842838renoBuckLib.pdf

Bucks County Free Library Doylestown

IT & Server Room

CONTRACT DOCUMENTS

FOR

BUCKS COUNTY FREE LIBRARY IT & SERVER ROOM

DOYLESTOWN BRANCH LIBRARY

DOYLESTOWN BRANCH LIBRARY

150 S. PINE STREET

DOYLESTOWN, PA 18901

## 2026DY-01

September 1st, 2026

PREPARED FOR:

Bucks County Free Library

150 S Pine Street

Doylestown, PA 18901

PREPARED BY:

RHJ Associates

10 Leopard Road

Paoli, PA 19301

Copyright © 2023 RHJ Associates. All rights reserved.

TABLE OF CONTENTS

000110-1

Bucks County Free Library Doylestown Branch

IT & Server Room

CONTRACT DOCUMENTS

FOR

BUCKS COUNTY FREE LIBRARY IT & SERVER ROOM

DOYLESTOWN BRANCH LIBRARY

DOYLESTOWN BRANCH LIBRARY

150 S. PINE STREET

DOYLESTOWN, PA 18901

TABLE OF CONTENTS

SECTION 000110

01 Legal Notice

Bidding Requirements and Instructions

02 Instructions to Bidders

03 Bid Bond

04 Non-Collusion Affidavit

05 Agreement

Contract Forms

06 Payment Bond

07 Performance Bond

08 Maintenance Bond

09 Contractor’s Affidavit of Payment of Debts and Claims

10 Consent of Surety Company to Final Payment

11 Contractor’s Qualification Statement

12 Public Works Employment Verification Form

13 Certificate of Insurance (Sample)

14 Weekly Payroll Certification for Public Works Projects (Sample)

Conditions of Contract

15 General Conditions

16 Rules and Regulations for Outside Contractors

17 Prevailing Wage Determination – Doylestown Branch

Technical Specifications

DIV 00

000000 Project Title Page

000110 Table of Contents

000115 List of Drawings

004130 Bid Form

DIV 01

011000 Summary

012300 Alternates

012500 Substitution Procedures

012600 Contract Modification Procedures

012900 Payment Procedures

TABLE OF CONTENTS

000110-2

Bucks County Free Library Doylestown Branch

IT & Server Room

013100 Project Management and Coordination

013200 Construction Progress Documentation

013300 Submittal Procedures

014000 Quality Requirements

014200 References

015000 Temporary Facilities and Controls

016000 Product Requirements

016250 Substitution Procedures

017300 Execution Requirements

017419 Construction Waste Management and Disposal

017700 Closeout Procedures

017820 Operation and Maintenance data

017839 Project Record Documents

DIV 02

024119 Selective Demolition

DIV 03

030130 Maintenance of Cast in Place Concrete

031000 Concrete Forming and Accessories

033000 Cast in Place Concrete

DIV 22

220000 Basic Plumbing Requirements

220400 Piping and Specialties

Div 26

260010 Supplemental Requirements for Electrical

260501 Basic Electrical Requirements

260502 Special Electrical Requirements

260503 General Requirements for Electrical Systems

260505 Basic Electrical Materials and Methods

260510 Electrical Demolition

260519 Low-Voltage Electrical Power Conductors and Cables

260529 Hangers and Supports for Electrical Systems

260533 Raceway and Boxes for Electrical Systems

260543 Underground Ducts and Raceways for Electrical Systems

260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling

260553 Identification for Electrical Systems

260800 Commissioning for Electrical

260813 Testing of Electrical Systems

262213 Low Voltage Transformers

262416 Panelboards

262726 Wiring Devices

262816 Enclosed Switches and Circuit Breakers

263213.16 Gas-Engine Driven Generator Sets

263623 Automatic Transfer Switches

END OF DOCUMENT 000110

LEGAL NOTICE

Bucks County Free Library will receive bid responses until 11:00 AM on October 14,2026.

Bids are to be mailed or hand delivered to:

Bucks County Free Library Attn: Sue Donnelly, Fiscal Officer 150 South Pine Street Doylestown, PA 18901

BUCKS COUNTY FREE LIBRARY DOYLESTOWN SERVER ROOM RENOVATION

A mandatory Pre-Bid Meeting will be held at 9:30 AM on September 16, 2026 at the Doylestown Library Branch, 150 South Pine Street, Doylestown, PA 18901.

All questions must be emailed to Mike Henretty at mhenretty@rhjassoc.com by 12pm on September 23, 2026. The questions will be answered, via email, by 5pm on September 30, 2026.

A security deposit in the form of a properly executed Bid Bond for 5% of the bid amount is required.

Performance and Payment Bonds are required in the amount of 100% of the contract amount. A Maintenance Bond is required in the amount of 10% of the contract. Bidders are advised Prevailing Minimum Wage Rates, determined by the Secretary of Labor and Industry, must be paid to all workers employed on this project.

In accordance with Bucks County Free Library’s Responsible Contractors Policy, all bids at or above the threshold of $250,000 require a Contractor Responsibility Certification form to be submitted by the deadline posted in the bid. If required, a Contractor Responsibility Certification Form must be provided by September 29, 2026. PLEASE NOTE – It is the bidder’s responsibility to comply fully with the Bucks County Free Library’s Responsible Contractors Policy.

A link to the solicitation may be found on the Bid page of the library website at www.buckslib.org/bids

Bids are opened publicly in the second-floor conference room of the Doylestown Library 150 S Pine St, Doylestown PA, 18901 at 11:00am the day they are due, October 14, 2026.

LEGAL NOTICE

Bucks County Free Library Doylestown Branch

IT & Server Room 000110-01 mailto:mhenretty@rhjassoc.com http://www.buckslib.org/bids

INSTRUCTIONS TO BIDDERS

02-1

Bucks County Free Library Doylestown Branch

IT & Server Room

INSTRUCTIONS TO BIDDERS

1. RECEIPT AND OPENING OF BIDS

a. All sections of the Bid, including downloads and Requests for Information (RFI’s) shall be submitted with the bid and acknowledges the Bidder affirms, understands, and will abide by the requirements of the Bid. Failure to do so may cause the Bid to be rejected as non-responsive.

b. The submission of a bid will be considered as conclusive evidence of complete examination of specifica-tions and samples.

c. The Bucks County Free Library (BCFL) reserves the right to accept and award an Agreement to the low-est responsive, responsible bidder. BCFL reserves the right to reject any or all bids or any part thereof.

BCFL reserves the right to award an Agreement based on evaluation of specific criteria found in these specifications.

d. No verbal instructions or information to bidders will be binding. The specifications will be considered clear and complete unless written attention is called to any apparent discrepancies or incompleteness thereof before the opening of bids. Should any written inquiries be received by the BCFL, these inquiries will be answered in the form of addenda and issued to all providers. These addenda shall then be consid-ered a part of these specifications.

e. Each bid must be submitted by 11:00 A.M. on the day of the bid opening.

f. The bids will be opened and read publicly on the second-floor conference room of the Doylestown Li-brary located at 150 S Pine St, Doylestown PA, by the BCFL Chief Financial Officer or their Representa-tive at 11:00 A.M. on the day the bid is due.

g. BCFL reserves the right to reject any or all bids or parts thereof, as deemed to be in the best interest of

BCFL.

h. If information is not included with your bid, and you receive a request from BCFL to provide it, you MUST deliver the information to the person making the request within 48 hours (excluding weekends).

Any information not received within 48 hours may result in your bid being excluded from the evaluation and award process

i. BCFL is the sole authority to provide this bid package to interested companies or individuals. Bidders who are working from a bid package obtained from any other source may be working from an incomplete set of documents. BCFL assumes no responsibility for a bid’s errors, omissions, or misinterpretations re-sulting from a Bidder’s use of an incomplete bid package.

j. Bidders who have received the bid package from a source other than BCFL are not an official vendor of record for the bid.

2. MODIFICATION AND WITHDRAWAL OF BIDS

A Bid may be modified or withdrawn via e-mail at any time up to the bid due date and time.

3. PREPARATION OF BIDS

Bidders will have been assumed to have carefully examined the Contract Documents for the work, all attached hereto, and to have carefully investigated physical conditions at the site and character of the work to be done, and to have inquired fully into the difficulties of construction of the work before preparing their bid. BCFL will not be responsible for the failure of the successful bidder to properly estimate such diffi-culties and costs, or for overlooking any of the requirements of the Contract Documents.

02-2

Bucks County Free Library Doylestown Branch

IT & Server Room

4. INTENT OF CONTRACT DOCUMENTS

The intent of the Contract Documents is to obtain a complete job, satisfactory to our Architect, RHJ Asso-ciates (RHJ). It shall be understood that the bidder has satisfied themself as to the full requirements of the

Contract and has based their bid upon such understanding. Compensation for all work and materials re-quired to complete the Contract shall be considered included in the prices bid for the items listed in the

Agreement.

5. ADDENDA AND INTERPRETATIONS

All questions about the meaning or intent of the Bidding Documents are to be submitted by 12pm on

September 23, 2026 via e-mail to RHJ mhenretty@rhjassoc.com. Interpretations or clarifications consid-ered necessary in response to such questions will be issued through an Addendum via e-mail and the BCFL website by 5pm on September 30th, 2026. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by BCFL or RHJ.

Failure of any bidder to download any such addenda or interpretations shall not relieve said bidder from any obligations under this bid as submitted. All addenda so issued shall become part of the Contract Doc-uments.

6. DISCLOSURE OF CONTENTS

All proposals/bids and other material submitted become the property of the library and may be returned only at the BCFL’s option. Information contained in the proposals/bids will not be disclosed during the evaluation process.

7. CONDITIONS OF WORK

Each bidder must inform themself fully of the conditions relating to the construction and labor under which the work will be performed; failure to do so will not relieve the successful bidder of their obligation to furnish all material and labor necessary to carry out the provisions of the Contract Documents and to com-plete the contemplated work for the consideration set forth in their bid.

At the time of the opening of bids, each bidder will be presumed to have inspected physical conditions at the site and to have read and to be thoroughly familiar with the Contract Documents (including all ad-denda); the failure or omission of any bidder to receive or examine any form, instrument, or document shall in no way relieve any bidder from any obligation in respect to their bid.

8. TIME FOR COMPLETING WORK AND LIQUIDATED DAMAGES

The time for completion of the work under this Contract shall be one hundred and twenty (120) calendar days after formal Notice-to-Proceed from the Owner/Library. All bidders are notified that time is of the essence for this Contract. The successful bidder will be required to schedule the work so as to ensure its completion within the above number of calendar days set forth. It is mutually agreed that damages to the

OWNER for failure of the successful bidder to fully complete the work under this Contract on or before the above-stated date shall be Two Hundred Dollars ($200.00) for each calendar day after said date that shall elapse before the work is fully completed, which amount shall in no event be considered as a penalty, but as liquidated damages due BCFL because of said delay. BCFL may retain the amount thereof from any mailto:hrebicikm@buckslib.org

02-3

Bucks County Free Library Doylestown Branch

IT & Server Room money which otherwise would be payable hereunder to the successful bidder.

In addition to the above, in order that the work may be accomplished in the shortest possible time, the successful bidder, weather permitting, shall be required to have qualified workers with designated foreman at work on-site at all times. The successful bidder’s personnel shall remain on-site throughout the duration of the successful bidder’s work. At no time shall successful bidder pull off project without the express consent of RHJ or BCFL. In addition, no change in foreman shall be permitted without approval from the

RHJ or BCFL. The successful bidder will be required to submit a detailed schedule for completion of work which will be subject to the review and approval of RHJ and BCFL.

9. QUALIFICATIONS OF BIDDERS

To demonstrate Bidder’s qualifications to perform the Work, Bidder must submit with their Bid a complete

Contractor’s Qualification Statement. The bidder shall also, submit written evidence such as financial data, previous experience, present commitments, and such other data as may be reasonably requested.

10. BID SECURITY

Each bid must be accompanied by a Bid Bond, duly executed by the bidder as principal and having as surety thereon a surety company approved by RHJ or BCFL, in an amount not less than five percent (5%) of the amount of the base bid. Bid Bonds will be covered with surety of a company authorized to do business in the Commonwealth of Pennsylvania. Bid Bonds provided as surety will not be returned to the bidder after award unless bidder specifically requests BCFL to do so. Bids submitted with a Bid Bond must be properly signed and sealed by the Bidder and Surety Company.

11. CONTRACT

The bidder to whom the Contract is awarded shall, within ten (10) days after the official notice of ac-ceptance of their bid, submit all required Bonds and Insurance to RHJ. The time for such submittal may be extended at the election of RHJ for the sole benefit of BCFL. Failure or refusal of the bidder to do so will be considered an abandonment of the Contract, and the security posted with said bid shall be forfeited to and become the property of BCFL in an amount not to exceed the difference between the amount specified in said bid and such larger amount for which BCFL may in good faith contract with another party to per-form the work covered by said bid.

It is expressly understood and agreed by the Bidders that the contractual obligations of BCFL to the Bidders are effective only after the execution of a contract signed by all parties. It is further expressly understood and agreed that the mere issuance of a contract between BCFL and a Bidder will not oblige BCFL in any fashion.

12. BONDS AND INSURANCE

The successful bidder must deliver to RHJ executed certificates of insurance as stipulated in end of these instructions and executed bonds as security for the faithful performance of his Contract and for the payment of all persons performing labor or furnishing materials in connection therewith, and for maintenance of the work for the designated period after it has been accepted by BCFL.

The Performance and Payment Bonds shall each be in the amount of 100% of the Contract Price and the

Maintenance Bond shall be in the amount of 10% of the Contract Price and shall cover a maintenance

02-4

Bucks County Free Library Doylestown Branch period of one year

All bonds shall be prepared in the form of bonds attached hereto and have as security thereon such surety company or companies as are acceptable to BCFL and as are authorized to transact business in this state.

Alterations made in the terms of the Specifications, and/or quantities of work shall in no way violate the bonds.

13. BASIS OF AWARD

The Contract will be awarded on the basis of competitive bidding to the responsible bidder submitting the lowest responsive bid. BCFL reserves the right to award locations individually or combine locations as determined to be in our best interest.

14. REJECTION OF BIDS

BCFL reserves the right to reject any or all bids, or to accept any bid should it deem it to be in its best interest to do so. Bids which are incomplete, conditional, or obscure, or which contain additions not called for, erasures, alterations, or irregularities of any kind, may be rejected as non-responsive. The right to reject or accept bids shall be solely for the benefit of BCFL, and shall create no right, entitlement, or expectation in any bidder.

15. PROGRESS PAYMENTS

Refer to the agreement for details on progress payments and retainage.

16. TRADE NAMES

Wherever trade names are used either on the Drawings or in the Specifications, it is understood that such names and designations indicate a type or kind of material and/or equipment. Approved equal in kind, type, and/or quality will be accepted at the discretion of the BCFL. The successful bidder shall submit manufac-turers' specifications, etc., sufficient for RHJ to determine equivalency of material and/or equipment as directed in the Instructions to Bidders, Article 23.

17. POWER OF ATTORNEY

Attorneys-in-fact who execute contract bonds must file with each bond a certified copy of their power of attorney to sign said bonds.

18. PERMITS, APPROVALS AND LICENSES

Each bidder shall be required to determine the necessity for and obtain all necessary permits, licenses and approvals from the municipality or other public authorities and shall give all notices required by law or municipal ordinances for this work. The bidder is solely and exclusively responsible for adherence to any existing historical, local, state, and federal codes and regulations, and all required permits, including permit costs.

19. PROGRESS SCHEDULE

Within seven (7) consecutive calendar days after the award of the Contract to them, the successful bidder

02-5

Bucks County Free Library Doylestown Branch

IT & Server Room shall submit a proposed program of operation, showing clearly how they propose to conduct the work to bring about the completion of their work within the time limit specified. This program shall outline the proposed sequence of operations, the rates of progress and the dates when their work will be sufficiently finished to permit the installation of the work under other contracts. The work under this contract shall be so scheduled that as structures are completed, they can be placed in use or operation with a minimum of delay. The program shall be subject to the approval of BCFL and shall be updated by the successful bidder at any time during performance of the Contract, should BCFL determine that the successful bidder’s actual progress does not correspond to that projected in the then-existing progress schedule.

20. OTHER CONTRACTS

Bidders are advised that work other than the work covered under their Contract may be in progress at the site of the work during the performance of the work covered by these documents. Accordingly, bidders are warned that coordination of construction activities at the site must be such as to avoid interference. UNDER

NO CIRCUMSTANCES SHALL BCFL or RHJ BE HELD RESPONSIBLE TO THE SUCCESSFUL

BIDDER FOR DELAYS OR EXTRA WORK OCCASIONED BY INTERFERENCE OF OTHER

CONTRACTORS.

21. SAFETY

It shall be the single and sole responsibility of the successful bidder to ensure that its activities comply with applicable safety requirements. Neither RHJ nor BCFL shall owe any duty under this Contract or otherwise to the successful bidder or its agents, employees, or guests to inspect the work or otherwise ensure compliance by the successful bidder with applicable safety requirements. No increases in the con-tract price or extensions in contract completion time shall be given by BCFL as the consequence of the successful bidder’s failure to so comply.

22. PRODUCT SPECIFICATIONS

The Contract, if awarded, will be on the basis of materials and equipment specified or described in the

Bidding Documents without consideration of possible substitute or “or-equal” items. Whenever it is spec-ified or described in the Bidding Documents that a substitute or “or-equal” item of material or equipment may be furnished or used by the successful bidder if acceptable to RHJ and BCFL, application for such acceptance will be documented on a Substitution Request Form.

BCFL reserves the right to reject any unspecified product or products submitted which requires changes in design, construction, or other changes which may increase the contract price for the performance of the work. The substitute or “or-equal” product submitted by the successful bidder shall meet the requirements of the Specifications and shall, in all respects, be equal to the products specified by name herein. BCFL shall be the sole judge as to the equality of the proposed alternate product.

23. EMPLOYMENT VERIFICATION ACT

The PA Public Works Employment Verification Act (Act 127 of 2012) will apply to this Contract. This

Act requires public works contractors and subcontractors to verify employment eligibility; provides for the powers and duties of the Department of General Services; prescribes sanctions; and establishes good faith immunity under certain circumstances.

02-6

Bucks County Free Library Doylestown Branch

24. STEEL PRODUCTS PROCUREMENT ACT

The successful bidder agrees to comply with the provisions of the Steel Products Procurement Act of

March 3, 1978, P.L. 6, as amended (73 P.S. §1881 et seq.) where applicable. Information regarding the

Act’s requirements, including a list of exempt products, is available on the Department of General Ser vices web site. See https://www.pa.gov/agencies/dgs/programs-and-services/design-and-construction-info/steel-products-procurement-act for further guidance.

25. PROJECT WAGES

The successful bidder shall comply with the provisions, duties, obligations, remedies, and penalties of the

Pennsylvania Prevailing Wage Act, 43 P.S. §§ 165-1 et seq., which is incorporated herein by reference.

26. NONDISCRIMINATION/SEXUAL HARASSMENT

The successful bidder shall comply with all applicable provisions of state and federal constitutions, laws, regulations, and judicial orders pertaining to nondiscrimination, sexual harassment, and equal employment opportunity.

27. PAST PERFORMANCE

Any bidder who has demonstrated poor performance during either a current or previous agreement with

BCFL may be considered as an unqualified source and their bid may be rejected. BCFL reserves the right to exercise this option as is deemed proper and/or necessary.

28. ACCESS TO ACCOUNTING RECORDS

The Successful bidder shall check all materials, equipment and labor entering into the Work and shall keep such full and detailed accounts as may be necessary for proper financial management under this Agree-ment, and the system shall be satisfactory to BCFL. BCFL or RHJ shall be afforded access to all the suc-cessful bidder’s records, books, correspondence, instructions, drawings, receipts vouchers, memoranda, and similar data relating to this contract, and the Successful bidder shall preserve all such records for a period of three years, or for such longer period as may be required by law, after the final payment.

29. ASSIGNMENT OF REFUND RIGHTS

The successful bidder agrees to assign and transfer to BCFL all its rights to sales and use tax which may be refunded as a result of a claim for refund or materials purchased in connection with this contract. The successful bidder further agrees that it will not file a claim for refund for any sales or use tax that is the subject of this assignment.

30. CONTRACTS WITH SUBCONTRACTORS

The successful bidder agrees to include the “Access to Accounting Records” and “Assignments of Refund

Rights” paragraphs, in full, in any contracts with subcontractors.

31. REQUIRED ATTACHMENTS TO BID

The following documents must be delivered wither in person or by mail as attachments to the bid:

https://www.pa.gov/agencies/dgs/programs-and-services/design-and-construction-https://www.pa.gov/agencies/dgs/programs-and-services/design-and-construction-

02-7

Bucks County Free Library Doylestown Branch

IT & Server Room

• Bid Bond (BB). Financial statement of the surety company, certified copy of Power of Attorney of person who signed the Bid Bond, and officer-signed certificate of surety company that they will provide the required bonds if bidder is awarded the Contract.

• Non-Collusion Affidavit (NCA)

• Signed Agreement

INSURANCE REQUIREMENTS

Commercial General Liability - (policy to include premises and operations, products/completed operations and blanket contractual liability - the contractual section of the coverage must cover this agreement)

General Aggregate Limit $5,000,000.

Products and Completed Operations

Aggregate Limit $2,000,000.

Each Occurrence Limit $1,000,000.

Automobile Liability - to include owned, non-owned and hired vehicles:

Combined Single Limit $ 500,000.

or Bodily Injury $ 250,000. each person

Bodily Injury $ 500,000. each accident

And Property Damage $ 100,000.

Workers Compensation

Statutory and Employer’s Liability Bodily Injury by Accident $ 100,000. each accident

Bodily Injury by Disease $ 100,000. each employee

Bodily Injury by Disease $ 500,000. policy limit

All insurance policies required under this Agreement shall, with the exception of the Worker’s Com-pensation Insurance, designate “The Bucks County Free Library, its Board of Directors, and their respective officers, administrators, employees, professionals, and agents” as additional insureds with respect to liability arising out of the Supplier’s performance of its obligations under this Agreement.

The Supplier shall deliver to RHJ, certificates of insurance as evidence of the insurance and limits stipulated herein including the Additional Insured requirements. The Supplier shall subsequently provide RHJ with certificates of insurance for renewals of such policies, and all insurance required hereunder shall be primary, and not in excess over or contributing with any insurance maintained by

BCFL.

Certificate Holder - “Bucks County Free Library”, Attn: Administration offices of the

Bucks County Free Library, 150 South Pine Street Doylestown PA 18901

Additional Insured – The County of Bucks and RHJ Associates must be included as additional insured with respect to the work performed for this project.

BID BOND 03-1

Bucks County Free Library Doylestown Branch

BID BOND

KNOW ALL MEN BY THESE PRESENTS, we, the undersigned, _________________

__________________________________________________________ as Principal, and

_____________________________________________as Surety, are hereby held and firmly bound unto Bucks County Free Library as Owner, in the penal sum of for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns.

Signed this _____ day of _____________________, 20___.

The Condition of the above obligation is such that whereas the Principal has submitted to

_______________________________________ a certain Bid, attached hereto and hereby made a part hereof, to enter into a contract in writing for:

BUCKS COUNTY FREE LIBRARY

DOYLESTOWN SERVER ROOM RENOVATION

With this addition:

Contract #2026DY-01

NOW, THEREFORE,

A.) If said Bid shall be rejected, or in the alternate, B.) If said Bid shall be accepted and the Principal shall furnish bonds for his faithful performance of said Contract, for the payment of all persons performing labor or furnishing materials in connection therewith, for the maintenance of said project as contemplated in said Contract, and shall in all respects perform the agreement created by the acceptance of said Bid, BID BOND 03-2

Bucks County Free Library Doylestown Server Room Renovation

Then this obligation shall be void, otherwise the same shall remain in force effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the

Owner may accept such Bid; and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

(Principal)

(Surety)

BY: ________________________________

IMPORTANT:

Surety companies executing bonds must be authorized to do business in the Commonwealth of

Pennsylvania.

NON-COLLUSION AFFIDAVIT

04-1

Bucks County Free Library Doylestown Branch

With this addition:

Contract #2026DY-01

State of Pennsylvania

County of Bucks

I state I am ________________________of ____________________________________

(Title) (Name of Firm) and I am authorized to make this affidavit on behalf of my firm and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state:

1. The price(s) and amount of this bid have been arrived at independently and without consultation, communication, or agreement with any other contractor, bidder, or potential bidder.

2. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before bid opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or non-competitive bid or other form of complementary bid.

4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other non-competitive bid.

5. ___________________________________, its affiliates, subsidiaries, officers, (Name of My Firm) directors, and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by state or federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows:

04-2

Bucks County Free Library Doylestown Branch

IT & Server Room

I state _________________________________ understands and acknowledges the above

(Name of My Firm) representations are material and important and will be relied on by the Bucks County Free

Library Board of Directors in awarding the contract(s) for which this bid is submitted.

I understand and my firm understands any misstatement in this affidavit is and shall be treated as fraudulent concealment from Bucks County Free Library of the true facts relating to the submission of bids for this contract.

(Name and Company Position)

Sworn to and subscribed before me this _____ day of ____________________, 20__

My commission Expires: __________________________________________________

Notary Public: ___________________________________________________________

INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT

1. This Non-Collusion Affidavit is material to any contract awarded pursuant to this bid.

According to the Pennsylvania Anti-Bid-Rigging Act, 73 P.S. §1611 et seq., governmental agencies may require Non-Collusion Affidavits to be submitted together with bids.

2. This Non-Collusion Affidavit must be executed by the member, officer, or employee of the bidder, who makes the final decision on prices and the amount quoted in the bid.

3. Bid rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation approval, or submission of the bid.

4. In the case of bid submitted by a joint venture, each party to the venture must identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party.

5. The term “complementary bid,” as used in the Affidavit, has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any other form of bid submitted for the purpose of giving false appearance of competition.

04-3

Bucks County Free Library Doylestown Branch

IT & Server Room

6. Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

AGREEMENT

05-1

Bucks County Free Library Doylestown Branch

Contract # 2026DY-01

THIS AGREEMENT made this ______day of _______________, 20___ by and between Bucks County

Free Library, 150 S Pine Street, Doylestown, PA 18901, hereinafter “BCFL”, and hereinafter “Contractor” or “Bidder.” BCFL and the Contractor in consideration of the mutual promises contained in this Agreement, and intending to be legally bound, agree as follow:

GENERAL PROVISIONS:

The Contractor shall:

(a) have charge of and be responsible for the entire work for which they have contracted until its final completion and acceptance by BCFL.

(b) be held liable for any defects which may appear in the material they have furnished or in their work for a period of one (1) year after final acceptance by BCFL.

(c) be solely liable for any damage occasioned by their work to the property of BCFL and others;

and,

(d) upon conclusion, clean up the ground worked over.

RESPONSIBILITIES OF THE CONTRACTOR:

The Contractor agrees to pay for all materials furnished and services rendered for the performance of the

Contract and any person or corporation furnishing materials or rendering services to the Contractor as though such person or corporation were expressly named herein, provided the action is brought within one (1) year after the time and cause of the action accrued.

The Contractor shall defend, indemnify and save harmless BCFL, RHJ, officers, employees and agents from and against any and all claims, demands, suits, judgments, costs and expenses of any kind arising out of the work to be performed hereunder and resulting in any injury (including death) to any person or damage to any property (including loss of use) caused by any act or failure to act by the Contractor, its officers, employees, agents or guests.

05-2

Bucks County Free Library Doylestown Branch

IT & Server Room

It is also agreed and understood acceptance of final payment by the Contractor shall be considered as a release in full of any claim against BCFL out of, or by reason of, the work done, and materials furnished under this Contract.

The Contractor shall cooperate with BCFL in carrying on the work, without interrupting any service to the public.

BONDS AND INSURANCE CERTIFICATES

The Contract Documents are not complete until BCFL has received satisfactory performance, material payment bonds executed by responsible surety companies listed to do business in the Commonwealth of

Pennsylvania and acceptable to BCFL; together with Certificates of Insurance in respect to the insurance required by these specifications under policies issued by companies authorized to do business in the

Commonwealth of Pennsylvania and acceptable to BCFL.

FAILURE TO SUPPLY PROOF OF INSURANCE SHALL CONSTITUTE MATERIAL BREACH OF

THIS AGREEMENT. Remedies for such material breach include termination of agreement by BCFL and

/ or the withholding of payments by BCFL until such time that material breach is cured.

STARTING AND PROSECUTION OF WORK

The Bidder agrees to begin the work within seven (7) consecutive calendar days after receipt of Notice to

Proceed, and to prosecute it expeditiously to a conclusion, using an adequate number of competent men, suitable equipment, and machinery at all times, and working each working day weather conditions permit.

WORK INCLUDED IN THE CONTRACT:

The Contract shall consist of furnishing all labor, superintendence, materials, equipment, tools and other facilities, and all things necessary and proper for performance of the work as shown on the Contract

Drawings and as described in these Specifications (prepared by RHJ) and the Advertisement for Bid.

CONTRACT DOCUMENTS:

The Contract Documents consist of this Agreement, the General Terms of the Contract, the Contract

Drawings, the Specifications, all Addenda issued prior to bidding and all modifications issued after execution of this Agreement. These form the Contract, and all are as fully a part of the Contract if attached to this Agreement or repeated herein.

MATERIALS TO BE FURNISHED BY THE BCFL:

No materials shall be furnished by BCFL.

WORK DONE BY THE BCFL:

No work shall be done by BCFL in connection with this Contract.

PAYMENTS:

In consideration of the Contractor faithfully complying with the terms and stipulations of the Contract, BCFL covenants and agrees to pay said Contractor the sum set forth in the bid of said Contractor, and

05-3

Bucks County Free Library Doylestown Branch

IT & Server Room also pay for extra work that may be agreed upon in writing and said prices shall be full compensation under the terms of the Contract.

APPLICABLE LAW:

This Agreement shall be governed by and interpreted and enforced in accordance with the laws of the

Commonwealth of Pennsylvania (without regard to any conflict of law’s provisions) and the decisions of the Pennsylvania courts. The Contractor consents to the venue and jurisdiction of the Court of Common

Pleas of Bucks County in Pennsylvania, waiving any claim or defense that such forum is not convenient or proper. The Contractor agrees that any such court shall have in personal jurisdiction over it, and consents to service of process in any manner authorized by Pennsylvania law.

INTEGRATION:

The Agreement, including all referenced documents and attachments, constitutes the entire agreement between the parties. No agent, representative, employee or officer of either BCFL or Contractor has authority to make, or had made, any statement, agreement or representation, oral or written, in connection with the Agreement, which in any way can be deemed to modify, add to or detract from, or otherwise change or alter its terms and conditions unless otherwise explicitly stated within the agreement. No negotiations between the parties, nor any custom or usage, shall be permitted to modify or contradict any of the terms and conditions of the Agreement. No modifications, alterations, changes, or waiver to the

Agreement or any of its terms shall be valid or binding unless accomplished by a written amendment signed by both parties. All such amendments will be made pursuant to the terms of the Agreement or using the appropriate BCFL form.

CONTROLLING TERMS AND CONDITIONS:

The terms and conditions of this Agreement, including the Contract Documents set forth above, shall be the exclusive terms of agreement between the Contractor and BCFL. Other terms and conditions or additional terms and conditions included or referenced in the Contractor’s invoices, business forms, or other documentation shall not become part of the parties’ agreement and shall be disregarded by the parties, unenforceable by the Contractor and not binding on BCFL.

05-4

TOTAL AMOUNT OF BID:

(Written)

(Numbers)

IN WITNESS WHEREOF: The parties hereto have caused the signature of their proper officers and seals to be affixed thereto:

ATTEST:

__________________________________ BY: _______________________________

ATTEST:

_________________________________ BY: _______________________________

Contractor

DATE: _______________________________

Note: An executed copy of this Agreement shall be provided with the Bid.

PAYMENT BOND 06-1

PAYMENT BOND

KNOWN ALL MEN, we ______________________________________________, as

Principal, and ________________________________________________________ as

Surety, are held and firmly bound unto Bucks County Free Library, 150 S Pine Street, Doylestown, PA 18901 and its successors and assigns (hereinafter called the Obligee), in the just sum of:

Written Figures

Lawful money of the United States of America, for the payment of which sum truly to be made we bind ourselves and each of our respective heirs, personal representatives, successors and assigns joints and severally by these presents, this ______ day of

___________________, 20____.

WHEREAS, the Principal has entered into a written Agreement with the Obligee, dated

__________________, _______, 20_____ for performance of the Contract work in connection with the “BUCKS COUNTY FREE LIBRARY DOYLESTOWN

BRANCH IT & SERVER ROOM”

With this addition:

Contract #______________-_________________________________________ Contract

Contract in connection with Obligee (which agreement together with the specifications therefore, including all related drawings and documents) and such alterations as may be made in such specifications as therein provided, are hereby made a part hereof as fully as if set out herein, and shall together be hereinafter referred to as the “Contract”; and it was a condition of the award of said Contract that this bond be furnished.

THEREFORE, THE CONDITIONS OF THE ABOVE OBLIGATIONS ARE:

That, if the Principal and all the Principal’s subcontractors shall promptly make payment for all material furnished and labor supplied or performed in the prosecution of the work under the Contract, whether or not said material or labor enter into and become

PAYMENT BOND 06-2

component parts of said work, then this obligation shall be void; but otherwise it shall remain in full force, “Labor” and “materials”, as used in this Bond, shall include public utility services and reasonable rentals of equipment, but only for periods when the equipment is rented is actually used at the site of the work.

The Principal and Surety, for value received, hereby agree no change, extension of time, alterations or additions to the terms of any of the Contract Documents or to the items to be provided there under nor any forbearance by either the Obligee or the Principal to the other, shall in any way affect the obligation of either of them on this bond, and they hereby waives notice of any such change, extension of time, alteration or addition.

The Principal and Surety further acknowledge and agree this Bond is furnished pursuant to requirements of the Public Works Contractors’ Bond Law of 1967, solely for the protection of claimants supplying labor or material to the Principal or any of the

Principal’s subcontractors in the prosecution of the work under the Contract, and this

Bond is subject to all provisions of said Law as fully as though said provisions were set fourth herein at length. They also agree any claimant entitled under the said Law to sue on this Bond may use a copy of this obligation, certified by the Obligee, for the purpose of establishing his, or its or their claim without requiring production in court of an executed original, and that action by one or more claimants shall not bar any subsequent or concurrent action(s) by the same or other claimant(s). However, the Obligee shall in no event be liable for payment of any costs or expenses of any claimant’s suit.

Both Principal and Surety acknowledge all references herein to the Principal, in singular form, shall include plural, as may be appropriate to the Principal.

PAYMENT BOND 06-3

IN WITNESS WHEREOF, The Principal and Surety, intending to be legally bound, have executed this bond the day and year aforementioned.

Principal

By: ___________________________________

Attorney-in-Fact, Surety

PERFORMANCE BOND 07-1

PERFORMANCE BOND

KNOWN ALL MEN, we ______________________________________________, as

Principal, and ________________________________________________________ as

Surety, are held and firmly bound unto Bucks County Free Library, 150 S Pine Street, Doylestown, PA 18901 and its successors and assigns (hereinafter called the Obligee), in the just sum of:

Written Figures for faithful performance of the Contract as specified below, in lawful money of the

United States of America, for the payment of which sum truly to be made, we bind ourselves and each of our respective heirs, personal representatives, successors and assigns, joints and severally, firmly by these presents, this ______ day of

__________________, _______, 20_____ for performance of the Contract work in connection with the “BUCKS COUNTY FREE LIBRARY DOYLESTOWN

BRANCH IT & SERVER ROOM”

With this addition:

Contract #______________-_________________________________________ Contract

Contract in connection with Obligee (which agreement together with the specifications therefore, including all related drawings and documents) and such alterations as may be made in such specifications as therein provided, are hereby made a part hereof as fully as if set out herein, and shall together be hereinafter referred to as the “Contract”; and it was a condition of the award of said Contract that this bond be furnished.

PERFORMANCE BOND 07-2

That, if the Principal shall faithfully perform the Contract (including any alterations for additions thereto) in accordance with the specifications and conditions of the Contract, and satisfy all claims and demands to persons or property, or for wrongful death in the performance thereof, and shall fully indemnify and save harmless the Obligee from any and all costs and damage which the Obligee may suffer, and fully reimburse and repay the Obligee any and all outlay and expense which it may incur, by reasons of any such default, then this part of the Obligation shall be void, but otherwise it shall remain in full force.

The Surety, for value received, hereby agrees no change, extension of time, alterations or additions to the terms of any of the Contract Documents or to the items to be provided thereunder nor any forbearance by either the Obligee or the Principal to the other, shall in any way affect its obligation on this bond, and it hereby waives notice of any such change, extension of time, alteration or addition.

MAINTENANCE BOND 08-1

MAINTENANCE BOND

KNOWN ALL MEN, we _______________________________________, as Principal, and ________________________________________________________, as Surety, are held and firmly bound unto Bucks County Free Library, 150 S Pine Street, Doylestown, PA 18901 and its successors and assigns (hereinafter called the Obligee), in the just sums of:

Written Figures for maintenance as specified below:

in lawful money of the United States of America, for the payment of which sum truly to be made, we bind ourselves and each of our respective heirs, personal representatives, successors and assigns joints and severally, firmly by these presents, this ______ day of as of __________________, _______, 20_____ for the performance of the Contract work in connection with the “Contract for the “BUCKS COUNTY FREE LIBRARY

DOYLESTOWN BRANCH IT & SERVER ROOM”

Contract #______________-_________________________________________ Contract together with the plans and specifications, therefore, (including all related drawings and documents) and such alterations as may be made in such plans and specifications as therein provided, are hereby made a part hereof as fully as if set out herein, and shall together be hereinafter referred to as the “Contract”; and it was a condition of the award of said Contract that this bond be furnished.

That, if the Principal shall remedy without cost to the Obligee any defects which may develop during a period of one (1) year from the date of completion and acceptance of the

MAINTENANCE BOND 08-2

work performed under the Contract, provided that such defects in the judgment of the

Obligee or its successor, are caused by defective or inferior materials or workmanship, then this part of the obligation shall be void, but otherwise it shall remain in full force. However, the Principal agrees the foregoing one-year limitation shall apply to the surety only and shall not relieve the Principal of any liability otherwise provided by law or by the Contract

Documents.

The Principal and Surety, for value received, hereby agrees no change, extension of time, alterations or additions to the terms of any of the Contract Documents or to the items to be provided thereunder nor any forbearance by either the Obligee or the Principal to the other, shall in any way affect the obligation of either of them on this bond, and they hereby waives notice of any such change, extension of time, alteration or addition.

CONTRACTOR’S AFFIDAVIT OF PAYMENT OF DEBTS AND CLAIMS 9-1

CONTRACTOR’S AFFIDAVIT OF PAYMENTS OF DEBTS AND CLAIMS

STATE OF: ______________________________________________

COUNTY OF: ____________________________________________

CONTRACT: BUCKS COUNTY FREE LIBRARY DOYLESTOWN BRANCH IT

& SERVER ROOM

Before me, the undersigned, a ________________________________(Notary Public, Justice of the Peace, or Alderman), in and for said County and State, personally appeared

____________________________________(Individual, Partner, or Duly Authorized

Representative of Corporate Contractor), who, being duly sworn according to law, deposes and says all labor, material and outstanding claims and indebtedness of whatever nature arising out of the performance of the ___________________________, 20___ Contract of Bucks County Free

Library, 150 S Pine Street, Doylestown, PA 18901 (Owner) with

________________________________________(Contractor) have been paid in full.

(Individual, Partner, or Duly Authorized Representative of Corporate Contractor)

Subscribed and Sworn to me this ________day of ____________________________, 20___

Notary Public: ________________________________________________________________

My Commission Expires: _______________________________________________________

CONSENT OF SURETY COMPANY TO FINAL PAYMENT 10-1

IT & Sever Room

CONSENT OF SURETY COMPANY TO FINAL PAYMENT

In accordance with the provisions of the contract dated _______________________, 20___ between ____________________________________(Contractor), and Bucks

County Free Library, 150 S Pine Street, Doylestown, PA 18901 (Owner).

The ____________________________________________________(Name of…