846162planWWhiteland.pdf

REQUEST FOR PROPOSALS

27-67-109

EXTON CROSSROADS STREETSCAPE AND MOBILITY PLAN (TCDI

PROJECT CATEGORY 5 – TRANSPORTATION AND

INFRASTRUCTURE PLANNING)

Delaware Valley Regional Planning Commission

190 N Independence Mall West

Philadelphia, PA 19106-1520

RELEASE DATE: September 16, 2026

DEADLINE FOR QUESTIONS: September 25, 2026

RESPONSE DEADLINE: October 19, 2026, 4:59 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/dvrpc https://secure.procurenow.com/portal/%7bproject.government.code%7d

Delaware Valley Regional Planning Commission

REQUEST FOR PROPOSALS

Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5

– Transportation and Infrastructure Planning)

I. TCDI Prequalified Consultants II. Project Background

III. Project Description (Scope of Work) IV. TCDI Timeline V. Inquiries

VI. Submission Information VII. Proposal Requirements

VIII. Evaluation Criteria IX. Disadvantaged Business Enterprises X. Digital Accessibility

Attachments:

A - Budget Proposal

B - 2026 Prequalified TCDI Consultants and Categories

Request For Proposals #27-67-109 Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure Planning)

1. 1. ............................................... TCDI Prequalified Consultants

DVRPC REQUIRES ALL CONSULTANTS TO BE PREQUALIFIED TO COMPETE TO WORK

ON TCDI-FUNDED PROJECTS. ONLY CONSULTANTS WHO HAVE MET DVRPC’S

PREQUALIFICATION REQUIREMENTS ARE ELIGIBLE TO WORK ON TCDI PROJECTS.

PLEASE DO NOT SUBMIT A PROPOSAL IF YOU ARE NOT A PREQUALIFIED

CONSULTANT UNDER TCDI CATEGORY 5: TRANSPORTATION AND INFRASTRUCTURE

PLANNING.

REFER TO ATTACHMENT B TO CONFIRM YOUR APPROVED CATEGORIES.

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

2. 2. .............................................................. Project Background

2.1. 2.1. .......................................................................................... Background

West Whiteland Township seeks professional planning, urban design, landscape architecture, and transportation planning services to prepare the Exton Crossroads Streetscape and Mobility

Plan , an implementation-oriented planning effort that will establish a coordinated vision for improving multimodal connectivity, streetscapes, placemaking, wayfinding, and the public realm within one of Chester County's most significant regional activity centers. This project is funded through the FY27 PA round of Delaware Valley Regional Planning Commission's (DVRPC)

Transportation and Community Development Initiative (TCDI) funding program.

Centered on the intersection of US Route 30 (Lincoln Highway) and PA Route 100 (Pottstown

Pike), Exton Crossroads serves as a regional commercial, employment, residential, and transportation hub. The study area generally extends from Ship Road to Whitford Road and from Rockland Drive to Howard Road and includes major shopping centers, mixed-use developments, neighborhoods, the Exton and Whitford SEPTA stations, the Chester Valley Trail, parks, civic destinations, and surrounding activity centers.

While the area benefits from strong regional transportation assets and continued redevelopment, it remains characterized by an automobile-oriented transportation network that fragments the Town Center into four distinct quadrants. High-volume arterial roadways, incomplete pedestrian and bicycle infrastructure, limited internal connectivity, and inconsistent streetscape character reduce access between destinations and diminish the area's identity as a cohesive mixed-use center.

Building upon recent Township planning efforts, this plan will integrate transportation planning, land use, urban design, and placemaking to develop a coordinated framework for improving safety, accessibility, connectivity, and community identity. The final deliverable shall identify priority multimodal improvements, public realm enhancements, and implementation strategies that support future public and private investment while advancing local and regional planning objectives.

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

3. 3. ..................................... Project Description (Scope of Work)

Project Goals

The consultant shall study the Exton Crossroads as a cohesive regional activity center to identify priority multimodal corridors, public spaces, and opportunity areas. While evaluating the broader study area, the consultant shall focus planning recommendations and planning-level conceptual design efforts on a limited number of priority locations identified through the planning process to support implementation-ready recommendations. Develop a long-term vision for Exton Crossroads as a connected, walkable, multimodal Town Center.

● Improve multimodal access between commercial areas, residential neighborhoods, parks, trails, transit facilities, and other major destinations.

● Identify opportunities to enhance safety, accessibility (including compliance with the

Americans with Disabilities Act), and mobility for pedestrians, bicyclists, transit users, motorists, and freight movement.

● Establish a coordinated streetscape, placemaking, and wayfinding framework that strengthens the Town Center's identity while improving the quality of the public realm.

● Advance Complete Streets principles that support redevelopment, economic vitality, and sustainable growth.

● Develop implementation-ready planning recommendations and conceptual design illustrations for selected priority locations.

● Identify funding opportunities, partnerships, and phasing strategies to advance future design and construction projects.

Task 1. Project Initiation and Management, and TCDI Administration

The consultant shall:

● Conduct a project kickoff meeting with Township staff, DVRPC, and the project management team.

● Refine the project work plan, schedule, communication strategy, and public engagement approach.

● Coordinate regularly with Township staff throughout the project.

● Facilitate project meetings and provide periodic progress reports.

● Attend two project status meetings with DVRPC and the Township.

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

● Draft and submit progress reports and invoices with a confirmation letter from the

Township to DVRPC as required (at least quarterly, but no more than monthly) for TCDI administration.

Deliverables

● Final work plan and schedule

● Meeting agendas and summaries

● Progress reports and invoices

● Presentation materials

Task 2. Existing Conditions Assessment

The consultant shall prepare a comprehensive assessment of existing conditions throughout the study area.

The assessment shall evaluate:

● Existing and planned land use

● Development and redevelopment patterns

● Transportation infrastructure and circulation

● Pedestrian and bicycle facilities

● Transit access and station connectivity

● Roadway safety and crash patterns

● Traffic operations and access management

● Community destinations and activity centers

● Historic Resources

● Streetscape and public realm conditions

● Existing plans, studies, and public investments

The consultant shall identify opportunities and constraints affecting multimodal connectivity, safety, placemaking, and Town Center identity.

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

● Existing Conditions Technical Memorandum

● Existing conditions mapping and GIS inventory

Task 3. Public Engagement

Public engagement shall be a central component of the project.

The consultant shall develop and implement an inclusive engagement strategy designed to gather input from residents, businesses, property owners, developers, institutions, transportation agencies, and community organizations.

At a minimum, the public engagement program shall be structured around at least three public meetings that correspond to major project milestones:

● Project kickoff and existing conditions

● Alternatives and draft recommendations

● Presentation of the draft final plan

The plan should also include the following as appropriate:

● Stakeholder interviews

● Public workshop(s)

● Online engagement opportunities

● Interactive mapping and survey tools

● Coordination with schools, businesses, community organizations, Chester County, and

PennDOT

Future recommendations shall be guided by the community vision as outlined in the Township’s recently adopted comprehensive plan, and the results of the public and stakeholder engagement efforts.

● Public Engagement Plan

● Engagement summaries

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

Task 4. Multimodal Mobility Framework

The consultant shall develop a comprehensive multimodal mobility framework that identifies opportunities to improve connectivity within and throughout the study area.

Recommendations shall address:

● Sidewalk network completion

● Bicycle network connectivity

● Safe crossings of US Route 30 and PA Route 100

● Transit access and first-/last-mile connections

● Connections to the Chester Valley Trail

● Internal circulation between shopping centers and mixed-use developments

● Access to parks, civic facilities, and neighborhoods

● Complete Streets opportunities

● Safety improvements for all roadway users

The framework shall prioritize projects based on safety, connectivity, feasibility, and implementation potential.

● Multimodal Mobility Framework Memorandum

● Priority improvement mapping

Task 5. Streetscape, Placemaking, and Conceptual Design

Building upon the multimodal framework, the consultant shall develop planning-level recommendations that strengthen the public realm and reinforce Exton Crossroads as a cohesive Town Center. While the study area encompasses the broader Exton Crossroads, the consultant shall identify and prioritize a limited number of focus areas and key multimodal connections for more detailed planning and conceptual design.

Recommendations should address:

● Streetscape enhancements

● Gateway treatments

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

● Wayfinding systems

● Public gathering spaces

● Landscape and green infrastructure opportunities

● Street furnishings and pedestrian amenities

● Community identity and branding

● Historic Resource adaptive reuse opportunities

● Urban design strategies that visually connect the four quadrants of the Town Center

The consultant shall prepare planning-level conceptual design illustrations for a limited number of priority locations identified during the planning process. These concepts are intended to communicate design intent, illustrate potential future improvements, and support implementation planning. The Township places a high priority on this task specifically, and high-quality conceptual design products that clearly communicate the recommendations are also a priority.

Note: Conceptual designs shall not constitute preliminary engineering or construction documents.

● Streetscape and Placemaking Framework

● Conceptual design plans and illustrative renderings for selected priority locations

● Wayfinding and gateway strategy

Task 6. Implementation Strategy

The consultant shall prepare an implementation strategy that identifies actions necessary to advance the plan recommendations.

The implementation strategy shall include:

● Priority capital projects

● Short-, medium-, and long-term implementation actions

● Potential lead agencies and project partners

● Funding opportunities

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

● Coordination strategies with PennDOT, SEPTA, Chester County, and DVRPC

● Policy or regulatory recommendations supporting implementation

Recommendations shall position the Township to pursue future engineering, design, and construction funding.

● Implementation Matrix

● Funding Strategy

● Priority Project Profiles

Task 7. Final Plan

The consultant shall prepare a final Exton Crossroads Streetscape and Mobility Plan suitable for acceptance by West Whiteland Township and it shall serve as an implementation-oriented planning document that builds upon and supports the goals and recommendations of the

Township’s comprehensive plan. The consultant should organize the plan so that it may, at the

Township’s discretion, be incorporated into or adopted as an amendment to the

Comprehensive Plan in the future.

The final document shall include:

● Executive Summary

● Existing Conditions Assessment

● Community Vision

● Multimodal Mobility Framework

● Streetscape and Placemaking Framework

● Conceptual Design Illustrations

● Implementation Strategy

● Supporting maps and graphics

● Administrative Draft Plan

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

● Final Plan

● Executive Summary

● Presentation materials for public presentation and Township adoption

Task 7 deliverables shall be submitted electronically in formats acceptable to DVRPC and the

Township. Throughout the project, the consultant may prepare, and the Township may require, editable project files, supplemental presentation materials, display graphics, and other visual communication materials, as appropriate, to support public engagement, project meetings, and plan adoption and implementation.

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

4. 4. ....................................................................... TCDI Timeline

4.1. 4.1. ....................................................................................... TCDI Timeline

Posting of Request for Proposal: Wednesday, September 16, 2026

Submission of Inquiries: Friday, September 25, 2026, 5:00 pm

Posting of Responses to Inquiries: Friday, October 2, 2026, 5:00 pm

Proposal Deadline: Monday, October 19, 2026, no later than 4:59 pm

Anticipated Award of Project: December 10, 2026

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

5. 5. ............................................................................... Inquiries

All inquiries related to this RFP should be submitted through the OpenGov portal and submitted no later than 5:00 pm on Friday, September 25, 2026. Inquiries may not be considered if not received by then.

DVRPC will respond to questions it considers appropriate to the RFP and of interest to all Proposers, but reserves the right, at its discretion, to amend or not respond to any question.

Responses posted on DVRPC’s procurement portal become part of the RFP upon posting. DVRPC reserves the right, in its discretion, to revise questions and responses to questions after posting, by posting the modified response. No oral response to any Proposer question by any DVRPC employee or agent shall be binding on DVRPC or in any way considered to be a commitment by DVRPC.

DVRPC considers any information submitted directly to DVRPC through a solicitation announcement to be confidential and proprietary. DVRPC’s Access to Records Policy may be viewed at www.dvrpc.org/Policies.

https://www.dvrpc.org/Policies

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

6. 6. ........................................................ Submission Information

DVRPC will receive all proposals on behalf of the Project Sponsor. DVRPC will release all technical proposals to the Project Sponsor for their review and scoring following the submission deadline.

The Proposer shall submit the following RFP proposal documents (Technical Proposal and Administrative

"Budget" Proposal) in PDF format, as indicated below.

• Technical Proposal Submissions o All elements of the Technical Proposal must be submitted in the OpenGov portal to their corresponding upload field (e.g., Cover Letter, Lead Consultant Staff, Project Teams, Project

Schedule, etc).

• Administrative (Budget) Proposal Submissions o The Administrative (Budget) Proposal must be submitted separately in the OpenGov portal to its respective upload field. The Administrative (Budget) Proposal shall remain separate and sealed until such time as the qualitative evaluation of all technical proposals is completed. In accordance with the Brooks Act, cost is not a factor of evaluation.

Both the Technical and Administrative Proposal submissions are due no later than 4:59 pm EDT, Monday, October 19, 2026.

Technical and Administrative Proposals submitted after the submission deadline or that are non-responsive to any of the requirements of this RFP may be deemed disqualified and will therefore be ineligible for award.

DVRPC assumes no responsibility for delays causing any proposal submission to be received after the above-referenced due dates and times.

The Proposer bears all costs related to the preparation and submittal of its proposal(s). DVRPC reserves the right to award all or only part of the solicitation to one or more Proposers, and the right to cancel the

RFP and make no award.

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

7. 7. ........................................................ Proposal Requirements

7.1. 1. ............................ Are you a prequalified consultant for TCDI projects?*

DVRPC requires all consultants to be prequalified to compete to work on TCDI-funded projects. Only consultants who have met DVRPC’s prequalification requirements are eligible to work on TCDI projects.

Please do not submit a proposal if you are not a prequalified consultant.

☐ Yes

☐ No

*Response required

7.2. 2. ........................................................... Technical Proposal Requirements Please Note: All Technical Proposals are to be separate from the Administrative Proposal.

7.2.1. 2.1. Cover Letter* Please upload a Cover Letter from a principal of the Respondent, providing summary of proposed solution of the project, along with primary contact information (phone number and email address).

*Response required

7.2.2. 2.2. Lead Consultant Staff* Provide names of key staff who will be assigned to work on this project. The project manager must be clearly identified.

*Response required

7.2.3. 2.3. Project Teams* Indicate whether or not a team of consultants is proposed. Note that only the Lead Consultant is required to be prequalified.

If a team is proposed, list all consultants on the project team and specify whether or not the consultant was prequalified by DVRPC.

For members of the consultant team, whether they have been prequalified or not, provide:

● Names and titles, and upload resumes for key staff members who will be representing each consultant on the project team

● At least two examples of similar projects or tasks completed within the past 10 years.

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

For prequalified consultants, it is acceptable to submit materials that were not included with the original prequalification.

*Response required

7.2.4. 2.4. Project Understanding* Provide a statement summarizing how the consultant and/or project team is particularly qualified for this project, and demonstrate an understanding of the problem statement and intended outcomes.

*Response required

7.2.5. 2.5. Technical Approach* Describe the methodology for executing the work outlined in this RFP. Explain how this approach will further advance the goals of the TCDI program to increase the overall sustainability of Greater

Philadelphia in an equitable way.

*Response required

7.2.6. 2.6. Project Schedule* Respondents must submit a schedule, itemized by task, for completing the project. The schedule must include project meetings, public meetings (unless the SOW specifies additional public meetings be scheduled, a minimum of two are required), critical milestones, and deliverables.

Please note that public meetings shall be in compliance with Title VI, held in ADA-accessible facilities, and held in transit-accessible locations whenever possible. Additionally, publications and other public documents can be made available in alternative languages and formats, if requested.

All work funded through the TCDI grant must be completed by June 30, 2028.

*Response required

7.3. 3. .............................................................. Budget Proposal Requirements Please Note: All Budget Proposals are to be separate from the Technical Proposal.

7.3.1. 3.1. Project Budget Proposal* Please download the 'Budget Proposal' template, complete, and upload.

Project Budget Proposal – The Respondent will submit a project budget proposal. The Budget Proposal must be submitted in PDF format. If applicable, Optional Deliverables should be included in this submittal section, separate from the primary Cost Proposal.

Costs should be detailed and include a lump sum pricing format.

During negotiations, the Respondent or DVRPC may suggest that deliverables or tasks be modified or deleted.

Please note that Title 41 Code of Federal Regulations limits the amount of profit or fee to 10 percent of the direct labor and indirect costs.

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

*Response required

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

8. 8. ................................................................ Evaluation Criteria

Negotiations for the award of the contract will be with the Proposer that best meets the evaluation criteria. DVRPC reserves the right to award in part or as a whole. DVRPC may reject all proposals. DVRPC further reserves the right to negotiate cost and scope elements with the leading Proposer(s).

An evaluation committee consisting of representatives from the project sponsor will evaluate each responsive proposal and, at its discretion, recommend an awardee to the DVRPC Board.

Criteria have been established to guide the evaluation of each responsive proposal. The following scoring criteria will be used to evaluate and rank proposals:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Technical approach and project understanding

Respondents should clearly detail their methods and approach to the project.

Respondents are encouraged to offer suggestions for enhancing specific tasks or the overall work and/or propose innovative techniques to improve the results of this effort.

Points Based 40 (40% of Total)

2. Professional qualifications and experience in similar work

Respondents should demonstrate their qualifications and experience as it relates to carrying out the project.

Points Based 30 (30% of Total)

3. Demonstrated commitment to perform the task(s) in a sustainable and equitable way

Respondents should effectively demonstrate how they will perform the tasks needed to execute the project in a way that advances the goal of the TCDI program to increase the overall sustainability of Greater Philadelphia in an equitable way.

Points Based 15 (15% of Total)

4. Ability to perform within schedule

Respondents should demonstrate an ability to perform the tasks proposed within the allotted time.

Points Based 15 (15% of Total)

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

9. 9. ..................................... Disadvantaged Business Enterprises

The DBE and ESBE subcontracting goal is removed from the project. Therefore, there is no subcontracting goal on the contract.

Title: Exton Crossroads Streetscape and Mobility Plan (TCDI Project Category 5 – Transportation and Infrastructure

10. 10. ............................................................. Digital Accessibility

DVRPC requires that all final deliverables funded through TCDI be in compliance with any relevant federal, state, and/or local digital accessibility laws at the time of publication.