846049pumpCpeake.pdf

December 2, 2022 Table of Contents - 1 Pump Station #43 Replacement September 2026 City of Chesapeake, VA

IFB #27-014-2230

REGIONAL CONSTRUCTION STANDARDS

Sixth Edition

TABLE OF CONTENTS

Pages

PREFACE

The Regional Construction Standards i Administrative Structure ii-iii Want to Get Involved? iii Acknowledgements iv

Important Notices! v

Use of Professional Engineer’s Seal v

DIVISION 1 – GENERAL PROVISIONS

Section 101 – Definitions of Terms I General Definitions 101-1 to 101-4

Section 102 – Bidding Requirements and Conditions I Invitation for Bids 102-1 to 102-4 II Instructions to Bidders 102-5 to 102-14 III Bid Form 102-15 to 102-21 IV Bid Bond 102-22 V Questionnaire 102-23 to 102-27 VI Certification Regarding Debarment 102-28 VII Certification of Compliance with Immigration Laws and Regulations 102-29 to 102-31 VIII Safety Certification Form 102-32 IX Litigation Disclosure Form 102-33 X State Corporation Commission Identification Number 102-34

Section 103 – Award and Execution of Agreement I Award and Execution of Agreement 103-1 to 103-4 II Notice of Award 103-5 III Agreement 103-6 to 103-10 IV Performance Bond 103-11 to 103-12 V Payment Bond 103-13 to 103-14 VI Notice to Proceed 103-15 VII Notice of Intent to Award 103-16 VIII Escrow Agreement 103-17 to 103-19

Section 104 – Scope of Work

I Intent of Agreement 104-1 II Amending and Supplementing Contract Documents 104-1 III Explorations and Reports 104-1 IV Underground Facilities 104-1 to 104-2 V Subsurface Conditions 104-2 to 104-3 VI Site Security 104-3 VII Clean-up, Disposal and Restoration 104-3 to 104-4

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Section 105 – Control of Work I Reuse of Contract Documents 105-1 II Copies of Contract Documents 105-1 III Contract Documents 105-1 IV Shop Drawings and Submittals 105-1 to 105-4 V Record Drawings 105-4 to 105-8 VI Access to Project 105-8 VII Surveys and Reference Points 105-8 VIII Working Hours 105-9 IX Project Coordination 105-9 to 105-11 X Supervision 105-11 XI Uncovering Work 105-11 to 105-12 XII Removal of Unacceptable Work 105-12 XIII Substantial Completion 105-12 to 105-13 XIV Use of Completed Portions 105-13 XV Final Inspection 105-13 XVI Claims 105-13 to 105-15 XVII Engineer’s Status 105-15 to 105-16 XVIII Documentation of Preconstruction Conditions 105-16 XIX Notice to Comply Order 105-17 to 105-18 XX Stop Work Order 105-17 to 105-19

Section 106 – Control of Material I Tests and Inspections 106-1 II Labor, Materials and Equipment 106-1 to 106-2 III Work by Owner 106-2

Section 107 – Legal Relations and Responsibility to the Public I Permits and Regulations 107-1 II Land, Easements, and Rights-of-Way 107-1 to 107-2 III Protection of Work, Property & Persons 107-2 to 107-4 IV Environmental Stipulations 107-4 to 107-8 V Temporary Facilities 107-8 VI Emergencies 107-8 VII Warranty and Guarantee 107-8 to 107-9 VIII. Opening Sections of Projects to Traffic 107-9 IX No Waiver of Legal Rights 107-9

X APPLICABLE LAWS AND COURTS 107-10

XI ANTI-DISCRIMINATION 107-10

XII ETHICS IN PUBLIC CONTRACTING 107-10

XIII PROHIBITION EMPLOYMENT UNAUTHORIZED ALIENS 107-10

XIV ANTITRUST 107-10

XV MANDATORY USE OF CITY FORM 107-10

XVI CLARIFICATION OF TERMS 107-11

XVII PRECEDENCE OF TERMS 107-11

XVIII TESTING AND INSPECTION 107-11

XIX ASSIGNMENT OF CONTRACT 107-11

XX DEFAULT 107-11

XXI AVAILABILITY OF FUNDS 107-11

XXII BID PRICE CURRENCY 107-11

XXIII LITIGATIONS WITH THE CITY 107-11

XXIV PRIOR DEFAULTED CONTRACTS 107-11 to 107-12

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XXV CRIMINAL CONVICTIONS 107-12

XXVI ADVERTISING 107-12

XXVII AUDIT 107-12

XXVIII E-VERIFY PROGRAM 107-12

XXIX SMALL BUSINESS SUBCONTRACTING 107-12 to 107-13

Section 108 – Prosecution and Progress of Work I Patent Fees and Royalties 108-1 II Taxes 108-1 III Notice to Proceed 108-1 IV Pre-Construction Conference 108-1 V Construction Progress Schedule 108-1 to 108-2 VI Subcontracts 108-2 VII Commencement and Prosecution of Work 108-3 to 108-4 VIII Suspension of Work 108-4 IX Termination of Agreement 108-4 to 108-7 X Liquidated Damages 108-7 to 108-8 XI Separate Contracts by Owner 108-8 XII Indemnification 108-8 to 108-9

Section 109 – Measurement and Payment I Measurement and Payment Procedures 109-1 to 109-7 II Change Orders and Field Orders 109-7 to 109-8 III Change Order Form 109-9 IV Application for Payment 109-10 V Affidavit of Payment of Claims 109-11 VI Certificate of Substantial Completion 109-12 VII Statement of Surety Company 109-13 VIII Contractor’s Release 109-14 IX Manhole/Structure Protective Coating Post Installation Certification 109-15 to 109-16 X Standard Bid Items and Units 109-17 to 109-18

Section 110 – Special Provisions I Construction Drawings 110-1 II HRPDC Regional Construction Standards 110-1 to 110-11 III Additional City-Specific Provisions 110-12 to 110-17 IV Appendices 110-17 A – PS_43_Control_Description_One_Controller_Submersible _VFD_PLC_Outside Cabinet B – Pump Station 043 Replacement Subsurface Exploration and

Geotechnical Engineering Report C- City of Chesapeake Pump Station #43 Replacement- Drawings

[Note: HRPDC Divisions below are not physically reproduced in this IFB, although they are incorporated herein by reference (See Preface.). Copies are available on the HRPDC website or at the Department of Public Utilities]

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DIVISION 2 – PRODUCTS AND MATERIALS

Section 200A Division Table of Contents** 200A-1 to 200A-2 200 Products and Materials** 200-1 to 200-134

DIVISION 3 – ROADWAY CONSTRUCTION

Section 300 Division Table of Contents** 300-1 to 300-4 301 Clearing and Grubbing** 301-1 to 301-5 302 Drainage Structures** 302-1 to 302-17 303 Earthwork** 303-1 to 303-18 305 Subgrade and Shoulders** 305-1 to 305-5 309 Aggregate Base Course** 309-1 to 309-3 310 Tack and Prime Coat** 310-1 to 310-4 313 Asphalt Surface Treatment** 313-1 to 313-5 315 Asphalt Concrete Pavement 315-1 to 315-14 315A Asphalt Concrete Pavement ** 315A-1 to 315A-14 317 Pavement Patching** 317-1 to 317-3

DIVISION 4 – MISCELLANEOUS

Section 400 Division Table of Contents** 400-1 406 Reinforcing Steel** 406-1 to 406-4 414 Riprap** 414-1 to 414-6

DIVISION 5 – INCIDENTAL CONSTRUCTION

Section 500 Division Table of Contents** 500-1 to 500-3 501 Underdrains** 501-1 to 501-2 502 Concrete Items** 502-1 to 502-14 505 Guardrail and Steel Median Barriers** 505-1 to 505-4 507 Fences** 507-1 to 507-3 510 Relocating or Modifying Existing Miscellaneous Items** 510-1 to 510-3 511 Allaying Dust** 511-1 to 511-2 512 Maintaining Traffic** 512-1 to 512-18 513 Mobilization** 513-1 to 513-1 515 Milling Pavement** 515-1 to 515-2 521 Pavers** 521-1 to 521-13 530 Abandonment of Existing Pipelines and Structures** 530-1 to 530-6

DIVISION 6 – LANDSCAPING

Section 600 Division Table of Contents** 600-1 to 600-2 602 Topsoil** 602-1 to 602-2

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603 Seeding** 603-1 to 603-3 604 Sodding** 604-1 to 604-2 605 Planting** 605-1 to 605-5 606 Rolled Erosion Control Products (RECP) 606-1 to 606-2 608 Mowing** 608-1 to 608-2

DIVISION 7 – TRAFFIC CONTROL DEVICES

Section 700A Division Table of Contents** 700A-1 700 Traffic Control Devices** 700-1 to 700-15 704 Pavement Markings and Markers** 704-1 to 704-7

DIVISION 8 – WATER AND WASTEWATER UTILITIES

Section 800 Division Table of Contents** 800-1 to 6 801 Water Distribution Systems** 801-1 to 801-19 802 Sanitary Gravity Sewer Systems** 802-1 to 802-18 803 Sanitary Force Main Systems** 803-1 to 803-12 804 Boring and Jacking** 804-1 to 804-4 805 Separation of Water Mains and Sewers** 805-1 to 805-2 806 Horizontal Directional Drilling** 806-1 to 806-10 Sanitary Sewer Rehabilitation (Sections 810-822) 810 Sewer Line Cleaning** 810-1 to 810-6 811 Television Inspection** 811-1 to 811-5 812 Bypass Pumping** 812-1 to 812-4 813 Pipe Rehabilitation by Cured-in-Place Method** 813-1 to 813-11 814 Pipe Rehabilitation by Fold-and-Form Method** 814-1 to 814-10 815 Pipe Bursting** 815-1 to 815-7 816 Sewer Pipe Joint Testing** 816-1 to 816-3 817 Chemical Grouting** 817-1 to 817-4 818 Point Repair by Excavation** 818-1 to 818-4 819 Insitu Structural Point Repair** 819-1 to 819-4 820 Insitu Point Repair by Sectional Lining** 820-1 to 820-3 821 Sanitary Sewer Service Reconnections** 821-1 to 821-6 822 Manhole Rehabilitation** 822-1 to 822-8 823 Sliplining 823-1 to 823-9 824 Sewer Lateral Rehabilitation by Cured in Place Method 824-1 to 824-9

STANDARD DETAILS

Standard Details Table of Contents** SD-1 to SD-3

**Specific sections are not included in bid documents. Please refer to the sixth edition of the HRPDC Specification for the specific sections. A physical copy of these sections are available for inspection at the Department of Public Utilities, located at 306 Cedar Road, 2nd floor, Chesapeake, VA 23322.

End Section

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THE REGIONAL CONSTRUCTION STANDARDS

The Cities and Counties that make up the region of Hampton Roads, Virginia, along with the Hampton Roads Sanitation District (HRSD), major water supply purveyors, and the Hampton Roads Utility and Heavy Contractors Association (HRUHCA) have recognized the need to develop uniform construction standards for improvements in public rights of way. The initial direction was to address “horizontal” improvements and those involving the major elements of roadways, drainage and utilities (water distribution and wastewater collection). The Standards are intended to accommodate most of the “typical” construction projects in the region. Therefore, these documents are intended to support the majority of issues the communities face in building minor roads and utilities, with a more recent emphasis also placed on the rehabilitation of sanitary and storm sewer systems.

The Regional Construction Standards are a reference document comprised of Technical Specifications, Standard Details and “Front-End” (General Provisions) documents (the legal framework and administrative provisions for construction contracts). The user should normally prepare Construction Drawings and Special Provisions for individual projects. Special Provisions are modifications, additions, and/or deletions to the Regional Construction Standards and should address any particular administrative, procedural, legal, or technical requirement of the project and/or the locality; along with the appropriate completed bidding documentation and are tied to the Regional Construction Standards by reference (Section 110). The Technical Specifications and Standards Details should NOT be reproduced when projects are bid for construction. Owners typically reproduce only the Front-End Documents, which include the Special Provisions (Section 110).

These Standards were developed under the auspices of the Hampton Roads Planning District Commission (HRPDC) and represent a collaborated effort of the 16 communities that constitute the HRPDC, the Hampton Roads Sanitation District (HRSD), and the Hampton Roads Utility and Heavy Contractors Association (HRUHCA). Many municipal, HRSD and HRUHCA representatives have spent countless hours serving on committees that guided, edited, refined, and established these Regional Construction Standards. Designers, material suppliers, contractors, attorneys, purchasing agents and consulting engineers have provided timely and insightful comments, along with the Virginia Department of Transportation, the Virginia Department of Health - Office of Drinking Water Programs, and the Virginia Department of Environmental Quality. This document has incorporated many of the construction standards originally adopted by HRSD and the localities of Hampton Roads to provide a more comprehensive document. The document also substantially relies on VDOT’s Road and Bridge Specifications in its divisions regarding products/materials, roadway construction, miscellaneous, incidental construction, landscaping, and traffic control devices, to facilitate the overall construction process.

While diligent effort has been made to provide reliable, accurate, and up-to-date information, neither the communities of Hampton Roads, HRPDC, or its consultants, can place a guarantee on the correctness of the data or information contained in this document. The authors and editors do hereby disclaim any responsibility or liability in connection with the use of these Regional Construction Standards or of any data or other information contained therein.

This document may be obtained electronically at www.hrregconstds.org or by purchasing a CD at the offices of the HRPDC. The front end documents are available in Microsoft Word software, while the technical specifications and standard details are available in Acrobat Reader (.pdf) format. The user must acknowledge all modifications to the Regional Construction Standards and illustrate changes in the Front End documents using strikethroughs and bold for deletions and additions, respectively. The user is entirely responsible and completely liable for misrepresentations to this document.

Hampton Roads Planning District Commission

723 Woodlake Drive Chesapeake, Virginia 23320

(757-420-8300)

2101 Executive Drive Hampton, Virginia 23666

(757-262-0094) http://www.hrregconstds.org/

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ADMINISTRATIVE STRUCTURE

The Organizational Structure for the maintenance of HRPDC’s Regional Construction Standards is illustrated in the accompanying figure and briefly described below.

Program Administration HRPDC is responsible for the administration of the financial and contractual issues for the continued implementation of the Regional Construction Standards program.

Full Committee The Full Committee (FC) is the governing body for the Standards. The Full Committee consists of up to 34 voting members – up to two voting representatives from each of the 16 cities and counties in the Hampton Roads Planning District and one voting member from the Hampton Roads Sanitation District (HRSD) and the Hampton Roads Utility and Heavy Contractors Association (HRUHCA).

Technical Review Committee The Technical Review Committee (TRC) is a standing subcommittee established by the Full Committee to provide technical reviews of the Regional Construction Standards. The TRC updates and edits the document and prepares new technical specification sections and standard details. The TRC collects information from individuals, jurisdictions and agencies with an emphasis on reviewing Special Provisions and technological advancements to determine common elements or improvements that could be incorporated into the future editions or amendments.

Ad-Hoc Committees

At key stages of development of the document or for special assignments, Ad Hoc Committees are formed and are often referred to as Focus Groups or Task Force Committees. In the past, Focus Groups have been convened to provide critical input of the Standards prior to the completion of new editions. Focus Groups have included:

HRPDC

Full Committee

Engineering/ Management Consultant

Legal consultant

Ad Hoc Committees

Task Force Focus Groups

Standing Sub Committee

Technical Review Committee

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City and County Attorneys and Purchasing Agents whose task has been to review the front-end portion of the document; and, consulting engineers, contractors, and suppliers who have reviewed the entire document, with emphasis on the technical specifications and the standard details. Task Force Committees have also been convened to study specific assignments, such as the Large Diameter Pipe Task Force and the Manhole

Sustainability Task Force that addressed specific issues dealing with new, precast, manholes and coating systems.

Engineering/Management/Legal Consultant A consultant is used for technical, management, legal advice and also performs training. The consultant serves at the pleasure of HRPDC and provides guidance and support for the committees, as well as HRPDC.

More information regarding the organizational structure and procedures used to maintain and implement the HRPDC Regional Construction Standards may be found at http://hrregconstds.org/.

This document was produced through financial support from the Hampton Roads Planning District

Commission and its seventeen member local governments, the Hampton Roads Sanitation District and, the

Hampton Roads Utility and Heavy Contractors Association.

Want to get involved?

If you would like to help provide quality construction practices and simplify the bidding and construction administration process throughout the Hampton Roads region, HRPDC would like you to join one of the above described functions. Please e-mail Whitney Katchmark at WKatchmark@ HRPDCVA.gov or call 757-420-8300.

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ACKNOWLEDGMENTS

HRPDC would like to thank all of the volunteers and their employers that have participated on the TRC and Full Committees since the previous edition was published. We would also like to express our appreciation to all the County and City Attorneys and Purchasing Agents; Consultants, Contractors and Suppliers who participated in Focus group sessions. Without their involvement, commitment and expertise, this edition would not have been possible.

Technical Review Committee Full Committee

Name Representing Name Representing

Mark Swilley, Chair York County Richard Hartman, Chair Portsmouth DPW

Ann Copeland HRSD Rich Nettleton, Vice-Chair & Chair Virginia Beach DPU

Arnie Cuevas Chesapeake Stephen Williams, Vice-Chair Newport News Engineering

Bill Witt HRUHCA Aaron Small Williamsburg DPW

Cathleen Saunders Newport News Engineering Arnie Cuevas Chesapeake DPU

Chad Edralin Norfolk DU Arnie Francis Gloucester County

Chris Garrett Brown & Caldwell Bill Witt HRUHCA

Chris Johnson Virginia Beach DPU Bob Speechley Poquoson

Craig Pittman James City Service Authority Chad Edralin Norfolk DU

Danny Johnson HRUHCA Chris Chambers Norfolk DPW

Danny Maas Brown & Caldwell Craig Pittman James City Service Authority

Danny Poe James City Service Authority Dan Horne VDH – Office of Water Programs

DeWayne Craddock Virginia Beach DPU Dan Jennings Isle of Wight County

Eric Mowry Clark-Nexsen Dean Perry Chesapeake DPU

Franklin Hudgins Hazen & Sawyer Ed West Chesapeake DPU

H.L. Mathews Norfolk DU Ellen Roberts Poquoson

Jeffrey Harper Portsmouth DPW Gary Hart HRSD

Jeff Scarano Brown & Caldwell James Canning James City Service Authority

Jim McKechnie Portsmouth DPU James Wright Portsmouth

Jim Stepahin HRUHCA Jim McKechnie Portsmouth

Jonathan Thomas Tri-State Utilities John O. Kaoudis Newport News Engineering

Karen Harrell Chesapeake DPU John Saintsing Tri-State Utilities

Larry Andrews Suffolk DPU Jonathan Thomas Tri-State Utilities

Mark Mallamo Chesapeake DPW Kevin Lundgren Chesapeake DPW

Mark Velasquez Suffolk DPW Larry Andrews Suffolk DPU

Michael Vergakis James City Service Authority Mark Swilley York County

Mike Moran Newport News Engineering Michael Vergakis James City Service Authority

Mohammed Shar Newport News Engineering Norbert Kuhn Virginia Beach DPW

Norbert Kuhn Virginia Beach DPW Paul Dunn Chesapeake DPW

Scott Funk URS/Kimley-Horn Rick Dempsey Norfolk DU

Selo Qejvani Norfolk DU Ryan Hunt Suffolk DPU

Shawn Gordon James City County Sam Sawan Chesapeake DPW

Shawn Heselton HRSD Scott Frechem Chesapeake DPW

Todd Toler Chesapeake DPU Scott Smith Norfolk DPW

Vince Urbano Newport News Engineering Selo Qejvani Norfolk DU

Shawn Gordon James City County

Steve Hatcher Isle of Wight County

Tony Wilson Isle of Wight County

Vince Urbano Newport News Engineering

Wayne Griffin Town of Smithfield

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IMPORTANT NOTICES!

New editions of the Regional Construction Standards are anticipated approximately every three to four years.

The time interval allows the users to become more familiar with the document, while the need for updating Special Provisions in each locality is greatly reduced to keep up with newer versions. When modifications are required between editions, “Proposed Revisions” are considered by the Technical Review Committee. If approved by the TRC, the Full Committee will then consider these Proposed Revisions for adoption. If approved by the Full Committee, the Proposed Revision becomes a “Publication Update” which is then posted on the HRPDC Web Site. Notification of a recently adopted Update is e-mailed to the jurisdictions, which are responsible for accepting the Update on behalf of their locality and including the Update in their Special Provisions. Other users wishing to be notified via e-mail should contact HRPDC for inclusion on an e-mail tree. Continuing workshops and training sessions are also provided to the Hampton Roads localities and the general public to facilitate the implementation and understanding of the document. More information including meeting dates, status of Proposed Revisions, Regional Construction Standards sections downloads, etc. may be found at the HRPDC website mentioned above.

Use of Professional Engineer’s Seal

In Virginia, a professional engineer may only affix his seal to plans and specifications that he has either directly prepared or were prepared under his direct supervision. The seal indicates that the professional engineer has had complete control and direction over, and accepts responsibility for, the sealed work. (See 18 Va. C10-20-760). Since the Regional Construction Standards were developed by consensus of committees comprised of experienced individuals representing various industry groups rather than under the complete direction and control of a professional engineer, the Regional Construction Standards are not sealed, nor would it be appropriate for the Regional Construction Standards to be sealed without reference to the application of the Regional Construction Standards to a specific project.

When a professional engineer prepares design documents for a specific project and incorporates the Regional Construction Standards into that design by reference, the professional engineer’s seal of the particular plans, specifications and drawings for that project represents his approval of the Regional Construction Standards as incorporated by reference into such particular plans, specifications and drawings for such project. In other words, the professional engineer who stamps or seals any plans, specifications, reports or other documents incorporating the Regional Construction Standards by reference is responsible for assuring that such plans, and the Regional Construction Standards as incorporated into such plans by reference, are adequate and appropriate for the particular project. Although it is encouraged that the Regional Construction Standards be used as appropriate and applicable to public right of way projects in Hampton Roads, the ultimate decision about what goes into such plans, specifications, reports, or other documents for a specific project must be that of the professional engineer who signs and seals them.

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SECTION 101

DEFINITIONS OF TERMS

I. GENERAL DEFINITIONS

Wherever used in the Contract Documents, the following terms shall have the meanings indicated and shall be applicable to both the singular and plural thereof:

1.1 Addenda - Written or graphic instruments issued prior to the opening of Bids which clarify, correct or change the Bid Documents or the Contract Documents.

1.2 Agreement - The written agreement between the Owner and the Contractor covering the Work to be performed; other Contract Documents are attached to the Agreement and made a part thereof as provided therein.

1.3 Application for Payment - The form provided in the Contract Documents which is to be used by the

Contractor in requesting progress and final payments and which is to include such supporting documentation as is required by the Contract Documents.

1.4 Bid - The offer or proposal of the Bidder submitted on the prescribed form setting forth the prices for the Work to be performed.

1.5 Bid Documents - Documentation issued prior to the bid date, including documentation accompanying the Bid (Drawings, Project Specifications, HRPDC Regional Construction Standards, Addenda, and Special Provisions) and any post-Bid documentation submitted prior to the Notice of Award.

1.6 Bidder - Any person, firm or corporation submitting a Bid for the Work.

1.7 Bonds - Performance and Payment Bonds furnished by the Contractor and the Contractor's surety in accordance with the Contract Documents.

1.8 Bid Security - Bid Bonds and other instruments of surety, furnished by the Contractor or the Contractor's surety in accordance with the Contract Documents.

1.9 Change Order - A written order to the Contractor authorizing an addition, deletion, or revision in the Work within the general scope of the Contract Documents that authorizes an adjustment in the Contract Price and/or Contract Time; issued on or after the Effective Date of the Agreement.

1.10 Completion Date - The date specified in the Notice to Proceed for final completion of the Work.

1.11 Contaminated Effluent – Effluent from construction dewatering activities that is impacted with contaminants of concern and require special handling in accordance with applicable federal, state and local regulations.

1.12 Contaminated Groundwater - Groundwater that is impacted with contaminants of concern and require special handling in accordance with applicable federal, state and local regulations.

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1.13 Contract Documents - The Agreement, including the Bid Documents, Notice of Award, Notice to Proceed, Field Orders, Change Orders, and modifications.

1.14 Contract Price - The total monies payable to the Contractor under the terms and conditions of the Agreement.

1.15 Contract Time - The number of calendar days stated in the Agreement for the completion of the Work.

Calendar days shall be understood to be consecutive.

1.16 Contractor - The person, firm or corporation with whom the Owner has executed the Agreement.

1.17 Day - A calendar day of twenty-four hours measured from midnight to the next midnight. Calendar days shall be understood to be consecutive.

1.18 Defective - An adjective, which when modifying the word Work, refers to Work that is unsatisfactory, faulty or deficient, or does not conform to the Contract Documents, or does not meet the requirements of any inspection, reference standard, test or approval referred to in the Contract Documents, or has been damaged prior to the Owner’s acceptance.

1.19 Drawings - The plans that show the character and scope of the Work to be performed.

1.20 Effective Date of the Agreement - The date indicated in the introductory paragraph of the Agreement.

1.21 Engineer - The person, firm or corporation named as such in the Agreement. In the event the Owner should not require the services of the Engineer, then the powers, duties, and responsibilities conferred in the Contract Documents to the Engineer shall be construed to be those of the Owner.

1.22 Field Order - A verbal or written order effecting a change in the Work not involving an adjustment in the Contract Price or an extension of the Contract Time, issued by the Engineer or Owner to the Contractor during construction.

1.23 Final Completion - All work, including punch list items noted at the final inspection, is complete to the satisfaction of the Owner.

1.24 Groundwater Effluent - Groundwater that is pumped from the ground during construction.

1.25 Laws and Regulations - Any and all applicable laws, rules, regulations, ordinances, codes and orders of any and all governmental bodies, agencies, authorities and courts having jurisdiction.

1.26 Liens - Liens, charges, security interests or encumbrances upon real or personal property.

1.27 May - The term "may" is permissive.

1.28 Notice - All written notices, demands, instructions, claims, approvals, and disapprovals required to obtain compliance with the Contract Documents. Any written notice by either party to the Agreement shall be sufficiently given if delivered to or at the last known business address of the person, firm or corporation constituting the party to the Agreement, or to his, their, or its authorized agent, representative or officer, or when enclosed in a postage envelope addressed to such last known business address and deposited in a United States mailbox. Notice shall be deemed received within 3 business days of U.S. Mail Service postmark date.

1.29 Notice to Proceed - A written notice given by the Owner to the Contractor (with a copy to the Engineer, if appropriate) fixing the date on which the Contract Time will commence to run and on which the

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Contractor shall start to perform its obligations under the Agreement.

1.30 Owner - The public body or authority, corporation, association, firm or person with whom the Contractor has entered into the Agreement and for whom the Work is to be provided.

1.31 Owner's Representative - The person, firm or corporation named by the Owner to act as the Owner’s agent.

1.32 Partial Utilization - Use by the Owner of a substantially completed part of the Work for the purpose for which its intended (or a related purpose) prior to Substantial Completion of all the Work.

1.33 Project - The entire Work as described in the Contract Documents, including Work that is necessary and incidental to the furnishing of all materials, services, equipment, labor and supplies required to install, perform, and complete all items of Work in accordance with Contract Documents

1.34 Reference Standards - Those bulletins, standards, rules, methods of analysis or test, codes, and specifications of other agencies, engineering societies, or industrial associations referred to in the Contract Documents. These refer to the latest edition, including amendments in effect and published at the time the Project was advertised, unless specifically referred to by edition, volume, or date.

1.35 Regional Construction Standards - The construction standards, published by the Hampton Roads Planning District Commission (HRPDC) as amended from time to time.

1.36 Responsible Bidder - A person or firm who, in the sole opinion of the Owner, has the capability in all respects, to fully perform the contractual requirements as well as the moral and business integrity and reliability to assure good faith performance.

1.37 Responsive Bidder - A person or firm who has submitted a bid that conforms in all material respects to the Bid Documents.

1.38 Resident Project Representative - The authorized representative of the Engineer or Owner who is assigned to the Project or any part thereof.

1.39 Roadway Prism - All of the land or area within the right of way that needs to be cut, filled, graded, or otherwise disturbed to produce the design cross section, including, but not limited to, areas for curbs, ditches, sidewalks, paths, and slopes to match existing grade.

1.40 Rock - Any indurated material with a minimum compressive strength of 200psi that requires drilling, wedging, blasting, or other methods of brute force for excavation.

1.41 Shall - The term "shall" is mandatory.

1.42 Shop Drawings - All drawings, diagrams, illustrations, schedules, specified design related submittals, and other data or information which are specifically prepared or assembled by or for the Contractor and submitted by the Contractor to illustrate some portion of the Work.

1.43 Special Provisions - Requirements in addition to or modification of the HRPDC Regional Construction Standards.

1.44 Specifications - Those portions of the Contract Documents or HRPDC Regional Construction Standards consisting of written technical descriptions of materials, equipment, construction systems, June 3, 2021 101-4

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standards and workmanship as applied to the Work and certain administrative details applicable thereto.

1.45 Standard Details - Those portions of the HRPDC Regional Construction Standards consisting of drawings, explanatory of another drawing, indicating in detail and at a larger scale, the design, location, composition and correlation of elements and materials.

1.46 Subcontractor - A person, firm or corporation having a direct contract with the Contractor or with any other Subcontractor for the performance of a part of the Work at the site.

1.47 Substantial Completion - That date certified by the Owner when the construction of the Project or a specified part thereof is sufficiently completed in accordance with the Contract Documents, including completion of all tests, so that the Project or specified part can be utilized for the purpose for which it is intended.

1.48 Successful Bidder - The lowest, responsible and responsive Bidder to whom the Owner (on the basis of the Owner's evaluation as hereinafter provided) makes an award.

1.49 Supplier - Any person or organization that supplies materials or equipment for the Work, including that fabricated to a special design.

1.50 Underground Facilities - All pipelines, conduits, ducts, cables, wires, manholes, vaults, tanks, tunnels or other such facilities or attachments, and any encasements containing such facilities which have been installed underground to furnish any of the following services or materials: electricity, gases, steam, liquid petroleum products, telephone or other communications, cable television, sewage and drainage removal, traffic or other control systems or water.

1.51 Work - All labor, materials, equipment, transportation, supervision, or other facilities, duties or incidentals necessary for execution and completion of the Project in compliance with the Contract Documents.

End of Section

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SECTION 102

BIDDING REQUIREMENTS AND CONDITIONS

CITY OF CHESAPEAKE

I. INVITATION FOR BIDS IFB# 27-014-2230

1. Long Form

PROJECT: Pump Station #43 Replacement LOCATION: Chesapeake, Virginia DATE: September 25, 2026

The City of Chesapeake has transitioned to a new E-Procurement solution (“OpenGov”) for publishing solicitations and receiving vendor responses. Bid responses are to be submitted electronically exclusively via the City of Chesapeake OpenGov Procurement Portal https://procurement.opengov.com/portal/cityofchesapeakeva.

All bids must be submitted electronically via OpenGov E-Procurement website. Bids submitted by any other method will not be accepted.

The CITY OF CHESAPEAKE, VIRGINIA will receive sealed Bids for the above titled Project at the office of the Procurement Administrator in the Purchasing Division, located at 5th Floor, City Hall Building, 306 Cedar Road, Chesapeake, Virginia 23322, until 2:00 PM. local time on October 27 , 2026. at which time the Bids will be publicly opened and read aloud Bids must be submitted electronically via the City’s OpenGov E-Procurement website https://procurement.opengov.com/portal/cityofchesapeakeva/projects/280519 Any Bids received after the specified time and date will not be considered. Bidders shall upload ONE (1) ORIGINAL OF THE

ENTIRE SIGNED AND COMPLETED BID ON THE OPENGOV E-PROCUREMENT WEBSITE

LOCATED HERE (https://procurement.opengov.com/portal/cityofchesapeakeva/projects/280519 ).

A public bid opening will occur via Zoom and bid tabs will be available at a later time online via the City’s Purchasing Division OpenGov E-Procurement website. Interested parties may join on October 27, 2026 at 2:15PM EST The Zoom link for the bid opening is https://us06web.zoom.us/j/85353011293

The Work under this Project consists of the installation of approximately 2200 LF of 6-inch discharge pipe and approximately 30 LF of 8-inch influent force main sewer. This project will also include the installation of new rail-mounted submersible pumps and pump wells, pump well connections, separate valve vaults, and other associated improvements.

A MANDATORY Pre-Bid Conference will be held in person at the Human Resources Training Room, located on the 4th Floor, City Hall Building, 306 Cedar Road, Chesapeake, VA 23320 and via videoconference at 2:00PM, local time on Friday, October 2, 2026 by visiting www.zoom.us, and entering the following link into the browser address bar: https://us06web.zoom.us/j/85020749440

Bidders must be present at the start of the meeting

Questions regarding this project must be submitted in writing through the OpenGov E-Procurement Question/Answer Tab via the City’s OpenGov E-Procurement portal on or before Friday, October 9, 2026 at noon; 12:00pm local time.

https://procurement.opengov.com/portal/cityofchesapeakeva https://procurement.opengov.com/portal/cityofchesapeakeva/projects/280519 https://procurement.opengov.com/portal/cityofchesapeakeva/projects/280519 https://us06web.zoom.us/j/85353011293 http://www.zoom.us/ https://us06web.zoom.us/j/85020749440

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Bid Documents may be examined at the offices of Department of Public Utilities, City of Chesapeake, located at 2nd Floor, City Hall Building, 306 Cedar Road

Electronic copies of the documents in PDF format are available for download on the City’s Purchasing Division OpenGov E-Procurement website at https://procurement.opengov.com/portal/cityofchesapeakeva and have been provided to the following plan room services:

Demand Star by Onvia www.demandstar.com eVA https://eva.virginia.gov

To be considered for selection, Bids must be uploaded and submitted to the City’s Purchasing Division OpenGov E-Procurement website by the designated date and hour. Bids not confirmed to be uploaded and submitted by the required deadline will be disqualified and will not be considered. The City is not responsible for any delay, error, or any other circumstance whereby the Bid is not properly uploaded and submitted. It is the sole responsibility of the Bidder to ensure that its Bid is uploaded and submitted to the City’s Purchasing Division OpenGov E-Procurement website by the designated date and time.

When submitting bids via OpenGov, please allow additional time to register (for free) and learn the submission process with the tool. The vendor guide on how to register and submit a response can be found here: https://opengov.my.site.com/support/s/topic/0TO8X000000Mhi0WAC/vendor-guides

Vendor Registration begins here: https://opengov.my.site.com/support/s/article/dceacbcf-203c-4b0d-aa57-550043bb0dc0

Contact support and technical assistance via email:

https://opengov.my.site.com/support/s/contactsupport/question

It shall be the responsibility of the prospective bidder to monitor the City’s website (including OpenGov E-Procurement site) for published addenda and to have all addenda signed by an authorized representative of the company. All fully executed addenda must be returned to the City along with the signed bid. The City will NOT accept faxed addenda.

The Hampton Roads Planning District Commission’s Regional Construction Standards, Sixth Edition, June 2016, are hereby referenced and are part of the Bid Documents, except as may be modified by the Special Provisions of this Project or as may be shown by bold type for additions and strike-throughs for deletions.

Copies of the Regional Construction Standards may be purchased at the offices of the HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 (Telephone 757-420-8300) or Executive Tower, Suite 1-C, 2101 Executive Drive, Hampton, VA 23666 (Telephone 757-262-0094). The latest edition of the Regional Construction Standards and Publication Updates may be downloaded at the HRPDC website https://www.hrpdcva.gov/556/Hampton-Roads-Regional-Construction-Stan

Bidders must be aware that these Bid Documents incorporate a number of changes, which supplement, modify, or replace language and/or Standard Details found in the HRPDC Regional Construction Standards. Details shown on the Drawings replace corresponding Standard Details found in the Regional Construction Standards.

Changes from the Regional Construction Standards that appear in these Bid Documents are shown as bold for additions, and strikethroughs for deletions. Also, see Section 110 for additional references to Special Technical Provisions incorporated into this Project.

https://procurement.opengov.com/portal/cityofchesapeakeva http://www.demandstar.com/ https://eva.virginia.gov/ https://opengov.my.site.com/support/s/article/dceacbcf-203c-4b0d-aa57-550043bb0dc0 https://opengov.my.site.com/support/s/article/dceacbcf-203c-4b0d-aa57-550043bb0dc0 https://opengov.my.site.com/support/s/contactsupport/question https://www.hrpdcva.gov/556/Hampton-Roads-Regional-Construction-Stan

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Bid Security in the amount of FIVE percent (5%) of the Bid shall be submitted with each Bid. Each Bidder shall submit a letter of certification from their surety that an Erosion and Sediment Control Surety Bond in the amount of $ will be issued if the Bidder is awarded the contract. See Section 107, paragraph 4.4.

Contractor registration in accordance with Title 2.2 Chapter 43, Code of Virginia is required. The Bidder shall include in its Bid the following notation: "Licensed Virginia Contractor No. _______."

Withdrawal of Bids due to error shall be subject to and in accordance with Section 2.2-4330 of the Code of Virginia, Chesapeake City Code Chapter 54, and the Contract Documents.

The Owner reserves the right to waive minor non-substantive informalities in the Bid, to reject any/or all Bids, to award any Bid in whole or in part and award the Bid considered to be in the best interest of the Owner. The Owner also reserves the right to negotiate with the lowest responsive, responsible Bidder should Bid exceed available funds by no more than 5%, in accordance with Chesapeake City Code Section 54-63(7).

The City of Chesapeake does not discriminate in the solicitation or awarding of contracts on the basis of race, religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by state or federal law.

By: Department of Public Utilities City of Chesapeake, Virginia

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2. Short Form

(This is an abbreviated version of the IFB intended for newspaper advertisement.)

CITY OF CHESAPEAKE

INVITATION FOR BIDS

IFB# 27-014-2230

Project: Pump Station #43 Replacement

Date: September 25, 2026

The City of Chesapeake has transitioned to a new E-Procurement solution (OpenGov) for publishing solicitations and receiving vendor responses. Bid responses are to be submitted electronically exclusively via the City of Chesapeake OpenGov Procurement Portal https://procurement.opengov.com/portal/cityofchesapeakeva/projects/280519 .

All bids must be submitted electronically via OpenGov E-Procurement website. Bids submitted by any other method will not be accepted

The City of Chesapeake, Virginia will receive sealed bids for the above-named project until 2:00pm.

local time on Tuesday, October 27, 2026. Bids must be submitted electronically via the City’s OpenGov E-Procurement website https://procurement.opengov.com/portal/cityofchesapeakeva/projects/280519 .

A public bid opening will occur via Zoom and bid tabs will be available at a later time online via the City’s Purchasing Division OpenGov E-Procurement website. Interested parties may join on Tuesday, October 27,2026 at 2:15 PM EST .The Zoom link for the bid opening is https://us06web.zoom.us/j/85353011293

The Work under this Project consists of the installation of approximately 2200 LF of 6-inch discharge pipe and approximately 30 LF of 8-inch influent force main sewer. This project will also include the installation of new rail-mounted submersible pumps and pump wells, pump well connections, separate valve vaults, and other associated improvements.

A MANDATORY PRE-BID CONFERENCE will be held at the Human Resources Training Room, located on the 4th Floor, City Hall Building, 306 Cedar Road, Chesapeake, VA 23320 and via videoconference at 2:00 PM, local time on Friday, October 2, 2026, by visiting www.zoom.us and entering the following link into the browser address bar: https://us06web.zoom.us/j/85020749440

(Bidders must be present at the start of meeting.)

Electronic copies of bid documents and drawings in PDF format are available for download on the City’s Purchasing Division OpenGov E-Procurement website at https://procurement.opengov.com/portal/cityofchesapeakeva/projects/280519

Please refer to City of Chesapeake website at https://www.cityofchesapeake.net/937/Purchasing- Procurement for more information. It shall be the responsibility of the prospective bidder to monitor the City’s website for published addenda and to have all addenda signed by an authorized representative of the company. All fully executed addenda must be returned to the City along with the signed bid. The City will NOT accept faxed addenda.

Associated Bidding Documents are open to inspection as conditioned in the full Invitation For Bids, at the office of Department of Public Utilities, located on the 2nd Floor, City Hall Building, 306 Cedar Road.

https://procurement.opengov.com/portal/cityofchesapeakeva/projects/280519 https://procurement.opengov.com/portal/cityofchesapeakeva/projects/280519 https://us06web.zoom.us/j/85353011293 http://www.zoom.us/ https://us06web.zoom.us/j/85020749440 https://procurement.opengov.com/portal/cityofchesapeakeva/projects/280519 https://www.cityofchesapeake.net/937/Purchasing-Procurement https://www.cityofchesapeake.net/937/Purchasing-Procurement

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For additional information concerning this project, please contact submit questions in writing through the OpenGov E-Procurement Question/Answer Tab via the City’s OpenGov E-Procurement portal on or before Friday, October 9, 2026 by 12:00pm (noon) local time.

II. INSTRUCTIONS TO BIDDERS

1. Bid Documents

1.1. Complete sets of Bid Documents shall be used in preparing Bids. Neither the Owner nor the Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid Documents.

1.2. The Owner, in making copies of the Bid Documents available on the above terms does so only for the purpose of obtaining Bids on the Work and does not confer or license or grant permission for any other use.

1.3. The Special Provisions for this Project as set forth in Section 110 were prepared by the City of Chesapeake Public Utilities and are dated June 2021. Additional Special Provisions for this Project appear as modifications to the HRPDC Regional Construction Standards by strike-throughs for deletions and bold type for additions in Sections 100 through 109.

1.4. The Drawings for this Project, prepared by Tetra Tech and dated February 2, 2026, are defined as follows:

Sheet No. Drawing Number Drawing Title

1 G-001 Title Sheet 2 G-100 Sheet Index and Legend 3 G-101 General Notes and Sequence of Construction 4 SV-100 Existing Conditions - Petre Road 5 SV-101 Existing Conditions - Gracie Road 6 SV-102 Existing Conditions - Gracie Road and Indian River Road 7 C-001 E&SC and Restoration – Petre Rd 8 C-002 E&SC and Restoration – Gracie Rd 9 C-003 E&SC and Restoration – Wingfield Ave 10 C-100 Demolition Plan 11 C-101 Pump Station Demolition Details 12 C-102 Replacement PS 43 Site Plan 13 C-103 Forcemain Plan and Profile - STA. 10+00 to 16+00 14 C-104 Forcemain Plan and Profile - STA. 16+00 to 22+00 15 C-105 Forcemain Plan and Profile - STA. 22+00 to 28+00 16 C-106 Forcemain Plan and Profile - STA. 28+00 to 32+50 17 PM-100 Pump Station Plan and Section 18 PM-101 Pump Station Details 19 C-500 Erosion and Sediment Control Notes 20 C-501 Erosion and Sediment Control Details 21 C-502 Standard Details 22 C-503 Standard Details 23 C-504 Standard Details 24 C-505 Standard Details 25 C-506 Standard Details 26 C-507 Standard Details 27 TC-100 Temporary Traffic Control 28 E-001 Electrical General Notes, Legend and Abbreviations 29 E-002 Electrical Riser Diagram and Schedules 30 E-100 Electrical Site Plans and Enlarged Plans 31 E-501 Electrical Details 32-64 E-701 -E-735 City of Chesapeake Public Utility Control Panel Electrical Diagrams

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2. Examination of Contract Documents and Project Site.

2.1. It is the responsibility of each Bidder before submitting a Bid:

A. to examine thoroughly the Bid Documents;

B. to visit the site to become familiar with and satisfy the Bidder as to the general, local and site conditions that may affect cost, progress, performance, or furnishing of the Work;

C. to study and carefully correlate the Bidder’s knowledge and observations with the Bid Documents and such other related data; and, D. to promptly notify the Owner of all conflicts, errors, ambiguities or discrepancies which the Bidder has discovered in or between the Bid Documents and such other related documents or field/site conditions.

2.2 Reference is made to Sections 104 III and 104 IV, for information relating to reports, explorations, underground facilities, and easements. On request, at the discretion of the Owner, the Owner will provide each Bidder access to the site to conduct such examinations, investigations, explorations, tests and studies as each Bidder deems necessary for submission of a Bid. The Bidder shall fill all holes and clean up and restore the site to its former condition, including reseeding and/or resodding any disturbed areas upon completion of such explorations, investigations, tests and studies, and hold the Owner harmless from any damage to property or injury to persons resulting from or arising out of such exploration, investigation, tests, and studies. The Bidder shall obtain and comply with all local and state permitting requirements.

3. Interpretations and Addenda.

3.1. No oral explanation in regard to the meaning of the Contract Documents will be made, and no oral instructions will be given before the award of the Work. Discrepancies, omissions or doubts as to the meaning of the Contract Documents shall be communicated in writing to the Owner for interpretation. Bidders should act promptly and allow sufficient time for a reply to reach them before the submission of their Bids.