849175wasteLouisa.pdf

COUNTY OF LOUISA, VIRGINIA

INVITATION FOR BID (IFB)

FOR

FRONT-END LOAD SOLID WASTE HAULING

AND DISPOSAL SERVICES

IFB# GS-27-04

OCTOBER 15, 2026

INVITATION FOR BID

(IFB)

Issue Date: October 15, 2026 IFB# GS-27-04

Title: Front-End Load Solid Waste Hauling and Disposal Services

Issuing Agency: County of Louisa, Virginia

Attn: Sam Massie

1 Woolfolk Avenue, Suite 304

Louisa, VA 23093

Location Where Work Will Be Performed: County of Louisa, Virginia

Period of Contract: From December 1, 2026 Through November 30, 2027

Renewable: Two (2) successive one (1) year terms, upon mutual agreement

Sealed Bids Will Be Received Until: Wednesday, November 4, 2026 at 3:30 p.m. local time prevailing

Direct All Inquiries for Information To: Sam Massie, Purchasing Coordinator

1 Woolfolk Avenue

Suite 304

Louisa, VA 23093

(540) 967-3404 smassie@louisacounty.gov

IF BIDS ARE MAILED, SEND DIRECTLY TO ISSUING AGENCY SHOWN ABOVE. IF BIDS ARE

HAND DELIVERED, DELIVER TO:

County of Louisa

Louisa County Administration Building

Attn: Sam Massie

Finance Department, 2nd Floor

1 Woolfolk Avenue

Louisa, Virginia 23093

(540) 967-3404

Note: This public body does not discriminate against faith-based organizations in accordance with the

Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

INVITATION FOR BID TITLE PAGE

INVITATION NUMBER: GS-27-04 ISSUE DATE: 10/15/2026

TITLE: Front-End Load Solid Waste/Recycling Hauling and Disposal Services

In compliance with this Invitation for Bid and to all the conditions imposed herein, by signing below, Bidder:

(1) Offers and agrees to furnish the goods/services in accordance with the attached signed bid;

(2) Agrees that upon Louisa County’s written acceptance of Bidder’s response to the Invitation to Bid, a valid and binding contract for services exists between Bidder and Louisa County;

(3) Agrees that the Contract Documents will consist of, and only of, the Invitation for Bid, the County of

Louisa, Virginia Standard Terms and Conditions and Bidder’s response to the Invitation for Bid;

(4) Certifies and warrants that the individual signing on Bidder’s behalf is authorized to bind the Bidder in any and all contractual matters relating to this Invitation for Bid;

(5) Certifies and warrants that neither Bidder, nor the individual signing on Bidder’s behalf, has any business or personal relationships with any other persons, including Louisa County employees, or companies that are in conflict with the Commonwealth of Virginia’s Conflict of Interest Act, or the County of Louisa, Virginia

Standard Terms and Conditions; and,

(6) Certifies and warrants that the Bidder is properly licensed for providing the goods/services specified in the

Invitation for Bid and has the appropriate License or Certificate and classification(s) required to perform the work included in the scope of the bid documents, prior to submitting the bid, in accordance with Title 54.1, Chapter 11 of the Code of Virginia. If a bidder shall fail to obtain the required license prior to submission of his bid, he shall be deemed to be in violation of § 54.1-1115 of the Code of Virginia (1950), as amended, and his bid will not be considered.

Sign in ink and type or print requested information.

Legal Name and Address of Firm:

Date:

By:

(Signature)

Name:

FEI/FIN/SSN: (Please Print)

Fax Number: Title:

E-mail Address: Telephone Number:

Please provide the following if applicable to this IFB:

Virginia Contractor License # SCC ID #

Bidder shall ascertain prior to submitting a response that all Addenda issued have been received and shall acknowledge receipt and inclusion of all Addenda here:

Addendum #: Date Issued:

Addendum #: Date Issued:

Addendum #: Date Issued:

Information the Bidder deems Proprietary is included in this response in the separate section of the bid identified immediately below.

This Title Page MUST be Submitted as Part of your Bid

TABLE OF CONTENTS FOR IFB # GS-27-04

PAGE

I. PURPOSE 5

II. STATEMENT OF NEEDS/SCOPE OF SERVICES 5

III. BIDDER’S INSTRUCTION 10

IV. METHOD OF SELECTION 12

V. COUNTY OF LOUISA STANDARD TERMS AND CONDITIONS 16

VI. BID PRICE SHEET 30

VII. CERTIFICATION OF CONTRACTOR 32

I. PURPOSE:

The County of Louisa is soliciting bids from qualified vendors to provide weekly removal services at

Louisa County Facilities, Louisa County Public Schools Facilities and Louisa County Fire and Rescue

Stations. Solid waste shall be transferred to a destination determined by the successful bidder. If desired, the successful bidder may transfer solid waste (that has been generated from one of these locations) to the

Louisa County Landfill, located at 807 Moorefield Road, Mineral, VA 23117. Waste collected includes, but is not necessarily limited to, municipal solid waste and commercial demolition debris.

The County of Louisa reserves the right to award to more than one Bidder.

II. STATEMENT OF NEEDS/ SCOPE OF SERVICES:

A. Louisa County Operated Facilities-Front End Load MSW Service

1. The following is a listing of container sizes and sites where each container shall be placed. Trash removal services shall occur in accordance with the schedule listed below. However, services may be requested more frequently or the schedule may change at the discretion of the General Services

Department. No waste from containers not listed as part of this IFB may be mixed on vehicles prior to dumping at the Louisa County Landfill. Please note that additional pickups at these locations shall be provided at the same prices submitted on Appendix B – Bid Price Sheet.

Dumpster Size Location Schedule for

Emptying

8 Yards Louisa Co Administration Building

1 Woolfolk Ave; Louisa, VA 23093 Tuesday & Friday

Two (2) - 8 Yards Louisa Co Intergenerational Center

522 Industrial Drive; Louisa, VA 23093 Tuesday & Friday

8 Yards Fire & EMS Headquarters

105 Woolfolk Ave; Louisa, VA 23093 Friday

8 Yards Louisa Co Medical Center

101 Woolfolk Ave; Louisa VA 23093 Friday

6 Yards Louisa Co Animal Shelter

17 Sacred Heart Ave; Mineral, VA 23117 Friday

6 Yards Louisa Co Voter Registrar

103 McDonald Street; Louisa, VA 23093 Friday

4 Yards Louisa Co Library

881 Davis Highway; Mineral, VA 23117 Friday

4 Yards Louisa Co General District Court

316 West Main Street; Louisa, VA 23093 Friday

8 Yards Industrial Development Authority

335 Industrial Drive; Louisa, VA 23093 Friday

8 Yards Louisa Co Fire Training Center

22 Sacred Heart Ave; Mineral, VA 23117 Friday

8 Yards Zions Crossroads Volunteer Fire Station

409 Poindexter Road; Louisa, VA 23093 1st and 3rd Friday

6 Yards New Bridge Fire Station

1856 New Bridge Road; Mineral, VA 23117 1st and 3rd Friday

6 Yards Department of Human Services

114 Industrial Drive, Louisa, VA 23093 Friday

8 Yards Sheriff’s Department Storage Facility

34 Sacred Heart Avenue, Mineral, VA 23117 Friday

8 Yards General Services Shop

667 Industrial Drive, Louisa, VA 23093 Friday

2. Special Event Containers- Occasionally the county will require container drop off and pick up services for special events. These special events may take place anywhere within the county lines, will be scheduled at least 48 hours in advance, and will generally last no longer than 1 week.

3. Fees- The flat fee for the frontend load service will include all dump fees, landfill tipping fees, cost of containers and any other fees associated with picking up or transporting waste. If the

Louisa County Landfill is utilized for dumping of this waste, landfill tipping fees will not be charged to the vendor. Contractor must be able to verify that only waste generated at these identified sites is dumped on this account at no charge. Under no circumstance may waste from other routes or locations be mixed with waste hauled as part of this contract. Violation of this policy will result in immediate termination of this contract. All waste deposited in the Louisa

County Landfill shall have originated from Louisa County per Louisa County Code Sec 62-2 (a), which prohibits out of county waste.

Containers must be serviced on the identified scheduled dates above. Additional requests for servicing, drop off of special event containers or pick up of special event containers must be completed on the scheduled dates. Late or Delinquent services will be defined as more than 24 hours from the scheduled date. Late or Delinquent services will be discounted by 50% of the prices submitted on Appendix B-Bid Price Sheet.

4. Container Requirements- Containers must be free of rust and holes. Containers must also be cleaned twice annually, both inside and out to eliminate unpleasant odors that may attract insects and rodents to county property. Upon notification of a need for cleaning or repairs the contractor will pull the container at the earliest convenient time and replace with a suitable replacement while the container is being cleaned or repaired. Upon notification the contactor will have 10 calendar days to remove the identified container. Failure to do so will result in a 50% discount price of container services, as identified on Appendix B-Bid Price Sheet, each week until the identified issue has been resolved.

B. Louisa County Volunteer Fire and Rescue Stations Front End Load Containers

1. The table below includes a listing of container sizes and sites where each container shall be placed. Trash removal services shall at the discretion of the General Services Department.

Servicing of these containers consists of picking up and emptying in place along the route. No waste from containers not listed as part of this IFB may be mixed on vehicles prior to dumping at the Louisa County Landfill. Please note that additional pickups at these locations shall be provided at the same prices submitted on Appendix B – Bid Price Sheet. These services are optional and may or may not be used as part of this contract. Decisions to start or stop services will be made by the chiefs at each individual station if they elect to begin disposal services at each station.

Dumpster Size Location Schedule for

Emptying

8 Yards Louisa Volunteer Fire Station

300 East Main Street; Louisa, VA 23093 1st and 3rd Friday

8 Yards Mineral Volunteer Fire Station

201 East 1st Street; Mineral, VA 23117 1st and 3rd Friday

8 Yards Bumpass Volunteer Fire Station

96 Fredericks Hall Road; Bumpass, VA 23024 1st and 3rd Friday

6 Yards Holly Grove Volunteer Fire Station

143 Factory Mill Road; Bumpass, VA 23024 1st and 3rd Friday

6 Yards Locust Creek Volunteer Fire Station

575 Bethany Church Road; Bumpass, VA 23024 1st and 3rd Friday

6 Yards Trevilians Volunteer Fire Station

737 Firehouse Drive; Louisa, VA 23093 1st and 3rd Friday

8 Yards Louisa Volunteer Rescue Station

83 Rescue Lane, Louisa; VA 23093 1st and 3rd Friday

8 Yards Holly Grove Volunteer Rescue Station

155 Factory Mill Road; Bumpass, VA 23024 1st and 3rd Friday

8 Yards Lake Anna Volunteer Rescue Station

300 Bumpass Road; Bumpass, VA 23024 1st and 3rd Friday

2. Special Event Containers- Occasionally the county volunteer stations may require container drop off, pick up and disposal services for special events. These special events may take place anywhere within the county lines, will be scheduled at least 48 hours in advance, and will generally last no longer than 1 week.

3. Fees- The flat fee for the frontend load service will include all dump fees, landfill tipping fees, cost of containers and any other fees associated with picking up or transporting waste. If the

Louisa County Landfill is utilized for dumping of this waste, landfill tipping fees will not be charged to the vendor. Contractor must be able to verify that only waste generated at these identified sites is dumped on this account at no charge. Under no circumstance may waste from other routes or locations be mixed with waste hauled as part of this contract. Violation of this policy will result in immediate termination of this contract. All waste deposited in the Louisa

County Landfill shall have originated from Louisa County per Louisa County Code Sec 62-2 (a), which prohibits out of county waste.

Containers must be serviced on the identified scheduled dates above. Additional requests for servicing, drop off of special event containers or pick up of special event containers must be completed on the scheduled dates. Late services will be defined as more than 24 hours from the scheduled date. Late services will be discounted by 50% of the prices submitted on Appendix B-

Bid Price Sheet. Delinquent services will be defined as services that do not occur within the 6 day time frame from the date they are scheduled to occur and will be discounted 100% of the prices submitted on Appendix B-Bid Price Sheet. Any trash that overflows from the box onto the ground due to a late or delinquent service shall be removed by the contractor at no extra cost to the

County.

4. Container Requirements- Containers must be free of rust and holes. Containers must also be cleaned twice annually, both inside and out to eliminate unpleasant odors that may attract insects and rodents to county property. Upon notification of a need for cleaning or repairs the contractor will pull the container at the earliest convenient time and replace with a suitable replacement while the container is being cleaned or repaired. Upon notification the contactor will have 10 calendar days to remove the identified container, failure to do so will result in a 50% discount price of container services, as identified on Appendix B-Bid Price Sheet, each week until the identified issue has been resolved.

C. Louisa County Public Schools Front End Load Containers

1. The following is a listing of container sizes and sites where each container shall be placed.

Trash removal services shall occur in accordance with the schedule listed below. However, services may be requested more frequently or the schedule may change at the discretion of the

General Services Department. No waste from containers not listed as part of this IFB may be mixed on vehicles prior to dumping at the Louisa County Landfill. Please note that additional pickups at these locations shall be provided at the same prices submitted on

Appendix B – Bid Price Sheet.

Dumpster Size Location Schedule for Emptying

8 Yards School Bus Garage

259 Bus Garage Road Mineral, VA 23117 Friday

2. Fees- The flat fee for the frontend load service will include all dump fees, landfill tipping fees, cost of containers and any other fees associated with picking up or transporting waste. If the

Louisa County Landfill is utilized for dumping of this waste, landfill tipping fees will not be charged to the vendor. Contractor must be able to verify that only waste generated at these identified sites is dumped on this account at no charge. Under no circumstance may waste from other routes or locations be mixed with waste hauled as part of this contract. Violation of this policy will result in immediate termination of this contract. All waste deposited in the

Louisa County Landfill shall have originated from Louisa County per Louisa County Code

Sec 62-2 (a), which prohibits out of county waste.

Containers must be serviced on the identified scheduled dates above. Additional requests for servicing, drop off of special event containers or pick up of special event containers must be completed on the scheduled dates. Late or Delinquent services will be defined as more than

24 hours from the scheduled date. Late or Delinquent services will be discounted by 50% of the prices submitted on Appendix B-Bid Price Sheet.

3. Container Requirements- Containers must be free of rust and holes. Containers must also be cleaned twice annually, both inside and out to eliminate unpleasant odors that may attract insects and rodents to county property. Upon notification of a need for cleaning or repairs the contractor will pull the container at the earliest convenient time and replace with a suitable replacement while the container is being cleaned or repaired. Upon notification the contactor will have 10 calendar days to remove the identified container. Failure to do so will result in a

50% discount price of container services, as identified on Appendix B-Bid Price Sheet, each week until the identified issue has been resolved.

D. Louisa County Water Authority

1. The following is a listing of container sizes and sites where each container shall be placed.

Trash removal services shall occur in accordance with the schedule listed below. However, services may be requested more frequently or the schedule may change at the discretion of the

General Services Department. No waste from containers not listed as part of this IFB may be mixed on vehicles prior to dumping at the Louisa County Landfill. Please note that additional pickups at these locations shall be provided at the same prices submitted on

Appendix B – Bid Price Sheet.

Dumpster Size Location Schedule for Emptying

8 Yards Northeast Creek Water Treatment Plant

3380 Jefferson Highway, Louisa, VA 23093 Friday

2. Fees- The flat fee for the frontend load service will include all dump fees, landfill tipping fees, cost of containers and any other fees associated with picking up or transporting waste. If the

Louisa County Landfill is utilized for dumping of this waste, landfill tipping fees will not be charged to the vendor. Contractor must be able to verify that only waste generated at these identified sites is dumped on this account at no charge. Under no circumstance may waste from other routes or locations be mixed with waste hauled as part of this contract. Violation of this policy will result in immediate termination of this contract. All waste deposited in the

Louisa County Landfill shall have originated from Louisa County per Louisa County Code

Sec 62-2 (a), which prohibits out of county waste.

Containers must be serviced on the identified scheduled dates above. Additional requests for servicing, drop off of special event containers or pick up of special event containers must be completed on the scheduled dates. Late or Delinquent services will be defined as more than

24 hours from the scheduled date. Late or Delinquent services will be discounted by 50% of the prices submitted on Appendix B-Bid Price Sheet.

3. Container Requirements- Containers must be free of rust and holes. Containers must also be cleaned twice annually, both inside and out to eliminate unpleasant odors that may attract insects and rodents to county property. Upon notification of a need for cleaning or repairs the contractor will pull the container at the earliest convenient time and replace with a suitable replacement while the container is being cleaned or repaired. Upon notification the contactor will have 10 calendar days to remove the identified container. Failure to do so will result in a

50% discount price of container services, as identified on Appendix B-Bid Price Sheet, each week until the identified issue has been resolved.

III. BIDDER’S INSTRUCTION:

A. BID PREPARATION:

1. Bidders may submit any questions or requests for additional information regarding the project in written format by Thursday, October 22, 2026. All questions shall be directed to

Sam Massie at smassie@louisacounty.gov or via fax at (540) 967-3439. A formal clarification will be sent out in writing on Tuesday, October 27, 2026, to all known potential bidders.

2. The Bidder must submit a bid, which demonstrates and provides evidence that the Bidder has the capabilities, professional expertise, and experience to provide the necessary services as described in this IFB. The Bidder shall ensure that all information required herein is submitted with the bid. All information provided should be verifiable by documentation requested by the County of Louisa. Failure to provide all information, inaccuracy or misstatement may be sufficient cause for rejection of the bid or rescission of an award.

3. Bids shall be signed by the authorized representative of the Bidder.

4. Bids should be prepared simply and economically, providing a straightforward, concise, detailed description of capabilities to satisfy the requirements of the IFB.

5. All expenses for making Bids to the County shall be incurred by the Bidder.

6. Bidder must be authorized to transact business in Virginia as a domestic or foreign business entity as required by the State Corporation Commission, if such is required by law. Such status shall be maintained during the term of a contract. A contract entered into by a business in violation of the requirements is voidable at the option of the public body.

B. BID SUBMISSION: The following documents must be received in our office via hard copy no later than the closing date and time stated below:

If submitting through eVA, the Virginia e-procurement website, an electronic copy is acceptable.

1. Signed original of the completed Invitation for Bid Title Page.

2. Signed Appendix A “County of Louisa, Virginia Standard Terms and Conditions.”

3. Completed Appendix B “Bid Price Sheet.”

4. Completed Appendix C “Certification of Contractor.”

5. A list of client references of similar service contracts, including at least three (3) customers.

These references must include name, address, and telephone number.

6. A copy of any applicable Federal, State, or Local license required to legally perform the service, or sell the goods specified in the IFB shall be attached to the bid.

7. A certificate of insurance for all required coverages endorsing the County of Louisa to the insurance policy as an additional insured.

mailto:smassie@louisacounty.gov

8. Bidders are reminded that changes to the IFB, in the form of addenda, are often issued between the issue date and within 5 days of the due date of the solicitation. All addenda must be acknowledged on the IFB Title Page. Notice of addenda will be posted on eVA and on the County of Louisa procurement page https://www.louisacounty.gov/Bids.aspx. It is the bidder’s responsibility to monitor the webpage for the most current addenda.

9. If submitting electronically through eVA, One (1) electronic document in WORD format or searchable PDF of the entire bid as one document, INCLUDING ALL ATTACHMENTS must be uploaded through the eVA online submission portal.

10. Should the proposal contain proprietary information, provide one (1) redacted electronic copy of the bid and attachments with proprietary portions removed or blacked out. This redacted copy should follow the same upload procedures as described on item III. B. of this

RFP. This redacted copy should be clearly marked “Redacted Copy” within the name of the document. The classification of an entire proposal document, line item prices and/or total proposal prices as proprietary or trade secrets is not acceptable. Louisa County shall not be responsible for the Contractor’s failure to exclude proprietary information from this redacted copy.

The IFB number and closing date must be clearly marked on the outside of the sealed envelope. Each sealed envelope containing a Bid must be plainly marked on the outside as follows:

1. Front-End Solid Waste Hauling and Disposal Services

2. IFB# GS-27-04

3. Name of the Bidder

4. Address of the Bidder

5. Due Date and Time: 11/4/26 @ 3:30 p.m.

6. A Statement reading “This container is not to be opened prior to the Bid Opening.”

Should any Bid be received which is not so identified, the bidder assumes the risk that the submission will be opened prior to the Bid Opening. Bids so opened shall be disqualified.

This solicitation will close on Wednesday, November 4, 2026 at 3:30 p.m., local time prevailing.

Return the bid to:

Mail to: (US Mail) or Hand Delivery (FEDEX, UPS, etc.)

County of Louisa County of Louisa

1 Woolfolk Avenue Louisa County Administration Building

Suite 304 Finance Department, 2nd Floor

Louisa, VA 23093 1 Woolfolk Avenue

Attn: Sam Massie Louisa, VA 23093

(540) 967-3404 Attn: Sam Massie

(540) 967-3404

C. SUBMISSION OF PROPRIETARY INFORMATION: All information submitted to the

County in response to this solicitation will constitute public information and will be available to the public for inspection upon request pursuant to the Virginia Freedom of Information Act

(FOIA).

https://www.louisacounty.gov/Bids.aspx

Pursuant to Virginia Code Section 2.2-4342 and County of Louisa Code Section 60-24, a

Bidder/Offeror may request an exception to disclosure for trade secrets or proprietary information as such is defined under Virginia Code Section 59.1-336, part of the Uniform Trade

Secrets Act.

In order to claim this exemption, the Bidder/Offeror shall perform ALL of the following: (i) include a written request indicating Bidder/Offeror’s desire to invoke the protections of Virginia

Code Section 2.2-4342 with submitted proposal materials/data; (ii) specifically identify the data or other materials to be protected by clearly labeling each page containing applicable data as

PROPRIETARY; and (iii) to the County’s satisfaction, articulate the rationale for why protection for the particular data or materials is necessary. The classification of an entire bid or proposal document, line item prices and/or total bid or proposal prices as proprietary or trade secrets is not acceptable.

Without waiving sovereign immunity or any other available defenses, the County asserts that failure to meet all of these requirements will result in the data or materials being open for inspection in response to a valid inquiry under FOIA and will serve to waive any right of the

Bidder/Offeror to assert a claim against the County for disclosure of trade secrets or proprietary information.

Bidder/Offeror shall be responsible for intervening and defending, at its expense, any demands made upon the County by third parties for production of any such items.

D. RECEIPT OF BIDS/LATE BIDS: It is the Bidders responsibility to ensure that his/her bid is received prior to or at the specific time and the place designated in the solicitation. Bids received after the date and time specified shall not be considered.

Bids will be opened at the time and place stated in the advertisement, and their contents made public for the information of bidders and others interested who may be present either in person or by representative. The County personnel whose duty it is to open the bids will decide when the specified time has arrived.

Bids shall be addressed as indicated in the Advertisement for Bids and shall be delivered, enclosed in a sealed envelope, marked "Bid" and bearing the title of the work, name of the bidder, and the contractor’s license number of the bidder. Bidders shall clearly mark on the outside of the bid envelope which contract(s) they are bidding.

No responsibility will be attached to any County personnel for the premature opening of a bid not properly addressed and identified on the outside of a sealed envelope.

E. COOPERATIVE PROCUREMENT:

1. This procurement is being conducted on behalf of Louisa County, Virginia and other public bodies in accordance with the provisions of §2.2-4304 of the Virginia Public

Procurement Act and §60-5.1 of the Louisa County Code.

2. If approved by the Contractor, the contract resulting from this procurement may be used by other public bodies to purchase at contract prices and in accordance with the contract terms. The Contractor shall deal directly with any public body it approves to use the contract.

3. With the approval of the Contractor, any public body using the resultant contract has the option of executing a separate contract with the Contractor to add terms and conditions required by statute, ordinances, or regulations, or to remove terms and conditions which conflict with its governing statutes, ordinances, or regulations. If, when preparing such a contract, the general terms and conditions of a public body are unacceptable to the

Contractor, the Contractor may withdraw its extension of the award to that public body.

4. The County of Louisa, its officials and staff are not responsible for placement of orders, invoicing, payments, contractual disputes, or any other transactions between the

Contractor and any other public bodies, and in no event shall the County, its officials or staff be responsible for any costs, damages or injury resulting to any party from use of a

Louisa County contract.

5. It is the Contractors responsibility to notify other public body(s) of the availability of the contract(s).

IV. METHOD OF SELECTION:

After the Sealed Bids have been opened, the County shall prepare a list of those contractors who have submitted bids and met the qualifications listed in this offering. Award shall be given based on the lowest responsive and responsible bidder. The County of Louisa may cancel this IFB in whole or in part or reject any or all bids at any time prior to award. Should the County determine that a bidder is not qualified, the bidder shall be notified in writing of that determination and the reason. The award document will be a contract incorporating by reference all requirements, terms, and conditions of the solicitation of this offer. The County will evaluate bids using the following hypothetical scenario to determine the overall lowest responsive and responsible bidder.

A. Louisa County Operated Facilities-Front End Load MSW Service

A. Louisa Co Administration Building

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

B. Louisa Co Intergenerational Center

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

C. Louisa Co General Services

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

D. Louisa Co Medical Center

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

E. Louisa Co Animal Shelter

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

F. Louisa Co Dept. of Human Services

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

G. Louisa Co Library

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

H. Louisa Co General District Court

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

I. Industrial Development Authority

J. Louisa Co Fire Training Center

K. Louisa Co Aquatic Facility

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

L. Louisa County Voter Registrar

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

M. Sheriff’s Department Storage Facility

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

N. General Services Shop

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

O. Special Event Service (8 yard or less container)

Solid Waste – assumes 1 week rental and one time disposal $___________

Section A Bid Evaluation Total (Sum of A-O) $___________

B. Louisa County Volunteer Fire and Rescue Stations Front End Load Containers

A. Louisa Volunteer Fire Station

Solid Waste - 2 assumed hauls/month 2 x $_______/haul = $___________

B. Mineral Volunteer Fire Station

Solid Waste - 2 assumed hauls/month 2 x $_______/haul = $___________

C. Bumpass Volunteer Fire Station

Solid Waste - 2 assumed hauls/month 2 x $_______/haul = $___________

D. Holly Grove Volunteer Fire Station

Solid Waste - 2 assumed hauls/month 2 x $_______/haul = $___________

E. Locust Creek Volunteer Fire Station

Solid Waste - 2 assumed hauls/month 2 x $_______/haul = $___________

F. Trevilians Volunteer Fire Station

Solid Waste - 2 assumed hauls/month 2 x $_______/haul = $___________

G. Zions Crossroads Volunteer Fire Station

Solid Waste - 2 assumed hauls/month 2 x $_______/haul = $___________

H. New Bridge Fire Station

Solid Waste - 4 assumed hauls/month 4 x $_______/haul = $___________

I. Holly Grove Volunteer Rescue Station

Solid Waste - 2 assumed hauls/month 2 x $_______/haul = $___________

J. Lake Anna Volunteer Rescue Station

Solid Waste - 2 assumed hauls/month 2 x $_______/haul = $___________

K. Special Event Service (8 yard or less container)

Solid Waste – assumes 1 week rental and one time disposal= $___________

Section B Bid Evaluation Total (Sum of A-K) $___________

C. School Locations

A. School Bus Garage

Section C Bid Evaluation Total (Sum of A) $___________

D. Water Authority Locations

A. Northeast Creek Water Treatment Plant

Section D Bid Evaluation Total (Sum of A) $___________

Selection Evaluation

Section A. Bid Evaluation Total __________

Section B. Bid Evaluation Total __________

Section C. Bid Evaluation Total __________

Section D. Bid Evaluation Total __________

Front-End Container Services Total $

The County reserves the right to evaluate any sources of information available.

V. COUNTY OF LOUISA STANDARD TERMS AND CONDITIONS

See Appendix A. Louisa County does not accept changes to the County of Louisa, Virginia Standard

Terms and Conditions, and any attempt by the Bidder to make such changes is in itself reason for a bid to be declared as non-responsive to the IFB and rejected by the County.

VI. BID PRICE SHEET

See Appendix B.

VII. CERTIFICATION OF CONTRACTOR

See Appendix C.

APPENDIX A

COUNTY OF LOUISA, VIRGINIA

STANDARD TERMS AND CONDITIONS

1. General Provisions

1.1 Unless otherwise agreed to in a writing signed by the County Administrator for Louisa County, and approved as to form by the Louisa County Attorney, these Standard Terms and Conditions apply to and govern all purchases, regardless of the type of goods or services purchased, by the County of

Louisa, Virginia (the “County”) from ___________________________ (the

“Vendor”).

2. Definitions

2.1 “Solicitation” means the vehicle by which the County solicited pricing, and if applicable other terms, by which it could acquire goods or services from

Vendor, regardless of whether the vehicle was an Invitation for Bid, Request for Proposal, Request for Quote, telephone quote or any other means permissible under the Louisa County Code or Virginia law.

2.2 “Contract Documents” means all documents that constitute any legal and binding agreement between the Vendor and the County, including these

Standard Terms and Conditions.

2.3 “Contract Period” means the time period from the time that Vendor first becomes legally bound to provide goods or services to the County in response to a Solicitation until all of Vendor’s contractual obligations to the County, arising out the Solicitation, cease.

2.4 “Obligations” means any and all legal obligations of Vendor under any

Contract Documents.

3. Laws of the Commonwealth

3.1 The Contract Documents shall be governed in all respects whether as to validity, construction, performance, or otherwise by the laws of the

Commonwealth of Virginia and the Louisa County Code. Vendor represents and warrants to the County that during the Contract Period it:

a) Will comply and conform with the provisions of the Civil Rights Act of 1964, as amended, the Virginia Fair Employment Contracting Act of 1975, as amended, and the Virginia Human Rights Act, as amended, where applicable;

b) Not employ illegal alien workers or otherwise violate the provisions of the Immigration Reform and Control Act of 1986; and

c) Comply with all federal, state and local laws and regulations applicable to the performance of the services procured.

4. Louisa County Policies

4.1 In every contract of over $10,000, the Vendor agrees during the Contract

Period that Vendor:

a) Will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Vendor; and

b) Will post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause; and

c) Will state that the Vendor is an equal opportunity employer in all solicitations or advertisements for employees placed by or on behalf of the Vendor to perform under the Contract Documents. All notices, advertisements, and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section; and

d) Will include the provisions of the foregoing subparagraphs in every subcontract or purchase order exceeding $10,000 issued by Vendor in order to fulfill its Obligations, so that the provisions will be binding upon each subcontractor or vendor employed by Vendor.

4.2 In every contract of over $10,000, the Vendor agrees during the Contract

Period the Vendor shall:

a) Provide a drug-free workplace for its employees;

b) Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in its workplace and specify the actions which will be taken against any employee for a violation;

c) State in all of its solicitations or advertisements for employees that the

Vendor maintains a drug-free workplace; and

d) Include the provisions of this sub-paragraph in every subcontract or purchase order of over $10,000, so that said provisions shall be binding upon each subcontractor or subvendor.

e) For purposes of this sub-paragraph, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a Vendor under a Solicitation and in accordance with the Virginia Public Procurement Act and/or the Louisa County

Code.

f) In addition to the provisions contained herein, the Vendor shall comply with the federal Drug Free Workplace Act.

4.3 Pursuant to Section 2.2-4343.1 of the Code of Virginia and Section 60-25 of the Louisa County Code, in all Solicitations, contracts, and purchase orders, the County does not discriminate against faith-based organizations.

a) "Faith-based Organization" means a religious organization that is or applies to be a Vendor to provide goods or services for programs funded by the block grant provided pursuant to the Personal

Responsibility and Work Opportunity Reconciliation Act of 1996, P.L.

104-193.

b) If Vendor is a faith-based organization, then Vendor shall give to each individual who applies for or receives goods, services, or disbursements provided pursuant to this Agreement the following notice in bold-face type:

NOTICE

Neither the County's selection of a charitable or faith-based provider of services nor the expenditure of funds under this contract is an endorsement of the provider's charitable or religious character, practices, or expression. No provider of services may discriminate against you on the basis of religion, a religious belief, or your refusal to actively participate in a religious practice. If you object to a particular provider because of its religious character, you may request assignment to a different provider. If you believe that your rights have been violated, please discuss the complaint with your provider or notify the appropriate person as indicated in this form.

5. Certifications

5.1 The Vendor certifies that Vendor’s response to the Solicitation:

a) Has been prepared without prior participation, understanding, agreement, or connection with any corporation, firm or other person that is also submitting a bid/offer in response to the same Solicitation;

b) Is in all respects fair, without misrepresentations of fact, and free from collusion or fraud;

c) Is in full compliance with the Virginia Conflicts of Interest Act;

d) Is or is intended to be competitive and free from any collusion with any person, firm or corporation; and

e) Has been prepared without the benefit of being provided information not available to the general public, or other potential bidders, such as insider information known to County employees or other sources which may have gained such information from interaction with County employees.

5.2 The Vendor has not offered or received any kickback from any other bidder or vendor, supplier, manufacturer, or subcontractor in connection with the bid/offer on this solicitation. A kickback is defined as an inducement for the award of a contract, subcontracts or order, in the form of any payment, loan, subscription, advance, deposit of money, services or anything, present or promised, unless consideration of substantially equal or greater value is exchanged. Further, no person shall demand or receive any payment, loan, subscription, advance, and deposit of money, services or anything of value in return for an agreement not to compete on a public contract;

5.3 The Vendor is not a party to nor has he participated in nor is obligated or otherwise bound by agreement, arrangement or other understanding with any person, firm or corporation relating to the exchange of information concerning bids, prices, terms or condition upon which the contract resulting from the acceptance of his bid proposal is to be performed;

5.4 The Vendor understands that collusive bidding is a violation of the Virginia

Governmental Frauds Act and federal Law, and can result in fines, prison sentences, and civil damage awards and agrees to abide by all conditions of this proposal; and

5.5 Neither Vendor, Vendor’s subcontractors, nor any person acting on Vendor’s behalf, have conferred, or will confer, on any public employee having official responsibility for a procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value is exchanged.

6. Warranties

6.1 The Vendor represents and warrants that it has the requisite experience, skills, capabilities, and manpower to perform the Obligations in a good and workmanlike fashion, that it is a legal business entity chartered or authorized to do business in Virginia having all necessary licenses required by law, that the person signing any of the Contract Documents has been fully authorized to do so, and his signature will legally bind the Vendor to perform its

Obligations. Any goods or services furnished by the Vendor under the

Contract Documents shall be covered by the most favorable warranties provided by the Vendor to any customer, but in no event shall such warranty be less than one (1) year from date of completion of services or sale of goods, as applicable.

6.2 Vendor warrants to the County that all materials and equipment furnished shall be new, unless otherwise specified, and that Vendor’s Work shall be of good quality, free from faults and defects and in strict conformance with the

Contract Documents. All materials and work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective. This warranty shall be in addition to, and not in limitation of, any other warranty or remedy required by law or by the Contract

Documents.

6.3 The Vendor agrees that if warranties set forth in the Contract Documents are in any respect breached, the Vendor will pay to the County the full contract price agreed to by the County to be paid for the supplies, materials, equipment or services furnished under the bid or proposal. These rights and remedies are in addition to and do not limit those rights and remedies otherwise available to the County.

7. Modifications, Additions or Changes

7.1 Modifications, additions or changes to these terms and conditions may not be made except in writing and agreed to by the County. No fixed priced contract may be increased by more than twenty-five (25) percent of the amount of the contract or $50,000, whichever is greater, without the approval of the County.

The amount of any contract may not be increased for any purpose without adequate consideration provided to the County.

8. Procurement Code

8.1 Solicitations are subject to Chapter 60 of the Louisa County Code and any revisions, thereto, which are hereby incorporated into this contract in their entirety. ANY SOLICITATION OR CONTRACT DOCUMENTS THAT

ARE ISSUED, REQUESTED OR EXECUTED IN VIOLATION OF

LOUISA COUNTY CODE OR VIRGINIA LAW ARE VOID AB INTIO,

AND ARE OF NO EFFECT, REGARDLESS OF WHETHER ANY

PURCHASE HAS BEEN MADE UNDER THE CONTRACT

DOCUMENTS AND IRRESPECTIVE OF THE AMOUNT OR

LENGTH OF VENDOR’S PERFORMANCE UNDER THE

CONTRACT DOCUMENTS. A current copy of the Louisa County Code is available at www.municode.com or for viewing at the Louisa County administration building during normal business hours.

9. Bid Acceptance Period

9.1 Any bid in response to a Solicitation shall be valid for 60 days. At the end of the 60 days, the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time, it remains in effect until an award is made or the Solicitation is cancelled.

10. Indemnification

10.1 The Vendor agrees to indemnify, defend and hold harmless the County and its officers, agents, and employees from any claims, damages and actions of any kind or nature, whether at law or in equity, arising from or caused by (i) the use of any materials, goods, or equipment of any kind or nature furnished by the Vendor; (ii) any services of any kind or nature provided by the Vendor; or

(iii) Vendor’s performance of its Obligations, provided that such liability is not attributable to the sole negligence on the part of the County.

11. Assignment

11.1 Neither the Obligations nor the Contract Documents may be assigned, sublet, or transferred, in whole or in part, without the written consent of the County.

12. Audit

12.1 The Vendor hereby agrees to retain all books, records, and other documents relative to Vendor’s Obligations and the Contract Documents for five (5) years after final payment or after all other pending matters are closed, whichever is longer. The County and its authorized agents, state auditors, the grantor of the funds to the County, the Comptroller of Virginia or of the

United States, or any of their duly authorized representatives shall have access to any such books, documents, papers and records of the Vendor for the purpose of making audits, examinations, excerpts or transcriptions.

13. Ownership of Documents

13.1 Any reports, studies, photographs, negatives, or other documents prepared by

Vendor in the performance of its Obligations shall be remitted to the County by the Vendor, without demand therefore, upon the earliest of (i) completion of its Obligations; (ii) completion of the Contract Period; or (iii) termination, cancellation or expiration of the Contract Documents. Vendor shall not use, willingly allow or cause to have such materials used for any purpose other than performance of the Obligations without the prior written consent of the

County. The County shall own the intellectual property rights to all materials produced under this Agreement.

14. Payment and Performance Bond

14.1 If Vendor’s Obligations include construction, the amount of which exceeds

$100,000, the Vendor shall furnish to the County the bonds required under

Section 60-21 of the Louisa County Code and shall otherwise fully comply with the requirements of such sections of the Code. The County reserves the right to require payment and/or performance bonds in the amount of the

Obligations for any other projects, goods or services, whether or not required by such sections of the Code.

15. Required Payment

15.1 The Vendor covenants and agrees to:

a) Within seven (7) days after receipt of any amounts paid to the Vendor under the Agreement,

b) pay any subcontractor for its proportionate share of the total payment received from the County attributable to the work under the

Agreement performed by such subcontractor, or

c) notify the County and the subcontractor, in writing, of its intention to withhold all or a part of the subcontractor’s payment and the reason therefore.

15.2 Vendor agrees to provide its federal employer identification number or social security number, as applicable, as a condition precedent to the County being required to make any payment to the Vendor under the Contract Documents.

15.3. Vendor agrees to pay interest at the legal rate or such other rate as may be agreed to in writing by the subcontractor and the Vendor on all amounts owed by the Vendor that remain unpaid after seven (7) days following receipt by the

Vendor of payment from the County for work performed by the subcontractor in furtherance of Vendor meeting its Obligations to the County, except for amounts withheld pursuant to subparagraph 15.1(c) above.

15.4 Vendor agrees to include in its contracts with any and all subcontractors the requirements of 15.1(a), 15.1(b), and 15.1(c) above.

16. Liability Coverage

16.1 Unless otherwise expressly excepted in the Solicitation documents prepared by the County, the Vendor shall take out and maintain during the Contract

Period such bodily injury, liability and property damage liability insurance as shall protect it and the County from claims for damages for personal injury, including death, as well as from claims for property damage, which could arise from Vendor’s performance of its Obligations. Such insurance shall at least have the coverages and be in the amounts set forth in section 19

“Insurance and Bond Requirements” set forth below and shall name the

“Board of Supervisors of Louisa County, Virginia” and the “County of

Louisa, Virginia” as additional insureds. Such insurance must be issued by a company admitted to do business within the Commonwealth of Virginia and with at least an AM Best rating of A-. Within 10 days after Vendor is awarded a contract in response to a Solicitation, and in no event later than the first day on which Vendor provides goods or services to the County, the Vendor shall provide the County with a certificate of insurance showing such insurance to be in force and providing that the insurer shall give the County at least 30 days’ notice prior to cancellation or other termination of such insurance.

17. Loss or Damage in Transit

17.1 Delivery by a Vendor to a common carrier does not constitute delivery to the

County. Any claim for loss or damage incurred during delivery shall be between the Vendor and the carrier. The County accepts title only when goods are received regardless of the F.O.B. point noted in the Solicitation or the

Contract Documents. The receiving agency will note all apparent damages in transit on the freight bill and notify the…