Special Notice - 89303320REM000079 Pre-Solicitation Conference for WIPP Transportation Services_3-8-21.pdf

Department of Energy

Office of Environmental Management

Waste Isolation Pilot Plant Transportation Services Procurement

Solicitation No. 89303320REM000079

Pre-Solicitation Conference Information

The Department of Energy (DOE) Office of Environmental Management (EM) will conduct a pre-solicitation conference for the Waste Isolation Pilot Plant (WIPP) Transportation Services

Procurement. The purpose of the conference is to establish early engagement with interested parties, share preliminary information regarding the procurement, and obtain feedback that may be utilized by DOE while preparing the final Request for Proposals (RFP).

Due to Covid-19-related travel restrictions and health concerns, the conference will be conducted virtually via the Cisco Webex meeting platform. In lieu of an in-person site tour, the presentation will include an overview of the WIPP areas applicable to the Transportation Services requirements. Registration is limited to four (4) representative logins (with e-mail addresses) per entity. No recording, copying, or transcription devices will be allowed by attendees. Only DOE may record the conference. One-on-one sessions will not be conducted during the pre-solicitation conference.

GENERAL INFORMATION

The pre-solicitation conference will be held on Tuesday, March 30, 2021, at 11:30 AM

Eastern Time (ET). The Webex hyperlink address and login information will be sent directly to registrants. Participants should login to the Webex session by 11:15 AM ET. The presentation by

DOE is anticipated to conclude no later than 1:30 PM ET.

A draft RFP will not be issued for this procurement; however, information is currently available in the documents library of the WIPP Transportation Services procurement website at https://www.emcbc.doe.gov/SEB/WIPP_Transportation/Documents%20Library.php, which interested parties can review prior to the conference to establish an understanding of the requirements.

DOE will provide a presentation regarding the WIPP Transportation Services technical and procurement-related information, as well as a site tour overview.

The slides presented at the conference and the list of conference attendees will be subsequently posted on the WIPP Transportation Services procurement website at https://www.emcbc.doe.gov/SEB/WIPP_Transportation/Pre-Solicitation_Conference.php.

Questions or comments pertaining to the information presented at the conference about this procurement can be submitted electronically via e-mail to the procurement mailbox at wipptransportation@emcbc.doe.gov by Monday, April 5, 2021, at 4:00 PM ET using the

Question and Comments Template posted at https://www.emcbc.doe.gov/SEB/WIPP_Transportation/Pre-Solicitation_Conference.php. DOE may provide written responses later, via posting to the procurement website; however, DOE is https://www.emcbc.doe.gov/SEB/WIPP_Transportation/Documents%20Library.php https://www.emcbc.doe.gov/SEB/WIPP_Transportation/Pre-Solicitation_Conference.php mailto:wipptransportation@emcbc.doe.gov https://www.emcbc.doe.gov/SEB/WIPP_Transportation/Pre-Solicitation_Conference.php not obligated to respond to all questions/comments, and the decision of whether to respond to a particular question/comment will be solely at DOE’s discretion.

Responses to questions/comments received (subject to DOE discretion) will be subsequently posted to https://www.emcbc.doe.gov/SEB/WIPP_Transportation/Questions%20and%20Answers.php.

Attendance at the pre-solicitation conference is voluntary. Neither attendance nor non-attendance will be a factor in DOE’s evaluation of an Offeror’s proposal. The Government will not reimburse any entity for expenses related to attendance at the conference.

None of the information stated or presented during the pre-solicitation conference should be construed as a component of the final RFP unless and until it has formally been issued. The information provided is at a summary level and subject to change. The written terms and conditions of the final RFP, once issued, shall govern over any of the information presented at the conference.

REGISTRATION

Anyone interested in attending the pre-solicitation conference shall submit the WIPP

Transportation Pre-Solicitation Conference Registration Form found at https://www.emcbc.doe.gov/SEB/WIPP_Transportation/Pre-Solicitation_Conference.php. Each proposed attendee must submit the completed form electronically via e-mail to wipptransportation@emcbc.doe.gov by Friday, March 26, 2021, at 4:00 PM ET. Pre-registration is required and no additional e-mail addresses/registrants will be added to the Webex the day of the conference. All requests for information regarding conference registration must be directed to the procurement mailbox at wipptransportation@emcbc.doe.gov. For time sensitive questions, you may contact Mr. Mike McCreanor, Contracting Officer, at 513-310-2437, or michael.mccreanor@emcbc.doe.gov.

DOE looks forward to continued engagement with industry and other interested parties in a transparent and collaborative manner throughout the procurement process for the WIPP

Transportation Services requirements.

https://www.emcbc.doe.gov/SEB/WIPP_Transportation/Questions%20and%20Answers.php https://www.emcbc.doe.gov/SEB/WIPP_Transportation/Pre-Solicitation_Conference.php mailto:wipptransportation@emcbc.doe.gov mailto:wipptransportation@emcbc.doe.gov mailto:michael.mccreanor@emcbc.doe.gov

Waste Isolation Pilot Plant (WIPP)

Transportation Services Procurement

Pre-Solicitation Conference Registration Form

One copy of this form shall be completed for each participant for the WIPP Transportation

Service Procurement pre-solicitation conference. The form shall be completed and submitted to the Department of Energy via e-mail no later than Friday, March 26, 2021, at 4:00 PM ET at the following e-mail address: wipptransportation@emcbc.doe.gov. Registration is limited to four (4) representative logins (with e-mail addresses) per entity/company for the conference.

Pre-registration is required and no additional e-mail addresses/registrants will be added to the

Webex the day of the conference.

All required information must be provided in order for the registration form to be accepted. Any required information omitted will result in the rejection of the registration. Additional details regarding this procurement can be found at:

https://www.emcbc.doe.gov/SEB/WIPP_Transportation/.

By submitting this registration form, the registrant confirms their understanding that no recording, copying, or transcription devices will be allowed during the conference.

Name:

(Full first and last)

Phone Number:

E-mail Address:

Entity/Company Name:

The pre-solicitation conference will be held virtually via the Cisco WebEx meeting platform on

Tuesday, March 30, 2021, at 11:30 AM Eastern Time (ET) with an anticipated end time of

1:30 PM ET. The Webex hyperlink address and login information will be sent directly to registrants. Participants should login to WebEx by 11:15 PM ET. DOE will provide a presentation regarding the WIPP Transportation Services technical and procurement-related information, as well as a site tour overview.

Registrants are encouraged to familiarize themselves with WebEx and test their systems for compatibility prior to logging into the conference.

There will be no one-on-one sessions or receipt of Offeror’s presentations.

mailto:wipptransportation@emcbc.doe.gov https://www.emcbc.doe.gov/SEB/WIPP_Transportation/