Attachment_No.1_RFQ,_Amend._2.pdf

Attachment No.1 RFQ, Amend. 2

REQUEST FOR QUOTE

OFFICE OF HEADQUARTERS PROCUREMENT

1000 INDEPENDENCE AVE.

WASHINGTON D.C. 20585

September 10, 2018 Amendment 2

The Department of Energy (DOE), Office of Public Affairs (PA) requests a quote for Media Relations Software. This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.103 and 13.5, as supplemented with additional information included in this notice. This solicitation is being issued as a Request for Quotation (RFQ). Quotes are being requested and no other written, formal solicitation will be issued. This procurement is a 100% Small Business Set Aside IAW FAR Part 6 and Subpart 19.5. The North American Industry Classification code for this procurement is 511120 entitled, “Software Publishers”.

Contract Type for this solicitation is Firm Fixed Price. The small business size standard for this procurement is 150 employees. The government will evaluate quotes and make a selection based on the lowest priced, technically acceptable quotation, followed by delivery time frame.

Delivery date is on or before 30 days after award.

Quotes should clearly separate each option period and specify the cost associated. The quote must be for the specific items requested in this RFQ. The government reserves the right to award on a multiple award or an all or none basis. Quoter must be registered in the System for Award Management (SAM) database at www.sam.gov to be considered for award. Quotes must be received no later than Tuesday, September 11, 2018 by 12:30 PM EST. The point of contact (POC) for this request for quote is Mr. Steven Mullen, Contract Specialist, 202-287-1702. All quotes must be directly submitted to Mr. Steven Mullen at Steven.Mullen@hq.doe.gov with courtesy copy to Ebony.Karim@hq.doe.gov and Jigisha.patel@hq.doe.gov Quotes received after the due date and time will not be considered for award and will be rejected.

Quotes shall be in accordance with the instructions set forth in this section of the RFQ. Quotes submitted must include all documents and comply with all instructions and requirements set forth in the RFQ. Failure to submit all required documents or to comply with all instructions and requirements will be deemed failing to assent to the material terms of the RFQ. This will result in the determination that the quote is non-compliant and the Quoter shall be ineligible for further consideration for award. Quoter’s are expected to examine this entire RFQ document, including all attachments. Failure to do so will be at the Quoter’s own risk. Quotes shall set forth full, accurate, and complete information as required by this RFQ package. The penalty for making false statements in quotes is prescribed in 18 U.S.C. 1001.

The Government reserves the right to remove from consideration for award any quotation that does not adhere to these submission instructions or the administrative requirements of this RFQ.

mailto:Steven.Mullen@hq.doe.gov mailto:Ebony.Karim@hq.doe.gov mailto:Jigisha.patel@hq.doe.gov

Public Relations Media Software For the Office of Public Affairs

Office of Headquarters Procurement Department of Energy

1. INTRODUCTION

The purpose of this requirement is to procure a comprehensive media relations management software for The Department of Energy, (DOE) Office of Public Affairs

(PA).

2. SCOPE

The contractor shall provide a comprehensive media relations management software, which shall give PA the ability to improve its press release and media advisory distribution, evaluate the impact of media relations projects and efforts, monitor social media sites for DOE presence and impact, and integrate users' project activities in one, synthesized location.

3. SALIENT CHARACTERISTICS

The contractor shall provide a comprehensive media relations management software which contains the following features:

• Comprehensive media database with contacts at the local, regional and national levels. This should include contact information for local, regional and national journalists who work for print and online publications. This database should be updated on a regular basis to ensure accuracy and reliability.

• Customizable journalist and publication profiles. There profiles should be available online with multiple user access and should include ample space for notes and inquiry updates.

• Integrated activity and project management, including the ability to track project updates and status and share users' project activity in one location.

• Unlimited press release distribution. Users should be able to email an unlimited number of press releases and media advisories through an online system/portal which integrates media database(s), journalist profiles and project management tools.

• Automatic tracking for emails open/read. Users should be able to track who has opened and read emailed press releases and other announcements.

• Near real-time social media monitoring should measure prominence, impact and sentiment of blog posts and comments and mentions /comments on Facebook, YouTube, Flickr, Twitter, and other social media sites.

• Analysis should be able to generate reports illustrating social media and news media monitoring metrics. These reports should include a variety of graphs and charts that clearly demonstrate prominence, impact, sentiment and topics areas.

• Training and technical support. Users should have access to online, in-person and over the phone training and technical support to help them learn about how these tools work and increase their ability to use these tools effectively.

• Ability easily import large excel sheets or documents of current reporter lists

The contractor shall provide a comprehensive media relations management software in the following quantity and user account amounts:

Quantity Product Description Numbers of DOE Users

1 Comprehensive media relations management software 10 1 Press release & news distribution 10 1 Broadcast Monitoring: US & International 10 1 Email Campaigns 10 1 948,000 additional Emails 10 1 Additional Storage (15,000M) 10 1 Additional Concurrent Users 10 1 Training Package 10 1 Social Media Monitoring: Customizable based on keywords; Up to

600,000 results per year

1 Mobile Application 10 1 Enterprise Media Database: North America 10

4. PERIOD OF PERFORMANCE

The contract term will consist of one (1) base year plus four (4) option periods.

Base Year October 1, 2018 thru September 30, 2019 Option Year 1 – October 1, 2019 thru September 30, 2020 Option Year 2 – October 1, 2020 thru September 30, 2021 Option Year 3 – October 1, 2021 thru September 20, 2022 Option Year 4 – October 1, 2022 thru September 20, 2023

5. PLACE OF PERFORMANCE

In the event hands-on training is conducted at DOE site within the national capital region (NCR), the contractor shall adhere to the Government’s personnel “in and out” processing procedures, and all other DOE visitor policies for the building. Contractor personnel will comply with contractor identification procedures including identification of contractor status or company in signature blocks, wearing an appropriate visitor’s badge, and identification of contractor status at meetings. All badges shall be worn above the waist. The Government will provide authorized contractor personnel with the necessary building access badge.

Delivery Address:

Department of Energy Office of Public Affairs ATTN: Vernon Herron 1000 Independence Ave.

Washington D.C. 20585

6. QUOTER SUBMISSION FORMAT

Quoter shall complete blocks 12, 17, 23, 24, & 30 of the Standard Form 1449. Quoter shall provide a quote for Firm Fixed Price contract, with base year and four option periods.

Quoter must provide the following information:

Offeror Name: Email and Phone Number of Offeror POC:

Offeror Address: Offeror Cage Code:

Offeror Point of Contact (POC): Offeror DUNs:

Quoter must address and provide all salient characteristics, listed in Section 3 of this RFQ, for each period of performance. Quoter shall complete the following table and return as an attachment to signed Standard Form 1449:

Price Proposal Summary Period of Performance Quote

Base Year $ Option Period 1 $ Option Period 2 $ Option Period 3 $ Option Period 4 $

7. APPLICABLE CONTRACT CLAUSES

52.252-2 Clauses Incorporated By Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at:

http://farsite.hill.af.mil/

FAR/DEARS

Clauses Title Date

52.202-1 Definitions NOV 2013 52.204-7 System for Award Management JUL 2013 52.204-10 Reporting Executive Compensation and First Tier

Subcontract Award

JUL 2013

52.213-2 Invoices APR 1984 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-15 Energy Efficiency In Energy Consuming Products DEC 2007

DOE-E-2001 Inspection and Acceptance OCT 2014 DOE-G-2001 Contracting Officer Authority OCT 2014 DOE-G-2005 Billing Instructions OCT 2014 DOE-B-2012 Supplies/Services Being Procured/Delivery Requirements OCT 2014 DOE-L-2015 Offer Acceptance Period OCT 2015 DOE-L-2016 Number Of Awards

OCT 2015

DOE-H-2048 Public Affairs - Contractor Releases of Information OCT 2014 29 U.S.C

794d Section 508 Compliance 2011

DOE-E-2001 Inspection and Acceptance (OCT 2014) Inspection and acceptance of all items under this contract shall be accomplished in accordance with the clause entitled FAR 52.212-4(a), Inspection/Acceptance).

(End of clause)

DOE-G-2001 Contracting Officer Authority (OCT 2014)

The Contracting Officer is responsible for administration of the task order. The Contracting Officer may appoint a Contracting Officer's Representative (COR), in accordance with the clause entitled Contracting Officer's Representative, to perform specifically delegated functions. The Contracting Officer is the only individual who has the authority on behalf of the Government, among other things, to take the following actions under the task order:

(a) Assign additional work within the general scope of the task order

(b) Issue a change in accordance with the clause entitled Changes.

(c) Change the cost or price of the task order.

(d) Change any of the terms, conditions, specifications, or services required by the task order.

(e) Accept non-conforming work.

(f) Waive any requirement of the task order.

(End of clause)

DOE-G-2005 Billing Instructions (OCT 2014)

Contractors shall use Standard Form 1034, Public Voucher for Purchases and Services Other than Personal, when requesting payment for work performed under the contract.

a) Contractors shall submit vouchers electronically through the Oak Ridge

Financial Service Center's (ORFSC) Vendor Inquiry Payment Electronic Reporting System (VIPERS). VIPERS allows vendors to submit vouchers, attach supporting documentation and check the payment status of any voucher submitted to the DOE. Instructions concerning contractor enrollment and use of VIPERS can be found at https://vipers.doe.gov.

b) A paper copy of a voucher that has been submitted electronically will not be accepted.

DOE-B-2012 Supplies/Services Being Procured/Delivery Requirements (OCT 2014)

The Contractor shall furnish all personnel, facilities, equipment, material, supplies, and services (except as may be expressly set for in this contract as furnished by the Government) and otherwise do all things necessary for, or incident to, the performance of work as described in Section 3.0 Salient Characteristics.

(End of clause)

DOE-L-2015 Offer Acceptance Period (OCT 2015)

The offeror's bid/proposal shall be valid for 30 calendar days after the required due date for proposals.

(End of clause)

DOE-L-2016 Number Of Awards (OCT 2015)

It is anticipated that there will be one (1) award(s) resulting from this solicitation.

However, the Government reserves the right to make any number of awards, or no award, if it is in the Government's best interest to do so.

DOE-H-2048 Public Affairs - Contractor Releases of Information (OCT 2014)

In implementation of the clause at DEAR 952.204-75, Public Affairs, all communications or releases of information to the public, the media, or Members of Congress prepared by the Contractor related to work performed under the contract shall be reviewed and approved by DOE prior to issuance. Therefore, the Contractor shall, at least 30 calendar days prior to the planned issue date, submit a draft copy to the Contracting Officer of any planned communications or releases of information to the public, the media, or Members of Congress related to work performed under this contract. The Contracting Officer will obtain necessary reviews and clearances and provide the Contractor with the results of such reviews prior to the planned issue date.

(End of clause)

FAR 52.212.4- Contract Terms and Conditions-Commercial Items (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.

3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by

33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

52.217-9 Option To Extend The Term Of The Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor provided that the Government gives the Contractor a preliminary written notice of its intent to extend before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

DEAR 952.202-1 Definitions

(c) When a solicitation provision or contract clause uses a word or term that is defined in the Department of Energy Acquisition Regulation (DEAR) (48 CFR chapter 9), the word or term has the same meaning as the definition in 48 CFR

902.101 or the definition in the part, subpart, or section of 48 CFR chapter 9 where the provision or clause is prescribed in effect at the time the solicitation was issued, unless an exception in (a) applies.

(End of clause)

DEAR 952.204-75 Public Affairs. (DEC 2000)

(a) The Contractor must cooperate with the Department in releasing unclassified information to the public and news media regarding DOE policies, programs, and activities relating to its effort under the contract. The responsibilities under this clause must be accomplished through coordination with the Contracting Officer and appropriate DOE public affairs personnel in accordance with procedures defined by the Contracting Officer.

(b) The Contractor is responsible for the development, planning, and coordination of proactive approaches for the timely dissemination of unclassified information regarding DOE activities onsite and offsite, including, but not limited to, operations and programs. Proactive public affairs programs may utilize a variety of communication media, including public workshops, meetings or hearings, open houses, newsletters, press releases, conferences, audio/visual presentations, speeches, forums, tours, and other appropriate stakeholder interactions.

(c) The Contractor's internal procedures must ensure that all releases of information to the public and news media are coordinated through, and approved by, a management official at an appropriate level within the Contractor's organization.

(d) The Contractor must comply with DOE procedures for obtaining advance clearances on oral, written, and audio/visual informational material prepared for public dissemination or use.

(e) Unless prohibited by law, and in accordance with procedures defined by the Contracting Officer, the Contractor must notify the Contracting Officer and appropriate DOE public affairs personnel of communications or contacts with Members of Congress relating to the effort performed under the contract.

(f) In accordance with procedures defined by the Contracting Officer, the Contractor must notify the Contracting Officer and appropriate DOE public affairs personnel of activities or situations that may attract regional or national news media attention and of non-routine inquiries from national news media relating to the effort performed under the contract.

(g) In releases of information to the public and news media, the Contractor must fully and accurately identify the Contractor's relationship to the Department and fully and accurately credit the Department for its role in funding programs and projects resulting in scientific, technical, and other achievements.

(End of clause)

SECTION 508 Compliance- Subpart 39.201 Electronic and Information Technology

(a) This subpart implements Section 508 of the Rehabilitation Act of 1973 (29 U.S.C.

794d), and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR Part 1194).

(b) Further information on Section 508 is available via the Internet at http://www.section508.gov.

(End of clause) http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.section508.gov/

DOE-G-2005 Billing Instructions (OCT 2014)