849139roadLoud.pdf

Route 15 North Widening: Battlefield Parkway to Montresor Road NG00004

Route 15 North Widening: Battlefield Parkway to Montresor Road

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Route 15 North Widening: Battlefield Parkway to Montresor Road

Acceptance Date: Prior to 4:00 p.m., 11/20/2026 4:00 PM Local Time

IFB Number: NG00004

Requests for information related to this Invitation for Bid should be directed to:

Kristy Varda, NIGP-CPP, CPPO, CPPB, Assoc. DBIA, CP Assoc.

Contracting Officer

(571) 627-7441 Email address: Kristy.Varda@loudoun.gov

This document can be downloaded from our website: www.loudoun.

gov/procurement

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF

DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE

CONTACT THIS DIVISION AS SOON AS POSSIBLE.

https://www.loudoun.gov/PROCUREMENT https://www.loudoun.gov/PROCUREMENT

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IFB NG00004

Synopsis

The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia ("County") to obtain the services of a qualified General Contractor ("Contractor") to construct Route 15 North

Widening: Battlefield Parkway to Montresor Road (the "Project").

The purpose of the Project is to widen US Route 15 over approximately three and a half (3.5) miles between Battlefield Parkway, where it currently transitions from four (4) lanes to two (2) lanes, and Montresor Road. The Project will widen Route 15 from its existing two (2)- lane configuration to a four (4)-lane road with two (2) lanes in each direction. The Project will be delivered using local and regional Northern Virginia Transportation Authority (NVTA) funds.

This Project is subject to a Project Labor Agreement (PLA). The awarded Contractor will be required to negotiate and sign a PLA with one or more building trades councils or other appropriate labor organizations, within sixty (60) days of the Contract award. All subcontractors will be required to sign and agree to the terms of the PLA as well. (see Attachment 1).

A. The Project Specifications include Geotechnical information (Attachments 3 & 4). As such, a

Geotechnical Report Release Form (Attachment 5) must be signed by an individual authorized to legally bind the firm into a contract. File access will not be granted until the signed release form is received.

Please attach the completed form to your email request. Upon receipt of a valid request, the

Contracting Officer will provide a secure link to the shared folder containing the project documents.

B. This Project includes Computer Assisted Design files (Attachment 6). As such, a Electronic

Data Transfer Agreement (Attachment 7) must be completed and signed by an individual authorized to legally bind the firm into a contract. File access will not be granted until the signed agreement is received.

Please attach the completed agreement to your email request. Upon receipt of a valid request, the Contracting Officer will provide a secure link to the shared folder containing the project documents.

C. An optional Pre-Bid Conference will be held virtually on October 26, 2026, at 10:30 am to provide clarification on the Project requirements and expectations outlined in this solicitation. See the Microsoft Teams log in information provided below. Bidders may not participate in the Pre-Bid

Conference in-person at this time.

Join on your computer, mobile app or room device

Join the meeting now https://teams.microsoft.com/meet/282704203621541?p=yOTqE5Vj8hZZAMwH7a

Meeting ID: 282 704 203 621 541

Passcode: fr647qQ6

Need help? | System reference

Dial in by phone

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+1 757-600-4923,,92813139# United States, Norfolk

Find a local number

Phone conference ID: 928 131 39#

Preview Date 10/13/2026 3:48 PM

Open Date 10/13/2026 4:00 PM

Close Date 11/20/2026 4:00 PM

Award Date

Time Zone Eastern Standard Time

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Submit your response to the following contact.

Company County of Loudoun, Virginia

Buyer Kristy Varda

Location 1 Harrison St SE Leesburg, VA 20175 United States Loudoun

Phone 627-7441

Fax

Buyer Email Kristy.Varda@loudoun.gov mailto:Kristy.Varda@loudoun.gov

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REQUEST FOR PROPOSAL

Route 15 North Widening: Battlefield Parkway to Montresor Road

SECTION/TITLE PAGE

1 Overview

1.1 General Information

1.2 Attachments

2 Requirements

2.1 Section 1. REQUIRED FORMS

2.2 Section 2. COMPLIANCE WITH TERMS

3 Contract Terms

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1 Overview

1.1 General Information

Title Route 15 North Widening: Battlefield Parkway to Montresor Road

Buyer Kristy Varda

Buyer Email Kristy.Varda@loudoun.gov

Negotiation Outcome LC Retainage Purchase Agreement

Introduction

The Project includes the addition of a sixteen (16) foot-wide regional trail from Tuscarora High School on North King Street to Whites Ferry Road and a ten (10)-foot-wide shared use path from Whites Ferry Road to Montresor Road along the west side of the corridor. The intersection with North King Street will be converted to a signalized Continuous Green "T" (CGT) intersection to allow through traffic to continue north on Route 15 Bypass without stopping. The Project also incorporates a two (2)-lane hybrid roundabout at Montresor Road with a connection to a realigned segment of Limestone School Road, as well as an updated signalized intersection at Whites Ferry Road. At the Limestone Branch crossing, the stream will be relocated, and the existing culvert structure will be replaced with two (2) parallel two (2) span steel plate girder bridges.

Constraints within the Project limits include existing overhead and underground power and communication lines, karst and limestone geology, the existing floodplain, adjacent private properties, and tie-ins to existing local roads and driveways.

The Project scope includes, but is not limited to:

•Earthwork •Drainage improvements (ditches, culverts, stream relocation, and stormwater management) •Erosion and sediment control measures •Temporary traffic control •Demolition of existing pavement and culvert structures •Paving (roadway and shared use path) •Roadway signage, pavement markings, traffic signals, lighting, and guardrail •Bridge construction •Landscaping

The plans were developed in three (3) separate phases:

•Phase I (CRCP-2021-0003): Battlefield Parkway to Whites Ferry Road •Phase IA (EPLAN-2023-0065): Whites Ferry Road to Station 468+00 (roughly 2000ft north of Whites Ferry Road) •Phase II (EPLAN-2023-0136): Station 468+00 (roughly 2000ft north of Whites Ferry Road) to Montresor Road

Prior to Contractor's Notice to Proceed (NTP), the existing trees within the Limits of Disturbance (LOD), utility easement areas, and temporary construction easement areas will be felled to just above existing grade and mulched on site. This will not include stump removal, grubbing, or other ground disturbing activities. Minimal tree clearing activities may still be required by the Contractor once the Project is under construction. Longitudinal utilities will be relocated to the east side of the corridor beginning in 2026 and will progress concurrently with

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construction, with segments staggered to avoid conflicts with the proposed sequence of construction.

Coordination between the Contractor, the County's Utility Manager, the Construction Engineering Inspection (CEI) firm, and the utility owners, is to be expected over the course of construction to avoid conflicts.

The known longitudinal utilities in the corridor include Dominion Energy, Verizon, Northern Virginia Electric Cooperative (NOVEC) Fiber Solutions, Zayo, and Segra.

The Contractor will be permitted to perform night work in accordance with the current version of the Virginia DOT (VDOT) Northern Virginia (NOVA) District Lane Closure Guidelines.

Milestone dates from the current project schedule are listed below. These dates are provided for reference only and are subject to change.

•Design approval from VDOT and Town of Leesburg: Fall 2026 •Environmental permits obtained: Fall 2026 •Right-of-way acquisition complete: Winter 2027 •Utility relocation from Battlefield Parkway to Saddlebrook Place: Summer 2026 – Winter 2027 •Utility relocation from Station 472+00 to Montresor Road: Spring 2027 – Winter 2028 •Utility relocation from Saddlebrook Place to Station 472+00: Spring 2028 – Winter 2029 •Substantial completion: Spring 2030

This Project is subject to a Project Labor Agreement (PLA). The awarded Contractor will be required to negotiate and sign a PLA with one (1) or more building trades councils or other appropriate labor organizations, within sixty

(60) days of the Contract award. All subcontractors will be required to sign and agree to the terms of the PLA as well. (see Attachment 1).

1.2 Attachments

File Name or URL Title Type Description

IFB NG00004 Attachment 1 Project Labor Agreement v7.pdf

IFB NG00004 Attachment 1 Proje

File Project Labor Agreement Terms

IFB NG00004 Attachment 2 Rev to VDOT Div 1 Lump Sum v7.pdf

IFB NG00004 Attachment 2 Rev t

File Revisions to VDOT Div 1

IFB NG00004 -

Attachment 5 - Geotechnical Release Form v2.pdf

IFB NG00004 - Attachment 5 - G

File Geotechnical Release Form

IFB NG00004 Attachment 7 Electronic Transfer Document v5.pdf

IFB NG00004 Attachment 7 Elec

File Electronic Data Transfer Agreement

IFB NG00004 -

ATTACHMENT 8 -

SPECIAL PROVISIONS.

pdf

IFB NG00004 -

ATTACHMENT 8 -S

File Special Provisions

IFB NG00004 Attachment 9 - Prevailing Wage Rates LOUD-26-0022.pdf

IFB NG00004 Attachment 9

- Pre

File Prevailing Wage Rates

IFB NG00004 Attachment 10 Escrow Agreement.pdf

IFB NG00004 Attachment 10 Escr

File Escrow Agreement

IFB NG00004 Attachment 11 Proposed Agreement v9.pdf

IFB NG00004 Attachment 11 Prop

File Proposed Agreement

IFB NG00004 Attachment 3 - Plans and Specifications -2a295ab0-

IFB NG00004 Attachment 3

- Plans and Specifications

Text Plans and Specifications

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89e2-45c8-b4c5- 08dd11a99720.txt

IFB NG00004 Attachment 4 - Geotechnical Reports -850b5ce7-0f65-405a-a21f-2f75442cdaa6.txt

IFB NG00004 Attachment 4

- Geotechnical Reports

Text Geotechnical Reports

IFB NG00004 -

Attachment 6 - Computer Assisted Design Files -c3bc1326-4fef-43d0-824a- 2bd827f8009a.txt

IFB NG00004 - Attachment 6 - Computer Assisted Design Files

Text Computer Assisted Design Files

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2 Requirements

* Response is required

Branching requirement. You must respond to additional requirements based on your choice.

Instructions

The following attachments/forms shall be completed and returned with your bid response:

2.1 Section 1. REQUIRED FORMS

*1. Have you completed, signed, and attached the pricing page?

Attachments:

File Name or URL Title Type Description

IFB NG00004

Pricing Page v6.

pdf

IFB NG00004

Pricing Page v6.pd

File Pricing Page

a. Yes, the signed and completed pricing page is attached. (Attachments are required)

b. No.(Attachments are optional)

Comments:

*2. Have you completed, signed, and attached the Proof of Authority to Transact Business in Virginia form?

Attachments:

File Name or URL Title Type Description

PROOF OF

AUTHORITY TO

TRANSACT

BUSINESS IN

VIRGINIA.pdf

PROOF OF

AUTHORITY TO

TRANSACT

File PROOF OF AUTHORITY TO

TRANSACT

a. Yes.(Attachments are required)

b. No.(Attachments are optional)

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Comments:

*3. Your experience matters to us.

Help us improve future procurement opportunities by sharing how you heard about this solicitation and your experience with the process.

If you participated in this solicitation, please take a few minutes to complete our brief survey. Your feedback matters and helps shape future opportunities.

In the survey, you'll be asked:

•How you heard about this solicitation •How your request for assistance was handled (if applicable) •How you were treated by Procurement staff •Your overall experience working with the Division of Procurement •Any additional comments or suggestions https://www.loudoun.gov/FormCenter/Procurement-22/Loudoun-County-Division-of- Procurement-S-414

Have you completed the survey related to your experience with this IFB process?

a. Yes.(Attachments are optional)

b. No.(Attachments are optional)

*4.

Bid Bond

Bid security is required for this Project. Bid security shall be a bond provided by a surety company selected by the Bidder and authorized to do business in Virginia, or the equivalent in cash, or otherwise supplied in a form satisfactory to the County. Bid security shall be in an amount equal to at least five percent (5%) of the amount of the bid. Non-compliance with this provision requires that the bid be rejected unless it is determined that the bid fails to comply in a non-substantial manner with the security requirements.

The apparent low Bidder's Contract Bid Security shall be subject to forfeiture if the apparent low Bidder withdraws his bid prior to award, or fails to sign and return the County–Contractor Agreement. The Contract Bid Security shall be forfeited according to the forfeiture provisions in Code of Virginia (§ 2.2-4336) and the https://www.loudoun.gov/FormCenter/Procurement-22/Loudoun-County-Division-of-Procurement-S-414 https://www.loudoun.gov/FormCenter/Procurement-22/Loudoun-County-Division-of-Procurement-S-414

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Bid Guaranty.

a. Yes(Attachments are required)

b. No(Attachments are optional)

*5. Minimum Qualifications

Bidders must demonstrate that they have the resources and capability to provide the materials and services as described herein. All Bidders must submit the documentation indicated below with their bid. Failure to provide any of the required documentation will be cause for the bid to be deemed nonresponsive and/or non-responsible and rejected.

The following criteria shall be met in order to be eligible for this Contract:

5.1 - VDOT Prequalification

Bidder shall be on VDOTs List of Prequalified Vendors. Provide appropriate documentation to verify, such as a certificate from VDOT.

5.2 - Debarment

By signing the Bid Form contained in the IFB, Bidders are certifying that Bidder is not currently debarred by any local or state government or the Federal Government. Bidders shall provide documentation of any debarments that occurred within the past ten (10) years in their bid submission.

5.3 - Prevailing Wage Law Compliance

The Contractor submitting a bid shall not be disqualified from bidding for a violation of the Commonwealth of Virginia prevailing wage law.

5.4 - Contractor Registration Provide evidence of a Contractor's certificate of registration, whether resident or nonresident of Commonwealth of Virginia, as required by the following:

A.Registered Commonwealth of Virginia Contractor: Class A. Include a copy of the Class A Contractors license in the bid submission.

5.5 - Experience Requirements for the Contractor

A.Minimum Qualification The Contractor must demonstrate extensive successful experience in the construction of public facilities similar in scope and size to the plans and specifications contained herein. Demonstration of this experience shall be by means of providing a minimum of three (3) project references with minimum construction costs of $20,000,000.00. All project references provided must demonstrate successful experience in the type of construction required by this Project.

Each Project references must include:

•Name and location of the Project.

•Final construction cost.

•Final completion date and Project duration.

•Penalties assessed such as liquidated damages •Identification and description of similar characteristics to the Project contained herein.

•Name, address, current phone number, and/or e-mail addresses of owner and/or architect.

Additional Project information can be provided to include details to allow determination of Project size and scope to include structural elements involved in the Project, and other information such as:

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•Contract schedule milestones.

•Name of the Project Manager and Superintendent who had direct responsibility for the Project.

•Photographic documentation of completed work to demonstrate quality of the Bidders' work.

Bidder hereby releases listed references from all claims and liability for damages that may result from the information provided by the reference. The County intends to contact owners/architects provided as references to verify information provided. Failure of the Owner/Architect to respond to the County's inquiry may be cause for the County to require additional references that meet the requirements specified in this IFB Section.

5.6 - Verification of Bonding Capability

Bidder shall include in their bid a letter from a surety or insurance company (with an A.M. Best Financial Strength Rating of A- or better and Financial Size Category VII or higher) stating that the Bidder is capable of obtaining a performance and payment bond based on the Bidder's estimated contract value for the construction of the Project, which bonds will cover the Project and any warranty periods. The letter of surety shall clearly state the rating categorization noted above and reference the estimated contract value as identified herein, in a manner similar to the notation provided below:

"As surety for [the above named Contractor], [XYZ Company] with A.M. Best Financial Strength Rating [rating] and Financial Size Category [Size Category] is capable of obtaining 100% Performance Bond and 100% Labor and Materials Payment Bond in the amount of the anticipated cost of construction, and said bonds will cover the Project and any warranty periods as provided for in the Contract Documents on behalf of the Contractor, in the event that such firm be the successful Bidder and enter into a contract for this Project."

This letter shall also state the Bidder's per project and total bonding program limits and that the Surety is authorized/licensed to do business in the Commonwealth of Virginia.

a. Yes(Attachments are required)

b. No(Attachments are optional)

Comments:

*6. Schedule of Bid Items

The Schedule of Bid Items is provided in Excel format for Bidder convenience. While embedded formulas assist with calculations, Bidders are solely responsible for verifying the accuracy of all entries, formulas, and totals prior to submission. The County shall not be liable for any errors resulting from formula misapplication, data entry, or failure to verify totals prior to submission.

Attachments:

File Name or URL Title Type Description

Route 15 - Schedule of Bids v2.xlsb

Route 15 - Schedule of Bids v2

File Route 15 - Schedule of Bids v2

a. Yes(Attachments are required)

b. No(Attachments are optional)

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2.2 Section 2. COMPLIANCE WITH TERMS

*1. By signing and submitting a bid, Bidder certifies that it has read, understands, and agrees to comply with the Terms and Conditions of this Invitation for Bid, including the General Conditions of the Construction Contract, and the requirement to enter into a Project Labor Agreement, and takes no exceptions thereto. Bidder further certifies that it is not currently debarred by the Commonwealth of Virginia, any local or state government, or the Federal Government, and that it is not disqualified from bidding as a result of a violation of Virginia prevailing wage law.

a. Yes, we agree to comply with the Terms and Conditions and do not take any exceptions.

(Attachments are optional)

b. No, I do not agree to comply with the Terms and Conditions and/or I take exceptions. By doing so, I understand my bid may be rejected as non-responsive. (Attachments are optional)

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3 Contract Terms

This section includes the contract terms and clauses applicable to this negotiation and the outcome purchasing documents. Review as part of your response.

Contract terms details are shown in the below page. Scroll down for further details.

Contract Terms and Conditions

1. GENERAL TERMS

1.1. Competition Intended

It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e. any entity submitting a bid in response to this IFB) responsibility to advise the Purchasing Agent in writing if any language, requirement, specification, etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this IFB to a single source. Such notification must be received by the Purchasing Agent not later than fifteen

(15) days prior to the date set for bids to close.

1.2. Prevailing Wage Rates

Remuneration to any individual performing work on the County Construction Contract resulting from this IFB shall be at a rate equal to or greater than the prevailing wage rate identified in Attachment 9 to this IFB.

A. The General Contractor awarded a County Construction Contract as a result of this IFB, and any sub-contractors hired by the General Contractor to perform Work on the County Construction Contract resulting from this IFB, shall pay wages, salaries, benefits, and other remuneration to any mechanic, laborer, or worker employed, retained, or otherwise hired to perform Work in connection with the resulting County Construction Contract at or greater than the prevailing wage rate identified in this IFB.

B. Any General Contractor or any subcontractor who employs any mechanic, laborer, or worker to perform Work under the County Construction Contract resulting from this IFB, at a rate that is less than the prevailing wage rate identified in this IFB (i) shall be liable to such individuals for the payment of all wages due, plus interest at an annual rate of eight percent (8%) accruing from the date the wages were due; and (ii) shall be disqualified from bidding on public contracts with any public body until the contractor or subcontractor has made full restitution of the amount described in clause (i) owed to such individuals. A contractor or subcontractor who willfully violates this Section is guilty of a Class I misdemeanor.

C. After award of the County Construction Contract, the General Contractor to whom such contract is awarded shall certify under oath, to the Commissioner of Labor and Industry the pay scale for each craft or trade employed on the Project to be used by such contractor and any of the contractor's subcontractors for work to be performed under such public contract. This certification shall, for each craft or trade employed on the Project, specify the total hourly amount to be paid to employees, including wages and applicable fringe benefits, provide an itemization of the amount paid in wages and each applicable benefit, and list the names and addresses of any third-party fund, plan or program to which benefit payments will be made on behalf of employees. The certification shall be sent to the Commissioner of Labor and Industry each pay period for the duration of the Project.

D. The General Contractor awarded a County Construction Contract as a result of this IFB, shall keep, maintain, and preserve (i) records relating to the wages paid to and hours worked by each individual performing the work of any mechanic, laborer, or worker and (ii) a schedule of the occupation or work classification at which each individual performing the work of any mechanic, laborer, or worker on the public works project is employed during each workday and week. The employer shall preserve these records for a minimum of six (6) years and make such records available to the Department of Labor and Industry within ten (10) days of a request and shall certify that records reflect the actual hours worked and the amount paid to its workers for whatever time period they request.

E. No later than ten (10) days after the date of the Notice to Proceed, the General

Contractor awarded a County Construction Contract as a result of this IFB and subcontractors performing on a County Construction Contract shall post the prevailing wage rate for each craft and classification involved, as determined by the Commissioner of Labor and Industry, including the effective date of any changes thereof, in prominent and easily accessible places at the site of the work or at any such places as are used by the contractor or subcontractors to pay workers their wages. Within ten (10) days of such posting, a contractor or subcontractor shall certify to the Commissioner of Labor and Industry its compliance with this subsection.

F. The General Contractor awarded a County Construction Contract as a result of this IFB shall include the requirement in all subcontracts issued and require the same requirement to be inserted by all lower tier subcontractors in their subcontracts to pay wages, salaries, benefits, and other remuneration to any mechanic, laborer, or worker employed, retained, or otherwise hired to perform Work in connection with the resulting County Construction Contract at or greater than the prevailing wage rate identified in this IFB.

G. Information regarding Prevailing Wage Rates and the Department of Labor and

Industry Forms can be found at https://www.doli.virginia.gov/prevailing-wage-law/.

1.3. Bidder Minimum Qualifications

Bidders must demonstrate that they have the resources and capability to provide the materials and services as described herein. All Bidders must submit the documentation and information indicated below with their bid. Failure to provide any of the required documentation/information will be cause for bid to be deemed non-responsive and/or non-responsible and rejected.

The following criteria shall be met in order to be eligible for this Contract:

A. VDOT Prequalification: Bidder shall be on VDOTs List of Prequalified Vendors.

Provide appropriate documentation to verify, such as a certificate from VDOT.

B. Debarment: By signing the Bid Form contained in the IFB, Bidders are certifying that Bidder is not currently debarred by any local or state government or the Federal Government. Bidders shall provide documentation of any debarments that occurred within the past ten (10) years in their bid submission.

C. Prevailing Wage Law Compliance: The Contractor submitting a bid shall not be disqualified from bidding for a violation of the Commonwealth of Virginia prevailing wage law.

D. Contractor Registration: Provide evidence of a Contractor's certificate of registration, whether resident or nonresident of Commonwealth of Virginia (Registered Commonwealth of Virginia Contractor: Class A. Include a copy of the Class A Contractors license in the bid submission).

https://www.doli.virginia.gov/prevailing-wage-law/ https://www.doli.virginia.gov/prevailing-wage-law/

E. Experience Requirements for the Contractor:

A. Minimum Qualification

▪ The Contractor must demonstrate extensive successful experience in the construction of public facilities similar in scope and size to the plans and specifications contained herein. Demonstration of this experience shall be by means of providing a minimum of three (3) project references with minimum construction costs of $20,000,000.00. All project references provided must demonstrate successful experience in the type of construction required by this Project.

Each Project references must include:

• Name and location of the Project.

• Final construction cost.

• Final completion date and Project duration.

• Penalties assessed such as liquidated damages

• Identification and description of similar characteristics to the Project contained herein.

• Name, address, current phone number, and/or e-mail addresses of owner and/or architect.

Additional Project information can be provided to include details to allow determination of Project size and scope to include structural elements involved in the Project, and other information such as:

• Contract schedule milestones.

• Name of the Project Manager and Superintendent who had direct responsibility for the Project.

• Photographic documentation of completed work to demonstrate quality of the Bidders' work.

Bidder hereby releases listed references from all claims and liability for damages that may result from the information provided by the reference. The County intends to contact owners/architects provided as references to verify information provided. Failure of the Owner/Architect to respond to the County's inquiry may be cause for the County to require additional references that meet the requirements specified in this IFB Section.

B. Verification of Bonding Capability

Bidder shall include in their bid a letter from a surety or insurance company (with an A.M. Best Financial Strength Rating of A- or better and Financial Size Category VII or higher) stating that the Bidder is capable of obtaining a performance and payment bond based on the Bidder's estimated contract value for the construction of the Project, which bonds will cover the Project and any warranty periods. The letter of surety shall clearly state the rating categorization noted above and reference the estimated contract value as identified herein, in a manner similar to the notation provided below:

"As surety for [the above named Contractor], [XYZ Company] with A.M. Best Financial Strength Rating [rating] and Financial Size Category [Size Category] is capable of obtaining 100% Performance Bond and 100% Labor and Materials Payment Bond in the amount of the anticipated cost of construction, and said bonds will cover the Project and any warranty periods as provided for in the Contract Documents on behalf of the Contractor, in the event that such firm be the successful Bidder and enter into a contract for this Project." This letter shall also state the Bidder's per project and total bonding program limits and that the Surety is authorized/licensed to do business in the Commonwealth of Virginia.

1.4. Specifications

The Work to be performed as a result of this IFB shall be in accordance with the plans and specifications included in Attachment 3. They include the following:

• Maintenance of Traffic (MOT) Plans by WSP USA, Inc., dated September 16, 2026,

• Temporary and Permanent Signal Plans by Michael Baker International, dated September 2026,

• Phase I Construction Plans by J2 Engineers, Inc., dated September 18, 2026,

• Phase I Signing and Pavement Marking Plans by Michael Baker International, dated September 17, 2026,

• Phase I Lighting Plans by Dewberry Engineers, Inc., dated September 16, 2026,

• Phase IA Construction Plans by Rummel, Klepper, &Kahl, LLP, dated September 18, 2026,

• Phase II Construction Plans by J2 Engineers, Inc., dated September 18, 2026,

• Phase II Signing and Pavement Marking Plans by Michael Baker International, dated September 17, 2026,

• Phase II Lighting Plans by Dewberry Engineers, Inc., dated September 16, 2026, and

• Phase II Bridge Plans by Dewberry Engineers, Inc., dated September 24, 2026.

Note that these plans are in final review by VDOT, the County, and the Town of Leesburg and should be considered draft plans.

A. The following documents shall be incorporated into the Project Plans and Specifications:

• Latest version of the VDOT Road and Bridge Specifications and the VDOT Road and Bridge Standards as supplemented

• Loudoun County Revisions to the VDOT Road and Bridge Specifications, Division I - General Provisions (Attachment 2). This document shall replace the VDOT Division 1 Specifications.

• Latest edition of the Virginia Work Area Protection Manual

• Latest edition of the Manual on Uniform Traffic Control Devices for Streets and Highways

• Latest Virginia Department of Conservation and Recreation (DCR) Erosion and Sediment Control Handbook, and current DCR Erosion and Sediment Control Inspector and Responsible Land Disturber Certifications

• Department of Conservation and Recreation VSMP (VAR-10) Permit, Storm Water Pollution Prevention Plan and all other applicable permits

• VDOT Land Use Permit and Entrance Permits, Loudoun County Grading Permit, Land Development Application, Building and all other applicable permits

• Storm Water Pollution Plans, C-45 and Contractor Erosion and Sediments Control Certifications

• Loudoun County Facilities Standards Manual

• Supplemental Specifications and Special Provisions (Attachment 8).

B. Coordination of Plans, Standard Drawings, Specifications, Supplemental

Specifications, Special Provisions, and Special Provision Copied Notes

The plans, Standard Drawings, Specifications, Supplemental Specifications, Special Provisions, Special Provision Copied Notes, and other Contract Documents are part of the Contract.

A requirement occurring in one Contract Document shall be as binding as though occurring in all. The Contract Documents are intended to be complementary, and to include, describe and provide all items necessary for the Contractor's proper and complete performance of the Work.

In case of a discrepancy, the following order of priority will apply, with the highest governing item appearing first and the least governing item appearing last:

• Special Provision Copied Notes. The Contract items, units and unit prices listed in the Contract's Schedule of Items have the same status as Special Provision Copied Notes.

• Supplemental Specifications and Special Provisions.

• Plans.

• Specifications.

• Standard Drawings (including all revisions issued through the date of Advertisement). Calculated dimensions, unless obviously incorrect, will govern over scaled dimensions.

The Contractor shall not take advantage of any obvious or apparent ambiguity, conflict, error or omission in the plans or the Contract. If after beginning work the Contractor discovers an ambiguity, conflict, error, or omission in the Contract, he shall immediately notify the Engineer and before proceeding further with the affected work. The Engineer will then make corrections and interpretations as may be deemed necessary for fulfilling the intent of the Contract.

C. The Contractor shall perform all services described herein in accordance with the specifications, standards, and requirements set forth by the County.

D. Record Plan Set and Maintaining Site Elevations

The Contractor shall be responsible for all surveying required to ensure the Project is constructed in accordance with the Construction Documents. Any deviations from the Contract Documents shall be formally requested via a Request for Information (RFI) submitted to the Architect/Engineer of Record, and all approved deviations shall be clearly documented in the Contractor's "Record Set" of Construction Documents. Upon Project completion, the Contractor shall provide the County with two (2) hard-copies and one (1) digital copy of the final "Record Set." The Contractor is also responsible for the removal, haul-off, and proper disposal of vegetation as required by the Contract Documents. Additionally, excess topsoil and spoils shall be removed from the site and hauling and disposal of these materials shall be included in the scope of this Contract. If importing suitable materials is necessary to maintain the elevations and grades specified in the Construction Documents, the Contractor shall bear all associated costs, including hauling, placement, and compaction.

E. Utilities

It is the responsibility of the Contractor to schedule and coordinate all utility work to meet Project Milestones, Phasing requirements, and the completion date of the Project.

F. Virginia Department of Transportation (VDOT) Bonds

Prior to issuance of the County's Notice to Proceed, the Contractor shall obtain all required Virginia Department of Transportation (VDOT) permits, including but not limited to the Land Use Permit Application (LUP A), Grading Permit, and Trailer Permit.

The Contractor shall post any VDOT required bonds for work to be performed within the VDOT right of way, including any post construction bond mandated by VDOT. See General Provisions Section 103.05 for additional requirements.

G. Construction Program Management Software Requirements

The Contractor shall use Trimble Unity Construct (Trimble) (formerly e-Builder), a construction program management software platform. The County will provide licenses for the Contractor's use and will provide training to ensure proficiency, as recommended by Trimble. The license and training will be provided to the Contractor at no cost, prior to the issuance of Notice to Proceed. Further training due to a lack of proficiency will be the responsibility of the Contractor.

Trimble will be utilized for all Project management documentation and correspondence, including but not limited to: Requests for Information (RFIs), submittals, meeting minutes, pay applications, proposed change orders/change orders, close-out documentation, etc. Contact Trimble for further information at https://assetlifecycle.trimble.com/en/learn/support

1.5. Construction Program Management Software Requirements

The County will require that the Contractor awarded this Project use Trimble Unity Construct (Trimble) (formerly e-Builder) Construction Program Management Software.

The County will provide licenses for the Contractor's use and will provide training for the Contractor to ensure proficiency as recommended by Trimble. The license and training will be provided to the Contractor at no cost and prior to the issuance of Notice to Proceed. Further training due to a lack of proficiency will be the responsibility of the Contractor.

The Trimble Construction Program Management Software will be utilized for all Project management documentation and correspondence, including but not limited to: Request for Information (RFI)'s, submittals, meeting minutes, pay applications, proposed change orders/change orders, close-out documentation, etc. Contact Trimble for further information at https://assetlifecycle.trimble.com/en/learn/support or 1-888-288-5717.

1.6. Loudoun County Revisions to the VDOT Road & Bridge Specifications

The Loudoun County Revisions to the VDOT Road and Bridge Specifications contained in Attachment 2 to this IFB are incorporated into the Contract Documents.

1.7. Discrepancies

Should a Bidder find discrepancies in the plans and/or specifications or be in doubt as to the meaning or intent of any part thereof, the Bidder shall request clarification from the County in writing, not later than the date established in the Instructions to Bidders. Any changes to the IFB that result from such a clarification request, will be communicated https://assetlifecycle.trimble.com/en/learn/support through a written addendum and posted on the Procurement home page at www.

loudoun.gov/procurement. Failure to request such a clarification is a waiver of any claim by the Bidder for additional expenses because its interpretation was different than the County's.

1.8. Business, Professional, and Occupational License Requirement

All firms or individuals located or doing business in Loudoun County are required to be licensed in accordance with the County's "Business, Professional, and Occupational Licensing (BPOL)" Tax Ordinance during the initial term of the Contract or any renewal period.

Wholesale and retail merchants without a business location in Loudoun County are exempt from this requirement. Questions concerning the BPOL Tax should be directed to the Office of Commissioner of Revenue, telephone (703) 777 0260.

1.9. Payment of Taxes

All Contractors located or owning property in Loudoun County during the initial term of the Contract or any renewal period shall assure that all real and personal property taxes are paid. The County will verify payment of all real and personal property taxes by the Contractor prior to the award of any Contract or Contract renewal.

1.10. Notice of Required Disability Legislation Compliance

The County is required to comply with state and federal disability legislation: The Rehabilitation Act of 1973 Section 504, The Americans with Disabilities Act (ADA) for 1990 Title II and The Virginians with Disabilities Act of 1990.

Specifically, Loudoun County, may not, through its Contractual and/or financial arrangements, directly or indirectly avoid compliance with Title II of the Americans with Disabilities Act, Public Law 101-336, which prohibits discrimination by public entities on the basis of disability. Subtitle A protects qualified individuals with disability from discrimination on the basis of disability in the services, programs, or activities of all State and local governments. It extends the prohibition of discrimination in federally assisted programs established by the Rehabilitation Act of 1973 Section 504 to all activities of State and local governments, including those that do not receive Federal financial assistance, and incorporates specific prohibitions of discrimination on the basis of disability in Titles I, III, and V of the Americans with Disabilities Act. The Virginians with Disabilities Act of 1990 follows the Rehabilitation Act of 1973 Section 504.

1.11. Ethics in Public Contracting

The provisions contained in §§ 2.2 4367 through 2.2 4377 of the Virginia Public Procurement Act as set forth in the 1950 Code of Virginia, as amended, shall be applicable to all Contracts solicited or entered into by the County. A copy of these provisions may be obtained from the Purchasing Agent upon request.

The above-stated provisions supplement, but do not supersede, other provisions of law including, but not limited to, the Virginia State and Local Government Conflict of Interests Act (§ 2.2-3100 et seq.), the Virginia Governmental Frauds Act (§ 18.2 498.1 et seq.) and Articles 2 and 3 of Chapter 10 of Title 18.2. The provisions apply notwithstanding the fact that the conduct described may not constitute a violation of the Virginia State and Local Government Conflict of Interests Act.

1.12. Employment Discrimination by Contractors Prohibited

Every Contract of over $10,000 shall include the following provisions:

https://www.loudoun.gov/procurement https://www.loudoun.gov/procurement

A. During the performance of this Contract, the Contractor agrees as follows:

1. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, status as a service disabled veteran, status as a military family, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

2. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, shall state that such Contractor is an equal opportunity employer.

3. Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient to meet this requirement.

B. The Contractor will include the provisions of the foregoing paragraphs, 1, 2, and 3 in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

1.13. Prohibition of Forced or Indentured Child Labor

A. During the performance of this Contract, the Contractor certifies and agrees to:

(i) the prohibition in use of forced or indentured child labor in the performance of the Contract, and (ii) include the provisions of the foregoing clause in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

B. For the purposes of this Section, "forced or indentured child labor" means all work or service (i) exacted from any person younger than 18 years of age under the menace of any penalty for the nonperformance of such work or service and for which such person does not offer himself voluntarily or (ii) performed by any person younger than 18 years of age pursuant to a contract the enforcement of which can be accomplished by process or penalties.

1.14. Drug-Free Workplace

Every Contract of over $10,000 shall include the following provisions:

During the performance of this Contract, the Contractor agrees to (i) provide a drug-free workplace for the Contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or behalf of the Contractor that the Contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

For the purposes of this Section, "drug-free workplace" means a site for the performance of work done in connection with a specific Contract awarded to a

Contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.

1.15. Faith-Based Organizations

The County does not discriminate against faith-based organizations.

1.16. Exemption from Taxes

Pursuant to Va. Code § 58.1-609.1, the County is exempt from Virginia State Sales or Use Taxes and Federal Excise Tax, therefore the Contractor shall not charge the County for Virginia State Sales or Use Taxes or Federal Excise Tax on the finished goods or products provided under the Contract. However, this exemption does not apply to the Contractor, and the Contractor shall be responsible for the payment of any sales, use, or excise tax it incurs in providing the goods required by the Contract, including, but not limited to, taxes on materials purchased by a Contractor for incorporation in or use on a construction project. Nothing in this Section shall prohibit the Contractor from including its own sales tax expense in connection with the Contract in its Contract price.

1.17. Construction Contract Performance and Payment Bonds

Within fifteen (15) calendar days after the effective date of the County–Contractor Agreement, the following bonds or security shall be delivered to the County and shall become binding on the Parties upon the execution of the Contract:

A. A performance bond satisfactory to the County, executed by a surety company authorized to do business in Virginia with an A.M. Best's Financial Strength Rating of at least A- or better and in a financial size of category VII or higher, or otherwise secured in a manner satisfactory to the County, for the faithful performance of the Contract in strict conformity with the plans, specifications, and conditions of the Contract. The bond shall be in an amount equal to one hundred percent (100%) of the price specified in the Contract; and

B. A payment bond satisfactory to the County, executed by a surety company authorized to do business in Virginia with an A.M. Best's Financial Strength Rating of at least A- or better and in a financial size of category VII or higher, or otherwise secured in a manner satisfactory to the County, for the protection of all persons supplying labor and material to the Contractor or its subcontractors for the performance of the work provided for in the Contract. Labor and materials shall include public utility services and reasonable rentals of equipment, but only for the periods when the equipment rented is actually used at the site. The bond shall be in an amount equal to one hundred percent (100%) of the price specified in the Contract.

C. The amount of the performance and payment bonds shall increase without the necessity of any action by the County, to the same extent the Contract Price increases due to changes.

D. All sureties providing bonds shall give written notice to the County at least thirty

(30) days prior to the expiration or termination of the bond(s).

E. If at any time, any surety or sureties become insolvent or are determined by the

County to be unable to adequately secure the interests of the County, the Contractor shall within thirty (30) days after such notice from County to do so, substitute an acceptable bond(s) in such form and sum and signed by such other sureties as may be satisfactory to County. The premium on such bond(s) shall be paid by the Contractor at no additional cost to the County provided reasonable justification can be provided by the County for its determination.

F. The Contractor shall not be precluded from requiring each subcontractor to furnish a payment bond with surety thereon in an amount equal to one hundred percent (100%) of the Contract with such subcontractor.

G. The successful Bidder's failure to furnish to the County acceptable bonds, within fifteen (15) days after the effective date of the County–Contractor Agreement shall be considered just cause for cancellation of the award and forfeiture of the construction contract bid security. In such event, the bid guaranty shall become the property of the County, not as a penalty but in liquidation of damages sustained.

1.18. Construction Contract Retainages

The Contractor shall be paid ninety five percent (95%) of the earned sum when payment is due, with not more than five percent (5%) being retained to assure faithful performance of the Contract. All amounts withheld may be included in the final payment.

Any subcontract which provides for similar progress payments shall be subject to the same limitations.

1.19. Escrow Account For Retained Funds

Provided the Bid price exceeds $200,000 and subject to the provisions of § 2.2-4334 of the Virginia Public Procurement Act, the Bidder shall have the option to request use of an escrow account procedure for utilization of funds retained by the County and may request use of this option by so indicating in the space provided on the Bid Form. If the Contractor elects to use the Escrow account procedure, the "Escrow Agreement" form included with this bid (Attachment 10) shall be executed by the Contractor and submitted to the Purchasing Agent within fifteen (15) calendar days of notification by the County that its bid has been accepted. If the "Escrow Agreement" is not submitted within the fifteen (15) day period, the Contractor shall forfeit such rights to the use of the escrow account procedure.

In order to have retained funds paid to an escrow agent, the Contractor, the Escrow agent and the surety shall execute an Escrow Agreement form and submit same to the County for approval.