86614624Q00001 - 0004 - 08-05-24.pdf

(x)

86614624Q00001 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

HUD-NFSF

FORT WORTH TX 76102

SUITE 1000

307 W 7TH STREET

US DEPARTMENT OF HUD

08/05/20240004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/26/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

86614624Q00001, Amendment 0004

HIR for the AHS

Summary of Changes for Amendment 0004

A. The purpose of this amendment is as follows:

Revisions in Amendment 0004 are in red ink and highlighted in green

Revisions in Amendment 0003 are in red ink and highlighted in blue.

Revisions in Amendment 0002 are in red ink and highlighted in yellow.

Revisions in Amendment 0001 are in red ink and highlighted in yellow.

1. Revise Section L.12 QUOTE SUBMISSION.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

CATHY J. BAKER

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 108

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

86614624Q00001/0004

2. Revise Section M.3 EVALUATION FACTORS.

NOTE: Offerors are not required to resubmit proposals.

B. Section L.12 QUOTE SUBMISSION

L.12 is revised to extend the Quote submission date to August 7, 2024 at 2:00 P.M. (ET).

L.12 QUOTE SUBMISSION

(a) All offerors shall submit their quotes no later than August 7, 2024 at 2:00 P.M. (ET).

(b) The Offeror must submit the Quote in accordance with the information required in

Section L and all required completed attachments to CPOFTW@hud.gov.

ATTACHMENTS (8) Submitted with Proposal/Quote

1. VOLUME I - FACTOR 1 - TECHNICAL FACTOR

attachment

2. Attachment J.2 - Labor Mix-Level of Effort

Spreadsheet for Multi-Year

Offerors shall NOT submit resumes, bibliographies or provide any key personnel, contractor or subcontractor experience criteria in Volume I -

Technical - Factor 1 Technical Approach.

3. VOLUME II - FACTOR 2: PAST PERFORMANCE

4. Attachment J.3 - Past Performance Information

Spreadsheet

5. Attachment J.4- Past Performance Narrative

6. VOLUME III - BUSINESS PRICE PROPOSAL

7. Attachment J.6 - Section B Prices and Contract

Personnel Spreadsheet

8. Attachment J.7 - Price Proposal Spreadsheet -

Offerors SHALL submit Key Personnel names, roles and other information in Volume III Business

Price Proposal as required in Attachment J.6 -

Section B Prices and Contractor Personnel

Spreadsheet.

(c) The Subject line shall be:

Name of Your Company - Housing Insecurity

Research Support for the AHS - QUOTE -

86614623Q00001

ATTACHMENT Submitted by Reference

(d) Attachment J.5 - Past Performance Survey

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 108

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

86614624Q00001/0004 should email the surveys directly to the HUD

Contracting Officer by the reference to

CPOFTW@hud.gov prior to the date and time for submission of proposals.

C. M.3 EVALUATION FACTORS

M.3 is revised to correct an error in the solicitation to change from "sole source" to

"competitive".

This revision does not impact any other information in the solicitation.

Changed FROM:

M.3. EVALUATION FACTORS

This is a sole source acquisition under FAR Part

12 and 13.5- Simplified Procedures for Certain

Commercial Products and Commercial Services. The

Government will review the Offeror¿s quote to determine if the proposed technical approach and price is the best value solution to meet the requirements in the solicitation.

It is the Government's intent to evaluate quotes and award a contract without discussions with

Offerors.

The following evaluation factors will be used to evaluate each proposal. Award will be made to the Offeror whose proposal represent the best value to the Government based on an integrated assessment of the evaluation factors described below.

Changed TO:

M.3. EVALUATION FACTORS

This is a competitive acquisition under FAR Part

12 and 13.5- Simplified Procedures for Certain

Commercial Products and Commercial Services.

The following evaluation factors will be used to evaluate each proposal. Award will be made to the Offeror whose proposal represent the best value to the Government based on an integrated assessment of the evaluation factors described below.

D. All other terms and conditions remain the same.

See Revised Solicitation with changes highlighted.

Period of Performance: 09/30/2024 to 09/29/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SECTION A – SOLICITATION SUPPLEMENTAL INFORMATION Housing Insecurity Research Support for the AHS

Policy Development and Research (PD&R) 86614624Q00001 Amendment 0004

Table of Contents Page

PART I – THE SCHEDULE0

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS………………………………………...…

SECTION C - DESCRIPTION/PERFORMANCE WORK STATEMENT (PWS).………………………

SECTION D - PACKAGING AND MARKING…………………………………………………………………43

SECTION E - INSPECTION AND ACCEPTANCE…………………………………………………………….44

SECTION F - DELIVERIES OR PERFORMANCE……………………………………………………………45

SECTION G - CONTRACT ADMINISTRATION DATA……………………………………………………...49

SECTION H - SPECIAL CONTRACT REQUIREMENTS…………………………………………………….53

PART II – CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES…………………………………………………………………………...64

PART III – LIST OF ASTTACHMENTS

SECTION J - LIST OF ATTACHMENTS…………………………………...……...…………………………...74

PART IV – REPRESENTASTIONS AND INSTRUCTIONS

SECTION K –REPRESENTATION, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS…………………………………………………………………………………………………………75

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS………………………..93

SECTION M – EVALUATION FACTORS FOR AWARD…………………………………………………...105

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS Housing Insecurity Research Support for the AHS

Policy Development and Research (PD&R) 86614624Q00001 Amendment 0004

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Contract Definition

This is a Firm-Fixed-Price (FFP) contract under the authority of FAR Part 12 and 13.5- Simplified Procedures for Certain Commercial Products and Commercial Services under NAICS Code 541720 – Research and

Development in the Social Sciences and Humanities for performance of the services stated in Section C, Performance Work Statement. This is a small business set-aside.

This is a multiple-year contract. See Section F for period of performance.

B.2 Description of Services

The contractor shall provide services for the Housing Insecurity Research Support for the AHS for the U.S.

Department of Housing and Urban Development (HUD), Office of Policy Development and Research (PD&R).

The Contractor shall generate an updated literature review on housing insecurity (including an analytic review of the report “Measuring Housing Insecurity: Index Development Using American Housing Survey Data”), convene an expert roundtable on housing insecurity, develop a plan for analyses to be carried out at the end of the first year and through the second year of the contract – with a particular focus and emphasis upon developing an index to measure housing insecurity, develop programs to analyze AHS public use data, perform an initial analysis of this data, and produce interim and final reports for researchers and policymakers internal to HUD emphasizing the methodological developments that have been made through this work to creating an index to measure housing insecurity.

B.3 Contract Line-Item Numbers and Prices

The amount to be paid to the Contractor for a deliverable is described in Section G, paragraph G.1 of this contract.

The estimated quantities are estimates only. The Government is not obligated to order the estimated quantities. The Government is not obligated to pay the amount specified.

FP: Fixed Price

FP-FUR: Fixed Price-Fixed Unit Rate

LH: Labor Hour

TM: Time and Material

CR: Cost Reimbursement – No Fee

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS Housing Insecurity Research Support for the AHS

Policy Development and Research (PD&R) 86614624Q00001 Amendment 0004

Base (Year 1) and Option 1 (Year 2)

CLIN

Type Description

PWS

Section

Qty Unit Unit

Price Total Price

FP-

FUR

Project Management C.5.1 $

0001AA

FP Orientation Meeting C.5.1.1 1 EA $ $

0001AB FP Management Plan C.5.1.2 1 EA $ $

0001AC FP-

FUR

Monthly Progress Reports and

Ongoing Communication

(Base)

C.5.1.3 12 EA $ $

0001AD

Monthly Progress Reports and

Ongoing Communication

(Option 1 -Year 2)

C.5.1.3 12 EA $ $

0002 FP Generate an Updated Literature

Review on Housing Insecurity

C.5.2 $

0002AA FP Analytic Brief on the 2023

“Measuring Housing Insecurity:

Index Development Using American

Housing Survey Data” Report

C.5.2.1 1 EA $ $

0002AB FP Generate Literature Review on

Housing Insecurity

C.5.2.2 1 EA $ $

0003 FP

CR

Convene an Expert Roundtable on

Housing Insecurity

C.5.3 $

0003AA FP Identify the leading experts on

Housing Insecurity Research and

Measurement, with guidance from

HUD

C.5.3.1 1 EA $ $

0003AB FP Develop Program for Expert

Roundtable

C.5.3.2 1 EA $ $

0003AC FP Expert Roundtable on Housing

Insecurity

C.5.3.3 1 EA $ $

0003AD FP Generate Expert Roundtable

Feedback Report

C.5.3.4 1 EA $ $

0003AE CR Honorarium C.5.3.5 10 EA $ $

0004 FP Develop Analysis Plans for Year 1 and Year 2 of the Contract

C.5.4 $

0004AA FP Generate Analysis Plan for Contract

Year 1

C.5.4.1 1 EA $

0004AB FP Generate Analysis Plan for Contract

Year 2

C.5.4.2 1 EA $

0005 FP Perform Initial Analysis of

American Housing Survey Public-

Use File (PUF) Data

C.5.5 $

0005AA FP Develop Code for the Analysis of

AHS Public Use Data

C.5.5.1 1 EA $ $

0005AB FP Using the Revised Code (A017), Conduct Initial Analysis of Housing

C.5.5.2 1 EA $ $

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS Housing Insecurity Research Support for the AHS

Policy Development and Research (PD&R) 86614624Q00001 Amendment 0004

Type Description

PWS

Section

Qty Unit Unit

Price Total Price

Insecurity using AHS Public-Use

File

0005AC FP Final Analysis Plan for Contract

Years 2 (Option Year), Informed by

Results of Initial Analysis

C.5.5.3 1 EA $ $

0006 FP Produce Interim Report

(Option 1 – Year 2)

C.5.6 $

0006AA FP Generate one Interim Report

Containing Writeup of Preliminary

Analysis

(Option 1 - Year 2)

C.5.6.1 1 EA $ $

0006AB FP Prepare one Interim Report Briefing

Document

(Option 1 - Year 2)

C.5.6.2 1 EA $ $

0006AC FP Deliver one Interim Report Briefing

Meeting

(Option 1 - Year 2)

C.5.6.3 1 EA $ $

0007 FP Generate Final Report

(Option 1 – Year 2)

C.5.7 $

0007AA FP Drafts 1 and 2 of Final Report

(Option 1 - Year 2)

C.5.7.1 1 EA $ $

0007AB FP Prepare Final Report Briefing

Document (Option 1 - Year 2)

C.5.7.2 1 EA $ $

0007AC FP Deliver Final Report Briefing

Meeting (Option 1 - Year 2)

C.5.7.3 1 EA $ $

0007AD Generate Publication-Ready Final

Report (Option 1 - Year 2)

C.5.7.4 1 EA $

Base and Option 1 Total Value $

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS Housing Insecurity Research Support for the AHS

Policy Development and Research (PD&R) 86614624Q00001 Amendment 0004

Base (Year 1)

CLIN

Type Description

PWS

Section

Qty Unit Unit

Price

0001AA

FP Orientation Meeting C.5.1.1 1 EA $ $

0001AB FP Management Plan C.5.1.2 1 EA $ $

0001AC FP-

FUR

Monthly Progress Reports and

Ongoing Communication

(Base)

C.5.1.3 12 EA $ $

0002 FP Generate an Updated Literature

Review on Housing Insecurity

C.5.2 $

0002AA FP Analytic Brief on the 2023

“Measuring Housing Insecurity:

Index Development Using

American Housing Survey Data”

Report

C.5.2.1 1 EA $ $

0002AB FP Generate Literature Review on

Housing Insecurity

C.5.2.2 1 EA $ $

0003 FP

CR

Convene an Expert Roundtable on Housing Insecurity

C.5.3 $

0003AA FP Identify the leading experts on

Housing Insecurity Research and

Measurement, with guidance from

HUD

C.5.3.1 1 EA $ $

0003AB FP Develop Program for Expert

Roundtable

C.5.3.2 1 EA $ $

0003AC FP Expert Roundtable on Housing

Insecurity

C.5.3.3 1 EA $ $

0003AD FP Generate Expert Roundtable

Feedback Report

C.5.3.4 1 EA $ $

0003AE CR Honorarium C.5.3.5 10 EA $ $

0004 FP Develop Analysis Plans for Year 1 and Year 2 of the Contract

C.5.4 $

0004AA FP Generate Analysis Plan for Contract

Year 1

C.5.4.1 1 EA $

0004AB FP Generate Analysis Plan for Contract

Year 2

C.5.4.2 1 EA $

0005 FP Perform Initial Analysis of

American Housing Survey

Public-Use File (PUF) Data

C.5.5 $

0005AA FP Develop Code for the Analysis of

AHS Public Use Data

C.5.5.1 1 EA $ $

0005AB FP Using the Revised Code (A017), Conduct Initial Analysis of Housing

Insecurity using AHS Public-Use

File

C.5.5.2 1 EA $ $

BASE YEAR TOTAL PRICE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS Housing Insecurity Research Support for the AHS

Policy Development and Research (PD&R) 86614624Q00001 Amendment 0004

Option 1 (Year 2)

CLIN

Type Description

PWS

Section

Qty Uni t

Unit

Price

0001AD

Monthly Progress Reports and

Ongoing Communication

(Option 1 -Year 2)

C.5.1.3 12 EA $ $

0005 FP Perform Initial Analysis of

American Housing Survey Public-

Use File (PUF) Data

C.5.5 $

0005AC FP Final Analysis Plan for Contract

Years 2 (Option Year), Informed by

Results of Initial Analysis

C.5.5.3 1 EA $ $

0006 FP Produce Interim Report

(Option 1 – Year 2)

C.5.6 $

0006AA FP Generate one Interim Report

Containing Writeup of Preliminary

Analysis

(Option 1 - Year 2)

C.5.6.1 1 EA $ $

0006AB FP Prepare one Interim Report Briefing

Document

(Option 1 - Year 2)

C.5.6.2 1 EA $ $

0006AC FP Deliver one Interim Report Briefing

Meeting

(Option 1 - Year 2)

C.5.6.3 1 EA $ $

0007 FP Generate Final Report

(Option 1 – Year 2)

C.5.7 $

0007AA FP Drafts 1 and 2 of Final Report

(Option 1 - Year 2)

C.5.7.1 1 EA $ $

0007AB FP Prepare Final Report Briefing

Document (Option 1 - Year 2)

C.5.7.2 1 EA $ $

0007AC FP Deliver Final Report Briefing

Meeting (Option 1 - Year 2)

C.5.7.3 1 EA $ $

0007AD Generate Publication-Ready Final

Report (Option 1 - Year 2)

C.5.7.4 1 EA $

OPTION YEAR 1 TOTAL PRICE $

B.4 Travel - Included in Fixed Unit Prices

This is a fixed-priced contract. All travel costs shall be in the fixed unit prices for the tasks stated in Section C.5, if applicable.

B.5 Labor Hour and Time & Material Contract Line Items

Not Applicable

SECTION C – PERFORMANCE WORK STATEMENT Housing Insecurity Research Support for the AHS

Policy Development and Research (PD&R) 86614624Q00001 Amendment 0004

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Vision Statement

Advance research on the measurement and indexing of housing insecurity through updating prior related work, developing housing insecurity indexes with 2023 AHS data, and recommending questions for future iterations of the housing insecurity module.

1.0 General Information

1.1 Scope of Work

The Department of Housing and Urban Development (HUD), Office of Policy Research and Development

(PD&R) requires contractor support to generate an updated literature review on housing insecurity (including an analytic review of the report “Measuring Housing Insecurity: Index Development Using American Housing

Survey Data”), convene an expert roundtable on housing insecurity, develop a plan for analyses to be carried out at the end of the first year (Base Year) and through the second year (Option Year) of the contract – with a particular focus and emphasis upon developing an index to measure housing insecurity, develop programs to analyze AHS public use data, perform an initial analysis of this data, and produce interim and final reports for researchers and policymakers internal to HUD emphasizing the methodological developments that have been made through this work to creating an index to measure housing insecurity.

The main tasks as stated in Section 5 are the following:

5.1 Project Management

5.1.1 Orientation Meeting

5.1.2 Management Plan

5.1.3 Monthly Progress Reports and Ongoing Communication (Base an Option Year)

5.2 Generate an Updated Literature Review on Housing Insecurity

5.2.1 Analytic Brief on the 2023 “Measuring Housing Insecurity: Index Development Using American Housing

Survey Data” Report

5.2.2 Generate Literature Review on Housing Insecurity

5.3 Convene an Expert Roundtable on Housing Insecurity

5.3.1 Identify the leading experts on Housing Insecurity Research and Measurement, with guidance from HUD

5.3.2 Develop Program for Expert Roundtable

5.3.3 Expert Roundtable on Housing Insecurity

5.3.4 Generate Expert Roundtable Feedback Report

5.3.5 Honorarium

5.4 Develop Analysis Plans for Year 1 and Year 2 of the Contract

5.4.1 Generate Analysis Plan for Contract Year 1

5.4.2 Generate Analysis Plan for Contract Year 2

5.5 Perform Initial Analysis of American Housing Survey Public-Use File Data

5.5.1 Develop Code for the Analysis of AHS Public Use Data

5.5.2 Using the Revised Code (A017), Conduct Initial Analysis of Housing Insecurity using AHS Public-Use

File Data

5.5.3 Final Analysis Plans, Informed by Results of Initial Analysis (Option Year)

5.6 Produce Interim Report (Option Year)

5.6.1 Generate one Interim Report Containing Writeup of Preliminary Analysis

5.6.2 Prepare one Interim Report Briefing Document

5.6.3 Deliver one Interim Report Briefing Meeting

5.7 Produce Final Report (Option Year)

5.7.1 Drafts 1 and 2 of Final Report

5.7.2 Prepare Final Report Briefing Document

SECTION C – PERFORMANCE WORK STATEMENT Housing Insecurity Research Support for the AHS

Policy Development and Research (PD&R) 86614624Q00001 Amendment 0004

5.7.3 Deliver Final Report Briefing Meeting

5.7.4 Generate Publication-Ready Final Report

1.2 Background

The AHS is designed to provide current information o the size and composition of the housing inventory, the characteristics of its occupants, changes in the inventory resulting from new construction, indicators of housing and neighborhood quality, and the characteristics of recent movers.

Housing insecurity is defined as a significant lapse for a given household of one or more elements of secure housing. The key elements include affordability, stable occupancy, and whether the housing is decent and safe.

“Affordability” implies that shelter costs are manageable over the long term without severely burdening or compromising other consumption that normally is essential for health and well-being. "Stable occupancy” implies that the household does not face substantial risk of involuntary displacement for economic or non-economic reasons. “Decent and safe” implies that a unit has physical attributes that satisfy functional needs for well-being related to health, security, and support for the activities of daily living. Such attributes include appropriate facilities for excluding external threats, providing climate control, storing and preparing food, maintaining physical and mental hygiene, and developing human potential. Not included are aspects of the neighborhood or environment that one encounters beyond the confines of the structure or property.

Researchers, policymakers, program leaders, and practitioners widely use the concept of housing insecurity, yet it has not been defined or measured consistently in research literature. The lack of a comprehensive consensus measure makes it impossible to track prevalence of housing insecurity from year to year and to examine the correlation of housing insecurity with health, education, employment, and criminal justice outcomes. No comprehensive transferable instrument currently exists for measuring housing insecurity in national surveys.

In 2017, PD&R at HUD identified the development of a housing insecurity module in the AHS as a research priority.1 The Housing Insecurity Research Module (HIRM), which was collected as a opt-in follow-on survey to the 2019 AHS, was developed to provide data on multiple dimensions of housing insecurity that could be used in the development of housing insecurity indices.2 HUD funded research on the prior Housing Insecurity Research

Support Contract to develop housing insecurity indexes with the 2019 AHS data and to inform decisions on a reduced set of housing insecurity questions to be asked in the 2023 AHS.

1.3 Constraints

The services identified in this PWS will adhere to the rules, regulations, laws, standards, and conventions identified by HUD as well as within the Federal Government.

1.4 Non-Personal Services

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services.

If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy, decision making, or management nature, i.e., inherently Government functions.

All decisions relative to programs supported by the Contactor shall be the sole responsibility of the Government.

1 2017. “HUD Research Roadmap: 2017 Update.” January 2017. U.S. Department of Housing and Urban Development, Office of Policy

Development and Research. (https://www.huduser.gov/portal/pdf/ResearchRoadmap-2017Update.pdf).

2 Watson, Nicole Elsasser, and George R. Carter III. 2020. “Toward Implementation of a National Housing Insecurity Research Module.”

Cityscape: A Journal of Policy Development and Research. 22(1): 227-247.

(https://www.huduser.gov/portal/periodicals/cityscpe/vol22num1/article8.html).

SECTION C – PERFORMANCE WORK STATEMENT Housing Insecurity Research Support for the AHS

Policy Development and Research (PD&R) 86614624Q00001 Amendment 0004

1.5 Period of Performance

The period of performance shall be for one base period of 12 months from the date of award and one 12-month option period.

1.6 Place of Performance

The primary place of performance will be at the Contractor’s facilities.

1.7 Hours of Operation

The Contractor is responsible for providing services Monday through Friday. Government agencies will not be available during scheduled holidays, inclement weather, weekends, and after duty hours.

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within the contract when the Government facility is not closed for the above reasons. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.8 Special Qualifications

N/A

1.9 Post Award/Kickoff Conference

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5 and HUD Acquisition Regulation (HUDAR) clause

2452.237-79 - Post Award Conference.

1.10 Status Meetings

The Contracting Officer (CO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to also review Contractor performance, requirement status, etc. At these meetings, the CO will apprise the Contractor of how the Government views the Contractor's performance or progress of the requirement. The Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. The Post Award Conference and subsequent meetings may be held via teleconference.

1.11 Contractor Travel

This is a fixed-price contract. All travel costs shall be in the fixed unit price.

1.12 Transition In

N/A.

1.13 Transition Out

N/A.

SECTION C – PERFORMANCE WORK STATEMENT Housing Insecurity Research Support for the AHS

Policy Development and Research (PD&R) 86614624Q00001 Amendment 0004

2.0 Definitions and Acronyms

2.1 Definitions

Business Day/Workday - Every official day of the week which are days between and including Monday to

Friday. This does not include federal holidays and weekends.

Calendar Day - Any day of the week.

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

Contracting Officer (CO) - A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: the only individual who can legally bind the Government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the

Contracting Officer to perform contract administration activities about technical issues. This individual has authority to provide technical direction to the Contractor if direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the

Performance Work Statement.

Deliverable - Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government Furnished Property (GFP) - Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government-furnished property also includes contractor-acquired property if the contractor-acquired property is deliverable under a cost contract when accepted by the Government for continued use under the contract.

Housing Insecurity (HI)- A significant lapse for a given household of one or more elements of secure housing;

key elements include affordability, stable occupancy, and safety and decency.

Performance Requirements Summary (PRS) - A listing of the performance requirements under the contract that are to be evaluated by the Government on a regular basis, performance indicators for these requirements, performance standards for these requirement and surveillance methods to be used to determine if performance standards are met.

Performance Standard - The Contractor's performance level required by the Government.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

Physical Security- Actions that prevent the loss or damage of Government property.

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Quality Assurance (QA) - Policies and procedures adopted by the Government to ensure that supplies and services acquired under Government contracts conform to the contracts quality requirements.

Quality Assurance Surveillance Plan (QASP) - A plan describing how the agency will survey, observe, test, sample, evaluate, and document the Contractor's performance in meeting critical performance standards identified in the contract.

Quality Control (QC) - All necessary measures taken by the Contractor to assure that the quality of an end product of service shall meet contract requirements.

Service Contract - A contract that directly engages the time and effort of a Contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Subcontractor - Any person, other than the prime Contractor, who offers to furnish or furnishes any supplies, material, equipment, or services of any kind under a prime contract or a subcontract entered into in connection with such prime contract, and any person who offers to furnish or furnishes general supplies to the prime contractor or a higher tier subcontractor. The Government does not have privity of contract with a subcontractor.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms

AHS - American Housing Survey AQL - Acceptable Quality Level

BAA – Business Area Analysis Study

CBT - Computer-Based Training

CFO or OCFO - Office of the Chief Financial Officer of HUD

CFR - Code of Federal Regulations

CIO or OCIO - Office of the Chief Information Officer of HUD

CO - Contracting Officer

COR - Contracting Officer's Representative

COTS - Commercial Off-the-Shelf

CPO - Office of the Chief Procurement Officer of HUD

EA - Each

EOP - Executive Office of the President

EST - Eastern Standard Time (U.S.)

ETC - Estimate to Completion

GAO - Government Accountability Office

GPO - Government Printing Office

HDAD - Housing and Demographic Analysis Division

HI - Housing Insecurity

HIRM - Housing Insecurity Research Module

HUD - U.S. Department of Housing and Urban Development

HUDAR - HUD Acquisition Regulation

IG or OIG - Inspector General (Office of)

IPP- Invoice Processing Platform

IT - Information Technology

IUF – Internal Use File (of the AHS)

MWP – Management and Work Plan

IV&V - Independent Validation and Verification

OCPO - Office of the Chief Procurement Officer

OIG - Office of Inspector General

OMB - Office of Management and Budget of EOP

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PD&R - Policy Development and Research (Office of)

PG - Page

PL - Public Law

PM - Project Manager

POC - Point of Contact

PPM - Project Planning and Management

PRA - Paperwork Reduction Act

PUF - Public Use File (of the AHS)

QA - Quality Assurance

QASP - Quality Assurance Surveillance Plan

QC - Quality Control

QCP - Quality Control Plan

RFP - Request for Proposal

SAS - Statistical Analysis System ®

SCOR - Subordinate Contracting Officers Representative

SF - Standard Form

TBD - To be determined

U.S.C. - United States Code

3.0 Government-Furnished Property and Services

3.1 Government Services

Government services will not be provided.

3.2 Facilities

Government services will not be provided.

3.3 Equipment

Government services will not be provided.

3.4 Materials and Information

See Section H.2 HUDAR 2452.227-70 GOVERNMENT INFORMATION

3.5 Quality Assurance (QA)

The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality

Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level.

4.0 Contractor-Furnished Items and Services

4.1 Facilities

The Contractor shall furnish facilities required to perform the services under this contract.

4.2 Equipment

The Contractor shall furnish all equipment required to perform the services under this contract.

4.3 Materials

The Contractor shall furnish materials required to perform the services under this contract.

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4.4 Contractor Responsibilities

The Contractor shall only conduct business with designated Government personnel listed as points of contact

(POCs) under this contract. Names of authorized personnel shall be provided to the Contractor by the

Government, in writing, and updated as necessary throughout the contract period of performance.

U.S. Government records, copies of original results and reports, verified original data, corrected data, and corrected supporting final reports which are maintained by the Contractor remain the property of the U.S.

Government. These files/results must be surrendered to the COR.

4.5 Contractor Personnel

See Sections

G.5 HUDAR 2452.237-70 KEY PERSONNEL

G.6 Key Personnel Minimum Experience and Education Requirements

G.7 Project Manager and Alternate Project Manager

4.6 Identification of Contractor Employees

All Contractor/subcontractor personnel shall wear company picture identification badges to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone, or via electronic mail, Contractor/subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees.

Contractors/subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation. Where practicable, Contractor/subcontractors occupying collocated space with their Government program customer shall identify their workspace area with their name and company affiliation, or at a minimum, "Contractor" after name.

5.0 Specific Tasks

a. Editorial Standards

The deliverables associated with the below Tasks must be in compliance with the following Editorial Standards.

5.2 Generate an Updated Literature Review on Housing Insecurity

5.6 Produce Interim Report

5.7 Generate Final Report

Additionally, the Analysis Plans described in Tasks 5.4.1 and 5.4.2, which are to be included in the technical appendix to the Interim and Final Reports, must also be in full compliance when they are submitted as part of these reports.

b. Editorial Standards for Written Reports/Briefs:

Editorial Standards for Written Reports/Briefs to be provided under this contract:

Editorial Standards: The Contractor shall be responsible for creating publications for HUD and the public in a clear and accessible manner to both technical and non-technical audiences. Reports shall be stand-alone documents that provide an overview of the subject, a summary of the research questions, and the data collection

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The reports are expected to be of publishable quality, and HUD intends to publish several of these reports on www.huduser.gov.

The Contractor shall not be required to modify or eliminate independent opinions, judgments, conclusions, or views. Where the Contractor’s views do not coincide with HUD’s views, the Contractor shall be required to clearly label such independent views. HUD may require language inserts to label such independent views. If there is disagreement regarding the adequacy of the data, methodology, calculations, analyses, or other technical elements of the work used to support the independent views of the Contractor, HUD may require the insertion of a clearly labeled HUD dissent (or dissents) in the text of the final approved version of a report. Disapproved reports shall be resubmitted for review following correction of the cited deficiency. The complete text of an approved report shall be submitted in accordance with the instructions provided in PD&Rs "Guidelines of Preparing a

Report for Publication” that can be found at the following link: https://www.huduser.gov/portal/About/style-guide-for-reports.pdf.

The Contractor shall use the following disclaimer for each report required in this contract:

“The contents of this report are the views of the Contractor and do not necessarily reflect the views or policies of the U.S. Department of Housing and Urban Development or the U.S. Government.”

Contractors are responsible for ensuring that all final written publications submitted to HUD are accessible to persons with disabilities by ensuring all written materials comply with federal accessibility standards (Section 508

- www.section508.gov). Federal law requires all web-based publications be accessible to people with disabilities, including those with vision impairments. Before delivering electronic reports, contractors shall ensure that all elements of the report are Section 508 compliant. 508 compliance requires alternative text (alt text) for all images, graphs, photos, headers of charts/tables (but not for the data), maps as well as native files for these items. Alt text can be composed as a separate Word file, but it is preferable and best to include the alt text throughout the report’s final draft.

In addition to including alt text, contractors shall do the following to ensure 508 compliance:

1. Do not include any merged cells in tables. All tables should have content in each cell.

2. No empty paragraph marks should remain in the document. Use the standard spacing that is applied when using the correct font styles in Word.

3. Only use colors that pass the color contrast analyzer.

4. Use the font styles correctly in the template. This ensures only one H1 tag is used in the publication title on the front page.

5. All endnotes converted to footnotes.

6. Enter in the document title in the title field under File > Info > Properties.

Contractors may not publish reports based on these tasks or otherwise disclose the contents of reports prepared under this contract to the public for 3 months following the formal submission of a report, unless the COR has provided the Contractor with written permission. After the 3-month period, the Contractor who wishes to publish shall include a clear notice that the research was performed under a contract with the Office of Policy

Development & Research, U.S. Department of Housing and Urban Development. Although these reports will have been prepared with HUD funds, the Contractor may copyright the layout and design (but not the substantive language, which remains in the public domain).

5.1. Project Management

5.1.1 Orientation Meeting

The Contracting Office Representative (COR) and the Contracting Officer/Specialist (CO/CS) will collaborate on the date for the Orientation Meeting and the Post-Award meeting before notifying the Contractor

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The Contracting Office Representative (COR) will notify the Contractor and the CO/CS within two (2) business days after contract award to collaborate the schedule for the orientation meeting. The meeting shall be conducted within three weeks after contract award. The Contractor key personnel must participate in the meeting via teleconference, to establish a common understanding of the project objective. The meeting will also allow discussion to clarify any remaining questions and begin project activity. The meeting will include a discussion of the purpose and goals of the project, the tasks required, the project timetable, the roles and responsibilities of the

COR and the Contractor, and the deliverables. The COR, Contractor, and Contract Specialist will prepare the agenda.

The CO/CS will notify the Contractor and the COR within two (2) business days after contract award to collaborate the schedule for the Post Award meeting.

The Contractor shall submit a draft Agenda and Power Point Presentation summarizing the project implementation approach one (1) week after contract award. The Government shall review the Agenda and

Presentation and provide feedback within two (2) business days. The Contractor shall revise based on feedback from the COR. The Contractor shall submit the final Agenda and Presentation two (2) weeks after contract award.

The Contractor shall submit a meeting summary document one (1) week after the meeting. The meeting summary document shall summarize the meeting discussion including any action items.

Performance Standards

a) Standard: Timely: Deliver the Draft Agenda and Power Point Presentation (A001) within one (1) week after contract award. Deliver the Final Agenda and Presentation (A002) two (2) weeks after contract award.

b) Standard: Timely: Conduct the Meeting shall be conducted within three (3) weeks after contract award.

c) Standard: Timely: Deliver the Meeting Summary (A003) within one (1) week after the Orientation meeting.

AQL: Zero Deviation

Deliverables

A001: Draft Agenda and Power Point Presentation

A002: Final Agenda and Power Point Presentation

A003: Meeting Summary

5.1.2 Management Plan

The Contractor's draft Management Plan shall be delivered to the COR and CO within four (4) weeks after contract award. HUD will respond with comments within one (1) week. The Contractor shall submit a final

Management Plan incorporating HUD’s comments within one (1) week of receipt of HUD comments.

Subsequent revisions to the Management Plan shall be submitted to the COR and CO within 15 business days thereafter. After acceptance of the Management Plan, the Contractor shall receive the CO’s acceptance in writing of any proposed changes to the Plan.

The Management Plan shall conform to the following criteria:

A. The Management Plan shall be clear, concise, and shall demonstrate it will meet the objectives and requirements contained within the Performance Work Statement.

B. The Management Plan shall identify the following:

1. An outline of all key personnel roles and responsibilities.

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2. Any proposed subcontracting or teaming arrangements and reporting relationships of subcontractors and team members; including clearly identifying aspects of the work to be performed by the prime and detailing work aspects to be performed by each subcontractor.

3. Schedules of all tasks and subtasks, meetings, and deliverables.

4. A plan that demonstrates successful communication and coordination between the Contractor and the government personnel/roles.

5. An organization chart with key personnel roles and names, including subcontractors and teaming partners. The chart shall demonstrate clear lines of authority from the top of the organization to all those working on this effort.

a) Standard: Timely: Draft (A004) is submitted four (4) weeks after contract award.

b) Standard: Timely: Final (A005) is submitted one (1) week of receipt of HUD comments.

A004 Draft Management Plan

A005 Final Management Plan

5.1.3 Monthly Progress Reports and Ongoing Communication

The Contractor shall provide the CO and COR progress reports with a summary of each task in the contract on a monthly basis. The monthly reports shall be submitted electronically as a Word document. The Contractor shall be available to discuss the deliverables and progress reports via teleconferences. The monthly summaries shall be submitted by the 15th day of each month and at the minimum each report shall cover the following:

1. A description of the work and specific progress made on each task;

2. Contract Deliverable Table with a column for date delivered and summary of deliverables;

3. Problems or /and any unforeseen occurrences and approach to solve the problems;

4. Activities for the next month;

5. Breakdown of monthly expenditures by CLIN types applicable in this contract.

_X__ Fixed Priced - CLIN and SubCLIN contract prices and expenditures by Month and Total to Date expenditures.

_NA_ TM and LH - CLIN and SubCLIN negotiated and actual expended labor hours, labor rates, labor costs, other direct costs, work completion percentage and funding expended percentage. Identify cost overruns and underruns by Month and Total to Date expenditures.

_NA_ Cost - CLIN and SubCLIN negotiated and actual expended labor hours, labor rates, labor costs, other direct costs, work completion percentage and funding expended percentage. Identify cost overruns and underruns by Month and Total to Date expenditures. Cost expenditures will also be submitted for cost reimbursable travel.

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6. Any other significant concerns or issues.

The first monthly report shall be submitted on the 15th after the first full month of performance (Example- if the award is effective September 28, the first report will be due on November 15 and not October 15.)

The contractor and HUD shall also have regularly scheduled virtual meetings to discuss contract implementation and matters requiring attention or approval monthly at a minimum.

The Government and Contractor shall include the Contract Number and Project Title in the subject of all emails. The Contractor shall also add a brief topic name of what the email is about (example -November Progress

Report).

a) Standard: Timely: The Contractor shall submit monthly reports (A006AA in the Base year and A006AB in the

Option Year) by the 15th day of each month. Reports shall be submitted contemporaneously with payment invoices in a timely fashion. Monthly meetings should take place as agreed to and established by the Contractor and the COR.

A006AA Monthly Reports (Base Year)

A006AB Monthly Reports (Option Year)

5.2 Generate an Updated Literature Review on Housing Insecurity

5.2.1 Analytic Brief on the 2023 “Measuring Housing Insecurity: Index Development Using

American Housing Survey Data” Report

The Contractor shall draft an analytic brief on the 2023 “Measuring Housing Insecurity: Index Development

Using American Housing Survey Data” Report (https://www.huduser.gov/portal/publications/Measuring-

Housing-Insecurity-Index-Development-Using-AHS-Data.html), focusing specifically upon (a) the housing insecurity research cited in the 2023 report, as well as (b) the methodological work involved in developing a scale to measure the multidimensional housing insecurity concept. The analytic brief will lay the groundwork for subsequent Tasks, including identifying housing insecurity experts, generating an updated literature review, and developing an analysis plan for the current contract. The Analytic Brief shall be no longer than 15 pages and shall be submitted within twelve (12) weeks following the award of the contract.

a) Standard: Brief conveys accurate and reliable analysis of report findings informed by state-of-the-art methodology and techniques in well-written format.

AQL: Zero Deviation from Editorial Standards as outlined above in task 5.0.

b) Standard: Timely: The Contractor shall submit the brief twelve (12) weeks after contract award.

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A007: Analytic Brief on 2023 “Measuring Housing Insecurity: Index Development Using American Housing

Survey Data” Report

5.2.2 Generate Literature Review on Housing Insecurity

The Contractor shall generate a literature review on the concept of housing insecurity, informed by the 2023

“Measuring Housing Insecurity: Index Development Using American Housing Survey Data” Report

(https://www.huduser.gov/portal/publications/Measuring-Housing-Insecurity-Index-Development-Using-AHS-

Data.html), with particular emphasis on conveying key research on the topic published from 2019 – present. A model for the Literature Review can be found in Appendix F of the 2023 “Measuring Housing Insecurity: Index

Development Using American Housing Survey Data” Report. The literature review shall also be included in a

Technical Appendix to the Interim and Final Reports. The Literature Review shall be submitted no later than seventeen (17) weeks following the award of the contract. The Literature Review shall be no longer than 50 pages in length.

a) Standard: Literature Review conveys accurate and reliable analysis in a well-written format.

AQL: Zero Deviation from Editorial…