845163stormCarroll.pdf

Hammond Avenue – Storm Drainage Pipe Replacement 19-F-1-26/27

HAMMOND AVENUE – STORM DRAINAGE PIPE REPLACEMENT

FOR THE CARROLL COUNTY DIVISION OF ROADS OPERATIONS

REQUEST FOR BID

RFB #19-F-1-26/27

DUE DATE: October 7, 2026, AT 10:30 AM EST

GENERAL SPECIFICATIONS

1.0 SCOPE OF WORK

The Carroll County Office Division of Roads Operations (“County”) is seeking lump sum bids from qualified contractors (“Contractor”) for storm drainage pipe replacement on/around Hammond Avenue, Eldersburg, MD (“Project”). This Project consists of replacing current CMP pipe segments at various locations on Hammond Avenue and adjacent roadways with approximately 1,300 feet of HDPE and located in the middle of the roadway; and all additional and incidental work as indicated in the Specifications and/or the Special Provisions within this Request for Bids. This Project will consist of replacement of the following:

1. 18” x 184’

2. 18” x 61’

3. 18” x 310’

4. 18” x 113’

5. 18” x 325’

6. 21” x 300’

2.0 PRE-BID

An onsite pre-bid conference will be held starting at 10:00 AM EST on Tuesday, September 22, 2026, at the intersection of Hammon Avenue and Cable Drive, Eldersburg, MD. While attendance is not mandatory, all interested bidders are encouraged to attend.

3.0 PROJECT MANAGER

The Project Manager supervising this project will be Ms. Cathy Virtz, Roads Manager, Division of Roads Operations. Ms. Virtz can be reached between the hours of 7:30 a.m. and 3:30 p.m. at 410-386-6717.

4.0 QUESTIONS OR CLARIFICATIONS

Bidders must submit their questions through the Public Purchase web site, using the instructions below.

Questions must be submitted five (5) days prior to bid opening. Questions submitted after this deadline will be rejected and not answered.

Bidders may submit questions to the agency on specific bids. Click on the title of a bid, on the right of the bid page click [View/Ask Questions] to open a new page that lists all previous questions and answers. Click "Ask a

Question," enter your question in the field provided and click "Save" to submit your question. Your question is immediately sent by email to the contact person for the bid. When your question is answered you will be notified by email and the answer may be posted on the bid. Tip: By using the "Questions" feature your questions and the agency's answers can be posted on Public Purchase making them available to all other vendors that are registered with the agency. If you would like to confidentially submit questions to the agency, contact the bid's main contact. It will be up to the discretion of the Buyer to decide if questions/answers are confidential.

5.0 PROOF OF INSURANCE

5.1 - The successful bidder must furnish certification of adequate liability insurance protection. This shall include insurance coverage for employees working on County property. Proof of insurance shall be submitted within seven (7) days of award of this bid. Insurance requirements can be found in the document General Information for Bidders.

5.2 - The contractor must maintain insurance coverage as required by the County while this agreement is in force, which shall include automatic renewal terms. The contractor shall provide satisfactory documentation of insurance to the County’s Risk Manager.

6.0 ADDENDUMS

Addendums to Bids may occur at any time prior to the due date. The responsibility lies with the bidder to visit the Public Purchase web site to obtain addendums once they have downloaded a bid (solicitation) even though bidders will receive an e-mail from Public Purchase notifying them of addendums, per the explanation below from Public Purchase:

Any change or addendum made to a bid will be listed at the bottom of the bid showing the information that was added or changed on the bid. Vendors who are invited to a bid or any vendor who has previously responded to the bid will be notified by email when a change or addendum is made. Vendors can also see which bids have recently been changed or had addenda added from the lists of bids on their home tab. The date of the last change or addendum on the bid is posted on the right-side column of your bid list.

7.0 REFERENCES

Bidders must have a satisfactory record of past performance. Bidders are required to provide with their bid at least three (3) (names of contact persons and phone numbers) references of similar sized and scoped contracts during the past twelve (12) months. A reference form is included as bid document.

8.0 CONTRACT BONDS

8.1 Bid Bonds - Bid deposits shall be in the form of a Bid Bond or certified check made payable to the County, in the amount of five percent (5%) of the Base Bid Sum. Nonperformance by a successful bidder or failure to execute the agreement or meet bond requirements within twenty (20) days after the award shall result in the bid deposit being forfeited to the County as liquidated damages. Bid deposits will be returned to unsuccessful bidders upon award of the contract(s), and to the successful bidder upon execution of the contract(s) and the meeting of bond requirements. The bid bond must be scanned and attached as part of your submittal on Public Purchase.

8.2 Performance and Payment Bonds are required by the successful bidder in the amount of 100% of the Contract price for each Bond, for all contracts in excess of $100,000.00.

8.3 All bonding companies must have an A.M. Best’s insurance rating of A- or better and financial size of Class VII or Better unless the County Risk Manager grants specific approval for an exception. Surety companies executing Bonds must appear on the United States Treasury Department's most current list (Circular

570) and must be authorized to transact business in the State of Maryland.

9.0 PRICE SUBMITTAL

9.1 Costs - Your firm and fixed price submittal shall be complete and include all costs, including but not limited to the following, materials, labor, equipment, set up of systems, delivery, fuel, permits, insurance, and any other cost to complete the projects. No hidden or extra charges will be considered.

9.2 Exclusions or exceptions will NOT be considered.

9.3 Time and Material quote will NOT be acceptable.

9.4 After bids have been officially opened, no bid may be withdrawn for a period of 90 days

10.0 BID SUBMITTALS

Bids will be accepted electronically only through Public Purchase, the Carroll County Office of Procurement’s electronic bidding software and website. Public Purchase is available via the Carroll County Government, Office of Procurement – Current Bidding Opportunities webpage. It is the Bidders’ responsibility to fully register with Public Purchase at least 5 (five) days prior to the bid closing date. Failure to register will not constitute justification for inability to submit a Bid or require the County to accept a Bid in any other manner other than electronically through Public Purchase. Instructions on how to register with Public Purchase are available upon request.

Bids will be accepted electronically only through Public Purchase on or before October 7, 2026 @ 10:30 am EST. Bids submitted after this deadline will be rejected. Bids submitted in any other manner will be rejected. Immediately thereafter, bids will be publicly opened virtually on a Microsoft Teams Meeting and the link for this opening will be posted on Public Purchase. For questions regarding this, contact the Office of Procurement at (410) 386-2181.

PLEASE UPLOAD THE FOLLOWING ON PUBLIC PURCHASE:

1. BID FORM

2. REFERENCES

3. BID BOND

ENTER THE TOTAL LUMP SUM BID ON PUBLIC PURCHASE

11.0 NOTICE OF INTENT TO AWARD AND OFFICIAL AWARD

All the Notices of Intent to Award and the Official Award notices will be posted on Carroll County’s Website.

It is the bidder’s responsibility to frequently visit the Office of Procurement’s website to obtain up to date information.

12.0 AWARD

The Office of Procurement reserves the right to award this bid to the lowest, most responsive, and responsible bidder that meets or exceeds the terms, conditions, and specifications of this solicitation and is in the best interest of the County; and is qualified to perform the work based on the determination and review of the references provided of similar size, scope, and ability. Review of these references will be made by the Division of Roads Operations for the determination. Award of this contract may be subject to Board of Carroll County Commissioner approval.

13.0 INVOICES/PAYMENT

13.1 Invoices shall contain the name of the agency, and the name of the person who requested the work.

Invoices can be e-mailed to cvirtz@carrollcountymd.gov , mailed or delivered to Carroll County Roads Operations, 1250 Old Meadow Branch Road, Westminster, Maryland 21158. Invoices are to be detailed and itemized.

mailto:cvirtz@carrollcountymd.gov

13.2 Payment terms are “Net 30 Days” after receipt of a properly prepared invoice, and inspection of and acceptance of the services provided.

14.0 SERVICE AGREEMENT

The successful bidder must enter into a Service Agreement similar to the “Draft” copy included with the General Information for Bidders. Exceptions, if any, to the County’s draft Agreement must be noted on a separate sheet and uploaded with the bid documents. Exceptions to the County’s Agreement may result in rejection of the bid. The County will not accept any exceptions to the Agreement after the opening date and time of this solicitation.

15.0 CONTRACTOR’S RESPONIBILITIES, REQUIREMENTS/QUALIFICATIONS

15.1 The County reserves the right to investigate an organization's ability to perform, its financial condition and experience. The right is reserved to reject any bid where such an investigation does not satisfy the County.

Previous performance on County contracts will be considered in determining qualifications of the low bidder.

The decision of the Purchasing Agent is final.

15.2 Bidders must have adequate financial resources. The County will be notified of any bankruptcy reorganization documents filed within the last five years. No funds will be advanced for the start or maintenance of this contract.

15.3 Bidders must have a satisfactory record of past performance. Bidders will be required to provide with their bid at least three (3) current contacts (names and phone numbers) for references for similar type contracts during the past twelve (12) months.

15.4 Safety requirements - All Contractors and Subcontractors performing services for Carroll County are required and will comply with all Federal Occupational Safety and Health Administration (OSHA), State of Maryland Occupational Safety Health Standards (MOSHA) and local County Safety regulations and any other applicable rules and regulations. All Contractors and Subcontractors will be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site.

15.5 The successful bidder is responsible to follow all Applicable County/State/Federal laws, regulations, and requirements.

15.6 The Contractor will comply with all terms and conditions outlined within this specification.

The Rest of this Section is Intentionally Left Blank

HAMMOND AVENUE – STORM DRAINAGE PIPE REPLACEMENT

FOR THE CARROLL COUNTY DIVISION OF ROADS OPERATIONS

TECHNICAL SPECIFICATIONS

1.0 WORK SCHEUDLE

1.1 All work will be done during County work hours of 7:00 a.m. though 3:30 p.m. Monday through Friday for the winter and County work hours of 6:00 am to 4:30 pm Monday through Thursday for the summer as defined by the County schedule. A schedule of work hours must be pre-approved by the Project Manager.

Saturday work schedules must be pre-approved by the Project manager as well, at no additional compensation. No work to be scheduled Sundays or County defined holidays. Saturday hours shall be limited to 8:00am to 2:00 pm EST. The Project Manager requires 48 hours’ notice prior to beginning any work. The Contractor will not be entitled to additional compensation for unapproved work. The Project must be fully and finally completed and ready for use within 60 calendar days following the County’s Notice to Proceed.

2.0 REFERENCE STANDARDS

2.1 Refer to General Provisions GP-1.04, Maryland SHA 2026 Standard Specifications for Construction and

Materials.

2.2 Any reference to standard specifications of any society, institute, association, or governmental authority is a reference to the standard specifications of such organization that are in effect at the date of advertisement unless otherwise specified in the Contract Documents. If such specifications are revised prior to completion of any part of the work to which such revision would pertain, the County may allow the Contractor to perform such work in accordance with the revised specifications.

2.3 The standard specifications referred to above, except as modified in the specifications for the project, shall have full force and effect as though printed in the specifications. When no reference is made to a code, standard, or specification, the standard specifications of the ASTM, the ANSI and the AASHTO shall govern. Additionally, all local municipal standards within city/town limits, Carroll County standards and regulations, and Maryland State Highway Administration 2026 Standard Specifications for Construction and Materials, as amended, shall apply as applicable.

2.4 Unless otherwise noted by the Carroll County Department of Public Works, all references in the Maryland State Highway Administration Standard Specifications for Construction and Materials to the State of Maryland, State, State Highway Administration, Administration, or Commission, in the Specifications, and Book of Standards, shall refer to Carroll County, Maryland.

2.5 Unless otherwise noted by the Carroll County Department of Public Works, all references to the Chief Engineer, Assistant Chief Engineer, or Engineer shall refer to the Director of Public Works, Carroll County, Maryland, or his/her designee.

2.6 Unless otherwise noted by the Carroll County Department of Public Works, all references to officials of Maryland State Government or the Maryland State Highway Administration in these Special Provisions, the Specifications, or the Book of Standards, shall refer to the appropriate official in Carroll County Government or the Carroll County Department of Public Works.

3.0 SHA SUPPLIMENTAL SPECIFICATIONS AND PROVISIONS

3.1 The Maryland Department of Transportation, State Highway Administration will issue monthly revisions and updates to the 2026 Standard Specifications for Construction and Materials in the form of Special Provisions (SP) and Special Provision Inserts (SPI).

3.2 A complete listing of all of the revisions and updates are available on the following Maryland Department of Transportation, SHA webpage: Standard and Supplemental Specifications For Construction and Materials - MDOT SHA

3.3 Be advised that the MediaWiki format version of the 2026 Standard Specifications for Construction and Materials is updated as Special Provisions and Special Provision Inserts are issued.

3.4 It is the Contractor’s responsibility to be familiar with all revisions and updates to the 2026 Standard Specifications for Construction and Materials.

4.0 MAINTENANCE OF TRAFFIC

4.1 County will place all temporary signs and barricades as needed

4.2 County will send notifications to residents of the Project’s development

4.3 Reference 2026 Standard Specifications for Construction and Materials Section 104.02.03

4.3.1 ADD: After (g) Channelizing Devices: (h) Maintenance of Traffic Construction Sequence.

4.3.1.1 Contractor must maintain traffic flow for local traffic/residents.

4.3.1.2 Contractor must maintain driveways and entrances at all times.

4.3.1.3 At the conclusion of each working day, the Contractor shall return all County roads to normal traffic flow before leaving for the job site.

4.3.1.4 The County reserves the right to modify or expand on the methods of traffic control specified and to restrict working hours, if in the opinion of the Engineer, the Contractor's operations are a detriment to traffic flow.

5.0 UTILITY LOCATING

5.1 Attention of the Contractor is directed to the presence of water, sewer, gas mains, electrical wires, conduit, communications cables (both overhead and underground), poles and house service connections in the street or highway in which the construction project is to be performed. The Contractor shall exercise special care and extreme caution to protect and avoid damage to utility company facilities as described in the preceding sentence. The Contractor shall take into consideration the adjustments and installations by public utilities in areas within the limits of this Contract.

5.2 Prior to ordering any storm drain materials, the Contractor shall locate and test pit any underground facilities that appear to be in conflict in order to determine if conflicts exist. In the event that conflicts may be possible, this information shall immediately be forwarded to the State’s representative for review and resolution

5.3 The Contractor shall locate all existing utilities and be responsible for their safety. Should any existing utilities be damaged or destroyed due to the operations of the Contractor, the damaged or destroyed components shall be immediately replaced or repaired as necessary to restore the utility to a satisfactory operating condition. These repairs or replacements shall be at no additional expense to the County or the owner of the utility.

5.4 The existing utilities requiring relocation or adjustment shall be relocated or adjusted by the agency responsible for their maintenance or by the owner of the utility unless otherwise indicated in the Contract Documents. The Contractor shall inform the respective utility companies at least five days prior to working in any area. In addition, the Contractor shall give sufficient notice to the specific utilities of the Contractor's overall plan for construction. The utility companies will establish the lead-time necessary to meet the applicable utility work schedule and coordinate with the Contractor's work operations based upon the Contractor's overall plan.

5.5 Any submittal by the contractor to vary the sequence of work and/or perform concurrent work in multiple phases differing from the recommended maintenance of traffic phasing, must be accompanied by an updated schedule or CPM reflecting all utility relocations and adjustments. The contractor shall be responsible, upon gaining approval, for coordinating utility relocations and adjustments with the affected utility owners and https://roads.maryland.gov/mdotsha/pages/sscm.aspx?PageId=853&lid=SSP https://roads.maryland.gov/mdotsha/pages/sscm.aspx?PageId=853&lid=SSP the Engineer. All requirements and lead times as stated in the Utility statement and Special Provisions will remain in effect unless written approval from the utility company and the Engineer is received by the contractor prior to commencing any requested work

6.0 CONSTRUCTION STAKEOUT

6.1 Reference 2026 Standard Specifications for Construction and Materials Section 107

6.1.1 DELETE: Section 107.03.01 Line and Grade in its entirety

7.0 PIPE CULVERTS

7.1 Reference 2026 Standard Specifications for Construction and Materials Section 303 – Pipe Culverts

7.2 303.02 MATERIALS – ADD the following to the list of materials:

7.2.1 Corrugated metal pipe, 14 gauge, aluminized.

7.2.2 All reinforced concrete pipe shall be Class IV.

7.2.3 High density polyethylene pipe shall meet the requirements of AASHTO M326-08.

7.2.4 Polyseal Pipe Coupler

7.3 303.03.01 Pipe Culvert Installation Trench Excavation ADD (as the fourth paragraph):

7.3.1 Any excavation beyond the limits of trench excavation described, and backfill of such excavation, will not be measured for payment. These costs will be the responsibility of the Contractor.

7.4 ADD (as the fourth paragraph of (d) Joints:

7.4.1.1 (4) Plastic Pipe to Ex. Metal Pipe. The pipe joints shall be sealed with an exterior coupler. The joints’ coupler shall be Polyseal Pipe Coupler as manufactured by Mar Mac or an approved equal and shall be installed according to the manufacturer’s recommendations.

7.5 Trench Excavation paragraph (e) Backfill ADD (as the second paragraph):

7.5.1 For HDPE pipe, backfill within the roadway shall be No. 57 Aggregate placed to the top of the pipe, then completed with CR-6 Aggregate, constructed in accordance with Section 302 Selected Backfill.

Backfill shall be placed to meet the existing roadway elevations.

8.0 EROSION AND SEDIMENT CONTROL

8.1 Reference 2026 Standard Specifications for Construction and Materials Section 308

8.1.1 DELETE: Section 308.03.07 Quality Assurance Ratings in its entirety

8.1.2 DELETE: Section 308.04 MEASUREMENT AND PAYMENT in its entirety, and: INSERT:

8.1.2.1 All erosion and sediment control measures will not be measured and the cost will be incidental to the various drainage categories includes Tier II Watershed requirement.

8.1.2.2 Maintenance of stream flow will be not be measured and the cost will be incidental to the Contract lump sum price.

8.1.2.3 When an item for an Erosion and Sediment Control Manager is not specified, the cost for the Erosion and Sediment Control Manager will not be measured and the cost will be incidental to the drainage items specified in the Contract Documents.

9.0 HOT MIX ASPHALT PAVEMENT

9.1 Reference 2026 Standard Specifications for Construction and Materials Section 504

9.1.1 DELETE: Section 504.03.11 (d) Mix Acceptance Determination in its entirety, and: INSERT:

9.1.1.1 The Contractor is responsible for obtaining final mix approval for any tentative mix designs. The

Contractor must follow the procedures established in Section 904.

9.1.2 DELETE: Section 504.04.02 Payment Adjustments for Asphalt Mix and Pavement Density in its entirety

10.0 PIPE TRENCH REPAIRS

10.1 This work shall consist of the backfilling and compaction of the pipe trench and the installation of a road patch to repair the existing pavement at locations where pipe culverts and storm drains have been installed or removed and replaced.

10.2 Materials must conform to 2026 Standard Specifications for Construction and Materials Section 504.02

10.3 Construction must conform to County’s method of cutting and repairing roadways and the following:

10.3.1 The top surface of the patch shall be level with the existing roadway.

10.3.2 Backfill and compact the pipe trench using No. 57 Aggregate and CR-6 for HDPE pipes, placed in lifts not greater than 8 inches in depth. Care must be taken to fill and thoroughly compact under the haunches of the pipe. The No. 57 Aggregate and CR-6 Aggregate fill material is to be compacted to a minimum of 95% of maximum dry density.

10.3.3 All performance grade asphalt binder shall be PG64-22.

11.0 TURFGRASS ESTABLISHMENT

11.1 The Contactor must repair or replace any seeding and/or mulching that is damaged during the completion of the Project

12.0 LIQUIDATED DAMAGES

12.1 For each working day the Work remains incomplete after the time limitations specified in the Contract

Documents (or as extended in Change Orders by County), liquidated damages shall be deducted from the money due or to become due to the Contractor as liquidated damages for County's added expense in the amount of $500 per working day. The Work is considered incomplete until Final Acceptance for Maintenance is made by the County. The date of Final Acceptance for Maintenance of the Work is defined as the date certified by the County when construction is sufficiently complete, so that the County or separate contractors can occupy or utilize the work or a designated portion thereof for the use for which it is intended.

12.2 County may deduct and retain the amount of liquidated damages from any compensation due Contractor. County does not waive its rights to liquidated damages by permitting Contractor to finish the Work after the time fixed for its completion in the Contract Documents (or as amended by Change Order).

12.3 In the event money due or to become due to the Contractor is insufficient to compensate County for liquidated damages due, Contractor shall pay County all liquidated damages within thirty (30) days of their accrual.

13.0 CLEAN-UP

13.1 The Contractor must keep the premises free of debris and unusable materials daily or placed not to impede park operations.

13.2 After completion the Contractor must remove all debris from the site and clean all affected areas as instructed by the Project Manager or his designated representative.

End of RFB