846158bridgePula.pdf

PROJECT MANUAL FOR

PROPOSED BRIDGE SUPERSTRUCTURE REPLACEMENT

WEST COMMERCE STREET OVER PEAK CREEK

TOWN OF PULASKI, VIRGINIA

COMMISSION NO. 19100

REVISED 8/28/2026

PREPARED BY

SCHWARTZ & ASSOCIATES, INC.

CONSULTING ENGINEERS

HERITAGE BUSINESS CENTER

7331 TIMBERLAKE ROAD

LYNCHBURG, VIRGINIA 24502

Schwartz & Associates, Inc Lynchburg, Virginia Structural Engineers

M.Metzger

PE

TABLE OF CONTENTS

I. COVER

Description Page Number Advertisement for Bids ADV-1 - ADV-2 Instructions to Bidders 00100-1 - 00100-4 Bid Form 00310-1 - 00310-14 Agreement 00500-1 - 00500-4 Notice of Award 00600-1 Notice to Proceed 00600-2 Federal Requirements 00700-1 – 00700-21

FORM C-48

CIVIL RIGHTS REQUIREMENTS FOR LOCALLY

ADMINISTERED PROJECTS

DBE POLICY STATEMENT

FORM WH-347

FORM C-56

FORM C-57

FORM C-58

FORM C-59

FORM C-63

FORM C-64

Supplementary Conditions (Includes Application for Payment) 00800-1 - 00800-12

II. DIVISION I - GENERAL REQUIREMENTS

Section Title Page Number 01010 Summary of Work 01010-1 - 01010-3 01050 Field Engineering 01050-1 - 01050-2 01153 Change Order Procedure & Conflict Resolution 01153-1 - 01153-4 01200 Project Coordination & Progress Meetings 01200-1 - 01200-3 01310 Construction Schedules 01310-1 - 01310-3 01340 Shop Drawings & Project Data 01340-1 - 01340-4 01510 Temporary Facilities 01510-1 - 01510-2 01551 Site, Access, Staging, Parking & Traffic Regulations 01551-1 01630 Product Delivery, Storage & Protection 01630-1 - 01630-3 01700 Contract Closeout 01700-1 - 01700-3 01710 Cleaning 01710-1 - 01710-2 01720 Contractor's Record Drawings 01720-1 - 01720-3 01730 Project Signs 01730-1

TABLE OF CONTENTS (Cont.)

III. DIVISION II - SITE WORK

02703 Maintenance of Traffic 02703-1 – 02703-2

IV. DIVISION III - CONCRETE

03037 Shotcrete – Type A 03037-1 03038 Flowable Backfill 03038-1

V. DIVISION IV - STEEL

04060 Adhesive Anchors 04060-1 – 04060-3 04061 Powder Coating Bridge Rail 04061-1 – 04061-7

Page Number

VI. DIVISION V – SPECIAL PROVISIONS & REVISIONS

TO VIRGINIA DEPARTMENT OF TRANSPORTATION

ROAD AND BRIDGE SPECIFICATIONS, 2020

06010-1– 06010-141

VII. DIVISION VI – TECHNICAL SPECIAL PROVISIONS

1 Mobilization 07010-1 2 Quality Control (QC) Contractor Responsibility 07010-2 – 07010-15 3 Temporary Waterline Support 07010-16

ATTACHMENTS:

Appendix 1: Asbestos and Lead Paint Report Appendix 2: Environmental Permit

ADV-1

ADVERTISEMENT FOR BIDS

PROPOSED BRIDGE SUPERSTRUCTURE REPLACEMENT

WEST COMMERCE STREET OVER PEAK CREEK

STATE: 4602-125-124, FEDERAL: STP-5125 (127)

The Town of Pulaski (Town, Owner), Virginia, is seeking sealed bids from qualified construction firms for the above captioned project in accordance with the following project schedule.

CALENDAR OF EVENTS

Solicitation Issue Date September 25, 2026 Obtain copies of solicitation/contract documents from:

(A .pdf of Project Manual and Plans will be emailed) Project Manual and Plans will be posted on Town of Pulaski website at https://www.pulaskitown.org/bids-and-rfps

Schwartz & Associates, Inc.

Consulting Engineers 7331 Timberlake Road, Suite 305 Lynchburg, VA 24502

Pre-Bid Conference is not mandatory October 28, 2026 at 10:00 a.m.

Town of Pulaski Engineering 42 First Street, NW Pulaski, VA 24301

Deadline for Questions to be submitted VIA E-MAIL to Austin Painter at apainter@Pulaskitown.org

November 11, 2026 at 12:00 p.m.

Answers e-mailed to Pre-Bid Conference Attendees and posted to Town of Pulaski Website at https://www.pulaskitown.org/bids-and-rfps

November 25, 2026 at 12:00 p.m.

Sealed Bids Due December 16, 2026 at 2:00 p.m.

Town of Pulaski Engineering Attn: Austin Painter 42 First Street, NW Pulaski, VA 24301

Bids Opened December 16, 2026 at 2:00 p.m.

Town of Pulaski Engineering 42 First Street, NW Pulaski, VA 24301

Notice of Award On or about February 14, 2027 Fixed Completion Date of Project On or before August 18, 2028

The Project scope involves the superstructure replacement of West Commerce Street Bridge over Peak Creek. The repairs also include water line replacement and approach work.

All bids must be submitted in a sealed envelope plainly marked, “PROPOSED SUPERSTRUCTURE REPLACEMENT WEST COMMERCE STREET OVER PEAK CREEK”, with the name and address of the bidder in the upper left-hand corner and accompanied by the required documentation as set out in the Invitation For Bid. E-Mail and facsimile responses are not acceptable. No responsibility will attach the Town or any official or employee thereof for the pre-opening of, post-opening of, or the failure to open a bid not properly addressed and identified. The Town of Pulaski assumes no responsibility for postmark or error in delivery to an incorrect address. It is the responsibility of the bidder to ensure timely and correct delivery of the bid. BIDS RECEIVED

AFTER THE DATE AND TIME SPECIFIED WILL BE REJECTED.

Withdrawal of bids shall be according to procedure of the Virginia Public Procurement Act and to the Code of Virginia (§ 2.2-4330). Any Bidder must give notice in writing of his claim of right to withdraw his Bid within two business days after the conclusion of the Bid Opening Procedure and shall submit original work papers with such notice. If a Bid is withdrawn, the next higher Bidder shall be deemed to be the Low Bidder. No Bid may be withdrawn unless said withdrawal is permitted by law.

ADV-2

Each bidder must furnish with his bid a certified check or an acceptable Bid Bond in the amount of 5% of his Base Bid plus Alternates.

The contract awardee will be required to furnish and pay for satisfactory performance and payment bonds in amounts equal to the full contract amount.

The Bidder’s attention is directed to the requirements of Chapter 11, Title 54.1, Code of Virginia, pertaining to Contractor registration.

All bidders shall complete a certification that they are not currently barred from bidding on Contracts by any agency of the Commonwealth of Virginia.

The Owner reserves the right to award this project to the lowest responsive and responsible bidder.

MBE/WBE firms are encouraged to submit bids.

The Town of Pulaski will not discriminate against a bidder because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by the laws of the Commonwealth of Virginia relating to discrimination in employment. Further, the Town of Pulaski will not discriminate against small and minority businesses or faith-based organizations.

Attendance at the Pre-Bid Conference is not mandatory, but contractors are encouraged to attend the Pre-Bid Conference.

A contractor’s license will be required in order to award the project, but will not be required in order to bid this project.

00100-1

INSTRUCTIONS TO BIDDERS

1. THE WORK

The project involves demolition of the existing superstructure, substructure repair, reconstructing the superstructure with prestressed Bulb Tee’s, approach work and water line replacement.

2. SECURING DOCUMENTS

Copies of the proposed Contract Documents may be obtained from:

Schwartz & Associates, Inc.

7331 Timberlake Road, Suite 305

Lynchburg, Virginia 24502 upon the conditions set forth in the Advertisement to Bid.

3. BID FORM

In order to receive consideration, make bids in strict accordance with the following.

A. Make bids upon the forms provided therefor, properly signed and with all items filled out. Do not change the wording of the bid form, and do not add words to the bid form. Unauthorized conditions, limitations, or provisions attached to the bid will be cause for rejection of the bid. If alterations by erasure or interlineation are made for any reason, explain over such erasure or interlineation with a signed statement from the bidder.

B. No telegraphic bid or telegraphic modification of a bid will be considered. No bids received after the time fixed for receiving them will be considered. Late bids will be returned to the bidder unopened.

C. Address bids to the Owner, and deliver to the address given in the advertisement to bid or before the day and hour set for opening the bids. Enclose each bid in a sealed envelope bearing the title of the Work, the name of the bidder, in the upper left-hand corner and accompanied by the required documentation as set out in the Invitation for Bid. Submit only the original signed copy of the bid. It is the sole responsibility of the bidder to see that his bid is received on time.

00100-2

4. BONDS

A. Bid security in the amount stated in the Advertisement to Bid must accompany each bid. The successful bidder's security will not be returned until he has signed the Contract and has furnished the required Certificates of Insurance.

B. The Owner reserves the right to retain the security of all bidders until the successful bidder enters into the Contract or until 60 days after bid opening, whichever is sooner. Other bid security will be returned as soon as practicable. If any bidder refuses to enter into a Contract, the Owner may retain his bid security as liquidated damages but not as a penalty.

C. Prior to signing the Contract, the Owner will require the successful bidder to secure and post a Labor and Materials Payment Bond and a Performance Bond, each in the amount of 100% of the Contract Sum, and each on the form provided therefore in the Project Manual. Such bonds shall be issued by the Surety acceptable to the Owner.

5. EXAMINATION OF DOCUMENTS AND SITE OF WORK

Before submitting a bid, each bidder shall examine the Drawings carefully, shall read the Specifications and all other proposed Contract Documents, and shall visit the site of the Work. Each bidder shall fully inform himself prior to bidding as to existing conditions and limitations under which the Work is to be performed, and shall include in his bid a sum to cover the cost of items necessary to perform the Work as set forth in the proposed Contract Documents. No allowance will be made to a bidder because of lack of such examination and knowledge. The submission of a bid will be considered as conclusive evidence that the bidder has made such examination.

6. BIDDER ELIGIBILITY

Bids will only be accepted from Contractors who are VDOT approved for this type of work. The Town reserves the right to award this project to the lowest responsive and responsible bidder. Bidders must be pre-qualified with VDOT (as bridge contractors) to be considered responsive bidders on this project. A copy of the bidders VDOT Certificate of Qualifications must be submitted with the bid documents. All subcontractors shall be pre-qualified with VDOT for all pre-qualifiable trades.

Bidders are required under Chapter 11, Title 54.1, Code of Virginia, to show evidence of certificate of registration prior to being awarded this project.

All bidders shall complete a Certification that they are not currently barred from bidding on Contracts by any agency of the Commonwealth of Virginia.

7. MODIFICATION AND WITHDRAWAL OF BIDS

A. A bidder may modify or withdraw his bid, either personally or by written request, at any time prior to the scheduled time for opening bids.

B. Except as provided in Section 2.2-4330 of the Code of Virginia, no bidder may withdraw his bid for a period of sixty calendar days after the date set for opening thereof, and bids shall be subject to acceptance by the Owner during this period.

00100-3

8. AWARD OF CONTRACT

A. The contract will be awarded on the basis of the sum of the Base Bid and the accepted Alternates.

B. The Contract, if awarded, will be awarded to the responsive and responsible bidder who has proposed the lowest Contract Sum.

C. Prior to award, Contractor must provide a “Registered Virginia Contractor No.

9. EXECUTION OF AGREEMENT

A. The form of Agreement which the successful bidder will be required to execute is included in the Project Manual.

B. The bidder to whom the Contract is awarded shall, within ten calendar days after notice of award and receipt of Agreement forms from the Owner, sign and deliver required copies to the Owner.

C. At or prior to delivery of the signed Agreement, the bidder to whom the Contract is awarded shall deliver to the Owner those Certificates of Insurance required by the Contract Documents and such Labor and Materials Payment Bonds and Performance Bonds as are required by the Owner.

D. Bonds and Certificates of Insurance shall be approved by the Owner before the successful bidder may proceed with the Work. Failure or refusal to provide Bonds or Certificates of Insurance in a form satisfactory to the Owner shall subject the successful bidder to loss of time from the allowable construction period equal to the time of delay in furnishing the required material.

10. INTERPRETATION OF CONTRACT DOCUMENTS PRIOR TO BIDDING

A. If any person contemplating submitting a bid for construction of the Work is in doubt as to the true meaning of any part of the proposed Contract Documents, or finds discrepancies on or omissions from any part of the proposed Contract Documents, he may submit to the Engineer a written request for interpretation thereof not later than ten days before bids will be opened. The person submitting the request shall be responsible for any other explanations or interpretations of the proposed Contract Documents.

11. PRE-BID CONFERENCE

Approximately three weeks prior to the scheduled bid opening, a Pre-Bid Conference will be held for the purpose of considering questions posed by bidders. The conference will be open to general contract and subcontract bidders. The Pre-Bid Conference will be held at 10:00 a.m. on October 28, 2026 at Town of Pulaski Engineering, 42 First Street, NW, Pulaski, VA 24301.

00100-4

12. CONSTRUCTION TIME AND LIQUIDATED DAMAGES

The Contractor agrees to commence work and complete the project in accordance with the time period set forth in the written “Notice to Proceed”. The project shall be completed in its entirety on or before August 18, 2028. The Agreement shall stipulate that the Contractor shall complete the work no later than August 18, 2028. This is a “Fixed Completion Date” (459 days) Contract with the “Fixed Completion Date” being August 18, 2028 and the Contractor shall begin work on or before May 17, 2027. A Notice of “Award” will be issued by the Owner around February 14, 2027.

All work for this Contract shall be completed and accepted on or before the time limit established in the Contract. In the event the Contractor fails to complete the work by the time limit, liquidated damages, representing the estimated additional cost of administration, engineering, supervision, inspection and other expenses will be assessed in the amount of $1,350.00 for each calendar day beyond the time limit, including Sundays and Holidays, that the project is not completed.

The Contract time specified in the Bid Form shall be on the basis of "Fixed Completion Date" as defined in Section 108.04 of the Virginia Department of Transportation Road & Bridge Specifications, 2020 and current revisions.

13. TOWN BUSINESS LICENSE

The successful Bidder shall obtain a Town of Pulaski Business License before beginning work on this project.

END OF INSTRUCTIONS TO BIDDERS

00310-1

BID FORM

Mr. Austin Painter Project Manager 42 First Street, NW Pulaski, Virginia 24301

Dear Mr. Painter:

The undersigned, having visited and examined the site and having carefully studied all drawings and specifications pertaining to the project known as "Proposed Bridge Superstructure Replacement West Commerce Street over Peak Creek" for the Town of Pulaski, Virginia, hereby proposes to furnish all labor, equipment, tools, materials and services and to perform all operations necessary to execute and complete the work required for the project, in strict accordance with the Specifications for this project, Road & Bridge Specifications by Virginia Department of Transportation, 2020, and Engineering Drawings by Schwartz & Associates, Inc., Consulting Engineers, together with Addenda Numbered , issued during bidding period and hereby acknowledged, subject to the terms and conditions of the agreement for the sum of

____________________________________________________________________ DOLLARS

($ ) which shall be referred to hereinafter as the BASE BID. This project has a "Fixed Completion Date" of August 18, 2028.

Contractors will indicate Unit Price and Total Price for each item listed below and the Base Bid (the sum of the Total Prices). The listed bid items are to contain all necessary costs required for completion of the Work in accordance with the Contract Documents. Base quantities for each of the items below to be included in bid are shown on construction documents and should be included in the Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further understood that costs to cover all components of the Work as described in the Contract Documents are included in this bid, even in cases where specific line items are not identified.

00310-2

BID PROPOSAL FORM

"PROPOSED BRIDGE SUPERSTRUCTURE REPLACEMENT

WEST COMMERCE STREET OVER PEAK CREEK"

TOWN OF PULASKI, VIRGINIA

VDOT #4602-125-124 B608 (UPC - 110931)

NO MAJOR ITEMS & NO PRICE ADJUSTMENTS

Section Item No. Description

Estimated Quantities

Unit Price

Total Amount

513 1 MOBILIZATION LUMP SUM LUMP SUM $_____________

512 & SP 2 MAINTENANCE OF TRAFFIC LUMP SUM LUMP SUM $_____________

517 & SP 3 CONSTRUCTION SURVEYING LUMP SUM LUMP SUM $_____________

413 4 DISMANTLE & REMOVE

PRRTION OF EXISTING

STRUCTURE – STR. NO. 8008 LUMP SUM LUMP SUM $_____________

404 5 CONCRETE CLASS A3 60.4 CY $_____________ $_____________

406 6 CORROSION RESISTANT

REINFORCING STEEL, CLASS

I 23,590 LBS $_____________ $_____________

404 7 CONCRETE LOW SHRINKAGE

CLASS A4 MODIFIED 102.9 CY $_____________ $_____________

401 8 STRUCTURE EXCAVATION 272 CY $_____________ $_____________

401 9 SELECT BACKFILL

(ABUTMENT ZONE) 365 TONS $_____________ $_____________

401 10 COFFERDAM 2 EACH $_____________ $_____________

303 11 DEWATERING BASIN 2 EACH $_____________ $_____________

410 12 RAILING, CPSR 2-RAIL 155 LF $_____________ $_____________

00310-3

Section Item No. Description

Estimated Quantities

Unit Price

Total Amount

405 13 PRESTRESSED CONC. BEAM

BULB - T 37” DEPTH +70’-80’ 4 EACH $_____________ $_____________

404 14 BRIDGE DECK GROOVING 213 SY $_____________ $_____________

402 15 TEMPORARY SHEET PILING 274 SF $_____________ $_____________

413 16 MATERIAL DISPOSAL (STR.

NO. 8008), TYPE B LUMP SUM LUMP SUM $_____________

413 17 ENVIRONMENTAL & WORKER

PROTECTION (STR. NO. 8008) LUMP SUM LUMP SUM $_____________

414 18 DRY RIPRAP, CLASS II (38”) 30 TONS $_____________ $_____________

404 19 COVER DEPTH SURVEY 213 SY $_____________ $_____________

412 20 SHOTCRETE, CLASS A 50 SF $_____________ $_____________

SP 21 TEMPORARY WATER LINE

SUPPORT LUMP SUM LUMP SUM $_____________

520 22 WATER LINE SYSTEM – 8”

DIAMETER LUMP SUM LUMP SUM $_____________

520 23 WATER LINE SYSTEMS – 12”

DIAMETER LUMP SUM LUMP SUM $_____________

508 24 DEMOLITION OF PAVEMENT 90 SY $_____________ $_____________

303 25 REGULAR EXCAVATION 32 CY $_____________ $_____________

308 & 309 26 AGGREGATE BASE MATERIAL,

TYPE I, SIZE 21-A 95 TONS $_____________ $_____________

515 27 FLEXIBLE PAVEMENT

PLANING, 0”-2” DEPTH 409 SY $_____________ $_____________

00310-4

Item No.

Description

Estimated Quantities

Unit Price

Total Amount

315 28 ASPHALT CONCRETE

TYPE BM-25.0A

121 TONS

315 29 ASPHALT CONCRETE TYPE

SM-9.5D

70 TONS

505 30 FIXED OBJECT ATTACHMENT,

GR-FOA-5

4 EACH

505 31 REMOVAL OF EXISTING

GUARDRAIL

70 LF

512 32 CRUSHER RUN AGGREGATE

NO. 25 OR NO. 26

25 TONS

505 33 GUARDRAIL TERMINAL SITE

PREPARATION

1 EACH

505 34 GUARDRAIL TERMINAL

GR-MGS2 (50’)

2 EACH

35 GUARDRAIL HEIGHT

TRANSITION GR-MGS4

2 EACH

505 36 GUARDRAIL TERMINAL, GR-6 12.5 LF $_____________ $_____________

505 37 RAD. GUARDRAIL, ST’D.

GR-MGS1

25 LF

505 38 GUARDRAIL, ST’D. GR-MGS1 12.5 LF $_____________ $_____________

502 39 ST’D CG-3 CURB 109 LF $_____________ $_____________

520 40 12” DIMJ WATER LINE 237 LF $_____________ $_____________

520 41 16” DIMJ WATER LINE 40 LF $_____________ $_____________

520 42 24” HDPE WATER LINE 254 LF $_____________ $_____________

00310-5

Quantities

Unit Price

520 43 8” DIMJ WATER LINE 121 LF $_____________ $_____________

520 44 8” GATE VALVE & BOX 2 EACH $_____________ $_____________

520 45 12” GATE VALVE & BOX 3 EACH $_____________ $_____________

520 46 16” GATE VALVE & BOX 1 EACH $_____________ $_____________

509 & SP 47 FLOWABLE BACKFILL 23 CY $_____________ $_____________

303 & 305 48 BORROW EXCAVATION 26 CY $_____________ $_____________

414 49 GROUTED RIPRAP CLASS A1

(12” DEPTH)

8 TONS

303 50 CHECK DAM ROCK, TYPE II,

ST’D. EC-4

303 51 TEMPORARY SILT FENCE, ST’D.

EC-5

350 LF

303 52 SILTATION CONTROL

EXCAVATION

60 CY

301 53 CLEARING & GRUBBING LUMP SUM LUMP SUM $_____________

603 54 SEEDING LUMP SUM LUMP SUM $_____________

512 55 PORTABLE TRAFFIC CONTROL

SIGNAL

LUMP SUM

LUMP SUM

512 56 TEMPORARY PAVEMENT

MARKING (TYPE D, CLASS III –

4”)

1,006 LF

00310-6

Quantities

Unit Price

512 57 TEMPORARY PAVEMENT

MARKING (TYPE D, CLASS III –

8”)

547 LF

512 58 TYPE III BARRICADE, 4’ 6 EACH $_____________ $_____________

512 59 TYPE III BARRICADE, 8’ 2 EACH $_____________ $_____________

512 60 GROUP II CHANNELIZING

DEVICES

9,555 DAY

512 61 CONSTRUCTION SIGNS 495 SF $_____________ $_____________

512 62 TRAFFIC BARRIER SERVICE

CONCRETE, DOUBLE FACE,

MB-11A

192 LF

512 63 TRAFFIC BARRIER SERVICE

CONCRETE, MB-7D

30 LF

512 64 TRAFFIC BARRIER SERVICE

CONCRETE, (SINGLE FACE),

MB-10A

144 LF

512 65 TRAFFIC BARRIER SERVICE

CONCRETE, LATERAL

SUPPORT

512 66 IMPACT ATTENUATOR

SERVICE, TYPE 1, TL-2

3 EACH

512 67 PORTABLE CHANGEABLE

MESSAGE SIGN

960 HOUR

704 68 TYPE B, CLASS VI CONTRAST

PAVEMENT LINE MARKING – 4”

296 LF

704 69 TYPE A PAVEMENT LINE

MARKING – 4”

912 LF

00310-7

Quantities

Unit Price

514 70 FIELD OFFICE, TYPE II 15 MONTH $_____________ $_____________

TOTAL $_____________

00310-8

We are properly equipped to execute all work of the character and extent of the agreement as so covered by this bid and will enter into an agreement for the execution and completion of the work in accordance with the drawings and specifications and this bid. We further agree that if awarded the contract, we will maintain a work force large enough to execute the work and all obligations and complete the work by August 18, 2028. This is a "Fixed Completion Date" contract with the "Fixed Completion Date" being August 18, 2028."

Enclosed herewith is the following Security, offered as evidence that the undersigned will enter into agreement for the execution and completion of the work in accordance with the Drawings, Specifications, and Contract Documents.

Bidder's Bond or Certified Check in the amount of $_____________________________

Bond issued by or name of bank ____________________________________________

The undersigned further agrees that in case of failure on his part to execute the said agreement within the ten (10) consecutive calendar days after written notice being given on the "Notice of Award", the monies payable by the securities accompanying this bid, shall be paid to the Town of Pulaski, Virginia, as liquidated damages for such failure; otherwise, the Securities accompanying this bid shall be returned to the undersigned.

This bid is subject to acceptance within a period of 60 days from this date.

Respectfully submitted, CONTRACTOR

ADDRESS

BY: ________________________________

TITLE: ________________________________

DATE: ______________________

00310-9

Proof Of Authority To Transact Business In Virginia

THIS FORM MUST BE SUBMITTED WITH YOUR PROPOSAL/BID. FAILURE TO INCLUDE

THIS FORM MAY RESULT IN REJECTION OF YOUR PROPOSAL/BID

Pursuant to Virginia Code §2.2-4311.2, an Offeror/Bidder organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 of the Code of Virginia shall include in its proposal/bid the identification number issued to it by the State Corporation Commission (“SCC”). Any Offeror/Bidder that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law shall attach to this form a statement describing why the Offeror/Bidder is not required to be so authorized. Any Offeror/Bidder described herein that fails to provide the required information shall not receive an award unless a waiver of this requirement is granted by the SCC.

If this quote for goods or services is accepted by the Town of Pulaski, Virginia, the undersigned agrees that the requirements of the Code of Virginia Section 2.2-4311.2 have been met.

Please complete the following by checking the appropriate line that applies and providing the requested information.

A._____ Offeror/Bidder is a Virginia business entity organized and authorized to transact business in Virginia by the SCC and such vendor’s Identification Number issued to it by the SCC is: __________________

B._____ Offeror/Bidder is an out-of-state (foreign) business entity that is authorized to transact business in Virginia by the SCC and such vendor’s Identification Number issued to it by the SCC is

C._____ Offeror/Bidder has applied for, but has not yet received, an Identification Number from the SCC and requests that it be granted an extension of five calendar days to provide its Identification Number to the Town’s Purchasing Division.

D._____ Offeror/Bidder does not have an Identification Number issued to it by the SCC and is not required to be authorized to transact business in Virginia in accordance with Section(s) of the Code of Virginia and the reasons stated on the attached document(s).

Please attach additional sheets if you need to explain why such Offeror/Bidder is not required to be authorized to transact business in Virginia.

Legal Name of Company (as registered to do business and in agreement with IRS FEIN/TIN designation letter)

Legal Name of Authorized Representative for Offeror/Bidder

Title of Authorized Representative for Offeror/Bidder

Signature of Authorized Representative for Offeror/Bidder Date

00310-10

CONTRACTOR'S CERTIFICATION

This is to certify that I (we) are not currently barred from bidding on contracts by any agency of The Commonwealth of Virginia, nor am I (we) a part of any firm/corporation that is currently barred from bidding on contracts by any agency of The Commonwealth of Virginia.

(Contractor)

(Address)

(Seal)

_____________________________ By:_________________________________ (Attest)

Title:________________________________

Date:________________________________

00310-11

TOWN OF PULASKI, VIRGINIA

AFFIDAVIT AND INFORMATION REQUIRED OF BIDDERS

Affidavit of non-collusion:

Under oath, I hereby affirm under penalty of perjury:

(1) That I am the bidder or a partner of the bidder, or an officer or employee of the bidding corporation with authority to sign on its behalf;

(2) That the attached bid or bids have been arrived at by the bidder and have been arrived at and submitted without collusion or any design to limit bidding or competition;

(3) That the contents of the bid or bids have not been communicated to any person not an employee or agent of the bidder on any bid furnished with the bid or bids, and will not be communicated to any such person prior to the official opening of the bid or bids; and

(4) That I have fully informed myself regarding the accuracy of the statements made in this affidavit.

Signed

Firm Name

TOWN OF PULASKI

COMMONWEALTH OF VIRGINIA, to wit:

I. , a Notary Public, do certify that whose name is signed to the foregoing, has this date acknowledged the same before me in my Town foresaid.

Given under my hand this day of ,20 . My

Commission expires .

Notary Public

00310-12

4602-125-124

STP-5125(127)

00310-13

4602-125-124

STP-5125(127)

00310-14

AGREEMENT

00500-1

A G R E E M E N T

THIS AGREEMENT is dated as of the day of in the year _____ and between the Town of Pulaski, Virginia (hereinafter called OWNER) and

(hereinafter called CONTRACTOR)

OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

Article 1. WORK

CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The work is generally described as follows: The project involves demolition of the existing superstructure and portions of the existing substructure, repairing portions of existing substructure and reconstructing the superstructure with single prestressed concrete bulb-T beam bridge and concrete deck.

Article 2 ENGINEER

The Project has been designed by Schwartz and Associates, Inc., Consulting Engineers.

They are hereinafter called ENGINEER and will assume all duties and responsibilities and shall have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents.

Article 3. CONTRACT TIME

3.1 Contract Time shall be a fixed completion date as shown below:

A. This project has a "Fixed Completion Date" of August 18, 2028.

3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of The essence of this Agreement and that OWNER will suffer financial loss if the Work is not complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the Town of Pulaski General Terms and Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER one thousand three hundred fifty dollars ($1,350.00) for each day that expires after the time specified in paragraph 3.1 for completion until the Work is complete.

00500-2

Article 4. CONTRACT PRICE

4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents such amounts as required by the Contract Documents.

Article 5. PAYMENT PROCEDURES

CONTRACTOR shall submit Applications for Payment in accordance with the Supplementary Conditions. Applications for Payment shall be processed by ENGINEER as provided in the General Conditions.

5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR'S Applications for Payment as recommended by ENGINEER, on or about the 25th day of each month during construction as provided below. All progress payments will be on the basis of the progress of the Work in accordance with the Supplementary Conditions and General Conditions.

5.1.1 Prior to completion Progress Payments will be made in an amount equal to:

Work completed, and materials and equipment not incorporated in the Work but delivered and suitably stored, less in each case the aggregate of payment previously made.

5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the VDOT Specifications, OWNER shall pay the remainder of the Contract Price as recommended by ENGINEER as provided in said VDOT Specifications.

Article 6. INTEREST

All moneys not paid when due hereunder shall bear interest at a rate of 1/2% per month 6% per annum.

Article 7. CONTRACTOR'S REPRESENTATIONS

In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations:

7.1 CONTRACTOR has familiarized himself with the nature and extent of the

Contract Documents, Work, locality, and with all local conditions, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work.

7.2 CONTRACTOR has studied carefully all reports of investigations and tests of subsurface and latent physical conditions at the site or otherwise affecting cost, progress or performance of the Work which were relied upon by ENGINEER in the preparation of the Drawings and Specifications.

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7.3 CONTRACTOR has made or caused to be made examinations, investigations and tests and studies of such reports and related data in addition to those referred to in paragraph 7.2 as he deems necessary for the performance of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examination, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purpose.

7.4 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents.

7.5 CONTRACTOR has given ENGINEER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to

CONTRACTOR.

Article 9 MISCELLANEOUS

9.1 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation, monies that may become due and monies that are now due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

9.2 OWNER and CONTRACTOR each binds himself, his partners, successors, assigns and legal representatives to the party hereto, his partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents.

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Article 10. OTHER PROVISIONS

IN WITNESS WHEREOF, the parties hereto have signed this Agreement in triplicate. One counterpart each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or by ENGINEER on their behalf.

This Agreement will be effective on , 20______.

OWNER CONTRACTOR

by By

(CORPORATE SEAL) (CORPORATE SEAL)

Attest Attest Address for giving notices Address for giving notices

(Attach evidence of authority to sign and resolution or other document authorizing execution Agent for service of process of Agreement).

END OF AGREEMENT

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NOTICE OF AWARD

To:

PROJECT Description:

The TOWN has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids dated 20 , and Information for Bidders.

You are hereby notified that your BID has been accepted for items in the amount of $ .

You are required by the Information for Bidders to execute the Agreement and furnish the required Contractor's Performance Bond, Payment Bond, and Certificate of Insurance within ten (10) calendar days from the date of this Notice to you.

If you fail to execute said Agreement and to furnish said bonds within ten (10) days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your BID as abandoned and as a forfeiture of your Bid Bond. The OWNER will be entitled to such other rights as may be granted by law.

You are required to return an acknowledged copy of this NOTICE OF AWARD to the TOWN.

Dated this day of ,20 .

Town of Pulaski

BY

Title

ACCEPTANCE OF NOTICE

Receipt of the NOTICE OF AWARD is hereby acknowledged by this the day of , 20 .

Title

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NOTICE TO PROCEED

To: Date Project:

You are hereby notified to commence work in accordance with the Agreement dated , 20 , on or before , 20 , and you are to complete the WORK

The date of completion of all WORK is therefore , 20 .

TOWN OF PULASKI

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE TO PROCEED is hereby acknowledged by this the day of , 20

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FEDERAL

REQUIREMENTS

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DBE Policy Statement

It is the policy of the Virginia Department of Transportation that Disadvantaged Business Enterprises (DBE) as defined in 49 CFR Part 26 must have the maximum opportunity to participate in the performance of federally funded contracts. A list of DBE firms certified by the SBSD and MWAA is maintained on SBSD’s website (http://www.SBSD.virginia.gov ) under the DBE Directory of Certified Vendors. Contractors are encouraged to take all necessary and reasonable steps to ensure that DBE firms have the maximum opportunity to compete for and perform services on contract, including participation in any subsequent supplement contracts. If the contractor intends to subcontract a portion of the services on the project, the contractor is encouraged to seek out and consider DBEs as potential subcontractors. The contractor is encouraged to contact DBEs to solicit their interest, capability and qualifications. Any agreement between a contractor and a DBE whereby the DBE promises not to provide services to other contractors is prohibited. [Include the following wording on federally funded projects with DBE goals:

The DBE contract goal for this procurement is ___0___%.

If portions of the services are subcontracted to a DBE, the following needs to be submitted with the bid:

• Written documents of the prime’s commitment to the DBE to subcontract a portion of the services, a description of the services to be performed and the percent of participation.

• Written confirmation from the DBE that is participating, including a description of the services to be performed and the percent of participation.

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SUPPLEMENTARY CONDITIONS

1. DEFINITIONS

1.01 The following definitions and abbreviations shall apply to this Project:

A. Furnish: Purchase and deliver to the Work Site all items specified.

B. Install: Incorporate into the Work equipment and materials furnished either by others or by the Contractor.

C. Provide: Furnish and install as defined above all equipment as specified.

D. AWWA: American Water Works Association

E. ASTM: American Society for Testing and Materials.

F. ACI: American Concrete Institute

G. AWS: American Welding Society.

H. OSHA: Occupational Safety Health Act.

I. AREA: American Railway Engineering Association.

J. Standard Specifications (Std. Specs.): Virginia Department of

Transportation Road and Bridge Specifications Dated January 2020 and revised July 2022.

K. Standard Drawings: Virginia Department of Transportation Road and

Bridge Standards, Volumes I and II Dated 2016 and revised September 2022.

L. FS: Federal Specification.

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M. Engineer: The Engineer as defined and referred to in the Contract Documents is the Engineering Department of the Town of

Pulaski

N. Contract Documents: Add the following to the definition on Page

13 - Also includes Standard Specifications and Standard Drawings.

2. BONDS

A. The CONTRACTOR shall secure and provide all bonds called for in the

Instructions to Bidders. All bonds shall be written by sureties or insurance companies licensed to do business in the Commonwealth of Virginia.

3. INSURANCE

A. The CONTRACTOR shall purchase and maintain the insurance, in at least the following amounts:

3.01 CONTRACTOR'S comprehensive general liability (bodily injury and property damage) shall be provided for the following limits:

A. Bodily Injury Liability $ 1,000,000 dollars each occurrence

$ 2,000,000 dollars annual aggregate

B. Property Damage Liability $ 1,000,000 dollars each occurrence

$ 1,000,000 dollars annual aggregate

C. The General Liability Insurance shall include the following coverages:

1. Comprehensive Form

2. Premises - Operations.

3. Explosion and Collapse Hazard.

4. Underground Hazards.

5. Products/Completed Operations Hazard.

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6. Contractual Liability Insurance.

7. Broad Form Property Damage, Including Completed Operations.

8. Independent Contractor's (Contractor's Protective Liability).

9. Personal Injury (All Insuring Agreements), Deleting the Employee

Exclusion.

3.02 Contractor's Automobile Liability (Bodily injury and property damage) shall be provided for the following limits:

A. Bodily Injury Liability - $ 1,000,000 dollars each person

$ 1,000,000 dollars each occurrence

B. Property Damage Liability - $ 1,000,000 dollars each occurrence

C. The Automobile Liability Insurance shall include the following coverages:

1. Comprehensive Form

2. Owned

3. Hired

4. Non-Owner

3.03 Excess Catastrophe coverage shall be provided by Contractor with a minimum additional limit of $2,000,000.

3.04 CONTRACTOR'S Worker's Compensation Insurance as required by Federal, State, and Municipal laws for the protection of all CONTRACTOR'S employees working on or in connection with the Project, including broad form all states and voluntary compensation coverage and employers' liability coverage.

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3.05 The CONTRACTOR shall require his insurance agent to certify on an ACORD

25 (2010/05) insurance certificate that the insurance coverage specified by these supplementary conditions is fully in effect, both in scope and amount. If insurance coverage is effected with more than one company, the individual certificates shall identify the items of insurance which the individual companies cover. The insurance certificate shall contain a provision that coverage afforded under the policies will not be cancelled or materially changed unless at least thirty (30) days' prior written notice has been given to the OWNER and

ENGINEER.

3.06 All insurance shall be written by insurance companies licensed to do business in the Commonwealth of Virginia.

3.07 All insurance policies shall name the "Town of Pulaski, Virginia it's officers, agents and employees" and "Schwartz & Associates, Inc., consulting engineers, it's officers, agents and employees" as additional insureds. This coverage shall be reflected on the Certificates of Insurance.

4. DUTIES, RESPONSIBILITIES AND LIMITATIONS OF THE AUTHORITY OF

RESIDENT PROJECT REPRESENTATIVE

A. Resident project representative is the OWNER'S field agent, will act as directed by and under the supervision of the OWNER. Resident project representative's dealings in matters pertaining to the on-site work shall in general be only with CONTRACTOR, and dealings with subcontractors shall only be through or with the full knowledge of CONTRACTOR.

B. Duties and responsibilities: Resident project representative will:

1. Schedules: Review the progress schedule, schedule or shop drawings submissions and schedule of values prepared by CONTRACTOR.

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2. Conferences: Attend preconstruction conferences.

Arrange a schedule of progress meetings and other job conferences as required and notify those expected to attend in advance. Attend meetings, and maintain and circulate copies of minutes thereof.

3. Liaison: Serve as OWNER'S liaison with CONTRACTOR, work principally through CONTRACTOR'S superintendent and assist him in understanding the intent of the Contract documents.

4. Shop Drawings and Samples: Receive and record date of receipt of shop drawings and samples, receive samples which are furnished at the site by CONTRACTOR.

Advise CONTRACTOR or its superintendent immediately of the commencement of any work requiring a shop drawing or sample submission if the submission has not been approved by the

OWNER.

5. Review of Work, Rejection of Defective Work, Inspection and

Tests:

Conduct on-site observations of the work in progress to assist the OWNER in determining if the work is proceeding in accordance with the Contract Documents and that completed work will conform to the Contract Documents.

Report to OWNER whenever he believes that any work is unsatisfactory, faulty or defective or does not conform to the Contract Documents, or does not meet the requirements of any inspections, tests or approval required to be made or has been damaged prior to final payment; and advise OWNER when he believes work should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval.

Verify that tests, equipment and systems startups and operating and maintenance instructions are conducted as required by the Contract Documents and in presence of the required personnel, and that CONTRACTOR maintains adequate records thereof; observe, record and report to OWNER appropriate details relative to the test procedures and startups.

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Accompany inspectors representing public or other agencies having jurisdiction over the project, record the outcome of these inspections and report to OWNER.

6. Modifications: Consider and evaluate CONTRACTOR'S suggestions for modifications in drawings or specifications and report them with recommendations to OWNER.

7. Records: Maintain at the job site orderly files for correspondence, reports of job conferences, shop drawings and samples submissions, reproductions or original Contract Documents including all addenda, change orders, field orders, additional drawings issued subsequent to the execution of the Contract, OWNER'S clarifications and interpretations of the Contract Documents, progress reports, and other project related documents.

Keep a diary or log book, recording hours on the job site, weather conditions, data relative to questions of extras or deductions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, daily activities, decisions, observations in general and specific observations in more detail, as in the case of observing test procedures. Send copies to OWNER.

Record names, addresses and telephone numbers of all contractors, subcontractors, and major suppliers of materials and equipment.

8. Reports: Furnish OWNER periodic reports as required of progress of the

Work and CONTRACTOR'S compliance with the approved progress schedule and schedule of shop drawing submissions.

Consult with OWNER in advance of scheduled major tests, inspections or start of important phases of work.

Report immediately to OWNER upon the occurrence of any accident.

9. Payment requisitions: Review applications for payment with CONTRACTOR for compliance with the established procedure for their submission and forward them with recommendations to OWNER, noting particularly their relation to the schedule of values, work completed and materials and equipment delivered at the site but not incorporated in the Work.

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10. Certificates, maintenance and operation manuals: During the course of the work, verify that certificates, maintenance and operation manuals and other data required to be assembled and furnished by CONTRACTOR are applicable to the items actually installed; and deliver this material to OWNER for his review and forwarding to OWNER prior to final acceptance of the Work.

11. Completion: Before OWNER issues a Certificate of Substantial

Completion, submit to CONTRACTOR a list of observed items requiring completion or correction.

Conduct final inspection in the company of the OWNER and

CONTRACTOR and prepare a final list of items to be completed or corrected.

Verify that all items on final list have been completed or corrected and make recommendations to OWNER concerning acceptance.

C. Limitations of Authority. Except upon written instruction of OWNER, resident project representative:

1. Shall not authorize any deviation from the Contract Documents or approve any substitute materials or equipment.

2. Shall not exceed limitations on OWNER'S authority set forth in the

Contract Documents.

3. Shall not undertake any of the responsibilities of CONTRACTOR, subcontractors or CONTRACTOR'S superintendent, or expedite the work.

4. Shall not advise on or issue directions relative to any aspect of the means, methods, techniques, sequences or procedures of construction unless such is specifically called for in the Contract Documents.

5. Shall not advise on or issue directions as to safety precautions and programs in connection with the work.

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6. Shall not authorize OWNER to occupy the project in whole or in part.

7. Shall not participate in specialized field or laboratory tests.

5. EMPLOYMENT DISCRIMINATION PROHIBITED

5.01 During the performance of this contract, the CONTRACTOR agrees as follows:

A. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bonafide occupational qualification reasonably necessary to the normal operation of the CONTRACTOR. The CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

B. The CONTRACTOR, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, will state that such CONTRACTOR is an equal opportunity employer.

C. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

5.02 The CONTRACTOR will include the provisions of the foregoing paragraphs A, B, C in every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor.

6. CONSTRUCTION SCHEDULE:

6.01 The CONTRACTOR shall submit for review, a detailed construction schedule prior to beginning the project. The Owner shall be notified in advance of any major changes in the Construction Schedule as the project progresses. In order to assist the Engineer with Project Staffing Requirements for the following week, the CONTRACTOR shall provide the Engineer (& Town Engineer's Office) on each Friday, with a detailed work schedule for the following week.

The CONTRACTOR shall provide the Engineer with at least a 72-hour notice for the following items:

1. All concrete placements

2. All demolition

3. All prestressed bulb-T beam…