846535bridgeRoan.pdf

P R O J E C T M A N U A L

WILEY DRIVE LOW WATER BRIDGE REPLACEMENT

ROANOKE, VIRGINIA

Invitation to Bid No. SOL1342

Issue Date: September 21, 2026

VDOT Project No. U000-128-509; UPC 122898 Federal Project STP-5128-(604)

Issued by:

Purchasing Division Stanley Wells, Senior Buyer

215 Church Avenue, S.W., Room 202 Roanoke, Virginia 24011

(540) 853-1574 Email: stanley.wells@roanokeva.gov mailto:stanley.wells@roanokeva.gov

Project: Wiley Drive Low Water Bridge Replacement Table of Contents ITB# SOL1342 Rev. 5/1/2014

CITY OF ROANOKE, VIRGINIA

TABLE OF CONTENTS

PROJECT MANUAL FOR

ITB NO. SOL1342

BIDDING DOCUMENTS

• Notice of Invitation to Bid

• Invitation to Bid

• Instructions to Bidders

• Bid Form, Bid Bond and Bidder Checklist – in Appendix G

CONTRACT FORMS

• Sample Contract

• Contractor's Performance Bond

• Contractor's Labor and Material Payment Bond

• Certificate of Substantial Completion

• Affidavit of Payment of Claims

• Certificate of Final Acceptance

GENERAL REQUIREMENTS

• General Conditions

• Supplemental General Conditions

TECHNICAL SPECIFICATIONS

Division 1 - General Section Description 01000 Special Conditions 01100 Hierarchy of Construction Documents 01200 Measurement and Payment 01350 Submittals 01500 Temporary Facilities 01600 Cofferdam Installation Monitoring

Appendix Description

A Project Sign

B City of Roanoke - Transmittal of Shop Drawings, Equipment Data, Material Samples, Or Manufacturer’s Certifications of Compliance

C Request for Information Form

D cn100-000026-09 VDOT Supplemental Specifications (SSs), Special Provisions (SPs) and Special Provision Copied Notes (SPCNs) 12-11-25 SP0F0-000100-00 Predetermined Min. Wage Rates R-7-12-16 General Decision Number VA20260188 (Wage Rates) 5-18-26

Project: Wiley Drive Low Water Bridge Replacement Table of Contents

SP0F0-000130-02 FHWA 1273—Req. Provisions, Fed-Aid 10-3-23 SP0F0-000150-01 Affirmative Action/EEO Notice 7-17-17 SP100-000051-00 Changed Conditions for Local Assistance Projects 4-29-19 cn103-000100-01 Section 103.02 Award of Contract (SPCN) 6-17-25 cn105-000140-00 Maintenance During Construction 12-20-24 cn105-000150-00 Security Compliance and Operational Requirements of Portable Changeable Message Signs 1-30-26 SQ105-000611-01 Sec. 105.06—Subcontracting (Federal Funded Projects) 2-9-

17_(SP)

cq107-000130-00 Drug-Free Workplace 7-3-19 (SPCN) SP107-000120-00 Electronic Submission of Payrolls and DBE Subcontractor Payment for Federally Funded Projects 1-21-20 SP107-003100-00 Made in the USA Requirements 10-3-25 SQ107-001300-00 Prevailing Wage Rates 10-12-23 SP109-000100-05 Asphalt Material Price Adjustment 7-8-24 SS109-002020-01 Section 109 – Measurement and Payment 5-1-23 cn221-000100-00 Section 221.02 Guardrail 1-15-25 SS211-002020-03 Section 211 – Asphalt Concrete 3-18-24 SS220-002020-01 Section 220 – Concrete Curing Materials 8-28-20 SS223-002020-02 Section 223 – Steel Reinforcement 4-4-23 SS234-002020-01 Section 234 – Glass Beads and Retroreflective Optics 5-6-22 SS235-002020-01 Section 235 – Retroreflectors 5-6-22 SS236-002020-01 Section 236 – Wood Products 5-14-21 SS246-002020-02 Section 246 – Pavement Marking 5-6-22 SS248-002020-02 Section 248 – Stone Matrix Asphalt Concrete 3-18-24 SS305-002020-02 Section 305 – Subgrade and Shoulders 12-20-23 SS308-002020-01 Section 308 – Subbase Course 7-13-21 SS309-002020-01 Section 309 – Aggregate Base Course 7-13-21 SS315-002020-05 Section 315 – Asphalt Concrete Placement 5-27-25 SS317-002020-01 Section 317 – Stone Matrix Asphalt Concrete Placement 6-21-24 SS318-002020-01 Section 318 – Pavement Interlayers 8-2-23 SS319-002020-02 Section 319 – Thin Hot Mix Asphalt Concrete Overlay 3-18-24 SS321-002020-02 Section 321 – Trench Widening 5-4-23 SS407-002020-02 Section 407 – Steel and Other Metal Structures 11-1-22 SS411-002020-01 Section 411 – Protective Coating of Metal in Structures 11-1-22 SS512-002020-03 Section 512 – Maintaining Traffic 7-1-22 SS704-002020-02 Section 704 – Pavement Markings And Markers 5-6-22

E

DBE and SWAM Payment Compliance Report (VDOT C-63) Subcontractor/Supplier Solicitation and Utilization Form (VDOT C-48) C103i00 E-Verify Work Authorization Personnel Requirements for Work Zone Traffic Control WH-347 Certified Payroll C-56 Statement of Compliance VDOT Special Provision – Limitation of Operations

F City and VDOT Agreement

Project: Wiley Drive Low Water Bridge Replacement Table of Contents

G

Bidder Checklist (This bidder’s checklist must be completed and submitted with bid package).

Bid Form Bid Security (Bid Bond, Certified or Cashier’s Check, etc.)

VDOT C-104 Affidavit of No Collusion VDOT C-105 Affidavit Lobby Certification Davis Bacon and Copeland Act Statement

H VDOT 2020 RBS – Section 107.13 – Labor and Wages VDOT 2020 RBS– Section 518 – Trainees on Construction Projects

I USACE Water Related Permit J Geotechnical Boring Logs K Asbestos Report

List of Plans/Drawings:

Wiley Drive Low Water Bridge Replacement by Timmons Group

Sheet Description

R1.00 COVER SHEET

R1.01 RIGHT-OF-WAY DATA SHET

R2.00 GENERAL NOTES & ALIGNMENT DATA SHEET

R2.01 TYPICAL SECTIONS

R2.02 DRAINAGE AREA MAP

R2.03 STORMWATER COMPLIANCE & CALCULATIONS

R2.04 ARCHAEOLOGICAL RESOURCE AREA MAP

R2.05 EROSION & SEDIMENT CONTROL NOTES

R2.06 EROSION & SEDIMENT CONTROL DETAILS

R2.07 EROSION & SEDIMENT CONTROL PLAN – PHASE 1

R2.08 EROSION & SEDIMENT CONTROL PLAN – PHASE 2

R2.09 PAVEMENT MARKING & SIGNAGE PLAN

R2.10 MAINTENANCE OF TRAFFIC PLAN

R2.11 PEDESTRIAN DETOUR PLAN

R3.00 PLAN SHEET

R3.01 PROFILE SHEET

R4.00 – R4.01

CROSS SECTIONS

S1.00 GENERAL PLAN AND ELEVATION

S2.00 SEQUENCE OF CONSTRUCTION

S3.00 SEQUENCE OF CONSTRUCTION (CONT’D)

S4.00 FINISH CHANNEL ELEVATIONS AND PRECAST UNIT

PARAMETERS

S5.00 FOUNDATION DETAILS

S6.00 FOUNDATION DETAILS (CONT’D)

Project: Wiley Drive Low Water Bridge Replacement Table of Contents

S7.00 RETAINING WALL PLANS AND DETAILS

S8.00 TRANSVERSE SECTION

S9.00 RAILING DETAILS

S10.00 CITY OF ROANOKE DETAILS

NOTE: The Plans/Drawings associated with this solicitation are not included as part of this Project Manual. The Plans/Drawings have been uploaded to the solicitation abstract as a separate attachment and are incorporated into the solicitation documents by reference.

Bidders are responsible for reviewing all Plans/Drawings prior to submitting a Bid and shall consider all information contained therein when preparing their Bid.

End of Table of Contents

NOTICE OF INVITATION TO BID

Sealed Bids for:

This project is generally described as the replacement of the Wiley Drive Low Water bridge structure to provide improved hydraulic passage under the bridge and raise the deck elevation to minimize inundation frequency. The project limits along Wiley Drive consists of existing variable right-of-way.

Bids, to be considered, must be received by the Due Date and Time, at or before 2:00 p.m., local time, on November 4, 2026. All Bids received by the Due Date and Time will be opened on November 4, 2026, at 3:00 p.m., local time and read via conference call using the call-in information listed in the Invitation to Bid.

Bids received after 2:00 pm will not be accepted or considered. The time of receipt shall be determined by the purchasing official who is to open the Bids. The ITB and related documents may be obtained from the City’s Oracle Fusion system, at https://tiny.roanokeva.gov/solicitations.

Delivery Alert: Bidders must submit their bids no later than the date and time specified in this solicitation. Bids may be submitted electronically through Oracle Fusion or delivered in hard copy form to:

City of Roanoke Purchasing Division 215 Church Avenue, Room 202 Roanoke, Virginia 24011

Hard-copy bids must be submitted in a sealed envelope clearly identified with the solicitation number and title.

Responses received after the specified due date and time will not be considered. No other methods of bid delivery or submission are authorized or acceptable. Any references elsewhere in the solicitation to alternate delivery methods shall be deemed invalid and shall not apply.

The Invitation to Bid, Instructions to Bidders, plans, specifications, the Sample Contract, and other Contract Documents may be examined during business hours at the Office of the City Engineer, 215 Church Avenue, S.W., Room 350, Roanoke, Virginia 24011 (Phone: 540-853-2731).

Documents may be viewed and/or downloaded from the City of Roanoke Purchasing Division's Oracle Fusion system at https://tiny.roanokeva.gov/solicitations.

A Non-Mandatory Pre-Bid conference will be conducted via Microsoft Teams Conference Call on Tuesday, October 6, 2026, 10:00 a.m., local time. It is strongly recommended that all bidders attend this conference.

The Project and the work, services, and materials for such Project are subject to a Virginia Department of Transportation (VDOT or Department) Standard Project Administration Agreement Federal-aid Projects dated October 7th, 2024 and various VDOT, local, State and/or Federal terms and provisions as set forth therein or referred to therein and in the bid documents and/or any resultant contract documents.

https://tiny.roanokeva.gov/solicitations

The City requires all Contractors to be VDOT prequalified in order to submit a bid and perform work on City administered contracts. Detailed information on the program and process as well as answers to many questions can be found in the Rules Governing Prequalification at https://www.vdot.virginia.gov/media/vdotvirginiagov/doing-business/business-opportunities/highway-contractors/PrequalRules_acc.pdf.

It is the policy of the Virginia Department of Transportation that Disadvantaged Business Enterprises (DBE) as defined in 49 CFR Part 26 must have the maximum opportunity to participate in the performance of federally funded contracts. A list of DBE firms certified by the SBSD and MWAA is maintained on SBSD’s website (http://www.SBSD.virginia.gov) under the DBE Directory of Certified Vendors. Contractors/consultants are encouraged to take all necessary and reasonable steps to ensure that DBE firms have the maximum opportunity to compete for and perform services on contract, including participation in any subsequent supplement contracts. If the contractor/consultant intends to subcontract a portion of the services on the project, the contractor/consultant is encouraged to seek out and consider DBEs as potential Sub-contractors/sub-consultants. The contractor/Sub contractor is encouraged to contact DBEs to solicit their interest, capability and qualifications. Any agreement between a contractor/consultant and a DBE whereby the DBE promises not to provide services to other contractors/consultants is prohibited.

• The DBE contract goal for this procurement is zero percent (0%).

Bids may not be withdrawn for a period of sixty (60) calendar days after the opening of bids unless the bid is substantially lower than the other bids because of a clerical error as defined in Section 2.2 - 4330, of the Code of Virginia (1950), as amended. Pursuant to Section 2.2 - 4330 (B)(1), the bidder shall give notice in writing and shall submit the original work papers with such notice to the City of its claim of right to withdraw the bid within two (2) business days after the opening of bids.

The City expressly reserves the right to cancel this ITB.

The City of Roanoke in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Stanley Wells, Senior Buyer Purchasing Division City of Roanoke, Virginia https://www.vdot.virginia.gov/media/vdotvirginiagov/doing-business/business-opportunities/highway-contractors/PrequalRules_acc.pdf https://www.vdot.virginia.gov/media/vdotvirginiagov/doing-business/business-opportunities/highway-contractors/PrequalRules_acc.pdf

Project: Wiley Drive Low Water Bridge Replacement Invitation to Bid

ITB# SOL1342 5/1/2014

INVITATION TO BID

This project is generally described as the replacement of the Wiley Drive Low Water bridge structure to provide improved hydraulic passage under the bridge and raise the deck elevation to minimize inundation frequency. The project limits along Wiley Drive consists of existing variable right-of-way.

Bids, to be considered, must be received by the Due Date and Time, at or before 2:00 p.m., local time, on November 4, 2026. All Bids received will be opened at the Open Date and Time, on November 4, 2026, at 3:00 p.m., local time and read via conference call using the following call-in information:

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/247031141612849?p=KqG3TCf2QXSiwP

7IRc Meeting ID: 247 031 141 612 849

Passcode: dZ7tm2Wf

Need help? | System reference Dial in by phone

+1 469-480-4192,,370972783# United States, Dallas Find a local number

Phone conference ID: 370 972 783# For organizers: Meeting options | Reset dial-in PIN

The Instructions to Bidders, plans, specifications, the Contract, and other Contract Documents are incorporated herein by reference. Copies of these items may be examined during business hours at the Office of the City Engineer, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Room 350, Roanoke, Virginia 24011 (Phone: 540-853-2731). Bidders are cautioned to review bid documents thoroughly before submitting a bid.

Copies of the documents may be viewed and/or downloaded from the City of Roanoke’s Oracle Fusion system at https://tiny.roanokeva.gov/solicitations. If you have any problems accessing the documents, you may contact Stanley Wells, Senior Buyer at (540) 853-8271 or stanley.wells@roanokeva.gov. The City will not be responsible for documents obtained from any other source.

All Contract Documents prepared and/or furnished by the City Engineer shall be the exclusive property of the City of Roanoke, Virginia, and shall not be used for any other project(s).

https://teams.microsoft.com/meet/247031141612849?p=KqG3TCf2QXSiwP7IRc https://teams.microsoft.com/meet/247031141612849?p=KqG3TCf2QXSiwP7IRc https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTUyYjI1ZTQtOTkxZS00MTE5LTg5ZTMtMmJkNzExOGRhMDNh%40thread.v2/0?context=%7b%22Tid%22%3a%224b5ef942-bd40-4d06-a3df-44ad34270d92%22%2c%22Oid%22%3a%22a9bb4cb6-a35b-4b7b-adcd-83dfc7c2c0e4%22%7d tel:+14694804192,,370972783 https://dialin.teams.cloud.microsoft/7ebe0b04-1af2-4b41-81f3-17678db61ebe?id=370972783 https://teams.microsoft.com/meetingOptions/?organizerId=a9bb4cb6-a35b-4b7b-adcd-83dfc7c2c0e4&tenantId=4b5ef942-bd40-4d06-a3df-44ad34270d92&threadId=19_meeting_MTUyYjI1ZTQtOTkxZS00MTE5LTg5ZTMtMmJkNzExOGRhMDNh@thread.v2&messageId=0&language=en-US https://dialin.teams.cloud.microsoft/usp/pstnconferencing

Project: Wiley Drive Low Water Bridge Replacement Invitation to Bid

Each bidder is solely responsible for ensuring that such bidder has the current complete version of the Bid Documents prepared for the project, including any addenda issued by the City, before submitting a bid.

A Non-Mandatory Pre-Bid conference will be conducted via Microsoft Teams Conference Call on October 6, 2026, at 10:00 a.m. Click on link below to to register for the Pre-Bid Meeting.

PRE-BID MEETING INFORMATION:

You are invited to a Microsoft Teams meeting.

When: October 6, 2026, 10:00 AM Eastern Time (US and Canada)

Register in advance for this meeting:

https://events.gcc.teams.microsoft.com/event/94ec0bd7-b306-4adc-ae2d-459826c3076c@4b5ef942-bd40-4d06-a3df-44ad34270d92

After registering, you will receive a confirmation email containing information about joining the meeting.

The Project and the work, services, and materials for such Project are subject to a Virginia Department of Transportation (VDOT or Department) Standard Project Administration Agreement Federal-Aid dated March 8th, 2024, and various VDOT, local, State and/or Federal terms and provisions as set forth therein or referred to therein and in the bid documents and/or any resultant contract documents.

The City requires all Contractors to be VDOT prequalified in order to submit a bid and perform work on City administered contracts. Detailed information on the program and process as well as answers to many questions can be found in the Rules Governing Prequalification at https://www.vdot.virginia.gov/media/vdotvirginiagov/doing-business/business-opportunities/highway-contractors/PrequalRules_acc.pdf.

It is the policy of the Virginia Department of Transportation that Disadvantaged Business Enterprises (DBE) as defined in 49 CFR Part 26 must have the maximum opportunity to participate in the performance of federally funded contracts. A list of DBE firms certified by the SBSD and MWAA is maintained on SBSD’s website (http://www.SBSD.virginia.gov ) under the DBE Directory of Certified Vendors. Contractors/consultants are encouraged to take all necessary and reasonable steps to ensure that DBE firms have the maximum opportunity to compete for and perform services on contract, including participation in any subsequent supplement contracts. If the contractor/consultant intends to subcontract a portion of the services on the project, the contractor/consultant is encouraged to seek out and consider DBEs as potential Sub-contractors/sub-consultants. The contractor/Sub contractor is encouraged to contact DBEs to solicit their interest, capability and qualifications. Any agreement between a contractor/consultant and a DBE whereby the DBE promises not to provide services to other contractors/consultants is prohibited.

• The DBE contract goal for this procurement is zero percent (0%).

Bidders and all subcontractors are required to comply with all applicable city, state, and federal laws, ordinances, and regulations; and are required to be properly licensed under Sections 54.1-1100, et seq., Code of Virginia (1950), as amended, prior to award of any bid to Successful Bidder. If applicable, Bidders shall deposit with their bid a Bid Security executed in the amount and form sti-pulated in the Instructions to Bidders.

The City expressly reserves the right to cancel this ITB.

https://events.gcc.teams.microsoft.com/event/94ec0bd7-b306-4adc-ae2d-459826c3076c@4b5ef942-bd40-4d06-a3df-44ad34270d92 https://events.gcc.teams.microsoft.com/event/94ec0bd7-b306-4adc-ae2d-459826c3076c@4b5ef942-bd40-4d06-a3df-44ad34270d92 https://www.vdot.virginia.gov/media/vdotvirginiagov/doing-business/business-opportunities/highway-contractors/PrequalRules_acc.pdf https://www.vdot.virginia.gov/media/vdotvirginiagov/doing-business/business-opportunities/highway-contractors/PrequalRules_acc.pdf

Project: Wiley Drive Low Water Bridge Replacement Invitation to Bid

If an award of a contract is made, notice of the award, or the announcement of the decision to award, will be made by posting a notice of such award or announcement in the City of Roanoke Purchasing Division’s Vendor Self-Service system at https://tiny.roanokeva.gov/solicitations.

To determine the lowest responsive and responsible bidder who may be awarded a Contract for the Work, the criteria set forth in or requested pursuant to the Instructions to Bidders or in the Bid Documents may be considered.

By submitting a bid, each bidder agrees that this is a solicitation of bids and each bidder agrees to be solely responsible for the cost or expense of its bid and the City shall have no responsibility for such costs or expenses.

If a certain brand, make, item or manufacturer is specifically and exclusively required or called for in the plans, specifications, or other contract documents, then that brand, make, item, or manufacturer shall be used unless otherwise agreed to by the City, in its sole discretion. Otherwise, an equivalent item can be requested as set forth in Section 10 of the Instructions to Bidders, or other Contract Documents.

Bids may not be withdrawn for a period of sixty (60) calendar days after the opening of bids unless the bid is substantially lower than the other bids because of a clerical error as defined in Section 2.2 - 4330, of the Code of Virginia (1950), as amended. Pursuant to Section 2.2 - 4330 (B)(1), the bidder shall give notice in writing and shall submit the original work papers with such notice to the City of its claim of right to withdraw the bid within two (2) business days after the opening of bids.

The successful bidder shall comply with the Code of Virginia nondiscrimination provisions of Section 2.2-4311 and the Drug-free workplace provisions of Section 2.2-4312.

Pursuant to Code of Virginia, Section 2.2 - 4343.1, be advised that the City of Roanoke does not discriminate against faith-based organizations.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Project: Wiley Drive Low Water Bridge Replacement Instructions to Bidders ITB# SOL1342 Rev. 7/1/2015

INSTRUCTIONS TO BIDDERS

SECTION 1. DEFINITIONS

SECTION 2. EXAMINATION OF SITE AND CONTRACT DOCUMENTS

SECTION 3. CLARIFICATION AND ADDENDA

SECTION 4. TIME FOR COMPLETION

SECTION 5. CONTRACTORS' LICENSES, PERMITS, FEES, AND TAXES

SECTION 6. PREPARATION AND SUBMISSION OF BIDS

SECTION 7. RECEIPT AND OPENING OF BIDS

SECTION 8. BID SECURITY

SECTION 9. INTENT

SECTION 10. MATERIAL AND WORKMANSHIP

SECTION 11. STATEMENT OF QUALIFICATIONS

SECTION 12. ERRORS IN BIDS

SECTION 13. REJECTION OF BIDS

SECTION 14. ACCEPTANCE OF BIDS, EVALUATION OF BIDS, AWARD OF

CONTRACT, AND SECURITY REQUIREMENTS

SECTION 15. ETHICS IN PUBLIC CONTRACTING

SECTION 16. BID PACKAGE CHECKLIST

SECTION 17. PROTESTS

SECTION 18. MISCELLANEOUS

SECTION 19. SUPPLEMENTAL INSTRUCTIONS AND/OR ADDITIONAL

INFORMATION FOR BIDDERS

Project: Wiley Drive Low Water Bridge Replacement Instructions to Bidders

INSTRUCTIONS TO BIDDERS

Definitions contained in Section 1 of the General Conditions are incorporated herein by reference. The bidder should refer to the General Conditions for definitions used in the Contract Documents. "Successful Bidder" is defined as the bidder to whom the City makes an award.

SECTION 2. EXAMINATION OF SITE AND CONTRACT DOCUMENTS

2.1 Each bidder is responsible for examining carefully the site of the Work and the Contract and Bid Documents relating to the Work. By submitting a bid, the bidder acknowledges and agrees that it has examined and considered the conditions to be encountered at and adjacent to the site, the character, quality, and quantities of work to be performed, the material to be furnished, other requirements of the Contract Documents, and to have waived any claim or objection based thereon. Claims as a result of failure to have done such examination will not be considered by the City. See Section 8 of the General Conditions entitled "Conditions at Site."

2.2 Each bidder shall promptly notify, in writing, the Purchasing Division of any ambiguity, inconsistency, or error which may be discovered upon examination of the Invitation to Bid, any Bid Documents, and/or any related documents.

SECTION 3. CLARIFICATION AND ADDENDA

3.1 Questions on Contract Documents: All questions about the meaning or intent of the

Contract Documents shall be directed to Stanley Wells, Senior Buyer via email at stanley.wells@roanokeva.gov. All questions must be submitted before 12:00 p.m. on October 19, 2026. Questions received after 12:00 p.m. on October 19, 2026, may not be answered. Bidders may only rely upon written addenda issued by the Purchasing Department and no other communication or interpretation, whether oral or written, shall have any effect or efficacy.

3.2 Addenda: Any changes, interpretations, or clarifications that may be made to the

Contract Documents will be in the form of an addendum. Receipt by the bidder of such addendum shall be acknowledged on the Bid Form. However, all bidders are solely responsible for making sure that they have received and reviewed any and all addenda that may have been issued for this Invitation to Bid.

3.3 Interpretation: All decisions made in good faith by the Purchasing Manager on the meaning or interpretation of the Contract Documents shall be final.

Project: Wiley Drive Low Water Bridge Replacement Instructions to Bidders

3.4 Bidders Responsibility: All bidders are responsible for ensuring that they have received and examined all bid documents, including all addenda, if any, that may have been issued before submitting their bid. The City is not responsible for any Invitation to Bid documents obtained from any source other than the City. If you have any questions, contact Stanley Wells, Senior Buyer by telephone at (540) 540-853-1574, or by email at stanley.wells@roanokeva.gov.

3.5 Quantities: Where the bid documents stipulate a unit price, the quantities of the work and material set forth in the bid form or on the plans approximately represent the work to be performed and material to be furnished and are for the purpose of comparing the bids on a uniform basis. Payment shall be made to the Contractor only for the actual quantities of work performed or material furnished in accordance with the plans and specifications and it is understood that the quantities may be increased or decreased as provided in the General Conditions without in any way invalidating the bid prices.

SECTION 4. TIME FOR COMPLETION

4.1 Time for Completion: Unless otherwise stated or a specific time period is set forth on the Bid Form, each bidder shall indicate in the appropriate blank the number of consecutive calendar days required by such bidder to substantially complete the specified Work, with Final Acceptance to be achieved within thirty (30) consecutive calendar days thereafter. However, no such time period may exceed the number of consecutive calendar days set forth in the Bid Form.

4.2 Weather: The bidder, in preparing and submitting its bid, is required to take into consideration normal weather conditions. Normal weather means a range of weather conditions which might be anticipated, based on weather data for the past ten years.

Unusual weather is weather which could not be anticipated based on such data. Normal weather conditions shall be determined from the public historical records available from the National Weather Service. The data sheets to be used shall be for the locality or localities closest to the site of the Work. No additional compensation will be paid to the Contractor because of unusual weather conditions; however, an extension of time for unusual weather may be considered by the City as indicated in the General Conditions.

4.3 Liquidated Damages: The amount indicated on the Bid Form as liquidated damages as described in the General Conditions (Section 21) shall be due from and paid by the Contractor to the City and/or, in the City’s discretion, shall be withheld from the Contractor’s Request for Payment, and/or retainage, for each consecutive calendar day of delay in excess of the stated time required to complete the Work, unless modified by a Change Order.

SECTION 5. CONTRACTORS' LICENSES, PERMITS, FEES, AND TAXES

5.1 State License: Bidders and all subcontractors are required to comply with all applicable city, state, and federal laws, ordinances, and regulations, including, but not limited to, Project: Wiley Drive Low Water Bridge Replacement Instructions to Bidders registration with the Virginia State Corporation Commission if required by law; and are required to be properly licensed prior to Award in accordance with Sections 54.1-1100, et seq., of the Code of Virginia, which presently requires one to be licensed as a "Class A Contractor" when the total value referred to in a single contract or project is One Hundred Twenty Thousand Dollars ($120,000) or more; or to be licensed as a "Class B Contractor" when the total value referred to in a single contract or project is Ten Thousand Dollars to One Hundred Twenty Thousand Dollars ($10,000 to $120,000); or to be licensed as a "Class C Contractor" when the total value referred to in a single contract or project is One Thousand Dollars to Ten Thousand Dollars ($1,000 to $10,000). There are also cumulative total amounts which can require a certain class of license and bidders should check these requirements as well. (See also Section 7 of the General Conditions.)

5.2 Other Licenses, Permits, Fees, and Taxes:

a. Successful Bidder is responsible for paying on time for all licenses, permits, fees, and taxes applicable to the project. Such charges and fees include, but are not limited to the applicable building permits, mechanical and electrical permits, hauling and dumping of material, and such bidder will have to possess a City business license and be responsible for paying City of Roanoke business license taxes, as applicable. See Section 3 of the General Conditions.

b. Right of Way Excavation Permit – Bidders are advised that all work within the public rights of way requires a Right of Way Excavation Permit from the City’s Department of Public Works and/or the City’s Department of Planning, Building and Development. The Successful Bidder, at its cost, shall be responsible for obtaining such permit(s) and providing a separate Excavation Permit Bond(s) in accordance with the requirements of the City’s Right of Way Excavation and Restoration Standards, Revised July 1, 2020. Any such Bond(s) or other items are in addition to the Performance Security and Labor and Material Payment Security required for this Project.

5.3 Virginia State Corporation Commission: Each Bidder who is a stock or nonstock corporation, limited liability company, business trust, or a limited partnership or other business entity shall be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity if required by law. Each such Bidder shall include in its bid response the Identification Number issued to it by the Virginia State Corporation Commission (SCC) and should list its business entity name as it is listed with the SCC. Any Bidder that is not required to be authorized to transact business in the Commonwealth as a domestic or foreign business entity as required by law shall include in its bid response a statement describing why the Bidder is not required to be so authorized. (See Va. Code Section 2.2-4311.2).

SECTION 6. PREPARATION AND SUBMISSION OF BIDS

6.1 Bid Form: Bids shall be submitted on the Bid Form furnished, or copy thereof, and shall be completed and signed in ink. A copy of the Bid Form is provided in these specifications for the information of bidders only. Except as may be otherwise stated, all blank spaces in the Bid Form should be filled in and no changes shall be made to the

Project: Wiley Drive Low Water Bridge Replacement Instructions to Bidders

Bid Form. Erasures or other changes in a bid amount must be explained or noted over the initials of the bidder. Bids containing any conditions, omissions, unexplained erasures, alterations or items not called for in the bid documents, or irregularities of any kind, may be rejected by the City as being incomplete and/or non-responsive.

6.2 Escrow: Not used.

6.3 Signatures: Each bid must give the full business address of the bidder and be signed by bidder with its usual signature. Bids by partnerships must furnish the full name of all partners and must be signed in the partnership name by one of the members of the partnership or an authorized representative, followed by the signature and designation of the person signing. Bids by corporations must be signed with the legal name of the corporation followed by the name of the state in which they are incorporated and by the signature and designation of the president or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below each signature. A bid by a person who affixes to his signature the word "President," "Authorized Agent," or other designation without disclosing such principal firm or employer, may be held to be the bid of the individual signing. Satisfactory evidence of the authority of the president or authorized agent signing on behalf of the corporation shall be furnished upon request by the City.

6.4 Bid Amounts: Bidders shall indicate in the appropriate blank spaces on the Bid Form the amounts for the base bid and any alternates, written with ink or typed, in both words and figures. In the event of a discrepancy between the words and figures expressed in the base bid or alternates, the word amount shall govern. Any unit prices for separate items as called for on the Bid Form shall be written with ink or typed in figures in the appropriate blanks.

6.5 Bid Package Checklist: Bidders should include with their bid the documents or information set forth in the Bid Package Checklist. See Section 16.

SECTION 7. RECEIPT AND OPENING OF BIDS

7.1 Delivery of Bid: It is the responsibility of the bidder to assure that its bid is delivered to the place designated for receipt of bids and prior to the time set for receipt of bids. No bids received after the time designated for receipt of bids will be considered.

7.2 Receipt of Bid: The Bid Form, the Bid Security, and all other documents required to be submitted with the bid shall be submitted electronically through Oracle Fusion or a hardcopy may be delivered to the Purchasing Division at 215 Church Avenue, S.W., Room 202, Roanoke, Virginia 24011, in a sealed envelope. Responses received after the due date and time will not be considered. All other references to delivery methods of the bid are no valid.

7.3 Opening of Bid: Bids will be opened and read at the time and place stated in the Invitation to Bid. The contents may be made public in accordance with Section 2.2-4342 of the Code of Virginia. The officer or agent of the City, whose duty it is to open them, Project: Wiley Drive Low Water Bridge Replacement Instructions to Bidders will decide when the specified time has arrived. No responsibility will be attached to any officer or agent for the premature opening of a bid not properly addressed and identified.

7.4 Withdrawing Bid: After the date of opening of bids, no bid may be withdrawn for at least sixty (60) calendar days after such opening date, except as provided in Section 12 of these Instructions to Bidders.

SECTION 8. BID SECURITY

Each bid of $100,000 or more must be accompanied by a Bid Security in an amount equal to five (5%) percent of the maximum possible bid price in accordance with Sections 2.2-4336 and 2.2-4338 of the Code of Virginia. The Bid Security shall be furnished in one of the following forms:

a. Bid Bond, in a form substantially similar to the one provided in the Contract Documents, made payable to the City of Roanoke and properly executed by the bidder as Principal and a Corporate Surety authorized to transact business in the Commonwealth of Virginia. Attorneys-in-fact who execute Bid Bonds must file with the bond a certified copy of their Power of Attorney.

b. Certified check, cashier’s check, or cash escrow deposited with the City of Roanoke

Treasurer in the face amount required for the Bid Security and made payable to the City of Roanoke.

c. Personal Bond or Letter of Credit issued by an authorized financial institution in the face amount required for the Bid Security, made payable to the City of Roanoke. These forms of security shall be submitted for review and must be approved by the City Attorney, in his/her sole discretion, at least three (3) business days prior to receipt of bids. Approval will be based upon a determination that the form of security offered will adequately protect the interests of the City as equivalent to a corporate surety's bond.

d. For return of Bid Security, see Sections 13 and 14 of these Instructions to Bidders.

SECTION 9. INTENT

9.1 Work Required: The City requires that the Successful Bidder perform a complete and satisfactory job in accordance with the Contract Documents.

9.2 Conflicts in Contract Documents: Anything called for by one of the Contract

Documents and not called for by the others shall be of like effect as if required or called for by all Contract Documents. In the case of conflict between the Contract Documents, the Contract Documents shall take precedence in the following order: The Contract Documents; addenda starting with the last issued addendum; the Supplemental General Conditions; the General Conditions; the Special Conditions; the specifications with attachments; and the drawings.

9.3 Work Not Described: All work not specifically described in the Contract Documents, yet required to produce a fully functional and properly operating project shall be provided even though every item or minor detail for the proper installation or successful operation of the entire Work is not mentioned in the Contract Documents.

Project: Wiley Drive Low Water Bridge Replacement Instructions to Bidders

9.4 Completion of Work: The Successful Bidder acknowledges and agrees that it has taken into account in its bid the requirements of the bid and Contract Documents, local conditions, availability of material, equipment, labor, and any other factors which may affect the performance of the Work. The Successful Bidder agrees and warrants that it will complete the Work not later than the time period or date indicated for completion.

SECTION 10. MATERIAL AND WORKMANSHIP

10.1 "Or Equal" Clause: The particular brand, make of material, device, or equipment described in the Contract Documents establishes a standard of required function, economy of operation, dimension, appearance, and quality to be met by any proposed substitution. No substitution will be considered unless a written request for approval has been submitted by the bidder and has been received by the Purchasing Division before 12:00 p.m. on October 19, 2026 Each such request shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitute including drawings, cuts, performance and test data, and any other information necessary or required by the City for an evaluation. A statement setting forth any changes in other material, equipment, or work that incorporation of the substitute would require shall be included. The burden of proof of merit of the proposed substitute is upon the bidder. Request for substitution must be submitted with appropriate documentation to stanley.wells@roanokeva.gov.

10.2 Approval of Substitution: The City’s decision of approval or disapproval of a proposed substitution shall be in his sole discretion and shall be final. If the City approves any proposed substitution, such approval will be set forth in an addendum issued to all recorded bidders. Bidders shall not rely on approvals made in any other manner.

10.3 Adaptation Due to Substitution: The Successful Bidder shall be responsible for making all changes in the Work necessary to adapt and accommodate any equivalent product or item which it uses. The necessary changes shall be made at the Successful Bidder's sole expense.

SECTION 11. NOT USED

SECTION 12. ERRORS IN BIDS

12.1 Withdrawal of Bid: A bidder may withdraw its bid from consideration if the price bid was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of a bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents, and material used in the preparation of the bid sought to be withdrawn.

12.2 Withdrawal Procedure: The bidder shall give notice in writing and shall submit the original work papers with such notice to the City of its claim of right to withdraw its bid

Project: Wiley Drive Low Water Bridge Replacement Instructions to Bidders within two (2) business days after the conclusion of the opening of bids as set forth in Section 2.2 - 4330 (B)(1), of the Code of Virginia.

12.3 Withdrawal Requirements: Other applicable provisions of Section 2.2 - 4330 of the

Code of Virginia shall apply to any errors in bids or any requested withdrawal due to errors in bids.

SECTION 13. REJECTION OF BIDS

13.1 Rejection of Bids: The City reserves the right to cancel the Invitation to Bid and reject all bids.

13.2 Bid Security Return for Rejected Bids: The Bid Security will be returned to all rejected bidders.

13.3 Bid Security Return for Unsuccessful Bids: Should a bid not be accepted by the City within sixty (60) consecutive calendar days after the opening of bids, or within such other time specified in the Bid Documents, each bidder may obtain its Bid Security from the City.

SECTION 14. ACCEPTANCE OF BIDS, EVALUATION OF BIDS, AWARD OF

CONTRACTS, AND SECURITY REQUIREMENTS

14.1 Acceptance of Bids: Each bidder should submit with its bid documentation the bidder's legal name and indicate the type of business entity bidder is operating under; i.e., if a corporation, bidder should enclose a copy of the Certificate of Incorporation issued by the State Corporation Commission; if a partnership, bidder should enclose a copy of the relevant portions of the Partnership Agreement; if a limited liability company, bidder should enclose a copy of the Certificate of Organization.

14.2 Evaluation and Award to Lowest Responsive and Responsible Bidder: To determine the lowest responsive and responsible bidder with respect to this bid, the following items may be considered so as to protect the interest of the City:

a. Not Used.

b. If a unit price contract is requested, the total amount based on the estimated quantities as set forth in the Bid Form will be considered. (The listed unit prices for each item will control and any multiplication errors may be adjusted by the Purchasing Division using the proper estimated quantities.)

Should a Contract be awarded to a bidder, it will be awarded to the lowest responsive and responsible bidder. If an award of a contract is made, notice of the award, or the announcement of the decision to award, will be made in the City’s Vendor Self Services system, https://tiny.roanokeva.gov/solicitations.

Note: All Contractors shall be prequalified in the Virginia Department of Transportation’s (VDOT) Prequalification Program in order to submit a bid and perform work on Locally Administered contracts.

Project: Wiley Drive Low Water Bridge Replacement Instructions to Bidders

14.3 Negotiation of Bid: Not Used.

14.4 Contract Execution: The Successful Bidder shall be required, within fourteen (14) consecutive calendar days after receipt of the Contracts, to return the signed Contracts, and furnish to the City all other documents as enumerated hereinafter:

a. Performance Security, for each contract (if applicable)

b. Labor and Material Payment Security, for each contract (if applicable)

c. Certificate of Insurance

d. Escrow Agreement (if applicable)

14.5 Security: A Performance Security and a Labor and Material Payment Security each in the amount of one hundred percent (100%) of the contract amount for all contracts in excess of One Hundred Thousand Dollars ($100,000) in accordance with Sections 2.2- 4337 and 2.2-4338 of the Code of Virginia, shall be furnished by the Successful Bidder in one of the following forms:

a. A Performance Bond and a Labor and Material Payment Bond, on forms as provided in the Contract Documents, made payable to the City of Roanoke, properly executed by the Successful Bidder as Principal and a Corporate Surety authorized to transact business in the Commonwealth of Virginia. Attorneys-in-fact who execute the bonds must file with each bond a certified copy of their Power of Attorney.

b. Certified checks, cashier’s check, or cash escrow in the face amount required for the Performance Security and the Labor and Material Payment Security each made payable to the City of Roanoke.

c. Personal Bond or Letter of Credit issued by an authorized financial institution in the face amount required for the Performance Security and the Labor and Material Payment Security, made payable to the City of Roanoke. These forms of security must be approved by the City Attorney, in his/her sole discretion.

Approval will be based upon a determination that the form of security offered will adequately protect the interests of the City as equivalent to a corporate surety's bond.

14.6 Escrow Agreement Form: Not used.

14.7 Bid Security Return for Successful Bid: Upon the execution of the Contract

Documents and approval of the Performance and Payment Securities, the Bid Security shall be returned to the Successful Bidder. Should the Successful Bidder fail or refuse to execute the Contract Documents or furnish the required Performance and Payment Securities within the stipulated time, the Bid Security shall be due and paid to the City and the City shall be entitled to collect the Bid Security. In addition, the City may pursue any and all other remedies available to it at law or in equity against said bidder.

SECTION 15. ETHICS IN PUBLIC CONTRACTING

Project: Wiley Drive Low Water Bridge Replacement Instructions to Bidders

The provisions, requirements, and prohibitions as contained in Sections 2.2 - 4367 through 2.2- 4377, of the Code of Virginia, pertaining to bidders, offerors, contractors, and subcontractors are applicable to this project. Direct contact with any City employee and/or City’s consultant (if applicable) without permission of the Purchasing Manager or her designated representative, on the subject of this bid, is strictly forbidden. Violation of this Instruction may result in disqualification of Bid.

SECTION 16. BID PACKAGE CHECKLIST

The following items must be completed and included in your bid package. Failure to include all required forms may result in rejection of the bid. If any of these documents were not included with your Project Manual, please contact Stanley Wells, Senior Buyer by phone at (540) 666- 0206, or by email at stanley.wells@roanokeva.gov.

ALL DOCUMENTS LISTED BELOW, EXCEPT THE VERIFICATION OF BIDDER’S PROPER

LEGAL NAME, ARE LOCATED IN APPENDIX G.

a. Bidder Checklist for Bids

b. Completed Bid Form (all pages).

c. Properly Executed Bid Security (Bid Bond, Certified or Cashier’s Check, etc., if applicable).

d. Documentation verifying bidder’s proper legal name (Document to be provided by

Bidder).

e. Bidder’s Certification of Disadvantaged Business Enterprise (DBE) Submission

f. DBE Good Faith Efforts Documentation (VDOT-Form C-49).

g. Minimum DBE Requirements (VDOT-Form 111).

h. Affidavit of No Collusion (VDOT-Form C-104)

i. Debarment and Suspension Certification (VDOT- Form C-105)

j. Lobbying Certification

k. Davis Bacon and Copeland Act Statement

SECTION 17. PROTESTS

Any bidder who wishes to protest or object to any award made or other decisions made pursuant to the Invitation to Bid may do so only in accordance with the provisions of Sections 2.2-4357, 2.2-4358, 2.2-4359, 2.2-4360, 2.2-4363, and 2.2-4364 of the Code of Virginia, and only if such is provided for in such Code Section. Any such protest or objection must be in writing signed by a representative of the entity making the protest or objection and contain the information required by the applicable Code Sections set forth above. Such writing must be delivered to the City Purchasing Manager within the required time period.

SECTION 18. MISCELLANEOUS

a. No bidder shall confer on any public employee having official responsibility for a purchasing transaction any payment, loan, subscription, advance, deposit or money, service, or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value is exchanged.

Project: Wiley Drive Low Water Bridge Replacement Instructions to Bidders

b. Not Used.

c. The Successful Bidder must comply with the nondiscrimination provisions of Section 2.2-

4311 of the Code of Virginia, which are incorporated herein by reference.

d. The Successful Bidder must comply with the drug-free workplace provisions of Section

2.2-4312 of the Code of Virginia, which are incorporated herein by reference.

e. It is the policy of the City of Roanoke to maximize and encourage participation by local, Small, Minority-Owned, Women-Owned, and Service Disabled Veteran-Owned businesses in all aspects of City contracting opportunities.

f. The Successful Bidder shall comply with all applicable City, State, and Federal laws, codes, provisions, and regulations.

g. Providers of any outside services shall be subject to the same conditions and requirements as the Successful Bidder in regards to law, code or regulation compliance.

The City reserves the right of approval for any subcontract work, including costs thereof.

h. This Invitation to Bid and all responses are subject to Section 2.2-4342 of the Code of

Virginia regarding public inspection of records and the procedures a bidder must follow to protect trade secrets and proprietary information and could also be subject to the Virginia Freedom of Information Act.

i. Conflict of Interests Act. The provisions, requirements and prohibitions as contained in

Sections 2.2-3100, et. seq. of the Code of Virginia are applicable to this Invitation to Bid.

j. The procurement provisions of the Code of the City of Roanoke (1979), as amended, Sections 23.2-1, et. seq., as well as the City Procurement Manual, apply to this Invitation to Bid, unless specifically modified herein. The City’s Procurement Manual can be reviewed at the Purchasing office.

k. Insurance. Successful Bidder, and any of its subcontractors, shall, at its or their sole expense, obtain and maintain during the life of the resultant contracts the insurance policies and bonds required. Any required insurance polices and bonds shall be effective prior to the beginning of any work or other performance by Successful Bidder, or any of its subcontractors, under any resultant contracts.