPM SERIES POWER METER 1 X

IFR AMERICA FR-2975 RADIO TEST SET 1 X

JDSU T-BERD 6000A OTDR 1 X

FLUKE OPTIVIEW PRO NETWORK ANALYZER 1 X

FLUKE 43 B POWER QUALITY ANALYZER 1 X

Total 156

Calibration Certificate: Contractor shall keep a comprehensive record of the calibration of an instrument and calibration certificates. The document includes data that describes the performance of the instrument, the environmental conditions under which it was calibrated and the standards used to calibrate the equipment.

Cannibalization: The removal of a part(s) from one end item in order to fill a parts requirement in another end item. Removal of the part renders the original end item incapable of performing its designed function. Cannibalization of surveyed assets may be authorized by the COR in order to obtain functioning part(s) no longer available from the manufacturer or other authorized sources.

CFR: Acronym for Code of Federal Regulations (CFR). The CFR is an annual codification of the general and permanent rules published in the Federal Register by the executive departments and agencies of the federal government.

Check: Contractor shall examine, test, or compare with a standard to verify that the unit under surveillance operates within design specifications.

Certification: Contractor shall act of designating standards and precision measurement equipment have been calibrated and meet established technical requirements.

Replacement Parts/Components: Contractor shall use exact replacement parts/components as specified by the workload item manufacturer. Replacement parts/components having equal or better tolerances and parameters or used parts may be used only on an exception basis with written approval of the COR. The contractor shall maintain a database of all replaced parts to include approved substitute and/or used parts by equipment type/model number. The substitute/used parts shall be separately identified in the database.

Repair: Contractor shall inspect, troubleshoot, clean, repair and replace individual components of assemblies and subassemblies, including circuit card assemblies (CCA). The contractor shall repair/replace, as normal depot level maintenance, broken handles, bent frames, cracked cases, broken switches, damaged front and rear panels, defective/dirty filters, power cables, and replace miscellaneous missing/ defective parts, etc. The contractor shall be responsible for the purchase of all broken, defective and missing parts with the following exception. Missing ancillary cables, cases, covers, handles, plug-in units, or any missing item that would constitute an incomplete unit and/or having a value exceeding $50.00 will be replaced at government expense. The contractor shall notify the COR immediately upon discovery of received equipment in this category. Each item shall be calibrated and certified after completion of all repairs and modifications.

Stolen, Missing, or Damaged Government Property: Contractor shall report in writing to any/all suspected stolen, missing, or intentionally damaged government property to the CO and COR. The report shall be made within one workday of determination that the item(s) is stolen, missing or damaged. The contractor shall cooperate with CO/COR on any services conducting investigations or surveys relating to the disposition or status of government property.

Quality Assurance The government reserves the right to review all products and services under this contract, including those developed or performed at the contractor's facilities, to determine conformance with performance and technical requirements. The government reserves the right to change its inspection procedures at any time.

All operations performed by the contractor in compliance with this contract will be subject to WAPA verification at unscheduled intervals.

Government verification(s) will include but not be limited to the following:

a. Timeliness – Turn-around-times (TAT) based on priorities. Priorities will be provided by COR.

b. Standards – Reviews traceability Records.

c. Quality Control Records – Reviews contractors Quality Control records to determine if Contractor’s plan is being followed.

d. Calibration Documentation, Compliance, and Accreditation Report Review: WAPA shall perform random audits/reviews of:

1. The contractor’s documentation for calibrated systems, primary, transfer, and calibration procedures to determine compliance with the detailed requirements of this contract.

2. The contractors’ IOS 9001 Surveillance Reports including the nonconformance reports. If applicable, the WAPA may review the contractor’s ISO/IEC 17025-accreditation report and associated documentation.

3. Calibration Operations Review: The WAPA may randomly observe repair and calibration operations for conformance with the contractor’s Quality Management System and compliance with ANSI/NCSL Z540-1, American National Standard for Calibration – Calibration Laboratories and measuring and Test Equipment-General Requirements.

4. Calibration Results Verification: The WAPA may review calibration results to verify adequacy of the contractor’s calibration procedures. The contractor must make primary and transfer standards available for inspection by a WAPA representative upon request. Contractor personnel shall be made available to assist with such inspections.

5. Review of contractor’s Internal Quality Program: Upon award of this contract, the contractor’s Quality Assurance/Control Plan(s) submitted for review, become an integral part of this contract. The government may review all internal quality records pertaining to this contract.