FBO_RFI_-_IP_FAX_Sources_Sought.docx

SOURCES SOUGHT AND CAPABILITY STATEMENTS

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a request for offers, quotes or proposals. This notice does not represent a commitment by the Government to issue a solicitation or award a contract. This is a market research tool only to determine the capability of potential sources.

The Office of Inspector General (HUD OIG) Department of Housing and Urban Development (HUD) is contemplating establishing a contract under NAICS Code(s) 517312, Size Standard is $25 Million, SIC Code 4812 for Radiotelephone Communications and is issuing this Request For Information (RFI) in order to solicit responses from capable sources and capability statements to ensure sufficient competition exists to meet the government’s requirements. The anticipated contract would be for Enterprise Fax Services on a Fixed Price / Firm Fixed Price Basis.

DESCRIPTION OF WORK

HUD OIG currently maintains 70-80 fax machines/MFDs of various capabilities at its offices across the United States and Puerto Rico. HUD OIG is considering a Single Award BPA for establishing paperless fax service to replace the referenced devices with an enterprise-wide fax service.

General Anticipated Requirements:

· HUD OIG wants to procure services, no hardware products are expected to be procured.

· Service should be deliverable within 30 days after receipt of order.

· Service should be capable of faxing directly and securely to/from HUD OIG MFDs.

· Service should be capable of faxing directly and securely to/from HUD OIG work station computers using Microsoft Outlook.

· Service should be capable of faxing directly and securely to/from HUD OIG mobile devices using iPhones.

· Service should include end-to-end encryption

· A central helpdesk/contact point shall be available for HUD OIG personnel to request support and assistance.

· HUD OIG should be able to remotely monitor delivery and receipt of faxes via an accurate web portal or other monthly report.

· HUDOIG does not have access to or manage the TELCO system that would be needed to integrate and/or port to an E-Fax solution. TELCO access (phone numbers) are typically provided by the agency or entity HUD OIG is co-located with, and of which HUD OIG has no control. Any contract should address HUD OIG’s need to stand up or otherwise address a TELCO solution with enough numbers (approximately 80 located at offices nationwide) to support the requirement.

Contemplated Performance Objectives Are

CONTEMPLATED MAGNITUDE OF THE PROJECT

The action is anticipated as to be a Base 12 Month with four (4) option periods.

CONTEMPLATED PLACE OF PERFORMANCE

At HUD OIG offices across the Continental United States and Puerto Rico.

RESPONSE REQUESTED

HUD OIG is specifically seeking capabilities statements from interested small businesses and GSA Schedule holders, but will accept capabilities statements from all interested parties. Parties shall specify their applicable GSA Schedule as part of their response.

This synopsis is a market research tool being used to determine the availability and capability of potential sources prior to determining the method of acquisition and whether the government will proceed with this acquisition. The Government will not pay for any information solicited. If a contract is ultimately pursued, responses to this synopsis will be used to aid in determining whether the acquisition is set-aside for small business or in establishing small business subcontracting goals. All qualified firms are encouraged to respond.

The capability statement shall address, at a minimum, the following for the past three years:

1. Name and address of company and or companies (if there is a teaming arrangement or joint venture);

2. Technical expertise relevant to the requirement;

3. Technical approach relevant of the requirement (1 to 2 paragraphs);

4. Management approach relevant to the requirement (1 to 2 paragraph);

5. Corporate experience relevant to the requirement (1 to 2 paragraph);

6. Indicate if you are a small business or any other socio-economic categories that apply to your firm under the designated NAICS code;

7. Whether you have had unequal access to any information relevant to the acquisition that could provide an unfair competitive advantage;

8. Relevant past performance. Your capability statement needs to include a list of three customers (Government/non-Government) within the past three (3) years highlighting similar work in nature, scope, complexity, and difficulty and a brief description of the scope of work. Your submission for relevant past performance must include for each customer:

· Contract name;

· Contracting Agency or Department, POC and contact information;

· Yearly contract value (in $$);

· Whether your firm was the prime or a subcontractor;

· Period of performance;

· Description of work and how it relates to the requirements.

Interested firms responding to this market survey must provide a capability statement demonstrating their experience, skills and capability to fulfill the Governments requirements for the above. The capability statement shall be in sufficient enough detail, but not exceed 10 pages excluding cover, index, etc., so that the Government can determine the experience and capability of your firm to provide the requirements above. Please specify one primary and one alternate Point of Contact (POC) within your firm, including telephone numbers and email addresses in case clarifications of your submission are needed.

Only electronic copies of capability statements will be accepted and should be submitted through the GSA eBuy system. The Government may use the responses received to determine whether to proceed with the acquisition as a set-aside, or in the absence of a least two small business responses to this notice, may determine to proceed with a full and open competition. This decision and whether to proceed with the acquisition is at the sole discretion of the Government.