847140barricEvdc.pdf

SUPPLY AND RENTAL OF INTERLOCKING BARRICADES AND

CHAIN LINK FENCE

REQUEST FOR QUOTATION (RFQ)

BID #25-S-069

The Washington Convention and Sports Authority t/a Events DC is soliciting bids from qualified firms to provide the Supply and Rental of Interlocking Barricades and Chain Link Fence.

Interested parties can view a copy of the RFQ by accessing Event DC’s e-procurement website at https://eventsdc.com/about/procurement.

Key Dates

RFQ Release Date: Friday, October 2, 2026, at 5:00pm

RFQ Questions Due Date: Thursday, October 8, 2026, at 5:00pm

RFQ Response Due Date: Monday, October 19, 2026, at 5:00pm

Primary Contact

Name: Ishmael Murray Senior Procurement and System Analyst Email: imurray@eventsdc.com Phone: (202) 249-3079 https://eventsdc.com/about/procurement mailto:imurray@eventsdc.com

SECTION A – INTRODUCTION

A.1 The Washington Convention and Sports Authority t/a Events DC (“Events DC”) is an independent authority of the District of Columbia (“District”) Government and operates as a corporate body with a legal existence separate from the District. Events DC is governed by a twelve (12) member Board of Directors appointed in accordance with D.C. Code § 1-

1202.05. Its day-to-day operations are managed by its President/Chief Executive Officer.

A.2 Events DC has the responsibility to, among other things, promote, develop and maintain the District as a location for conventions, trade shows, meetings, concerts, sporting and entertainment events, and other special events. In that regard, it owns, manages and/or operates the Walter E. Washington Convention Center (“Convention Center”), the Carnegie Library at Mt. Vernon Square, Robert F. Kennedy Memorial Stadium and its surrounding campus (which includes the Festival Grounds, the Fields at RFK Campus, and Skate Park), the non-military portions of the District of Columbia Armory, Gateway DC, the R.I.S.E.

Demonstration Center, Nationals Park, and CareFirst Arena.

A.3 The Convention Center is a 2.3 million square foot convention and meeting facility that includes seven hundred and three thousand (703,000) square feet of exhibit space, a total of seventy-seven (77) break-out rooms and the largest ballroom in the Mid-Atlantic region.

The Convention Center hosts approximately two hundred (200) events per year with an average annual attendance figure of 1.2 million people.

A.4 Events DC is seeking contractors (the “Contractor(s)”) for the Supply and Rental of

Barricades and Chain Link Fence (the “Goods”). The Contractor shall supply the Goods at the Convention Center or any location any venue owned, controlled and/or managed by Events DC.

A.5 Events DC intends to award multiple Firm-Fixed Price contracts for the Goods identified herein (“Contract”). The Base Term of the Contract will be from date of award, through September 30, 2027, with four (4), one-year renewal options.

A.6 If a prospective Bidder (“Bidder”) has any questions related to this RFQ, the Bidder must submit the questions in the OpenGov system via the “Questions” tab of the OpenGov bid to receive a binding answer. Any question asked and answered outside of the e-Procurement system will be considered informal and non-binding. Questions must be received no later than Thursday, October 9, 2026, at 5:00pm. Events DC will not consider any questions received after this date.

[End of Section A]

SECTION B – GENERAL REQUIREMENTS

B.1 CONTRACTOR QUALIFICATIONS

To be considered for award of the Contract, the Bidder must:

(a) Possess three (3) years of documented experience in providing the Goods required in Section

C.1 below;

(b) Possess all licenses required by District, Federal and State law to provide the Goods set forth in this solicitation; and

(c) Be bonded and licensed to do business in the District of Columbia.

B.2 PRICING/COSTS

(a) Bidder shall provide firm-fixed prices for the Goods specified in Section C below for the Base Term and all Option Years;

(b) Bidder shall provide an hourly rate for set-up and dismantling of the Goods;

(c) Bidder shall include all applicable shipping/administration/overhead/delivery costs to the final destination identified in this solicitation; and

(d) The prices offered shall be as low as or lower than those charged to the Contractor’s most favored customer.

[End of Section B]

SECTION C – SCOPE OF WORK

C.1 SUPPLY OF INTERLOCKING BARRICADE

(a) The Contractor shall provide the Goods identified below on an as needed basis:

Quantity ITEM DESCRIPTION

100 Black 8-foot interlocking barricade temporary fence with flat base

100 Black 8-foot interlocking barricade temporary fence with wheelbase

100 8-foot by 12-foot chain link panel temporary fence

(b) At the request of the Contracting Officer’s Technical Representative (“COTR”), the Contractor shall supply additional goods not included in the table above and associated products and/or work on an as needed basis at the Convention Center and/or any other venue owned, controlled and/or managed by Events DC. The Contractor shall provide the COTR with a written quote within the timeframe specified. At a minimum, the quote shall specify the following:

i. Itemized cost for additional Goods including delivery costs to the final destination; and

ii. Estimated time for delivery.

C.2 PRODUCT REQUIREMENTS

(a) Goods furnished under these specifications shall meet or exceed the following requirements:

Shall be new and currently a standard product of an established manufacturer except for such deviations as required by this specification;

(b) Shall present a neat, well‐finished appearance inside and outside and shall be free of all imperfections and/or defects which might affect appearance, normal life or serviceability;

and

(c) Details not specified herein will be in accordance with standard commercial practices for products of this type.

C.3 RENTAL SET-UP/ASSEMBLY AND DISMANTLING OF CHAIN LINK FENCE

(a) The Contractor shall have the ability to rent 8-foot by 12-foot chain link panel temporary fence (the “rental materials”) to Evens DC for one (1) week or one (1) month on an as needed basis.

(b) The Contractor shall be responsible for delivery; set-up/assemble, dismantling, and pick up of any rented materials.

i. The Contractor shall provide all necessary labor and supervision to perform the set-up/assembly and dismantling of any rented materials.

ii. All set-up/assembly and dismantling performed shall be inspected by the COTR and/or Events DC onsite repersentive to ensure that performance is in compliance with the Contract.

iii. Upon completion of the set-up/assembly and dismantling, the Contractor shall remove all residual material, tools and machinery and restore the site to the same general condition that existed prior to the commencement of the work.

(c) At the request of the COTR, the Contractor shall supply additional goods not included in the table above and associated products and/or work on an as needed basis at the Convention Center and/or any other venue owned, controlled and/or managed by Events DC. The Contractor shall provide the COTR with a written quote within the timeframe specified. At a minimum, the quote shall specify the following:

i. Itemized cost for rental of Goods including delivery costs to the final destination;

ii. Term of rental;

iii. Hourly rate for any set-up or dismantling of temporary fencing; and

iv. Estimated time for delivery.

C.4 DELIVERY

(a) Goods shall be delivered to any venues owned, controlled and/or managed by Events DC

(address to be provided at the time of request).

(b) Delivery of Goods shall be within the timeframes specified by the COTR at the time of request.

C.5 WARRANTY

(a) The Contractor shall provide the manufacturers standard warranty.

(b) The Contractor shall guarantee that the Work performed, and all materials and equipment furnished to Events DC under the Contract will be free from defects for the rental term set forth by the Events DC and the contractor.

(c) During the term of the warranty, the Contractor shall, at its own expense and without any cost to Events DC, make any repairs that may be required by Events DC or made necessary by reason of defective material or workmanship, or by reason of non-compliance with the provisions of the Contract.

C.6 ALTERNATE PRODUCTS

Whenever in the specifications any product is requested or specified by manufacturer name, proprietary name or patent, such specifications shall be used for the purpose of facilitating descriptions of the product and shall be followed by the words “or equivalent”. Bid responses submitted for product considered by the Contractor to be acceptable to the brand names or manufacturer’s catalog references specified herein must be submitted with technical literature and/or detailed product brochures so that the product can be properly evaluated to determine if acceptable. Bids submitted without this product information may be considered non-responsive and rejected. The Chief Contracting Officer shall be the sole judge as to the acceptability of alternate products offered. The Contractor shall indicate in their submittal any variation between the product offered and the literature or specification sheets submitted.

C.7 SCHEDULE OF WORK

(a) The Contractor shall coordinate with the COTR to develop a work schedule (“Schedule”), within the timeframe determined by the COTR. The Schedule must be approved by the COTR prior to the performance of work. The Schedule must not interfere with the normal business of the respective Events DC facility or disrupt any activity. This may require that some work be performed during late or overnight hours.

(b) The Contractor shall perform all the work between the hours of 8:00 am and 5:00 pm, or as scheduled by the COTR. Other working hours may be considered if determined necessary by the COTR, or if a Contractor demonstrates in advance to Events DC that alternate work hours are necessary.

(c) Should the Contractor fail to provide the work in accordance to the agreed upon schedule, the Contractor may be liable for the cost to Events DC to acquire substitute services of similar quality. In addition, the Contractor may be liable for the difference of the cost of the substituted services and the fees that would otherwise have been due the Contractor under the Contract.

(d) Events DC reserves the right to cancel, at no cost to Events DC, any scheduled work. A written notice of cancellation will be given to the Contractor by the COTR with a minimum of twenty-four (24) hours’ notice prior to the scheduled work.

C.8 PERSONNEL

(a) The Contractor shall provide and supervise all personnel, or subcontractors, necessary to perform the work in accordance with the terms and conditions of the Contract.

(b) The Contractor shall take all measures necessary to comply and ensure that its employees comply with “Rules of the Jobsite for Contractors”.

(c) The Contractor’s personnel and/or subcontractors shall exercise safe and sound business practices with the requisite skill, care, and diligence shown by professionals in the fields of the work required under the Contract.

(d) The Contractor shall at all times be an independent contractor, and the Contract shall not in any way create or form a partnership or joint venture with Events DC. No agent, servant or employee of the Contractor shall under any circumstances be deemed an agent, servant, or employee of Events DC.

(e) The Contractor shall not subcontract any of the work to any subcontractor without the prior written consent of the COTR. Any work or service so subcontracted shall be performed pursuant to a subcontract agreement, which the COTR will have the right to review and approve prior to its execution by the Contractor. Any such subcontract shall specify that the Contractor and the subcontractor shall be subject to every provision of the Contract.

Notwithstanding any such subcontract approved by the COTR, the Contractor shall remain liable to Events DC for all work required hereunder.

(f) The key personnel specified in the Contract are considered to be essential to the work being performed hereunder. Prior to diverting any of the specified key personnel for any reason, the Contractor shall notify the COTR within at least thirty (30) days.

[End of Section C]

SECTION D – CONTRACT TERM, DELIVERABLES AND PERFORMANCE

D.1 TERM OF CONTRACT

(a) The Base Term of the Contract shall be from date of award through September 30, 2027.

(b) Events DC has the right to extend the term of the Contract for Four (4), one-year option periods, or successive fractions thereof, by written modification to the Contract before expiration, provided that Events DC gives the Contractor preliminary written notice of its intent to extend at least thirty (30) days before the Contract expires. The preliminary notice does not commit Events DC to an extension. The Contractor may waive the thirty (30) day preliminary notice requirement by providing a written waiver to the COTR prior to expiration of the Contract. The exercise of an option is subject to the availability of funds at the time the option is exercised.

D.2 DELIVERABLES

The Contractor shall provide, at a minimum, the deliverables described below. Additionally, and upon request, the Contractor shall provide other reports which may be presented to Events DC’s Board of Directors, or the Council of the District of Columbia.

DELIVERABLE

METHOD OF

DELIVERY DUE DATE TO WHOM

Goods described in Section C Physical As directed

As directed

Manufacturer’s warranty on all

Goods delivered E-mail/Hand Delivered

On or before delivery of

Goods

COTR

Cost Estimate for Set-up/Assembly and Dismantling

Required

E-mail

Within three (3) calendar days after completion of the inspection

COTR

Proposed Schedule of

Work E-mail

Five (5) business days after notification of work

COTR

Invoice(s) E-mail After the Goods are delivered

COTR and Invoices@eventsdc.co m

Insurance E-mail

Within fourteen (14) days of Contract award date and every option year if exercised

COTR and Contracts and Procurement

Analyst

**If any of the deliverable due dates fall on a weekend or Federal Holiday, the due date mailto:Invoices@eventsdc.com mailto:Invoices@eventsdc.com will be the next business day.

D.3 PERFORMANCE

(a) Events DC desires to obtain complete and satisfactory performance in accordance with the specifications and requirements of this RFQ and the Contract. To this end, Events DC is contracting for the complete performance of services identified in Section C above and reserves the right to assess deductions for non-performance. Events DC will consider inadequate performance to be as undesirable as non-performance, as the cost of correcting inadequate performance may equal or exceed the cost of initial performance.

(b) The Contractor may risk termination or replacement if continued employment is contrary to a consistent productive relationship between the parties to the Contract; or poses an unacceptable risk to Events DC’s business and reputation in the marketplace.

[End of Section D]

SECTION E - STANDARD CONTRACT PROVISIONS

E.1 STANDARD CONTRACT PROVISIONS

Events DC’s Standard Contract Provisions are located under the Attachment Tab of the bid. In the event of a conflict between this RFQ and the Standard Contract Provisions, the prevailing document shall be this RFQ.

[End of Section E]

SECTION F - EVALUATION OF RESPONSES

F.1 EVALUATION

(a) Events DC intends to make awards to multiple, responsive Bidders whose responses conform to the solicitation and is most advantageous to Events DC.

(b) All quotations received in response to this RFQ will be evaluated based on the lowest price.

(c) Price will be evaluated in terms of the lowest aggregate overall price over the life of the Contract.

F.2 DEPARTMENT OF SMALL AND LOCAL BUSINESS DEVELOPMENT (DSLBD)

PREFERENCE CRITERIA

Any Bidder seeking to receive preferences for this solicitation must submit at the time of, and as part of its bid or proposal, evidence of the Bidder’s or joint venture’s certification by the

DSLBD.

F.3 CERTIFIED BUSINESS ENTERPRISE (CBE) PREFERENCE POINTS: 12 POINTS

MAXIMUM

Events DC will allocate a maximum of twelve (12) preference points to qualified vendors in accordance with D.C. Code § 2-218.43 as follows:

(a) Three (3) points for a small business enterprise (“SBE”).

(b) Five (5) points for a resident-owned business (“ROB”).

(c) Five (5) points for a longtime resident business (“LRB”).

(d) Two (2) points for a local business enterprise (“LBE”).

(e) Two (2) points for a local business enterprise with its principal office located in an enterprise zone (“DZE”).

(f) Two (2) points for a disadvantaged business enterprise (“DBE”).

(g) Two (2) points for a veteran-owned business enterprise (“VOB”).

(h) Two (2) points for a local manufacturing business enterprise (“LME”).

(i) Five (5) points for an equity impact enterprise (“EIE”).

[End of Section F]

SECTION G - SUBMISSION INSTRUCTIONS

G.1 Responses must be submitted electronically, via the e-procurement system (See Section G.2), to be considered for award. Bids are due no later than Monday October 19, 2026, 5:00 pm, and shall consist of the following:

(a) Completion of the Quote Form at Attachment A, including confirmation that you have received Events DC’s Standard Contract Provisions;

(b) A copy of the Bidder’s W-9 form;

(c) Tax Certification Affidavit;

(d) OCPS Disclosure Form;

(e) Automated Clearing House (ACH) Form;

(f) Representatives and Certifications Form;

(g) A Clean Hands Report;

(h) A copy of the Bidder’s most recent Dun and Bradstreet Report;

(i) Bidder’s General Services Administration (GSA)/DC Supply Schedule Contract (if applicable);

(j) Bidder’s current DSLBD CBE Certification Letter (if applicable); and

(k) Three (3) customer references letters (references must provide at a minimum a satisfactory rating) in support of the Bidder’s three (3) years of documented experience in providing the Goods required in Section C.1 above.

G.2 All Bidders must submit responses electronically via OpenGov to be considered for this award. Your response shall be signed by an official authorized to bind the Bidder and shall contain a statement that the quote is firm for a period of sixty (60) calendar days. Questions and responses shall be submitted electronically to the Contracts and Procurement Analyst listed below:

PRIMARY POINT OF CONTACT

Ishmael Murray Senior Procurement and Systems Analyst Email: Imurray@eventsdc.com Phone: (202) 249-3079

[End of Section G] https://eventsdc-my.sharepoint.com/personal/imurray_eventsdc_com/Documents/RFQ%20Ish/Ethernet%20Network%20upgrade/Imurray@eventsdc.com

SECTION H – AMENDMENTS

AMENDMENTS

Any amendments to this RFQ, including changes in the due date or scope of work, will be issued via the e-procurement system and will appear on the Amendments Tab of the bid.

Enclosures: Attachment A – Quote Form

Attachment B – Event DC’s Standard Contract Provisions

Attachment C – Rules of the Job Site

[END OF THIS RFQ]