Attachment 7 - QAs 86615624R00003 FINAL 04.19.2024.pdf

Visit our web page at http://www.hud.gov/program_offices/cpo

Reference: Questions in response to Solicitation Number 86615624R00003

To: Prospective Offerors

The following questions and answers addressed below are hereby incorporated into this solicitation:

Q1 (2) Addenda to 52.212-1 Instructions to Offerors

2. Proposal Submission Technical and Price Proposal Submission

Offerors shall certify that the information in the hard paper copies and electronic copies are exactly the same.

Instructions in the paragraph preceding this indicate electronic delivery only: .pdf and original format. Our understanding is that this is an electronic submittal only. Please confirm.

A1 This is an electronic submittal only.

Q2 (2) Addenda to 52.212-1 Instructions to Offerors

1. Instructions for Submission of Offers Limitation on Size

A page is considered to be one side of a single sheet of 8 1/2 x 11 paper, single spaced….

Will the Government consider allowing an 11 x 17 layout to provide the Project Schedule required in the Technical Approach (RFP pg. 62)?

A2 The Government will consider allowing an 11 x 17 layout to provide the Project Schedule required in the Technical Approach.

Q3 FAR and HUDAR Provisions

a. In which section(s)/Volumes of the Proposal shall the Offeror place completed provision language (does/does not, etc.)?

b. Our assumption is that these responses will not be considered as part of the page count. Please confirm.

A3 a. The offeror may identify the provision by paragraph identifier and provide the appropriate information with its offer.

b. These responses will not be considered as part of the page count.

http://www.hud.gov/program_offices/cpo

Q4 (2) Addenda to 52.212-1 Instructions to Offerors

2. Proposal Submission Part II - Proposal Format B. Price Proposal

As part of the proposal submission, offerors shall submit a Proposal Matrix using the table below or similar format, which maps what page of the proposal addresses each Performance Work Statement requirement identified under Technical Approach, and which page of the proposal fully addresses each Evaluation Factor. The offeror shall use the appropriate column to fill in the requirement as stipulated in the RFP to which the page/section number applies.

a. Is a Proposal Matrix required for the Price Proposal - Volume 2?

b. If so, is it to be at the back of the volume?

A4 a. The Proposal Matrix is required for the Technical Approach only.

Q5 Attachment+2+DAPIA+Pricing+Sheet.xlsx

Please clarify where we provide pricing for subcontractors and other direct costs.

A5 The pricing sheet was sent as a template and not a mandatory template. Please provide the requested information in a format that provides the breakdown for each line item number (LIN) that identifies the labor categories, labor rates, number or hours, materials and any other costs that make up the bottom-line price proposed. The sum total of the LIN breakdown shall include the LIN price. A breakdown of the subcontractors cost is also required.

Q6 Section II- Continuation of Block 20, NONDISCLOSURE AGREEMENT (SF-1449 & RFP; page

7)

Is HUD requiring signed NDAs from all Key Personnel and executive leadership/ authorized signatories from the Contractor and Subcontractor at the time of RFP submission?

A6 No; this will be done shortly after award and prior to starting any work on the contract.

Q7 SECTION III - CONTRACT CLAUSES, HUDAR 2452.237-70 Key Personnel (Feb 2006) (SF-

1449 & RFP; page 7)

If a signed NDA is not required at the time of submission, how long after award would signed NDAs be required?

A7 Within 5 days after contract award.

Q8 SECTION III - CONTRACT CLAUSES, HUDAR 2452.237-70 Key Personnel (Feb 2006) (SF-

1449 & RFP; page 24)

How does the Government classify 100% dedication for the Project Manager & Assistant Project Manager? Are the PM and Assistant PM only able to work on the DAPIA project?

If the PM/ Assistant PM are strictly serving in PM roles which do not require a full 40 hours/week, are they able to work on other engagements?

A8 Wording removed; Please refer to the revised solicitation document.

Q9 SECTION III - CONTRACT CLAUSES, HUDAR 2452.237-70 Key Personnel (Feb 2006) (SF-

1449 & RFP; page 24)

Our understanding is the Project Manager & Assistant Project Manager are required to be 100% dedicated to the DAPIA engagement team. Does that allow them to serve multiple roles within the project team or are they required to be 100% dedicated to their PM/Assistant PM role, respectively.

A9 Wording removed; Please refer to the revised solicitation document.

Q10 SECTION V– SOLICITATION PROVISIONS, 2. PROPOSAL SUBMISSION (SF-1449 & RFP; page

58)

Proposals are scheduled to be due by April 22, 2024 at 2:00pm EST. Would it be possible to extend the deadline to April 26, 2024 at noon EST? The additional time is to provide past performance references with enough time to respond and submit their data to HUD.

A10 The proposal submission has been changed from Monday, April 22, 2024, to Wednesday, May 1, 2024, at 2 p.m. EST.

Q11 SECTION V– SOLICITATION PROVISIONS, 2. PROPOSAL SUBMISSION, TECHNICAL AND

PRICE PROPOSAL (SF-1449 & RFP; page 58)

As there is no Word or Excel 2007 specific file type extension, is it safe to assume that original format documents are to be submitted in *.docx for Word files and *.xlsx for Excel files?

A11 Yes, it’s safe to say that the original format documents are to be in *.docx for Word files and *.xlsx for Excel files.

Q12 SECTION V– SOLICITATION PROVISIONS, 2. PROPOSAL SUBMISSION, TECHNICAL AND

PRICE PROPOSAL (SF-1449 & RFP; page 58)

A reference is made to the submission of information in hard paper copies and electronic parties. However, with an electronic submission of the response, there does not seem to be any hard paper copies required for submission. Can the government confirm that there are no hard paper copies required for submission?

A12 There will be no hard paper copies required for submission.

Q13 SECTION V– SOLICITATION PROVISIONS, 2. PROPOSAL SUBMISSION, TECHNICAL AND

PRICE PROPOSAL, PART I – OFFER (SF-1449 & RFP; page 59)

Is the Cover Letter to be submitted as a separate and stand-alone document in both MS Word and Adobe PDF or should it be included as an independent section within Volume 1 or 2?

A13 The Cover Letter can be submitted as a separate or stand-alone document. PDF will be acceptable within Volume 1.

Q14 SECTION V– SOLICITATION PROVISIONS, 2. PROPOSAL SUBMISSION, TECHNICAL AND

PRICE PROPOSAL, PAST PERFORMANCE (SF-1449 & RFP; page 63)

The instructions provided call out a ceiling of five (5) past performances within the past three years from the Contractor as part of the response. Are there any requirements around the minimum number of required past performances?

A14 There is no minimum number of required past performances.

Q15 SECTION V– SOLICITATION PROVISIONS, 2. PROPOSAL SUBMISSION, TECHNICAL AND

The instructions provided call out for subcontractors with more than 20% of the contract value to submit a separate chart and narrative description for past performance. Are there any minimum requirements for the subcontractors past performance?

A15 There are no minimum requirements for the subcontractors past performance.

Q16 SECTION V– SOLICITATION PROVISIONS, 2. PROPOSAL SUBMISSION, TECHNICAL AND

The instructions provided call out for subcontractors with more than 20% of the contract value to submit a separate chart and narrative description for past performance. Are subcontractors required to complete and submit past performance survey responses?

A16 Subcontractors are not required to complete and submit past performance survey responses.

Q17 SECTION V– SOLICITATION PROVISIONS, 2. PROPOSAL SUBMISSION, TECHNICAL AND

The instructions provided call out for subcontractors with more than 20% of the contract value to submit a separate chart and narrative description for past performance. Are subcontractor past performances to be included in counting towards the total five (5) past performances in three years?

A17 If the Offeror is proposing to subcontract more than 20% of the contract value, the offeror shall submit a separate chart and narrative for the proposed subcontractor(s).

Q18 SECTION V– SOLICITATION PROVISIONS, 2. PROPOSAL SUBMISSION, TECHNICAL AND

PRICE PROPOSAL, Socioeconomic Participation (SF-1449 & RFP; page 63)

If the Contractor leading the submission is a Small Business with a Socioeconomic Designation (SDB and 8(a)), is it required to provide the Letters of Commitment?

A18 Yes, it is required to provide the Letters of Commitment.

Q19 SECTION V– SOLICITATION PROVISIONS, 2. PROPOSAL SUBMISSION, TECHNICAL AND

PRICE PROPOSAL, PRICE (SF-1449 and RFP; page 64)

The Contractor is a GSA MAS Schedule Holder intending to leverage a combination of both its GSA MAS and Commercial Labor Categories. Will the Contractor be permitted to leverage Labor Categories available commercially, but not on its GSA MAS alongside its GSA MAS Labor Categories?

A19 Yes.

Q20 SECTION V– SOLICITATION PROVISIONS, 2. PROPOSAL SUBMISSION, TECHNICAL AND

PRICE PROPOSAL, PRICE (SF-1449 & RFP; page 65)

Should the additional six months of value be included in a separate tab within Volume 2 or included as a separate table within the existing sections of Volume 2?

A20 Either in a separate tab or table. This is for evaluation purposes only.

Q21 SECTION 1 - GENERAL INFORMATION, 1.2 BACKGROUND (PWS; page 5)

The final paragraph states "The contractor is responsible to audit IPIA performance and SAA performance....". Will audits of IPIAs and SAAs, in addition to the expected DAPIAs, be in-scope for this contract?

A21 No, only DAPIA; this paragraph has been removed.

Q22 SECTION 1 - GENERAL INFORMATION, 1.8 SPECIAL QUALIFICATIONS (PWS; page 6)

Is there any additional requirement for the Contractors' licensed professional engineer or registered architect to be licensed or registered in any specific state(s)?

A22 No

Q23 SECTION 1 - GENERAL INFORMATION, 1.8 SPECIAL QUALIFICATIONS (PWS; page 6)

Is the Assistant Project Manager required to meet the requirements of a PM (as defined in ASTM E-541) at the time of award?

A23 The individual conducting the DAPIA review and leading the headquarters visit is required to meet requirements of a PM (as defined in ASTM E-541) at the time of award.

Q24 SECTION 3 - Government-Furnished Property and Services, 3.4 Materials and Information (PWS; page 11)

Will the Contractor need network access (either via VPN or a HUD furnished computer) to access the electronic copies of HUD Standards, Regulations, and other information pertaining to oversight, monitoring, and enforcement? Or will HUD share these documents electronically via email or a file sharing platform?

A24 No. Copies of HUD’s regulations and standards are readily available on The Government Printing Office (GPO) website. Regulations and standards can be accessed electronically as referenced in paragraph 1.3 of the PWS. Other documents can be shared electronically via email or file sharing platform.

Q25 SECTION 4 - Contractor-Furnished Items and Services (PWS; page 11)

While not specifically called out, does the Government expect the Contractor to own and maintain all DAPIA related data on its network/cloud? If so, will HUD staff require access to the Contractor's network/Cloud to access/download data (as needed)? Are there requirements for the Contractor to send DAPIA program data to HUD's Enterprise Data Warehouse (as applicable)?

A25 The Contractor is expected to maintain all DAPIA related data, not own. The Government owns the data. The Contractor is expected to maintain data on its network/ iCloud. Access to the network/iCloud must be provided to HUD. There are no requirements for the Contractor to send DAPIA data to HUD"s Enterprise Data Warehouse.

Q26 SECTION 4 - Contractor-Furnished Items and Services, 4.6 Identification of Contractor Employees (PWS; page 11)

Will all Contractor staff be required to have HUD HSPD-12 badges issued to meet this requirement? If not, will all Key Personnel be required to have HUD HSPD-12 badges?

A26 All Contractors will be required to go through the US Access system process for clearance. Only key personnel will be required to go through the PIV process and are required to have a badge. The Contractor will not need access to HUD systems.

Q27 SECTION 4 - Contractor-Furnished Items and Services, 4.6 Identification of Contractor Employees (PWS; page 11)

Will Contractor staff be issued and required to use HUD email accounts during the course of the project? If not, will HUD share its requirements for email signatures on Contractor emails to ensure compliance?

A27 At some point, the Contractor may be required to use an HUD email account. Until that time, the Contractor can use their business account. HUD will share requirements for email signatures.

Q28 SECTION 5 - SPECIFIC TASKS, 5.1 MANAGEMENT AND ADMINISTRATION, 5.1.2

MANAGEMENT WORK PLAN (PWS; page 13)

"The contractors capacity shall include design, editing, and graphics support." Is the Contractor required to use any specific software/software product(s)?

A28 The software used is at the discretion of the Contractor.

Q29 SECTION 5 - SPECIFIC TASKS, 5.1 MANAGEMENT AND ADMINISTRATION, 5.1.3

MONITORING PREOCEDURES (PWS; page 13)

Will the Government share the incumbent Contractor's Monitoring Procedures deliverable with the new Contractor following award and allow that document to be updated or will a new deliverable be required?

A29 The Government will share the current monitoring procedures which can be used as a guide to develop procedures.

Q30 SECTION 5 - SPECIFIC TASKS, 5.1 MANAGEMENT AND ADMINISTRATION, 5.1.3

MONITORING PREOCEDURES (PWS; page 14)

"The Contractor shall provide to the Department information necessary to fulfill any new requirements for data collection, along with the form or information collection instrument to meet those requirements." Does the government have any formatting or methodology requirements pertaining to the collection of data or broader enterprise data management governance which needs to be taken into consideration for this requirement?

A30 There are no formatting or methodology requirements pertaining to the collection of data. The Contractor is expected to propose their methodology. Majority of data collection include designs, design reviews and reports.

Q31 SECTION 5 - SPECIFIC TASKS, 5.1 MANAGEMENT AND ADMINISTRATION, 5.1.3

MONITORING PREOCEDURES (PWS; page 14)

"Copies of the HUD-approved procedures and guidelines are to be provided to the DAPIAs, upon request." Does the Government have an external facing website accessible to DAPIAs? Would the Government be interested in having one created to improve the Customer Experience for DAPIAs and improve perception of the program?

A31 The Government does not have an external facing website accessible to DAPIAs. An external facing website is not required, however, as part of the response to requirements, the contractor can propose a method (i.e., external facing website).

Q32 SECTION 5 - SPECIFIC TASKS, 5.1 MANAGEMENT AND ADMINISTRATION, 5.1.4 CONTRACT STATUS MEETINGS (PWS; page 15)

Is the Government's expectation that the monthly status meetings occur in person at HUD HQ in Washington, DC, unless otherwise noted?

A32 The meetings can occur in person or virtually. In person meetings usually occur at HQs, Washington DC, or the Contractor’s site if local.

Q33 SECTION 5 - SPECIFIC TASKS, 5.1 MANAGEMENT AND ADMINISTRATION, 5.1.5 MONTHLY

ACTIVITY REPORT (PWS; page 15)

Is the Government's expectation that written copies of the Monthly Activity report be provided as part of the in-person monthly status meetings only? If written Monthly Activity reports are to be provided outside of in-person monthly status meetings, where should these reports be mailed? When are the physical copies of reports expected?

A33 Written copies or hard copies will not be required; the PWS has been modified to reflect this.

Q34 SECTION 5 - SPECIFIC TASKS, 5.1 MANAGEMENT AND ADMINISTRATION, 5.1.5 MONTHLY

ACTIVITY REPORT (PWS; page 15)

Is the use of written Monthly Activity reports compliant with the Federal Paperwork Reduction Act? This is more of a question for the Contractor to ensure its own compliance with the Act and its spirit.

A34 Written reports or hard copies are not required; therefore, the Federal Paperwork Reduction Act is not applicable.

Q35 SECTION 5 - SPECIFIC TASKS, 5.1 MANAGEMENT AND ADMINISTRATION, 5.1.6 DATA

MANAGEMENT AND SECURITY PLAN (PWS; page 16)

Will HUD OCIO be able to provide configuration and access requirement for allowing HUD devices to access the Contractor's network? Or is there a HUD Enterprise Data Warehouse on HUD's network where the Contractor is to transfer the collected data onto HUD's network?

A35 No, the Contractor should provide a solution that provides access to data that does not require configuration of HUD devices or involve the HUD Enterprise Data Warehouse on HUD’s network.

Q36 SECTION 5 - SPECIFIC TASKS, 5.1 MANAGEMENT AND ADMINISTRATION, 5.1.6 DATA

MANAGEMENT AND SECURITY PLAN (PWS; page 16)

A reference is made to report preparation during field inspections. Is the use of the wording "field inspection" synonymous with previously referenced DAPIA HQ and Branch office visits, or is this a separate task? If a separate task could more details be provided as to what these "field inspections" could entail?

A36 This sentence has been removed from the PWS.

Q37 SECTION 5 - SPECIFIC TASKS, 5.1 MANAGEMENT AND ADMINISTRATION, 5.1.7 STATE

PARTICIPATION ON DAPIA MONITORING TEAMS (PWS; page 17)

Is there a minimum of SAA states the Contractor should seek to enter into agreements? If so, is there any form of penalty for not entering into the minimum amount of contracts with SAA states?

A37 As stated in the first paragraph, the Contractor can generally expect participation of up to six SAAs. There is not a penalty associated with states that elect not to participate.

Q38 SECTION 5 - SPECIFIC TASKS, 5.1 MANAGEMENT AND ADMINISTRATION, 5.1.7 STATE

PARTICIPATION ON DAPIA MONITORING TEAMS (PWS; page 17)

"SAAs may participate in the monitoring program and the Contractor shall pay states for the participation in accordance with the agreements." Are there specified hourly rates for state personnel or is that to be negotiated between the SAAs and the Contractor? Does the cost of state personnel participation need to be included in the Contractor's budget or is that directly billable back to HUD?

A38 The SAA participation on DAPIA monitoring teams is an agreement between the state and the Contractor. The cost associated with this task should be included in the Contractor’s budget. Travel expenses to locations are reimbursable.

Q39 SECTION 5 - SPECIFIC TASKS, 5.2 DESIGN REVIEW MONITORING, 5.2.1 DESIGN REVIEWS (PWS; page 18)

For the in-person/on-site reviews (On-Site Construction Approval Reviews and In-Plant Audit Design Reviews), does the Government have interest in leveraging a technology solution to support the capture of digital information (video & images, with the additional possibility of data from forms/reports) to support broader trend analysis and data analytics?

A39 HUD does not have a preference on how the inspections are performed if it offers benefits to the government. The main goal is that a thorough and complete inspection is performed and documented in a format that is accessible to HUD.

Q40 SECTION 5 - SPECIFIC TASKS, 5.2 DESIGN REVIEW MONITORING, 5.2.1 DESIGN REVIEWS (PWS; page 18)

For the in-person/on-site reviews (On-Site Construction Approval Reviews and In-Plant Audit Design Reviews), does the Government have interest in leveraging a technology solution to pilot the ability to conduct remote inspections and the capture of digital information (video & images, with the additional possibility of data from forms/reports) to support broader trend analysis and data analytics?

A40 HUD does not have a preference on how the inspections are performed if it offers benefits to the government. The main goal is that a thorough and complete inspection is performed and documented in a format that is accessible to HUD.

Q41 SECTION 5 - SPECIFIC TASKS, 5.2 DESIGN REVIEW MONITORING, 5.2.2 RESOULTUION OF DESIGN ERROR RECORDS (PWS; page 19)

How is HUD currently storing/tracking correspondence between DAPIAs and Contractors during the design review process? If there is not currently a formal capture and retention process, does the Government intend to capture and store this data electronically going forward to support the development of program data?

A41 HUD is copied on all correspondence between DAPIA and Contractors. HUD receives copies of all design reviews electronically for review and comment before forwarding to the DAPIAs for response. HUD is copied on DAPIA and contractor responses to design reviews. The program office stores all correspondence using Share point does not have a formal storage process. The Contractor is also required to store data.

Q42 SECTION 5 - SPECIFIC TASKS, 5.2 DESIGN REVIEW MONITORING, 5.2.2 RESOULTUION OF DESIGN ERROR RECORDS (PWS; page 20)

Does the Government have any formal SLAs for how much time must be provided for them to review and approve Contractor responses to DAPIAs?

A42 HUD does not execute SLAs for this requirement. Section 8 of the PWS lists all performance standards with the timeframe for each task that must be completed. The Contractor has 14 days to resolve disputes. These records must be submitted to HUD and DAPIA 30 days prior to DPRs. If a DAPIA causes a delay, the Contractor should alert HUD of the delay. This type of delay will not be held against the Contractor.

Q43 SECTION 5 - SPECIFIC TASKS, 5.2 DESIGN REVIEW MONITORING, 5.2.3 HANDLING

DISPUTES (PWS; page 20)

Does the Government currently retain electronics records pertaining to legacy disputes which have been referred to HUD? If not, is there an electronic record of legacy disputes being maintained by the incumbent contractor? Will that repository be transferred to the new Contractor following award, if appropriate? If the government does not currently retain electronic records of legacy disputes, is that something the government would be interested in having?

A43 Yes, HUD has access to electronic records pertaining to legacy disputes referred to HUD. The Contractor retains records on behalf of HUD. All data to include disputes will be transferred to the Contractor. As part of the Contractor’s solution, the Contractor can propose a method for maintaining disputes.

Q44 SECTION 5 - SPECIFIC TASKS, 5.2 DESIGN REVIEW MONITORING, 5.2.4 DAPIA

PERFORMANCE ASSESSMENT AND REPORTS (PWS; page 20)

"Up to two (2) DAPIAs may require a mid-year review and evaluation report each option period due to repetitive failures to maintain acceptable performance determinations."

Does this statement represent a ceiling of two (2) mid-year DAPIA reviews? If more than two (2) mid-year reviews are required, will the Contractor be able to push them to the following contract year or would a contract mod be made?

A44 Yes, each year up to two mid-year reviews may be completed. If more than two mid-year reviews are required, with HUD’s approval, the review can be pushed to the next contract year.

Q45 SECTION 5 - SPECIFIC TASKS, 5.2 DESIGN REVIEW MONITORING, 5.2.4 DAPIA

Does HUD currently have legacy DAPIA performance data available in electronic format to support long term trend analysis and data analytics? If not, would the legacy data be able to be shared with the Contractor so as to digitize and structure the data?

A45 Yes, HUD has legacy DAPIA performance data that can be shared with the Contractor electronically.

Q46 SECTION 5 - SPECIFIC TASKS, 5.2 DESIGN REVIEW MONITORING, 5.2.4 DAPIA

What are the requirements to gain HUD's approval to perform the DAPIA HQ evaluation via conference call/virtual call? Is there a minimum amount of physical visits HUD would like the contractor to perform?

A46 The DAPIA HQ evaluations are normally in-person. If the Contractor cannot attend in-person due to in extreme situations (i.e., Pandemic) travel is not authorized, the Contractor must request approval from HUD to attend virtually. Annually, there are “5 to 6” DAPIA HQ evaluations. The PWS has been updated to reflect this.

Q47 SECTION 5 - SPECIFIC TASKS, 5.2 DESIGN REVIEW MONITORING, 5.2.4 DAPIA

PERFORMANCE ASSESSMENT AND REPORTS (PWS; page 21)

Is the Contractor required to formally codify and submit for approval an SOP for assessing DAPIA performance?

A47 Yes, the Contractor shall evaluate the performance of each DAPIA in accordance with HUD-approved procedures.

Q48 SECTION 5 - SPECIFIC TASKS, 5.2 DESIGN REVIEW MONITORING, 5.2.4 DAPIA

PERFORMANCE ASSESSMENT AND REPORTS (PWS; page 22)

Will the government be able to provide previous DPRs to the Contractor to support with DPR prep, tracking corrective actions, and developing report templates?

A48 Yes.

Q49 SECTION 5 - SPECIFIC TASKS, 5.2 DESIGN REVIEW MONITORING, 5.2.5 DAPIA PLANS OF CORRECTIVE ACTION (POCA) (PWS; page 22)

The instructions state "These reports consist of a written analysis with comments addressing how adequately the IPIA has addressed HUD' s concerns and recommendations?" Is the mention of IPIA an oversight or is there an expectation to audit and provide reports on the response of IPIA's to HUD comments and concerns?

A49 This has been removed from the PWS.

Q50 SECTION 5 - SPECIFIC TASKS, 5.2 DESIGN REVIEW MONITORING, 5.2.6 MAINTAIN LIBRARY OF DAPIA-APPROVED DESIGNS (PWS; page 23)

Is the government able to share what tool/platform is currently being used to manage this library? If specific tool/platform information cannot be shared, can the government share what file formats are currently being utilized in the library to ensure legacy file/data transfer?

A50 The Contractor can propose a platform to manage the library; all files will be provided to the Contractor; manuals are typically in the PDF format. The PWS has been updated to reflect this.

Q51 SECTION 5 - SPECIFIC TASKS, 5.3 ANCILLARY SERVICES, 5.3.1 SPECIAL

CONSTRUCTION/ALTERNATIVE CONSTRUCTION APPROVALS (PWS; page 24)

Do the fifteen (15) draft AC letters annually represent a ceiling volume? If there are more than fifteen (15) draft AC letters, will the Contractor have the ability to push some or all of the required draft letters over fifteen (15) to the following contract year?

A51 The 15 AC letters represent a ceiling for each year. If more AC letters are assigned, the Contractor can hold and with approval from HUD push to the following contract year.

Q52 SECTION 5 - SPECIFIC TASKS, 5.3 ANCILLARY SERVICES, 5.3.2 SPECIAL INVESTIGATION AND STUDIES PWS; page 25)

Based on previous years, can HUD provide an estimate of how many technical and non-technical special investigations studies and data analyses the Contractor could expect to perform per contract year?

A52 HUD estimates two technical and two non-technical special investigation studies.

Q53 SECTION 5 - SPECIFIC TASKS, 5.3 ANCILLARY SERVICES, 5.3.2 SPECIAL INVESTIGATION AND STUDIES (PWS; page 25) Will the Contractor maintain ownership of the special investigations and studies following the contract? Will the Contractor be permitted to utilize them to support its own thought leadership initiatives?

A53 HUD owns all reports from investigations and studies and will not be permitted for personal use.

Q54 SECTION 5 - SPECIFIC TASKS, 5.3 ANCILLARY SERVICES, 5.3.3 REGULATORY SPECIALIST SERVICES (PWS; page 25)

Based on previous years, can HUD provide an estimate of how many regulatory assistance tasks the Contractor could expect to perform per contract year?

A54 The estimate for this task is two (2).

Based on historical data, regulatory services are needed no more than twice annually.

The PWS has been updated to reflect this. The PWS has been updated to reflect this.

Q55 SECTION 5 - SPECIFIC TASKS, 5.3 ANCILLARY SERVICES, 5.3.4 NEW MANUFACTURED

HOUSING PARTNER APPLICATIONS (PWS; page 26)

Based on previous years, can HUD provide an estimate of how many applications submitted by a state or organization seeking approval as a new DAPIA the Contractor could expect to review per contract year?

A55 Generally, one such application is received annually. The PWS has been updated to reflect this.

Q56 SECTION 5 - SPECIFIC TASKS, 5.3 ANCILLARY SERVICES, 5.3.5 TECHNICAL MEETING

SUPPORT (PWS; page 26)

Based on previous years, can HUD provide an estimate of how many workshops and seminars the Contractor could expect to provide technical support services for per contract year?

A56 There are approximately six technical meeting sessions annually that require Contractor support. The PWS has been updated to reflect this.

Q57 SECTION 5 - SPECIFIC TASKS, 5.3 ANCILLARY SERVICES, 5.3.6 TECHNICAL INFORMATION EXCHANGE AND ON-SITE ASSISTANCE (PWS; page 27)

Based on previous years, can HUD provide an estimate of how many exchange sessions and conference calls the Contractor could expect to plan or attend for the purposes of providing technical assistance and knowledge transfer per contract year?

A57 There are approximately six information exchange sessions annually that require Contractor support. Approximately one on-site exchange per quarter with remaining exchanges occurring via conference call. The PWS has been updated to reflect this.

Q58 SECTION 5 - SPECIFIC TASKS, 5.3 ANCILLARY SERVICES, 5.3.7 INTERNET MATERIALS (PWS;

page 27)

Is the Contractor required to provide Internet Information Materials in the required formats & file types only or is the Contractor also responsible for the upload and maintenance of those materials on the website too?

A58 The Contractor is required to provide the material in the required format for the HUD website if requested. HUD would upload and maintain the material onto its own website.

Q59 SECTION 5 - SPECIFIC TASKS, 5.3 ANCILLARY SERVICES, 5.3.8 COORDINATE WITH OTHER HUD MANUFACTURED HOUSING CONTRACTORS (PWS; page 28)

Are the quarterly meetings expected to be in-person or virtual? If in-person, will these meetings occur at HUD HQ in Washington DC/DC Metro area or will they require travel?

A59 There is no requirement that these meetings are in person. If HUD elects to have an in person, the meeting can take place at HUD HQs or another location determined by HUD which may require travel.

Q60 SECTION 5 - SPECIFIC TASKS, 5.3 ANCILLARY SERVICES, 5.3.9 AD-HOC REPORTS (PWS;

page 28)

Based on previous years, can HUD provide an estimate of how many ad-hoc reports the Contractor could expect per contract year?

A60 The Contractor shall provide up to five ad-hoc reports annually.

Q61 SECTION 6 - DELIVERABLES, 6.2 ACCEPTANCE CRITERIA (PWS; page 31)

This section appears to be repeated without any changes. Can HUD confirm this to be the case/intent and that this was a typo?

A61 This is an error and has been removed from the PWS.