86551-event.pdf

BACKGROUND

The Department of Revenue processes and assembles Liquor orders for 96 privately owned Agency Liquor Stores (Hereinafter referred as Agents) throughout Montana. The various agent locations are listed in Appendix as attached to "Buyer Attachments."

The bidder will be required to provide weekly freight services to each agent location. Current data show weekly orders range from approximately 4 case to 1,700 case per order per location. Bids must provide a fixed per-case delivery cost for liquor products, supplies and displays to agent locations and the cost to return liquor products back to the Helena warehouse. The Department of Revenue will not guarantee a maximum number of cases for delivery to agent locations, however, the Department has a current minimum order requirement of 4 cases.

During the fiscal year ended June 30, 2015, the Department shipped 776,745 cases. The average per case weight is 35 pounds. Outgoing shipments peak in November, December, with moderate peaks in June, July and August. Appendix E is a shipping history and Appendix C is the Department’s preferred delivery schedule to be used by the contractor. Both attachments can be found in "Buyer Attachments."

Awarded To: Watkins Shepard Trucking, Inc.

This project has been awarded to Watkins and Shepard.

Liquor Distribution for the Department of Revenue The State of Montana, Department of Revenue is seeking a contractor to distribute liquor and liquor products to Agents throughout the state.

Open 4/18/2016 5:00 PM MST Type Invitation For Bid Close 5/10/2016 2:00 PM MST Number REV-IFB2016-0003R Sealed Until 5/10/2016 2:00 PM MST Currency US Dollar

Payment Terms 0% 0, Net 30

Contacts

Rhonda Grandy rhgrandy@mt.gov

Phone +1 (406) 444-3320

Commodity Codes

Commodity Code Description

5037 Transportation Goods & Services - Transportation Equipment

2201 Freight - Parcel Delivery Services

2202 Freight - Services

Description mailto:rhgrandy@mt.gov

Prerequisites Required to View Event Required to Enter Bid

1. Please read and acknowledge the Single Point of Contact for this solicitation.

2. Please read and accept the Instructions to Offerors.

3. Please review and confirm acknowledgement of dates and times for Pre-Bid Conference

4. Please review and accept the instructions for submission of your bid through eMACS or an alternative method.

5. Please review and accept our IFB general requirements.

6. Please review and accept warranty language for services

7. Please review all question and answer entries for this solicitation by clicking on the Q&A Board and viewing each question and answer.

8. Please review and accept the State of Montana contract standard terms and conditions identified herein. Bidders requesting additions or exceptions to the standard terms and conditions must submit them to the procurement officer by the Q&A deadline. The State reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the lowest bidder during contract negotiation.

9. Bidders must read and accept the State's standard contract.

Buyer Attachments

1. Scope of Work

2. References

3. Cases Shipped By Month

4. Delivery Schedule

5. Store Locations

Questions Required Questions

1.1. Based on your cost per case, what is the following break downs?

% of fuel ____________________.

% of labor ___________________.

% of supplies (i.e. shrink wrap)

Cost per case: $________________________ for deliveries made on Saturdays, Sundays or Holidays.

This information is for informational purposes only.

https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/86551-305098079Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1527881164&Signature=1BxXpjSlqD4Yce%2Bc%2FBPJtExDntg%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/86551-295470412References.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1527881164&Signature=fXv9OVpM9AXHGbXzre530BTEnes%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/86551-296184033APPENDIX%20CASES%20SHIPPED%20BY%20MONTH.xlsx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1527881164&Signature=zbQ5mm56pOBWA591ZMcuM2CbmiQ%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/86551-296184716APPENDIX%20DELIVERY%20SCHEDULE.xlsx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1527881164&Signature=3GXfVx9IMZpGFyA53BR5YcyFKFE%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/86551-296184864APPENDIX%20STORE%20LOCATIONS.xlsx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1527881164&Signature=nGPlwMEHeT7pmTM3Foz9f9GSDdk%3D

Product Line Items Required Product Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Delivery

P1 Bidder's Cost 1 CS - Case

Bids must include a complete cost break out for delivery services on a per-case delivery basis. This per-cost delivery price will be applicable for liquor products, supplies, and displays shipped from the Liquor Warehouse in Helena to the agency liquor store locations and from agency liquor store locations back to the Liquor Warehouse for mis-shipments. All payments made to the Contractor for liquor products, supplies and displays will be on a per-case basis regardless of case weight or content.

Cost per case: $________________________ for regular delivery days (Monday-Friday.)

**If awarded, this bid price shall be the basis of award.

01 June 2016