PPPO TSS Procurement Special Notice (DRFP to FRFP anticipated changes) 2-6-24.pdf

United States Department of Energy, Office of Environmental Management Procurement Special Notice, February 6, 2024

Portsmouth Paducah Project Office (PPPO) Technical Support Services (TSS)

Solicitation No. 89303324REM000120

The Department of Energy (DOE) held a pre-solicitation briefing for the Portsmouth Paducah Project Office (PPPO) Technical Support Services (TSS) procurement on January 9, 2024. Based on the written feedback provided by industry, DOE is hereby providing notification regarding changes to the Draft Request For Proposal (RFP) that are anticipated to be included in the Final RFP. There may be other changes included in the Final RFP; however, DOE is providing these changes as advance notification to assist industry with pre-proposal preparation.

1. H.52 Organizational Conflict of Interest Between PPPO Site Contracts and L.12(k) Organizational Conflicts of Interest (OCI):

a. The performance restriction cited in H.52 and L.12(k) will be revised to clarify that the performance restriction will not extend to subcontractor(s) who are performing work under specific PWS elements where the impaired objectivity OCI does not exist. Notwithstanding, the K.8 and L.12(k) provisions and instructions will remain regarding OCI disclosures, statements, and any necessary mitigation plan(s), including subcontractors.

b. The L.12(k) instructions will be revised to clarify that entities are not conflicted out completely from bidding on the PPPO TSS procurement due to their involvement in other PPPO contracts or active procurements at the time of proposal submission. If the Offeror, including subcontractors, have any potential conflicts at the time of proposal submission (e.g., other PPPO contracts or active procurements), the Offeror shall submit an OCI mitigation plan per the instructions of L.12(k) demonstrating how the Offeror, including subcontractors, will achieve compliance by the initial PPPO TSS Contract NTP.

c. See Attachment 1 for the redlined changes to H.52 and L.12(k).

2. DOE continues to anticipate the release of the PPPO TSS Final RFP in Spring 2024. Should an entity be involved in other PPPO contracts and/or active PPPO procurements that may be impacted by the OCI determination, the Offeror shall submit an OCI mitigation plan per the instructions of L.12(k) demonstrating how the Offeror, including subcontractors, will achieve compliance by the initial PPPO TSS Contract NTP. This does not preclude an entity from submitting a proposal for the PPPO TSS procurement.

3. Section L.15 Proposal Preparation Instructions, Volume II – Organization and Management Approach: The page limitation will be revised from 10 pages to 15 pages.

4. M.4 DOE-M-2008 Evaluation Factor – Past Performance (Oct 2015) (Revised): DOE is considering revising the Section M.4 evaluation criteria to indicate that Scope and Complexity may be considered more important than Size when determining relevancy. However, the definition for size as it relates to an Offeror’s past performance will not be revised.

Offerors are encouraged to review Section M.4(a), “The Offeror, to include all members of a teaming arrangement, as defined in FAR 9.601(1), will be evaluated on the Government’s assessment of relevant and recent past performance information obtained for the Offeror performing work similar in scope, size, and complexity to the portion of the PWS that each entity is proposed to perform,” and Section L, Attachment L-3, Box 14.

Attachment 1