PWS_Wood_Pole_.pdf

Attachment A

ATTACHMENT A

Services For Wood Pole Trash Removal and Waste Disposal Services

WAPA DSW

Performance Work Statement

U.S. DEPARTMENT OF ENERGY

WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT

FOR WOODEN POLE PICK-UP AND WASTE DISPOSAL SERVICES

1.0 INTRODUCTION/BACKGROUND

1.1 Introduction

The Western Area Power Administration (WAPA), Desert Southwest (DSW) Region, requires the services of a qualified contractor to provide services of hauling off and proper disposal of wood pole debris accumulated at various work sites and general waste trash disposal services. This Performance Work Statement (PWS) describes the services required by DSW at various rural locations along our designated power system within Arizona, Nevada and California States. The contract will be performed on these counties: Nevada - Clark County; California – Imperial, Riverside and San Bernardino counties; Arizona –Cochise, La Paz, Yuma, Penal, Mohave, and Maricopa counties. See attached Map with this PWS.

1.2 Background

WAPA is a Federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services to wholesale customers in 17 states. DSW is one of four regions within WAPA and is responsible for the maintenance and operation of high-voltage power transmission systems, marketing and transmission of Federal electric power generated at Federal projects to customers in Arizona, Nevada and California.

1.3 Government Personnel

The Contracting Officer (CO) is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

The Contracting Officer’s Representative (COR) is responsible for giving the Contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract.

COR – TBD upon contract award.

1.4 Contractor Personnel

The contractor shall have a competent Contract Manager authorized to act on behalf of the contractor, available to the CO or COR to receive instructions or information regarding work under the contract. The Contract Manager must be able to fluently speak and understand the English language. The on-site representative shall provide a phone number where he/she can be contacted if/when necessary.

Contract Manager shall have full authority to act for the Contractor on all contract matters relating to all operations of this contract.

The contractor shall furnish adequate equipment and drivers to the location to ensure that service is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance over personnel employed to perform work on the contract.

1.5 Materials, Equipment and Storage

1.5.1 The contractor shall furnish all materials and supplies required for the performance of work under this contract.

1.5.2 The contractor shall determine and furnish all equipment required for the performance of the work under this contract. All equipment shall comply with applicable OSHA guidelines, and shall be in good operating condition. The contractor shall operate the equipment in accordance with the original manufacturer’s recommendation and applicable laws and regulations.

1.5.3 The Contractor shall furnish a cell phone, email address, GPS unit and an emergency

GPS tracking device for the purpose of communication with WAPA and during any of emergency services. Areas having no cell phone service will require a satellite phone, furnished by the Contractor.

1.5.4 All vehicles shall be registered, insured, licensed & operated in accordance within states by licensed driver.

1.6 Government Furnished Property, Equipment, Materials and Utilities

1.6.1 The Government will not furnish any property, equipment or materials for use under this contract.

1.6.2 Electrical power is available for contractor use at most sites; however, if contractor requires electrical power at sites without it, contractor shall furnish and provide its own generator.

1.7 Pre Performance Meeting

The CO will schedule a meeting or phone conference with the contractor within 10 business days following contract award to discuss the requirements of the contract and other administrative matters, including safety prior to start of work.

1.8 Protective Clothing

The Contractor shall determine the necessary personnel protective equipment and ensure contract employees use the personnel protective equipment while performing tasks under this contract.

1.9 Licenses and Permits

The Contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract. In performing the work required by this Contract, the contractor shall comply with all applicable Federal, State and local laws and regulations. Copy of documents must be submitted within 7 business days after award.

1.10 Environmental Requirements

The Contractor shall comply with all applicable Federal, State and local laws, regulations, and ordinances governing the identification, handling, manifesting, land disposal restrictions, loading, removal, storage, transportation, and disposal of wood waste. If there is a conflict between the applicable Federal, State, or local regulations and specifications of this SOW, the more stringent requirements shall prevail.

1.10.1 If subcontractors are used, each shall have and maintain all regulatory approvals needed for the activities for which they have been contracted. The Contractor shall remain liable for compliance and execution of the subcontract and shall at all times retain the responsibility to assure that all regulatory approvals needed by the subcontractors are valid at all times during the contract period. Subcontracts and agreements with subcontractors shall remain in effect for the duration of the contract period.

1.10.2 Wood waste in Arizona and Nevada shall be disposed of in a solid waste landfill that is authorized to accept wood waste. Treated wood utility poles and cross-arms transferred to a recycler, landfill, or the public shall be accompanied by a written consumer information sheet as provided by WAPA. The Contractor shall obtain a receipt, part of the consumer information sheet, from the recipient indicating that they have received, read, and understand the consumer information sheet.

1.10.3 Wood waste disposed of in California shall be disposed of at a solid waste landfill that meets the leachate collection system and liner requirements of Subpart (D) of Part 258 of Title 40 of the Code of Federal Regulations. Treated wood utility poles and cross-arms transferred to a recycler, landfill, or the public shall be accompanied by a written consumer information sheet as provided by WAPA. The Contractor shall obtain a receipt, part of the consumer information sheet, from the recipient indicating that they have received, read, and understand the consumer information sheet.

1.10.4 WAPA shall provide analytical reports to the Contractor for the disposal of wood waste.

The Contractor is responsible for providing a Waste Profile to the approved landfill.

1.10.5 The Contractor shall manage hazardous, universal, and non-hazardous wastes in accordance with all applicable Federal, State, and Local regulations.

1.10.6 Contractor’s Liability for Regulated Material Incidents. The contractor is solely liable for all expenses related to spills, mishandling, or incidents of regulated material (such as, but not limited to petroleum products and pesticides) attributable to its employees’ actions or the actions of its subcontractors. This includes all response, investigation, cleanup, disposal, permitting, reporting, and requirements from applicable environmental regulation agencies.

1.11 Interference with Business

1.11.1 The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees and carefully schedule its own work to such additional work as may be directed by the WAPA technical representative or COR. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

1.11.2 The services under this contract shall be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. Persons employed by the contractor shall, while on the premises, comply with all applicable regulations.

1.11.3 Hours for Substation Collection: General business hours are from 7:00 a.m. to 3:00 p.m., Monday through Thursday, except for Federal holidays. Contractor may utilize this schedule on a case-by-case basis with the COR’s and CO’s prior approval.

1.11.4 Hours for Construction Wood Pole Collection: General business hours are from 7:00 a.m. to 3:00 p.m., Monday through Friday, except for Federal holidays. Contractor may utilize this schedule on a case-by-case basis with the COR’s and CO’s prior approval.

1.12 Safety and Reporting Requirements

1.12.1 The contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and members of the public.

The contractor shall comply with the latest effective standards promulgated by the Department of Labor, Occupational Safety and Health Administration, Safety and Health Standards, 29 CFR 1904, 29 CFR 1910 and 29 CFR 1925. Contractor shall keep a copy of these OSHA standards at the jobsite. Certain standards have been referenced for emphasis. All OSHA standards shall apply, whether referenced or not. If there is a conflict between the requirements of this PWS and applicable Federal, State, or local safety, health, or industrial regulations or code, the more stringent requirements shall prevail.

1.12.2 Failure to implement, monitor, and enforce the safety and health program submitted to and approved by Government as well as the requirements of this PWS may result in the Contracting Officer’s direct removal of the job superintendent or may result in the suspension of all or part of the work. Government’s failure to order discontinuance of the contractor’s operations shall not relieve the contractor of responsibility for the safety and health of personnel and property.

1.12.3 Contractor shall be responsible for determining the safety of Contractor’s employees before starting work. It will be the contractor’s responsibility to assess the safety of the surroundings. A Government representative is authorized to stop work if safe practices are not being used. The failure of the COR to spot an unsafe condition shall not incur liability to the United States Government.

1.12.4 The contractor shall maintain an accurate record of, and report work-related fatalities, injuries and illnesses in accordance with the requirements of 29 CFR 1904.

1.12.5 Contractor shall immediately report, verbally and in writing, to the CO and COR, all cases of death, occupational disease, or traumatic injury to employees or the public, and any property damage as a result of performance under this contract. Written reports are required within 48 hours in the form and manner prescribed by 29 CFR 1904.

1.12.6 Contractor shall report worksite equipment and motor vehicle accidents, regardless of extent of injury or cost, to the CO and COR.

1.12.7 Contractor shall report property damage or loss in excess of $1,000 resulting from any accident to the CO and COR. Damage to Government or public property, regardless of cost, shall be reported to the CO and COR.

1.12.8 When requested by the Government, Contractor shall participate in any investigation of accidents or incidents.

1.12.9 The Contractor shall ensure that its employees have been appropriately instructed and trained in the proper use of any equipment, vehicles, and/or personal protective equipment and where required, have the necessary exams, certification, skills and knowledge necessary to safely perform their assigned duties.

1.12.10Contractor shall ensure each employee receives initial work site safety orientation and continued safety and health training addressing the hazards associated with the work and the measures necessary to control or eliminate hazards. Employees shall be physically qualified to perform their assigned duties. Employees shall not work while their ability or alertness is impaired because of fatigue, illness, medications, drugs or alcohol, or any other reason that may expose them or others to injury. The Government has a zero tolerance policy on drugs and alcohol.

1.12.11The contractor shall be responsible for identifying and providing its employees the personal protective equipment (PPE) as necessary in accordance with established OSHA and other applicable Federal, State and local regulations.

1.12.12Equipment utilized under this contract shall be designed, manufactured, maintained, and operated as required by OSHA 29 CFR 1926 and 1910 requirements. All of the manufacturer’s safety restrictions, warning, and advisements shall be adhered to.

1.13 Supervision and Authorization

1.13.1 No work shall be performed in or near an energized facility that is under the operational control of WAPA until authorization to proceed, and all applicable authorization(s) are obtained from WAPA's COR.

1.13.2 The contractor shall be responsible for obtaining protection and permission before performing any work on or near any electrical facility under the operational control of a non-WAPA agency or utility. The contractor shall notify the COR upon completion of all coordination with the non- WAPA agency or utility.

2. SCOPE:

2.1 The Contractor shall develop a plan to include collection routes and collection schedules for all services called out under this contract.

2.2 The Contractor shall notify COR of any conditions that may interrupt the schedule of performance such as, delays due to disposal site availability, security measures, vehicle breakdowns, blocked containers, etc. Collection as a result of these delays shall be performed by the next workday.

2.3 The contractor shall provide containers as following, General disposal sites:

Coolidge sub –

(1) - 6 yard container to be emptied weekly

(1) – 20 yard container to be emptied quarterly

Gila sub –

(1) – 6 yard container to be emptied weekly

(1) – 20 yard container to be emptied quarterly

Parker Dam sub –

(1) – 6 yard container to be emptied weekly

Davis Dam sub –

(1) – 6 yard container to be emptied weekly

Mead sub –

(2) – 6 yard containers to be emptied weekly

(1) – 20 yard container to be emptied quarterly

Glen Canyon –

(1) – 6 yard container to be emptied weekly

2.4 Construction disposal sites: Construction disposal sites will vary. Contractor shall coordinate locations with COR during construction projects. Construction containers shall be disposed of weekly or as needed per COR. No less than (3), and no more than

(10) - 20 yard construction containers/dumpsters to collect, remove and dispose of all wooden poles, refuse, garbage and other waste products identified herein and at locations. Refer to appendices for collection sites, locations and schedules. Most of service locations will be at various remote sites along the WAPA transmission line near the work site and listed substations. The locations to be provided by WAPA’s COR. If containers are 80% full, or more, then the container shall be emptied completely. COR will notify Contractor, and Contractor shall pick up containers within 48 hours. The contractor will be on an on-call basis to collect/remove the dumpster and/or replace the dumpster as needed. The contractor will also be responsible for immediately cleaning up any spill, debris, etc., which may occur during servicing of containers within 5-6 feet of containers.

2.5 Containers should be positioned in a manner that minimizes interference with adjacent parking areas, roadways, overhead utilities, trees, and other potential obstructions.

Refuse from dumpsters shall be collected and removed in a manner that will not allow for any containers to overflow at any time.

2.6 The contractor shall return all containers to their original location after servicing. The contractor will also be responsible for immediately cleaning up any spill, debris, etc., which may occur during servicing of containers. The contractor is responsible for keeping all collection areas free of refuse and debris made by contractor.

2.7 Containers will be free of unpleasant odor, dirt, grease, stains, debris, visible holes and damage. The contractor shall furnish replacement containers for any container that is removed for more than 2 hours due to maintenance or repair. All containers must remain in good, working condition. Contractor shall not conduct maintenance, repairs or cleaning of any bulk container on the government served property.

2.8 All Contractor Equipment, trailers and other vehicles used for refuse collection shall be maintained as required to ensure they are free of odor, dirt, debris and pests. If the contractor’s vehicle should break down, it must be removed by the end of that work day. Contractor shall not conduct maintenance, painting, repairs and/or cleaning of any contractor vehicle, trailer, etc. on government property.

2.9 Weighing of Vehicles. All vehicles used in the collection of refuse materials shall be weighed on state certified vehicle scales before arriving at the base and on state-certified scales at the landfill. Incoming and outgoing vehicle weights shall be recorded on weight tickets provided by the operator to determine the amount of refuse tonnage collected on the base.

2.10 INVOICING: Copy of disposal fees at the county landfill will be attached to

Contractor’s invoice. Refuse disposal shall be in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any additional amounts associated with permits, licenses, fees (charges), etc. which may be necessary for the performance of the required services.

All Contractor invoices shall include all associated fees for container movement/relocation, labor, container weight, and all other costs associated with collection and disposal service.

The Contractor shall submit copies of weight ticket receipts from the landfill and signed consumer information sheets to the COR prior to submittal of final invoice.

3. SUBMITTALS

3.1 Safety Plan. A Safety Plan is required to be submitted to the CO no later than 7 business days after contract award. WAPA’s approval of the plan is required prior to the commencement of work.

3.2 List of Employees. Contractor shall furnish names of all personnel performing work on this contract no later than 7 business days after contract award. List of employees shall be submitted to the CO no later than 7 business days after contract award, licenses, etc.

3.4 Contractors License & Permits (1.9): Copy of documents must be submitted within 7 business days after award.