852854pestCpeake.pdf

(757) 382-2489 | CityOfChesapeake.net | CustomerContactCenter@CityOfChesapeake.net | 306 Cedar Road, Chesapeake, Virginia 23322

INVITATION FOR BID

27-035-4342

PEST CONTROL SERVICES

Release Project Date November 4, 2026

Question Submission Deadline November 18, 2026, 2:00pm

Response Submission Deadline December 2, 2026, 2:00pm

Bid Opening Via Zoom on Wednesday, December 2, 2026 at 3:00 p.m.

https://us06web.zoom.us/j/81894549743?pwd=V 26FMSXxBjZFWv4FbfBa15n8oUaDEn.1

Submissions are accepted electronically at City’s e-Procurement Portal:

https://procurement.opengov.com/portal/cityofchesapeakeva

Invitation For Bid #27-035-4342 Title: Pest Control Services

Table Of Contents

1. INVITATION FOR BIDS (IFB - ID/IQ)

2. PURPOSE

3. BACKGROUND

4. SCOPE OF WORK

5. BID SUBMISSION & BID OPENING INSTRUCTIONS

6. PERIOD OF PERFORMANCE

7. METHOD OF AWARD

8. PRICING SCHEDULE

9. VENDOR REQUIRED INFORMATION

10. REQUIRED GENERAL TERMS AND CONDITIONS

11. SPECIAL TERMS AND CONDITIONS

Attachments:

A - Signature Page B - IFB Reference Form

1. INVITATION FOR BIDS (IFB - ID/IQ)

INDEFINITE DELIVERY/INDEFINITE QUANTITY (ID/IQ)

IFB No. 27-035-4342 ISSUE DATE: Wednesday, November 4, 2026

TITLE: Pest Control Services

ISSUED BY:

City of Chesapeake Purchasing Division 306 Cedar Road, 5th floor Chesapeake, Virginia 23322

USING DEPARTMENT:

City of Chesapeake All Departments 1224 Progressive Drive, Ste. 200, Chesapeake, VA 23320 Chesapeake, Virginia 23322

Period of Contract: Two (2) Years years from the effective date with Three (3) one

(1) year renewal options, upon mutual written agreement of parties.

The City of Chesapeake will receive bids for the above-named project until 2:00 pm local time on Wednesday, December 2, 2026. Bids must be submitted electronically via the City’s OpenGov E-Procurement website https://procurement.opengov.com/portal/cityofchesapeakeva/projects/287582. Any responses received after the specified time and date will not be considered. Offerors shall upload ONE (1) ORIGINAL OF THE ENTIRE SIGNED AND COMPLETED BID ON

THE OPENGOV E-PROCUREMENT WEBSITE LOCATED HERE

https://procurement.opengov.com/portal/cityofchesapeakeva/projects/287582.

Questions regarding this solicitation must be submitted in writing through the OpenGov E-Procurement Question/Answer Tab via the City’s OpenGov E-Procurement portal on or before 2:00 pm, Wednesday, November 18, 2026.

https://procurement.opengov.com/portal/cityofchesapeakeva/projects/287582

Bid Documents may be examined at the offices of City Hall, Purchasing Division, 306 Cedar Road, 5th Floor, Chesapeake, VA.

Refer to City of Chesapeake website at https://www.cityofchesapeake.net/941/Current- Solicitations for more information.

It shall be the responsibility of the prospective bidder to monitor the City’s website or above-referenced e-procurement websites for published addenda and to have all addenda signed by an authorized representative of the company. All fully executed addenda must be returned to the City along with the signed bid. The City will NOT accept faxed addenda.

The City of Chesapeake does not discriminate against faith based organizations in accordance with Code of Virginia Section 2.2-4343.1 or against any contractor, bidder, or offeror because of race, religion, color, sex, national origin, age, disability or any other basis prohibited by State law relating to discrimination in employment.

2. PURPOSE

The City of Chesapeake is seeking bids from qualified vendors to establish an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for providing pest control services across its various departments and facilities.

3. BACKGROUND

The City of Chesapeake is located in Southeastern Virginia. There are multiple department facilities providing essential services to the citizens of the City of Chesapeake. These departments and facilities include but are not limited to, Parks, Recreation and Tourism facilities, Public Utilities, Public Safety, Public Works, Courts, City Jail and Detention Center, Health and Human Services, City Hall, Public Libraries and others. The city reserves the right to add or remove locations to the contract as needed.

4. SCOPE OF WORK

The Contractor shall furnish the following goods and services:

4.1. Contractor Responsibilities

The contractor shall provide all labor, materials, equipment, and related costs necessary to perform extermination and control services for pests of all types. This includes, but is not limited to, rodents, roaches, bed bugs, water bugs, fleas, silverfish, spiders, ants, flying insects, and termites within City-owned buildings. The contractor shall also provide treatment for fire ants on the exterior of City buildings, as well as on other City properties and rights-of-way.

https://www.cityofchesapeake.net/941/Current-Solicitations https://www.cityofchesapeake.net/941/Current-Solicitations

4.2. Integrated Pest Control Management (IPM) - Pest Control Services (Excluding Termites) The contractor shall implement an Integrated Pest Management (IPM) program that uses all practical and applicable methods of pest control—including inspection, sanitation, mechanical and cultural controls, and limited, judicious use of pesticides.

IPM focuses on a holistic approach to pest management, recognizing the importance of the entire system and the interdependence of its components, rather than simply minimizing chemical use.

A. Service Frequency

• The City Jail shall be serviced semi-monthly (twice per month).

• All other City buildings shall be serviced monthly.

• If pests are observed between scheduled services, an authorized department representative will notify the contractor.

• The contractor shall respond within two (2) City business days and provide retreatment at no additional cost.

• The City reserves the right to add locations for services or to add to or reduce service frequency at existing locations.

B. Worksite Cleanliness

• The contractor shall immediately clean any chemical spills or residues.

• Includes, but is not limited to, floor spotting and unnecessary wall splashing.

C. Chemical Use and Safety Requirements

• All chemicals used must be approved by the appropriate regulatory agencies.

• Application must be performed by or under the supervision of a Virginia Certified

Commercial Pesticide Applicator.

• MSDS must be provided to each participating department at least one (1) week prior to the first application.

• Contractor shall inform each department representative of any employee health hazards or necessary precautions.

D. Department Contacts and Scheduling

• Each department has designated a point of contact for contract-related matters.

• Contractor shall contact departments in advance to schedule service dates and times.

• Some departments may require service outside normal working hours.

• If a department contact instructs the contractor not to perform service, the contractor must obtain a written and signed notation on the service ticket.

• No payment will be issued without written verification showing service was performed or attempted.

E. Documentation and Invoicing

• Contractor shall submit separate monthly invoices, in duplicate, to each serviced department.

• Service at each location must be documented on a three-part log or ticket containing all required information in Attachment C.

• The designated point of contact must acknowledge the log or ticket.

• One copy of the log/ticket shall be given to the point of contact.

• One copy shall be attached to the monthly invoice.

4.3. Termite Control (As-Needed Services)

A. Service Basis

Termite inspections and treatments shall be provided strictly on an as-needed basis. Treatment is required only when termites are discovered.

B. Compliance Requirements The contractor shall meet all State of Virginia licensing, certification, and record-keeping requirements for termite control services.

C. Technical Oversight The certified installation pest management coordinator shall serve as the technical representative for subterranean termite treatment.

o The coordinator must attend all meetings regarding treatment measures.

o The coordinator must be present during treatment application.

o The coordinator shall be contacted before work begins.

o A Termiticide Application Plan must be submitted and approved prior to any treatment.

D. Record Keeping and Reporting The contractor shall maintain daily records on Pest Management Maintenance

Records and provide copies upon request.

Upon completion of work, the contractor shall submit a Pest Management Report detailing:

o Target pest o Type of operation o Brand name and manufacturer of pesticide o Formulation o Concentration or application rate used

E. Applicator Certification Termiticide applicators must hold certification in the U.S. Environmental

Protection Agency (EPA) pesticide applicator category covering structural pest control.

Qualifications and state license numbers of all termiticide applicators shall be submitted with the bid.

F. Formulation, Application, and Disposal o Formulate, apply, and dispose of termiticides and containers according to label directions.

o Water for formulation shall be drawn only from sites designated by General

Services Personnel and with a backflow preventer installed per local plumbing codes.

o Filling operations must occur under the continuous observation of a General

Services representative.

o Pesticides and related materials must be secured under lock and key when unattended.

o Proper protective clothing and equipment shall be worn during all phases of application.

o Used pesticide containers must be disposed of off City property.

G. Material Delivery Requirements o Termiticides must arrive at the site in original, unopened containers with legible labels showing the EPA registration number and approved uses.

o All other termite-control materials shall be delivered in new or good condition as supplied by the manufacturer.

H. Product Selection A non-repellant termiticide shall be selected for maximum effectiveness and long-term protection. The product must be appropriate for the soil and climate conditions of the project site.

I. Site Cleanup The contractor shall clean the site of all material associated with treatment according to label instructions and EPA criteria. Excess or waste materials must be removed from the site and disposed of appropriately.

J. Post-Application Safety Measures Immediately after application, the site shall be protected by barricades and appropriate signage.

Signage shall be placed inside crawl space entrances, indicating that the area has been treated with termiticide and is unsafe for humans and animals.

K. Contact and Invoicing All termite-related communication and invoice delivery shall be directed to:

Building/Grounds Superintendent 1224 Progressive Drive, Chesapeake, VA 23322 Phone: 757-382-6411

4.4. Fire Ants (As-Needed Services)

The contractor shall apply only granulated pesticides specifically manufactured for the elimination or control of fire ants. All applications must comply with applicable federal, state, and local regulations. Chemical treatments shall be performed only when necessary and only with prior City approval.

A. Fire ant treatment shall be provided strictly on an as-needed basis and must be authorized by the City before any work is performed.

B. Treatment shall occur only when fire ants are discovered, a service call has been placed, and a purchase order has been issued.

4.5. Award

The City of Chesapeake reserves the right to make multiple awards as a result of this solicitation. Awards will be made to the lowest responsive and responsible bidder(s) based on the Grand Total in Section VI and in accordance with all requirements of the solicitation.

5. BID SUBMISSION & BID OPENING

INSTRUCTIONS

A. To be considered for selection, sealed bids must be received electronically via the City’s OpenGov E-Procurement website https://procurement.opengov.com/portal/cityofchesapeakeva/projects/287582 by the designated date and hour. Late sealed bids will not be accepted. It is the sole responsibility of the bidder to ensure that its bid is submitted electronically via the City’s OpenGov E-Procurement by the designated date and hour. Receipt of bids will be sent via City's OpenGov E-Procurement website.

B. BID OPENING The Bid Opening will be held on Wednesday, December 2, 2026 at 2:00 pmvia Zoom, and bid tabs will be available at a later time online via the

City's OpenGov E-Procurement website. The Zoom link will be distributed via

"Notices" through OpenGov prior to the bid opening date.

C. It shall be the responsibility of the offeror to monitor the City’s website and above-noted e-procurement websites for published addenda. Fully executed addenda must be returned with bid.

D. It shall be the responsibility of the offeror to sign and submit the required attached signature page.

6. PERIOD OF PERFORMANCE

6.1. Period of Performance

Two (2) Years from Effective Date with Three (3) Additional One-Year Renewals Upon Mutual Written Agreement of Parties.

7. METHOD OF AWARD

The City reserves the right to make multiple awards as a result of this solicitation. The award(s) will be made to the lowest responsive and responsible bidder(s), based on Grand Total Bid of Section, Pricing Schedule, and meeting the requirements of the solicitation.

8. PRICING SCHEDULE

Pricing scheduled should be completely filled out and returned with the bid. Bidder acknowledges that estimated quantities are not guaranteed and are solely for the purpose of comparison of bids, and task orders will be issued on an indefinite quantity/indefinite delivery basis. The bid prices shall include without exception all materials, supervision, labor, equipment, appliances, clean-up, incidental items, applicable sales, use and other taxes, insurance, building permit or fees, and the contractor's labor, overhead, profit, mobilization and other mark-ups. The unit prices shall be maintained throughout the contract term, except as otherwise specified in the Special Terms and Conditions.

LOCATIONS IN NEED OF PEST CONTROL SERVICES:

Line Item Description Point of Contact:

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

Chesapeake Integrated Behavioral Health (CIBH)

1 CIBH Emergency Services - 216 Great Bridge Blvd. / 4,000 SF Total

Jessica Chinnici / 844- 621-2683

1 Service Call

2 Chesapeake Integrated Behavioral Health Care - 224 Great Bridge Blvd. / 36,000 SF Total

Amy Blondell / 757-547-9334, 757-819-6215 or 757-681-

1 Service Call

3 CIBH Intermediate Care Facility - 1825 Rokeby Ave. / 3,868 SF Total

Andrea Lane / 757-282-6639

1 Service Call

4 CIBH Intermediate Care Facility - 1829 Rokeby Ave. / 3,868 SF Total

Andrea Lane / 757-282-6639

1 Service Call

5 CIBH Community Options Program (Vocational Services) – 1013 Great Bridge Blvd. / 11,200 SF Total

Lekia Worsley / 757-523-

1 Service Call

CITY GARAGE

6 City Garage & Fleet Mgmt.- 956 Greenbrier Pkwy. / 81,000 SF Total

Christie Byrum / 757-382-

1 Service Call

COMMISSIONER OF REVENUE

7 South Norfolk Municipal Building - 1205 20th Street / 3,082 SF Total

Candance Wood / 757- 382-3675

1 Service Call

Line Item Description Point of Contact:

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

8 Russell Memorial Library (West Branch) - 2808 Taylor Road / 17,640 SF Total

Beverly Barrett / 757-382-

1 Service Call

9 Major Hillard Library (Deep Creek) - 824 N. Old George Washington Hwy. / 2,400 SF Total

Carol Brooks / 757-382-3650

1 Service Call

COURT BUILDINGS - Note: Court Buildings at 307 Albemarle Drive Includes Basement and Entire First to Fourth Floors

10 Circuit Court - 307 Albemarle Dr., Ste

400A / 172,300 SF

for Lines 10-13.

Joyce Holt / 757-382-3055

1 Service Call

11 General District Court

Glynnis Townsend / 757-382-8113

1 Service Call

12 Circuit Court Clerk - 307 Albemarle Dr., Ste. 300A

Susan Boudouris / 757-382-3022

1 Service Call

13 Commonwealth Attorney

Mary Phillips / 757-382-3245

1 Service Call

FIRE DEPARTMENT

14 Fire Station #1 South Norfolk - 1201 20th Street / 6,076 SF

Duty Officer / 757-309-4803 or 757-961-

1 Service Call

15 Fire Station #2 Portlock - 1205 Freeman Avenue /

12,691 SF

Duty Officer / 757-962-6985

1 Service Call

16 Fire Station #3 Indian River - 1801 Rokeby Avenue /

10,200 SF

Duty Officer / 757-390-2623

1 Service Call

17 Fire Station #4 B.M.

Williams - 104 Lenore Trail / 6,476

SF

Duty Officer / 757-410-0807

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

18 Fire Station #5 Great Bridge - 451 Hanbury Road /

15,622 SF

Duty Officer / 757-842-6354

1 Service Call

19 Fire Station #6 Fentress - 1109 Whittamore Road /

3,143 SF

Duty Officer / 757-410-7763

1 Service Call

20 Fire Station #7 St.

Brides - 3444 S.

Battlefield Blvd. /

12,500 SF

Duty Officer / 757-908-2272

1 Service Call

21 Fire Station #8 Deep Creek – 2381 Shipyard Road /

12,500 SF

Duty Officer / 757-966-1696

1 Service Call

22 Fire Station #28 Deep Creek - 209 George Washington Hwy. / 6,282 SF

Duty Officer / 757-673-0529

1 Service Call

23 Fire Station #9 Brentwood - 2816 Camelot Blvd. /

10,116 SF

Duty Officer / 757-673-4697

1 Service Call

24 Fire Station #10 Bowers Hill – 4640 S. Military Hwy. /

12,500 SF

Duty Officer / 757-673-5667

1 Service Call

25 Fire Station # 11 Dock Landing - 2040 Dock Landing Road /

3,496 SF

Duty Officer / 757-337-8576

1 Service Call

26 Fire Station # 12 Western Branch - 4421 Taylor Road /

6,076 SF

Duty Officer / 757-673-6402

1 Service Call

27 Fire Station # 13 Cornland - 2900 Benefit Road / 2,872

SF

Duty Officer / 757-204-4116

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

28 Fire Station # 14 Greenbrier - 1200 Volvo Pkwy. / 5,320

SF

Duty Officer / 757-410-3994

1 Service Call

29 Fire Station # 15 Bells Mill - 1345 Bells Mill Road

Duty Officer / 757-222-4810

1 Service Call

30 Fire Warehouse Bowers Hill – 4609 Ridgeway Avenue

Duty Officer / 757-673-5667

1 Service Call

31 Fire Department Training Facility / St.

Julians – 1801 Victory Boulevard /

1200 SF

Duty Officer / 757-382-1721

1 Service Call

32 PSOC Building – 2130 S. Military Highway / 51,000 SF

Kim Combs / 757-382-1807

1 Service Call

HEALTH DEPARTMENT

33 South Norfolk Health Center - 490 E.

Liberty Street /

11,000 SF

Nancy Welch / 757-382-8627

1 Service Call

34 Chesapeake Health Dept. - 748 N.

Battlefield Blvd. /

28,600 SF

Nancy Welch / 757-382-8627

1 Service Call

HUMAN SERVICES

35 Juvenile Services - 420 Albemarle Drive

/ 59,000 SF

Muneshwar Swamipersaud / 757-382-

1 Service Call

36 Human Services Building (Social Services and Senior Citizens) 100 Outlaw Street / 59,796 SF

Aaron Griggs / 757-382-2055

1 Service Call

37 Chesapeake CARES Resource Center – 2255 Steppingstone Square / 9,520 SF

Emily Edmonds / 757-382-2272

INFORMATION TECHNOLOGY

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

38 Information Technology - 300 Shea Dr. / 14,029 SF

Jaleesa Hyman / 757- 382-8444

1 Service Call

JUVENILE AND DOMESTIC RELATIONS COURT BUILDINGS

39 1st & 2nd Floor - Juvenile and Domestic Relations Court Services - 301 Albemarle Drive /

62,000 SF

Toya Southall / 757-382-

1 Service Call

LIBRAIRIES & RESEARCH SERVICES

40 Central Library - 298 Cedar Rd. / 67,838

SF

Vivian Washington / 757-382-6461

1 Service Call

41 Russell Memorial Library - 2808 Taylor Rd. / 20,873 SF

Jolynn Holcomb / 757-382-1953

1 Service Call

42 Indian River Library - 2320 Old Greenbrier Rd. / 16,981 SF

Elizabeth Woodard / 757-382-1913

1 Service Call

43 Major Hillard Library (Deep Creek) - 824 N. Old George Washington Hwy. /

22,430 SF

Clyde Hunter, Jr. / 757-382-

1 Service Call

44 South Norfolk Memorial Library - 801 Poindexter St.

Suite 111 / 17,368

SF

Angela Gaskins / 757- 382-1994

1 Service Call

45 Greenbrier Library - 1214 Volvo Pkwy. /

19,500 SF

Chris Koch / 757-382-1887

1 Service Call

46 Dr. Clarence V.

Cuffee Library - 2726 Border Rd. / 8,741

SF

Mattie Davis / 757-382-1887

PARKS, RECREATION & TOURISM

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

47 Parks, Recreation and Tourism Admin Office - 1224 Progressive Dr. /

11,747 SF

Carrie Abaka- Williams / 757- 382-1321

1 Service Call

48 Parks, Recreation and Tourism- Housekeeping Office and Trailer - 112 Mann Dr. / 240 SF

Brent Vinson / 757-382-6641

1 Service Call

49 PRT Grounds, Shop, Warehouse and Maintenance Bldg. - 112 Mann Dr. / 1,440

SF

Brent Vinson / 757-439-0626

1 Service Call

50 Portlock Senior Center - 1114 Freeman Ave. /

2,447 SF

Savannah Wood / 757- 879-6545

1 Service Call

51 Rokeby Senior Center - 1709 Rokeby Ave. / 4,100

SF

Savannah Wood / 757- 879-6545

1 Service Call

52 Indian River Community Center - 2250 Old Greenbrier Rd. / 18,588 SF

Shawn Hopson / 757- 969-3053

1 Service Call

53 South Norfolk Community Center – 1217 Godwin Ave. /

20,402 SF

Shawn Hopson / 757- 969-3053

1 Service Call

54 Western Branch Community Center - 4437 Portsmouth Ave. / 19,628 SF

Shawn Hopson / 757- 969-3053

1 Service Call

55 Great Bridge Community Center - 212 Holt Dr. / 18,588

SF

Shawn Hopson / 757- 969-3053

1 Service Call

56 Chesapeake Planetarium – 310 Shea Dr. / 5,000 SF

Nakiesha Bridgers / 757- 879-5834

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

57 Deep Creek Community Center - 2901 Margaret Booker Dr. / 19,537

SF

Shawn Hopson / 757- 969-3053

1 Service Call

58 River Crest Community Center – 1001 River Walk Pkwy. / 23,940 SF

Shawn Hopson / 757- 969-3053

1 Service Call

59 Northwest River Park Welcome Center – 1733 Indian Creek Rd. / 4223 SF

Nakiesha Bridgers / 757- 879-5834

1 Service Call

60 Northwest River Park (Store/Offices) - 1733 Indian Creek Rd. / 1,152 SF

Nakiesha Bridgers / 757- 879-5834

1 Service Call

61 Northwest River Park – Cabin #1 - 1733 Indian Creek Rd. / 450 SF

Nakiesha Bridgers / 757- 879-5834

1 Service Call

62 Northwest River Park – Cabin #2 - 1733 Indian Creek Rd. / 450 SF

Nakiesha Bridgers / 757- 879-5834

1 Service Call

63 Dr. Clarence V.

Cuffee Community Center - 2019 Windy Rd. / 23,926 SF

Shawn Hopson / 757- 969-3053

1 Service Call

64 City Park Ranger Station - 900 City Park Dr. / 11,061 SF

Shawn Hopson / 757- 969-3053

1 Service Call

65 Elizabeth River Park

- 1400 Elizabeth River Way / 1,537

SF

Nakiesha Bridgers / 757- 879-5834

1 Service Call

66 Chesapeake Arboretum - 624 Oak Grove Rd. / 5,800

SF

Ana Elezovic / 757-298-0053

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

67 Chesapeake Arboretum Farmhouse – 624 Oak Grove Rd. /

1,700 SF

Ana Elezovic / 757-298-0053

1 Service Call

68 Camelot Community Center - 948 King Arthur Dr. / 3,600 SF

Shawn Hopson / 757- 969-3053

1 Service Call

69 The Portlock at South Norfolk - 3815 Bainbridge Blvd. /

15,500 SF

Savannah Wood / 757- 879-6545

1 Service Call

70 Athletic Grounds Maintenance Shop - 1210 Godwin Ave. /

4,140 SF

Stephanie Miller / 757- 434-0335

1 Service Call

71 Portlock Annex – 3905 Bainbridge Blvd. / 5,100 SF

Portlock Annex – 3905 Bainbridge Blvd.

1 Service Call

72 Historical Village Visitor Center & Cornland School – 5221 Glencoe Street

/ 3,600 SF

Jessica Cosmas / 757- 297-0969

1 Service Call

73 CARES Building - 3940 Airline Blvd.

Ste. 115

Thurman Diamond / 757-382-6411

1 Service Call

POLICE DEPARTMENT

74 Public Safety Building: Includes Police, Fire & Communications (All of 2nd Floor) 304 Albemarle Dr. /

58,290 SF

Lt. Woolever / 757-382-6679

1 Service Call

75 Background Investigations Trailer (behind Public Safety Building) – 304 Albemarle Dr. /

910 SF

Lt. Woolever / 757-382-6679

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

76 Background Investigations Trailer: Connected to Wooden Deck (behind Public Safety Building) – 304 Albemarle Dr.

/910 SF

Lt. Woolever / 757-382-6679

1 Service Call

77 Evidence Processing Building in Fenced Compound Behind Police Headquarters

– 304 Albemarle Dr.

/ 7,000 SF

Sgt Cortimilia / 757-382-8289

1 Service Call

78 Public Safety Training Academy (Includes Administration, Classrooms and Firing Range Building) - 1080 Century Dr. / 2,539

SF

Christina Christie / 757- 382-1526

1 Service Call

79 2nd Precinct - 1209 20th Street / 10,277

SF

Duty Sergeant / 757-545-

1 Service Call

80 3rd Precinct - 949 N.

George Washington Hwy. / 3,000 SF

Duty Sergeant / 757-673-

1 Service Call

81 4th Precinct Western Branch - 4764 Station House Rd. /

4,000 SF

Duty Sergeant / 757-382-

1 Service Call

82 5th Precinct - 400 Volvo Pkwy. / 3,751

SF

Desk Officer / 757-410-0582

1 Service Call

83 6th Precinct – 3444 S. Battlefield Blvd. /

7,755 SF

Lt. Brooks / 757-382-3525

1 Service Call

84 Animal Services - 2100 S. Military Hwy.

/ 31,473 SF

Cat Daniels / 757-382-8079

PUBLIC UTILITIES

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

85 Public Utilities M&O Bldg. - 906 Executive Blvd. /

4,582 SF

Ryan Lippe 757-382-3405

1 Service Call

86 Public Utilities Storeroom - 906 Executive Blvd. /

3,000 SF

Lisa Hill / 757- 382-3408

1 Service Call

87 Chesapeake Water Treatment Plant Reverse Osmosis (RO) Membrane Building (Location 8)

– 3550 S. Battlefield Blvd. / 2,160 SF

Billy Fentress / 757-382-3559

1 Service Call

88 Chesapeake Water Treatment Plant (Administration Building) 3550 S.

Battlefield Blvd. /

2,700 SF

Billy Fentress / 757-382-3559

1 Service Call

89 Water Intake Structure - 4243 S.

Battlefield Blvd /

1,000 SF

Billy Fentress / 757-382-3559

1 Service Call

90 Lake Gaston Water Treatment Plant Administration Building 5416 W.

Military Highway /

3,000 SF

Tom Johnson / 757-382-3595

1 Service Call

91 Public Utilities Trailer

- 428 Shea Drive

1 Service Call

92 Public Utilities Trailer

- 432 Shea Drive

1 Service Call

PUBLIC WORKS - FACILITIES MANAGEMENT

93 City Hall - 306 Cedar Road / 138,962 SF

Gwen Barnett / 757-382-

1 Service Call

94 Fire - 431 Albemarle Drive (3 Office Trailers) / 2,882 SF

Gwen Barnett / 757-382-

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

95 411 Building - 411 Cedar Road / 15,203

SF

Gwen Barnett / 757-382-

1 Service Call

PUBLIC WORKS

96 Public Works Sign Shop - 909 A Hollowell Lane /

9,348 SF

James Lomogda / 757-382-3354

1 Service Call

97 Solid Waste - 912 Hollowell Lane /

6,481 SF

Candido Rivera / 757- 813-5562

1 Service Call

98 Streets & Highways

(1) - 149 Benefit Rd.

/ 845 SF

James Lomogda / 757-382-3354

1 Service Call

99 Streets & Highways

(2) - 925 Executive Blvd. / 29,986 SF

James Lomogda / 757-382-3354

1 Service Call

100 Streets & Highways

(3) - 3900 S. Military Hwy. / 3,289 SF

James Lomogda / 757-382-3354

1 Service Call

101 Bridge Division Office - 3900 S.

Military Hwy. / 1,822

SF

Bryan Wilson / 757-487-6509

1 Service Call

102 Dominion Boulevard Project Office(A&B) - 1635 Cedar Road /

3,011 SF

Owen Friend / 757-382-5482

1 Service Call

103 Chesapeake Expressway Toll Plaza - 168 Toll Plaza Rd. / 375 SF

Jeremy Finley 757-382-2584 or 757-559-

1 Service Call

104 Gilmerton Bridge House – 2700 S.

Military Hwy. / 1008

SF

Bryan Wilson / 757-487-6509

1 Service Call

105 Great Bridge Bridge House – 2614 Basin Rd. / 485 SF

Bryan Wilson / 757-487-6509

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

106 Centerville Turnpike Bridge House – 50 Centerville Turnpike

/ 196 SF

Bryan Wilson / 757-487-6509

1 Service Call

107 Storm Water Management (1)- 929 Executive Blvd. /

1056 SF

Casey Magruder / 757-382-6919

1 Service Call

108 Storm Water Management (2)-921 Executive Blvd. /

1056 SF

Casey Magruder / 757-382-6919

1 Service Call

SHERIFF'S OFFICE

109 Sheriff's Office/Credit Union - 401 Albemarle Dr. /

12,240 SF

Shaun Steeley / 757-382-

1 Service Call

110 Warrant Trailer – 304 Albemarle Dr. /

222,000 SF

OVERALL SF FOR

LINES 110-115

Shaun Steeley / 757-382-

1 Service Call

111 Work Release Building – 400 Albemarle Dr.

1 Service Call

112 18 Work Center – 428 Albemarle Dr.

1 Service Call

113 City Jail – 400 Albemarle Dr.

****(NOTE:

SERVICE 1ST &

3RD WEEK of

MONTH)****

2 Service Calls

Name/Phone

Quantity Unit of Measure

Cost Per Service

Call

Total Cost

114 Cell Areas (Inside and Out) All Pipe Chases, All Drains, Hallways, Closets, Bathrooms, Mechanical Rooms, Office Space, Sally Port Loading Dock, Visiting Area, Magistrate Office, Medical Section

****(NOTE:

SERVICE 1ST &

3RD WEEK of

MONTH)****

115 Additional Treatment of Jail Kitchen ****

(NOTE: SERVICE

1ST & 3RD WEEK of

MONTH)****

TOTAL

9. VENDOR REQUIRED INFORMATION

1. Required Signature Page* Please download the below documents, complete, and upload.

• Signature_Page.docx

*Response required

2. References - Providing Reference are required as a part of your response to this solicitation. Failure to provide this information may result in finding your bid as non-responsive. * Please download the below documents, complete, and upload.

• Reference_Form_April_2026.pdf

*Response required

3. Please Include Chemicals Used for the Following: Ants, Bed Bugs, Fleas, Roaches, Rodents, Silverfish, Spiders & Water Bugs* *Response required https://government-project.s3.us-west-2.amazonaws.com/287582/8cfb7553-3578-4712-bc75-525e1f27e509_Signature_Page.docx https://government-project.s3.us-west-2.amazonaws.com/94155/8f90174e-87a0-4cbc-abab-ba0ccbe2b1c7_Reference_Form_April_2026.pdf

4. Termite Control - Please List Cost Per Square Foot and Chemicals Used for Treatment* *Response required

5. Fire Ant Treatment - Please List Cost Per Linear Foot and Chemicals Used for Treatment* *Response required

6. Rodent Control - Cost for Tamper-Proof Exterior Bait Station to Include Installation Per Station: * *Response required

7. Rodent Control: Cost of Interior Traps:* *Response required

8. Certification of Compliance with Immigration Laws and Regulations* Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• CERTIFICATION_OF_COMPLIANCE...

*Response required

9. Virginia State Corporation Commission (SCC) Registration Information*

AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH: A

contractor organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so, required by Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law. Any business entity described LISTED that enters into a contract with a public body pursuant to the Virginia Public Procurement Act shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract. A public body may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section.

Pursuant to Code of Virginia, §2.2-4311.2 subsection B, a bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 is required to include in its bid or proposal the identification number issued to it by the State Corporation Commission (SCC). Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law must indicate by selecting one of the following reasons why the bidder or offeror is not required to be so authorized:

☐ is a corporation or other business entity with the SCC identification number

☐ is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust https://government-project.s3.us-west-2.amazonaws.com/94155/318a8e9c-4d68-46b1-86f9-b69f5e0acee2_CERTIFICATION_OF_COMPLIANCE_WITH_IMMIGRATION_LAWS_AND_REGULATIONS.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IZ5GZYBD%2F20261104%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261104T130003Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCpA9eYABwb7AhQ0kpQLX3%2FZu3%2BX3jX9Nadj5uX%2BnydaQIhANm1C7lbheHUo%2BO6KrMAjwoDkhyzph7ma1pptzr08zNPKpUFCK3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxEe%2BBGWASzebTWvNsq6QSZZr1zS%2FIfxMA0vXknRJ%2FynxIeHiES8n%2B%2F1rjwhTngee4HvD1hT6TpZnUeamnDPpcPQb5Oa06tRBoOav7xu3PuK9tLG0ffVitWloHkQRzD1%2Fzq0t53IYiMd2nUKCd7hIIv%2FTuxbt9bYeHcbUycy08g7vu4csIOfJdO%2F%2BVPosiYkJnlo8ocR9mh0xaLRqYi8zuIoi4ZuOf5yT7x1VTjUb29HWJKUcRgwO3O1WJxBYXt%2FcKTLHZyhHlmsFJGwx%2B7eyKTQuRRCRT4VC39j0Vn%2FHC%2FVKBYuwaLL4g%2FQwFjMTdspdy1TgYLsqo7aH7CAuSy0vQSGv0%2BTYwPwIp%2FZ%2BZgDfuxsNBU97BLkzI%2FMawPgIP6%2FVV1IwvLe%2BuWBSM1mvy3XbO%2BJHX%2FWFLXez2Ez9RE6GL2BnLxaoRJSSRiNDBcuYZDehsOv990B0r5%2FJEoUiBFDzVgTudrZxu%2FwlGauczo9MgvNQ0x782JKYeAx2g9XibzXTeOGqp6eykdAAhhO%2Fg8Pvj57rAEptqsTdYpYTQ8eUMMCJd3xUeNvGYlYrwEs2aRpS6DzTiYrFmElTDVmpxscKav14L5MUJtmdb9wmkU8sNbs1cVoXA8bW8Ohdze3LXHWU7ZUd8DvyeXUOuQRb2uPjCzrkR9xr7Kx62aQUlz1QjbipcUT6xIfJMfp5nv3Hk5bVhVGJmN84PEiP1qkfqqgOpIWGJZdQxccmnGbAD7DpfIbj20eusCSJA1zs4pU7Fu28ufHVr6YvMZk6s%2BE95kCTrnAtppRaUa4zKGpsyqBaj7jJ4rpTp2UzhEXPC7GJotVk0%2FPAFs2RnU4TCGw6zXBjqYATbJWgXT0c3JbyYsinF1LCLR9rjlLNlbTB%2BbOOqtMKrueS73%2FU5H35UkEj5S4v5%2BTuydpdGzAeyb7vXmhKCuuV0XjcSZFqGQRywq5eeykbHRq4ZFVg5XHSXut%2BibGbHPk%2Fc1pVnTj2dbT6fF45KCp8oq%2BiQ8MnesofYdmzz7q%2F8o6F93QMPCFmIaYnf%2BPxZ7IfTxhyansbPl&X-Amz-Signature=5d26cbbe580ef204e6bfa29f3d15a7cbff0df826c417f50be76c87fd22001dc2&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22CERTIFICATION_OF_COMPLIANCE_WITH_IMMIGRATION_LAWS_AND_REGULATIONS.pdf%22&x-id=GetObject

☐ is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from bidder’s out-of-state location)

☐ is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned bidder’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

☐ If the business entity has not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids (The City of Chesapeake reserves the right to determine in its sole discretion whether to allow such waiver).

*Response required

10. Litigation Disclosure Form Respond to each of the questions below by checking the appropriate box. Failure to fully and truthfully disclose the information required by this Litigation Disclosure Form may result in the disqualification of your bid or proposal from consideration or termination of the contract, once awarded. For purposes of this disclosure form, “you” means the individual or entity in whose name the bid or proposal is submitted.

10.1. Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant to this solicitation, been convicted of a felony, or a misdemeanor involving moral turpitude, during the last ten (10) years? *

☐ Yes

☐ No

*Response required

10.2. Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant to this solicitation, been terminated from any work being performed for the City of Chesapeake or any other governmental entity in the Commonwealth of Virginia during the last ten (10) years?*

☐ Yes

☐ No

*Response required

10.3. Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant to this solicitation, been involved in any claim or litigation with the City of Chesapeake or any other governmental entity in the Commonwealth of Virginia during the last seven (7) years? *

☐ Yes

☐ No

*Response required

10.4. Has any parent company or wholly owned subsidiary of your company been involved in any claim or litigation with the City of Chesapeake or any other governmental entity in the Commonwealth of Virginia during the last seven (7) years? *

☐ Yes

☐ No

*Response required

10.5. If you answered “Yes” to any of the above questions, please state the name(s) of the person(s), the nature, and the status and/or outcome of the conviction, termination, claim or litigation, as applicable. Any such information should be provided on a separate page, attached to this form and submitted with your bid or proposal.

10.6. STATE CORPORATION COMMISSION IDENTIFICATION NUMBER*

Pursuant to Code of Virginia, §2.2-4311.2 subsection B, a bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 is required to include in its bid or proposal the identification number issued to it by the State Corporation Commission (SCC). Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law is required to include a statement describing why the bidder or offeror is not required to be so authorized.

For more information on registration and requirements, please visit https://www.scc.virginia.gov/.

*Response required

11. Small, Women-Owned, Minority-Owned (SWaM) and Service Disabled Veteran-Owned Business A certified SWaM Business is one that holds a current certification from the Virginia Department of Small Business and Supplier Diversity (SBSD), the U.S. Small Business Association (SBA), the Women’s Business Enterprise National Council (WBENC), National Minority Supplier Development Council (NMSDC) or from other U.S. State and some Local Government Supplier Diversity Programs.

11.1. Is your company a certified Small, Woman or Minority Owned (SWaM) Business or Disadvantaged Business Enterprise?*

☐ Yes

☐ No

*Response required https://www.scc.virginia.gov/

11.2. Certification Type

If applicable, what is your company’s certification type?

Select all that apply

☐ Small Business

☐ Woman-owned Business

☐ Minority-owned Business

☐ Service Disabled Veteran (SDV)

☐ Disadvantaged Business Enterprise (DBE)

11.3. SWaM Certificate/Supporting Documentation

If applicable, attach any supporting documentation, including certificates, in regards to your company's SWaM status.

10. REQUIRED GENERAL TERMS AND

CONDITIONS

10.1. CLARIFICATION OF TERMS

If any bidder/offeror has questions about the specifications or other solicitation documents, the bidder/offeror should contact the buyer whose name appears on the face of the solicitation no later than 5 working days before the due date. Any revisions to the solicitation will be made only by addendum issued by the City.

10.2. MANDATORY USE OF CITY FORM

Failure to submit a bid on the official City form provided for that purpose shall be a cause for rejection of the proposal. Modification of or additions to any portion of the proposal may be cause for rejection of the proposal; however, the City reserves the right to decide on a case by case basis, in its sole discretion, whether to reject such a proposal as nonresponsive. As a precondition to its acceptance, the City may, in its sole discretion, request that the offeror withdraw or modify nonresponsive portions of a proposal which do not affect quality, quantity, price, or delivery. No modification of or addition to the provisions of the contract shall be effective unless reduced to writing and signed by the parties.

10.3. ANTITRUST

By entering into a contract, the Consultant conveys, sells, assigns, and transfers to the City of Chesapeake all rights, title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular services acquired by the City of Chesapeake under said contract.

10.4. DEBARMENT STATUS

By submitting their bids/proposals, bidders/offerors certify that they are not currently debarred by the Commonwealth of Virginia or any political subdivision or agency of the Commonwealth from submitting bids/proposals on contracts for the type of services covered by this solicitation, nor are they an agent of any person or entity that is currently so debarred.

10.5. IMMIGRATION REFORM AND CONTROL ACT OF 1986

By submitting their (bids/proposals), (bidders/offerors) certify that they do not and will not during the performance of this contract employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform and Control Act of 1986.

10.6. ETHICS IN PUBLIC CONTRACTING

By submitting their bids/proposals, bidders/offerors certify that their bids/proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other bidders/offerors, supplier, manufacturer or subcontractor in connection with their bids/proposals, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

10.7. ANTI-DISCRIMINATION

By submitting their proposals, offerors certify to the City that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act, the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body (Code of Virginia, § 2.2-4343.1E).

During the performance of this contract, the contractor agrees as follows:

A. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, or any other basis prohibited by state law or federal law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause

B. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

C. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

D. The contractor will include the provisions of a., above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

10.8. APPLICABLE LAWS AND COURTS

A. This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia, and any litigation with respect thereto shall be brought in in the courts of the City of Chesapeake, Virginia, or the United

States District Court for the Eastern District of Virginia, if independent federal jurisdiction exists. The Consultant shall comply with all applicable federal, state and local laws, rules and regulations. This solicitation is governed by provisions of Chapter 54 of the Chesapeake City Code, and any revisions thereto, which are hereby incorporated into this contract by reference. Contact the Purchasing

Division at (757) 382-6359, for more information. The City Code may be read online at https://library.municode.com/va/chesapeake/codes/code_of_ordinances.

10.9. PROCUREMENT ORDINANCE

This solicitation is subject to the provisions of the City of Chesapeake Procurement Ordinance and Chesapeake Purchasing Policies and Procedures Manual. A copy of the City’s ordinance and Chesapeake Purchasing Policies and Procedures Manual is available for review at the purchasing office or accessible on the Internet at www.CityOfChesapeake.net/Purchasing.

10.10. PAYMENT

A. To Consultant:

1. Invoices for services rendered shall be submitted by the Consultant directly to the payment address shown on the purchase order/contract. All invoices shall show the City contract number and/or purchase order number; social security number (for individual Consultants) or the federal employer identification number (for proprietorships, partnerships, and corporations).

https://library.municode.com/va/chesapeake/codes/code_of_ordinances http://www.cityofchesapeake.net/Purchasing

2. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 30 days, however.

3. All services provided under this contract or individual purchase order, that are to be paid for with public funds, shall be billed by the Consultant at the contract price, regardless of which City department is being billed.

4. The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is made by mail, or the date of offset when offset proceedings have been instituted as authorized under the Virginia

Debt Collection Act.

5. Unreasonable Charges. Under certain emergency procurements and for most time and material purchases, final job costs cannot be accurately determined at the time orders are placed. In such cases, Consultants should be put on notice that final payment in full is contingent on a determination of reasonableness with respect to all invoiced charges. Charges which appear to be unreasonable will be researched and challenged, and that portion of the invoice held in abeyance until a settlement can be reached. Upon determining that invoiced charges are not reasonable, the City shall promptly notify the Consultant, in writing, as to those charges which it considers unreasonable and the basis for the determination. A Consultant may not institute legal action unless a settlement cannot be reached within 30 days of notification. The provisions of this section do not relieve a department of its prompt payment obligations with respect to those charges which are not in dispute (Code of Virginia, § 2.2-4363).

B. To Subcontractors:

1. A Consultant awarded a contract under this solicitation is hereby obligated:

a. To pay the subcontractor(s) within 7 days of the Consultant’s receipt of payment from the City for the proportionate share of the payment received for work performed by the subcontractor(s) under the contract; or

b. To notify the Purchasing Division and the subcontractor(s), in writing, of the Consultant’s intention to withhold payment and the reason.

2. The Consultant is obligated to pay the subcontractor(s) interest at the rate of one percent per month (unless otherwise provided under the terms of the contract) on all amounts owed by the Consultant that remain unpaid 7 days following receipt of payment from the City, except for amounts withheld as stated in (a)(2) above. The date of mailing of any payment by U.S. Mail is deemed to be payment to the addressee. These provisions apply to each sub-tier consultant performing under the primary contract. A Consultant’s obligation to pay interest to a subcontractor shall not be construed as an obligation of the City.

10.11. CLAIMS

In the event that a different administrative claim resolution process is not provided in the solicitation, the following claim process shall apply. In the event of a contractual dispute, Consultant must submit a written notice of the dispute specifically entitled “notice of intent to file a claim” within ten (10) days of the occurrence on which the claim is based to the City Manager or designee. No more than thirty (30) days from the occurrence on which the claim is based, the Consultant must submit a written statement of the basis of the claim together with a proposed remedy and all supporting evidence of the claim to the City Manager or designee. The timely and complete filing of the notice and claim are a prerequisite to recovery by the Consultant, and failure to follow the claim process stated herein shall operate as a conclusive waiver of the claim by the Consultant. Oral notice, the actual knowledge of a City employee or official, or an untimely or incomplete written notice and claim shall not be sufficient to satisfy the requirements of this provision.

The Consultant may not institute legal action prior to the receipt of a final written decision by the City Manager or designee unless the City Manager or designee fails to render a decision within ninety (90) days of the submission of the claim. Failure of the City Manager or designee to render a decision within ninety (90) days shall be deemed a denial.

The decision of the City Manager or designee shall be final and conclusive unless the Consultant appeals within six (6) months of the date of the final decision (or time specified for a final decision if no response is made) by instituting legal action as provided by Va. Code Section 2.2-4364.

The parties’ contract and their performance obligations shall be governed, interpreted and enforced pursuant to the laws and regulations of, and in accordance with the…