8746-0-2018-BP City of Madison Police and Fire Commission Attorney RFP EXTENDED.pdf
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- Solicitation number
- 8746-0-2018-BP
- Issued by
- Wisconsin
About this file
This is a Request for Proposals (RFP) issued by the City of Madison, Wisconsin Board of Police and Fire Commissioners for legal counsel and staff support services. The Board seeks comprehensive proposals covering four primary service categories: general staff support (scheduling, notices, agendas, minutes, and file handling); general legal counsel (attendance at meetings, substantive advice, citizen correspondence, and public education); disciplinary case counsel (case management and legal services following charge filings through judicial appeal notices); and litigation counsel (representation in judicial and administrative proceedings). The scope of work encompasses services previously provided by the incumbent attorney over a thirty-year tenure, though the Board is considering reassigning general staff support duties to the City Clerk. The service term begins January 1, 2019, with proposals due by 5:00 p.m. on September 28, 2018, submitted to City of Madison Purchasing Services. The Board may invite additional submissions or conduct interviews as part of the selection process and anticipates confirmation of the selected provider by the Madison Common Council.
Proposers must address the range of services offered, experience advising municipal boards and commissions, experience with police or fire departments, and proposed fee structures. No specific pricing information or set-asides are detailed in the RFP. The incumbent legal counsel, Scott Herrick, has provided services for over thirty years and is retiring at the end of 2018. Inquiries regarding the opportunity may be directed to Herrick or Board President Mia Enemuoh-Trammell. The Board retains discretion to negotiate with one or more respondents, reject all proposals, or make alternative arrangements for services as deemed appropriate. The Board is committed to affirmative action principles and expects applicants to be familiar with the City of Madison's affirmative action ordinance and policies.
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Other files
| File | Type | Posted |
|---|---|---|
| 8746 Addendum.pdf | ||
| 8746-0-2018-BP City of Madison Police and Fire Commission Attorney RFP 2nd Ext.pdf |
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Text version
City of Madison, Wisconsin Board of Police and Fire Commissioners
Commissioners: Mia Enemuoh-Trammell, President Fabiola Hamdan Kevin Gundlach
Keith Findley Trent Jackson
August 24, 2018
REQUEST FOR PROPOSALS
The Board of Police and Fire Commissioners of the City of Madison invites proposals for providing staff and legal counsel to the Board beginning January 1, 2019. The Board is established and operates under Wisconsin Statute 62.13. Our current legal counsel has provided staffing and legal services for over thirty years and his retirement is scheduled at the end of 2018.
Current counsel has provided services comprehensively in the four categories shown below, and the Board invites comprehensive proposals for a similar scope of service, but we are also considering reassigning the first cateogry, “General Staff Support,” to the City Clerk.
The Board currently receives the following services from its attorney:
1. General Staff Support: scheduling, notices, agendas, meeting arrangements, routine departmental correspondence, minutes, file handling
2. General Legal Counsel: attend regular and special Board meetings; advice, counsel, and assistance regarding substantive issues, problems, projects, or concerns in the course of Board business; correspondence and other communications with citizens, possible citizen complainants, and organizations inquiring about Board authority and action; public education regarding Board authority and action; speak and respond to inquiries on behalf of Board and commissioners
3. Disciplinary Case Counsel: All case management and legal services following the filing of charges in specific cases brought by a chief or by an aggrieved person, up to notice of judicial appeal following the Board’s decison
4. Litigation Counsel: all case management and legal services in specific disciplinary cases following notice of judicial appeal; all other representation in or consultations regarding judicial proceedings; representation in or consultations regarding administrative agency proceedings (e.g., ERD matters); coordination of services on behalf of the Board with separate legal counsel engaged in specific matters throuigh the City of Madison’s insurance provider
Your submission should include and address the following points of interest:
1. The range of services you would provide;
2. Your experience advising municipal boards and commissions;
3. Your experience working with either police or fire departments;
4. The proposed basis of your fees.
Legal Counsel: Scott Herrick 608/257-1369 16 North Carroll Street, Suite 500 FAX 608/250-4370
Madison WI 53701 snh@herricklaw.net mailto:snh@herricklaw.net
City of Madison Board of Police and Fire Commissioners
The PFC is committed to affirmative action in the performance of its statutory duties. Applicants should be familiar with the affirmative action ordinance and policies of the City of Madison, which the PFC expects to rely upon for guidance when selecting its legal counsel even though the PFC may not be bound by them.
The Board in its discretion may negotiate with one or more responding parties; may reject all proposals received; and may make such arrangements for needed services as it determines to be appropriate.
The Board expects to exercise its independent judgment in selecting and engaging its legal counsel but will consult closely with the City of Madison and anticipates confirmation by the Madison Common Council of the Board’s preferred provider.
Proposals must be received by 5:00 p.m. on September 28, 2018; submit to:
City of Madison Purchasing Services Attn. Brian Pittelli
210 Martin Luther King, Jr. Blvd.
Madison Wi 53703- 3346 or via email: bids@cityofmadison.com
The Board may invite additional submissions or interviews. Inquiries may be directed to our current legal counsel, Scott Herrick, or to the President of the Board, Nia Enemuoh-Trammell, at 608/216- 5235.
SH/hs
Legal Counsel: Scott Herrick 608/257-1369 16 North Carroll Street, Suite 500 FAX 608/250-4370
Madison WI 53701 snh@herricklaw.net mailto:bids@cityofmadison.com mailto:snh@herricklaw.net
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