842641stackCarr.pdf

REPAIRS TO DISTILLERY BUILDING SMOKESTACK

78-F-1-26/27

REPAIRS to DISTILLERY BUILDING SMOKESTACK for the

CARROLL COUNTY DIVISION OF FACILITIES

REQUEST FOR BID

RFB # 78-F-1-26/27

DUE DATE: September 23, 2026, at 10:30 am EST

GENERAL SPECIFICATIONS

1.0 SCOPE OF WORK

The Carroll County Division of Facilities (“County”) is seeking the services of a qualified contractor (“Contractor”) to perform structural and cosmetic repair to the 145'- 4 1/2" red radial brick chimney/tower and wooden constructed hood located at 10 Distillery Drive, Westminster, MD (“Project”) with the means, method, and material being approved by the Maryland Historical Trust and the County.

2.0 BUDGET

This Project is funded with County dollars. The approved budget range for this project is between $130,000 – $175,000.

3.0 PRE-BID CONFERENCE

An onsite pre-bid conference will be held starting at 11:00 am EST on September 14, 2026. While attendance is not mandatory, all interested bidders are encouraged to attend. Bidders are responsible for inspecting, measuring, and accepting existing conditions prior to bidding.

4.0 PROJECT MANAGER

Wyatt Abend, Facilities Project Manager, will be the Project Manager/County Representative. Email:

wabend@carrollcountymd.gov. Phone: 410-386-6706 or 443-201-3628

5.0 QUESTIONS OR CLARIFICATIONS

Bidders must submit their questions through the Public Purchase website, using the instructions below.

Questions must be submitted five (5) days prior to bid opening. Questions submitted after this deadline will be rejected and not answered.

Bidders may submit questions to the agency on specific bids. Click on the title of a bid, on the right of the bid page click [View/Ask Questions] to open a new page that lists all previous questions and answers. Click "Ask a Question," enter your question in the field provided and click "Save" to submit your question. Your question is immediately sent by email to the contact person for the bid. When your question is answered you will be notified by email and the answer may be posted on the bid. Tip: By using the "Questions" feature your questions and the agency's answers can be posted on Public Purchase making them available to all other vendors that are registered with the agency. If you would like to confidentially submit questions to the agency, contact the bid's main contact. It will be up to the discretion of the Buyer to decide if questions/answers are confidential.

6.0 PROOF OF INSURANCE

6.1 The successful bidder(s) must furnish certification of adequate insurance protection. This will include insurance coverage for employees working on County property. Proof of insurance will be submitted within seven (7) days of award of this bid. Insurance requirements can be found in the document General Information for Bidders.

6.2 The Contractor must maintain insurance coverage as required by the County while this agreement is in force, which will include automatic renewal terms. The Contractor will provide documentation of insurance satisfactory to the County’s Risk Manager.

7.0 ADDENDUMS

Addendums to Bids may occur at any time prior to the due date. The responsibility lies with the bidder to visit the Public Purchase web site to obtain addendums once they have downloaded a bid (solicitation) even though bidders will receive an e-mail from Public Purchase notifying of any addendums, per the explanation below from Public Purchase:

Any change or addendum made to a bid will be listed at the bottom of the bid showing the information that was added or changed on the bid. Vendors who are invited to a bid or any vendor who has previously responded to the bid will be notified by email when a change or addendum is made. Vendors can also see which bids have recently been changed or had addenda added from the lists of bids on their home tab. The date of the last change or addendum on the bid is posted on the right-side column of your bid list.

8.0 REFERENCES

Bidders must have a satisfactory record of past performance. Bidders are required to provide with their bid at least three (3) (names of contact persons and phone numbers) references of similar sized and scoped contracts during the past twelve (12) months. A reference form is included as bid document.

9.0 CONTRACT BONDS

9.1 Bid bonds - All bidders are required to submit a bid bond in the form of a Bid Bond or certified check made payable to the Carroll County Commissioners in the amount of five (5%) of the base bid amount. The bid bond must be scanned and attached as part of your submittal on Public Purchase.

9.2. Performance and Payment Bonds are required by the successful bidder in the amount of 100% of the Contract price for each Bond, for all contracts in excess of $100,000.00.

9.3. All bonding companies must have an A.M. Best’s insurance rating of A- or better and financial size of Class VII or Better unless the County Risk Manager grants specific approval for an exception.

10.0 PRICE SUBMITTAL

10.1 Bidders will provide a firm lump sum fixed fee all-inclusive base bid.

10.2 Exclusions or exceptions will NOT be considered.

10.3 Time and Material quote will NOT be acceptable.

10.4 Bids must be good for 90 days.

11.0 BID SUBMITTALS

Bids will be accepted electronically only through Public Purchase, the Carroll County Office of Procurement’s electronic bidding software and website. Public Purchase is available via the Carroll County Government, Office of Procurement – Current Bidding Opportunities webpage. It is the Bidders responsibility to fully register with Public Purchase at least 5 (five) days prior to the bid closing date.

Failure to register will not constitute justification for inability to submit a Bid or require the County to accept a Bid in any other manner other than electronically through Public Purchase. Instructions on how to register with Public Purchase are available upon request.

Bids will be accepted electronically only through Public Purchase on or before September 23, 2026 @ 10:30 am EST. Bids submitted after this deadline will be rejected. Bids submitted in any other manner will be rejected. Immediately thereafter, bids will be publicly opened virtually on a Microsoft Teams Meeting and the link for this opening will be posted on Public Purchase. For questions regarding this, contact the Office of Procurement at (410) 386-2181.

UPLOAD THE FOLLOWING FORM IN ONE (1) PDF FORMAT FILE:

1. Bid Form

2. References

3. Bid Bond

ENTER THE TOTAL LUMP SUM BID ON PUBLIC PURCHASE

12.0 NOTICE OF INTENT TO AWARD AND OFFICIAL AWARD

All the Notices of Intent to Award and the Official Award notices will be posted on Carroll County’s Website. It is the bidder’s responsibility to frequently visit the Office of Procurement website to obtain up to date information.

13.0 AWARD

Award of this bid will be made to the lowest, most responsive, and responsible bidder that meets or exceeds the terms, conditions, and specifications of this solicitation and is in the best interest of the County; and is qualified to perform the work based on the determination and review of the references provided of similar size, scope, and ability. Review of these references will be made by the Division of Facilities for the determination.

14.0 INVOICES/PAYMENT

14.1 Invoices will be in PDF format and emailed to facilitiesbilling@carrollcountymd.gov

14.2 Payment terms are “Net 30 Days” after receipt of a properly prepared invoice, inspection of and acceptance of the services provided.

15.0 SERVICE AGREEMENT

The successful bidder must enter into a Service Agreement similar to the “Draft” copy included with the General Information for Bidders. Exceptions, if any, to the County’s draft Agreement must be noted on mailto:facilitiesbilling@carrollcountymd.gov a separate sheet and uploaded with the bid documents. Exceptions to the County’s Agreement may result in rejection of the bid. The County will not accept any exceptions to the Agreement after the opening date and time of this solicitation.

16.0 CONTRACTOR’S RESPONIBILITIES, REQUIREMENTS/QUALIFICATIONS

16.1 The County reserves the right to investigate an organization's ability to perform, its financial condition and experience. The right is reserved to reject any bid where such an investigation does not satisfy the County. Previous performance on County contracts will be considered in determining qualifications of the low bidder. The decision of the Purchasing Agent is final.

16.2 Bidders must have adequate financial resources. The County will be notified of any bankruptcy reorganization documents filed within the last five years. No funds will be advanced for the start or maintenance of this contract.

16.3 Bidders must have a satisfactory record of past performance. Bidders will be required to provide with their bid at least three (3) current contacts (names and phone numbers) for references for similar type contracts during the past twelve (12) months.

16.4 Safety requirements - All Contractors and Subcontractors performing services for Carroll County are required and will comply with all Federal Occupational Safety and Health Administration (OSHA), State of Maryland Occupational Safety Health Standards (MOSHA) and local County Safety regulations and any other applicable rules and regulations. All Contractors and Subcontractors will be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site.

16.5 The successful bidder is responsible to follow all Applicable County/State/Federal laws, regulations, and requirements.

16.6 The Contractor will comply with all terms and conditions outlined within this specification.

REPAIRS TO THE DISTILLERY BUILIDNG SMOKESTACK

for the

CARROLL COUNTY DIVISION OF FACILITIES

TECHNICAL SPECIFICATIONS

1.0 PROJECT AND WORK SCHEDULE

1.1 Work must be performed during normal business hours (6:30am-5pm EST Monday-Friday).

Weekend work may be allowed if required by the Contractor, and requests must be made in writing to the Project Manager in advance.

1.2 All work must be completed within 8 weeks from the Notice to Proceed issued date. An extension may be granted due to weather delays.

1.3 The Contractor must furnish Carroll County Division of Facilities with a project Gantt chart. This construction sequence chart must map out tasks, timelines, dependencies, deliverables, and milestones to keep construction on schedule.

1.4 General Contacts and roles for the Project will be the following:

o Justin Megonnell – Division Manager

• jmegonnell@carrollcountymd.gov

• (410) 300-7358 o Wyatt Abend – Project Manager

• wabend@carrollcountymd.gov

• (443) 201-3628 o Carolyn Nosacek – Maryland Historical Trust

• mht.easement@maryland.gov

• 410-697-9545

2.0 REQUIREMENTS AND EXPECTATIONS

2.1 It is the Contractor’s responsibility to communicate and coordinate with the Maryland Historical Trust and the Carroll County Division of Facilities for the duration of the project.

2.2 A laydown area will be provided for the Contractor near the work zone. Please view figure 21 for the ariel view showing the laydown area. Additional areas may be available upon approval from the Division of Facilities.

2.3 The Contractor will be responsible for acquiring any necessary permits and scheduling inspections.

When inspections are scheduled, the people listed below as the contacts will need to be informed.

2.4 Before work begins, the Contractor must get the necessary approval for all materials and repair methods by the Maryland Historical Trust.

2.5 The Contractor will be responsible for having any animals or other living organisms that may be found within the tower, removed and mitigated in accordance with local, state and federal laws.

Currently there are reports of bats coming from and going into the tower.

mailto:jmegonnell@carrollcountymd.gov mailto:wabend@carrollcountymd.gov mailto:mht.easement@maryland.gov

3.0 NEED FOR REPAIR AND WORK BEING REQUESTED

3.1 All items were found on prior inspections of the chimney. All material being used must have approval from Maryland Historical Trust and Carroll County Division of Facilities. Reference photos are provided in section 7.0.

3.2 Loose and open mortar joints have been found throughout the exterior of the chimney column in all quadrants. In areas where it is necessary, the mortar joints must be raked out and pointed, including the breeching jamb.

3.3 Multiple spalled brick and cracks can be seen in areas throughout the exterior of the chimney column in all quadrants. Spalled bricks faces must be replaced, and cracks repaired.

3.4 The water table across the top of the breaching jamb was found to be separated from the chimney column, allowing moisture to penetrate. These loose and deteriorated portions must be completely removed and replaced.

3.5 Cracked and loose brickwork can be seen within the upper left corner of the clean-out door. Failing sealant can be seen around the perimeter of the frame for the clean-out door. The cracks must be repaired, loose brickwork replaced, and new sealant applied as needed.

3.6 The bottom (4) downlead anchors have broken free from the chimney column. All anchors supporting the lightning protection system must be inspected, reattached and anchors replaced as needed.

3.7 All (18) existing compression type structural bands were found to have failing paint, surface rusting, and failing moisture barriers. Insufficient welding has been detected within the overlaps of the existing structural bands. Insufficient welding on bands must be repaired, and all bands must be cleaned, painted and have the moisture barrier reinstalled.

3.8 The existing wooden hood/cap across the top of the chimney was found to be in a severe state of deterioration. A new vented cover, with approval from the Maryland Historical Trust must be designed, fabricated and installed. (2) holes must be cored in the base of the chimney with mesh installed to allow natural ventilation of the chimney.

3.9 As there were not any noticeable problems with the Breaching Jamb panel. Carroll County requests that the panel be replaced with approved material by the Maryland Historical Trust and sealed accordingly. See Figure 7.

4.0 CONDITIONS PROVIDED BY MARYLAND HISTORICAL TRUST (MHT)

4.1 The existing bricks must be salvaged to the greatest extent possible. Any new replacement bricks must match the historic bricks in-kind, matching the size, texture, finish, color, and scale. Photographs of the proposed new brick against the existing masonry must be submitted for comparison for review and approval prior to any replacement.

4.2 Repointing mortar must match the existing historic mortar in size, design, color, texture, composition, strength, joint width, joint profile, and other visual qualities, per Standard #6.

4.3 Any deteriorated or failing mortar must be removed by hand, without the use of power tools. Power tools can cause unnecessary damage to the masonry units by breaking the edges and overcutting the joints. If Portland cement is present, MHT generally recommends that holes be drilled into the center of the joints to loosen the aggregate. The mortar must then be removed from the joint using manual hammer and chisel.

4.4 A 4' x 4' test patch must be prepared to evaluate the proposed repainting method and ensure that any work matches the existing masonry in appearance. Photographs of the completed test panel must be submitted for MHT's review and approval prior to completing any repointing.

4.5 Additional information on the moisture barrier must be provided to MHT for review and approval prior to the installation.

4.6 Additional information on the design of the new vented cover must be provided to MHT for review and approval prior to the fabrication and installation.

4.7 Additional information on the two new ventilation holes must be provided to MHT for review and approval prior to the work being completed.

4.8 If any of the lettering on the tower is impacted, please provide information on how the lettering will be repaired in-kind to match the existing prior to the project being completed.

5.0 WARRANTY

Contractor must warrant that the materials and workmanship of the material and equipment installed under the work of this Section will be first class in every respect, and they must make good any defect not due to abuse, misuse, neglect, or any other cause beyond his control, for a period of 1 Year from the date the smokestack is turned over to the County. The Contractor must supply all effort, labor, materials, and equipment for such warranty work at no expense to the County.

6.0 CLEAN-UP

6.1 The Contractor must keep the premises free of debris and unusable materials daily or placed not to impede park operations.

6.2 After completion the Contractor must remove all debris from the site and clean all affected areas as instructed by the Project Manager or his designated representative.

7.1 REFERENCE PHOTOS

Figure 1 Overall

Figure 2 Lightning Protection System

Figure 3 Mortar Joints and lettering

Figure 4 Mortar Joints and Structural Bands

Figure 5 Base and Downlead

Figure 6 Cracked and Spalled Bricks

Figure 7 Breaching Jamb and Panel

Figure 8 Water Table on Breaching Jamb

Figure 9 Cleanout Access

Figure 10 Cracked bricks/joints on cleanout

Figure 11 Failed Sealant around cleanout door

Figure 12 Interior Base

Figure 13 Interior Condition

Figure 14 Downlead of Lightning Protection

Figure 15 Downlead Bottom Anchor

Figure 16 Compression Band Welding

Figure 17 Hatch Condition

Figure 18 Hatch Condition

Figure 19 Hatch Condition

Figure 20 Hatch Condition

Figure 21 Laydown Area Ariel View

End of RFB