842301classPrWm.pdf

Invitation for Bid 700624-27

Office of Procurement Services

1 County Complex Court Mail Stop MC460

Woodbridge, VA 22192-9201 703-792-6770 pwcva.gov/bid

INVITATION FOR BID

Public Safety Training Center – Classroom

PUBLISHED DATE: 08/31/2026

DUE DATE: 10/06/2026 3:00 PM

TIME ZONE: EASTERN TIME

PLEASE DIRECT QUESTIONS TO:

COMPANY: Prince William County

BUYER: Teresa MacWelch

PHONE: 703-792-7391

E-MAIL: tmacwelch@pwcgov.org

Questions are due by: September 17, 2026, no later than 5 p.m.

PRE-BID CONFERENCE:

DATE: 09/09/2026

TIME: 10:00 a.m.

LOCATION: Classroom B, 13520 Carriage Ford Road, Nokesville, VA 20181

All bids shall be submitted electronically via the Supplier Portal only.

Please note that Prince William County implemented Multi-Factor Authentication for vendor accounts on July 8, 2024. In order to submit a bid, Multi-Factor Authentication will need to be enabled. If you have not already set up Multi-Factor Authentication for your account start that process ASAP so as to not affect your ability to respond to this solicitation. Visit the Multi-Factor Authentication page for more information.

http://www.pwcva.gov/bid mailto:tmacwelch@pwcgov.org https://www.pwcva.gov/department/finance/isupplier-MFA

IFB 700624-27 Public Safety Training Center - Classroom

Table of Contents Section 00000-2

TABLE OF CONTENTS

DIVISION 00 BIDDING DOCUMENTS AND REQUIREMENTS

SECTION 001000

INVITATION FOR BIDS

Electronic Bid/Proposal Submission

General Description

Pre-Bid Conference and Site Visit

Questions Deadline

Bid Documents/Specifications

Bond Requirements

Bid Withdrawal

SECTION 002000

INSTRUCTIONS TO BIDDERS

1.0 Definitions

2.0 Bidder's Representation

3.0 Bidding Documents

3.1 Interpretation or Correction of Bidding Documents

3.2 Substitutions

3.3 Addenda

4.0 Bidding Procedure

4.1 Forms and Style of Bids

4.2 Bid Surety

4.3 Submission of Bids and Vendor Registration

4.4 Withdrawal of Bids

5.0 Consideration of Bids

5.1 Opening of Bids

5.2 Rejection of Bids

5.3 Acceptance of Bid (Award)

6.0 Submission of Pre-Award Information

7.0 Performance Bond and Labor and Payment Bond

8.0 Qualifications of Bidders

9.0 Work Plan

10.0 Subcontractors

11.0 Guarantee Period

12.0 Negotiation with Low Bidder

13.0 Notice of Contract Award

14.0 Non-Discrimination Against Faith-Based Organizations

15.0 Law Compliance

16.0 Tax Exemption

17.0 Commencement and Completion of Work

18.0 Adverse Weather

SECTION 003000

BID PRICING / PROPOSAL FORM

IFB 700624-27

Public Safety Training Center - Classroom

SECTION 003100

Table of Contents Section 00000-3

IFB SUBMISSION FORM

SECTION 004200

CONTRACTOR’S QUALIFICATION STATEMENT

SECTION 005000

SAMPLE CONTRACT

A. Definitions

B. Incorporation of Documents

C. Precedence of Documents

D. Statement of Work

E. Time of Commencement and Completion (Contract Time)

F. Time of Essence and Liquidated Damages

G. Contract Amount

H. Progress Payments

I. Subcontractor Payment Provisions

J. Modifications or Changes to This Contract

K. Non-Discrimination Clause

L. Drug-free Workplace to be Maintained by Contractor for Contracts over $10,000.00.

M. Claims and Disputes Provisions

N. Termination for Convenience of The County

O. Termination for Default

P. Termination for Non-Appropriation of Funds

Q. Examination of Records

R. Indemnification and Hold Harmless Agreement

S. Assignability of Contract

T. Integration Clause

U. Ethics in Public Contracting

V. Governing Law and Choice of Forum

W. Immigration Reform and Control Act of 1986

X. E-Verify Program

Y. Prevailing Wage for Public Works Contracts $250,000 or greater

SECTION 005100

CHANGE ORDER

SECTION 005200

CONSTRUCTION CHANGE DIRECTIVE

SECTION 005300

APPLICATION AND CERTIFICATE FOR PAYMENT

SECTION 005400

CONSENT OF SURETY TO FINAL PAYMENT

SECTION 006000

BID BOND

Table of Contents Section 00000-4

SECTION 006100

PERFORMANCE BOND

SECTION 006200

LABOR AND MATERIALS PAYMENT BOND

SECTION 006300

SAMPLE WARRANTIES

SECTION 006500

INSURANCE CHECK LIST

SECTION 007000

GENERAL CONDITIONS

ARTICLE 1 – DEFINITIONS AND TERMINOLOGY

1.1 Defined Terms

1.2 Terminology

ARTICLE 2 – PRELIMINARY MATTERS

2.1 Submission / Certificate of Insurance and Commencement of Contract Times, and Notice to Proceed

ARTICLE 3 – CONTRACT DOCUMENTS

3.1 Intent

3.2 Reference Standards

3.3 Reporting and Resolving Discrepancies

3.4 Modification and Changes to the Contract Documents

ARTICLE 4 – AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS;

REFERENCE POINTS

4.1 Differing Subsurface or Physical Conditions

4.2 Underground Facilities

ARTICLE 5 – BONDS AND INSURANCE

5.1 Performance, Payment, and Other Bonds

5.2 Licensed Sureties and Insurers

5.3 Certificates of Insurance

5.4 Contractor's Liability Insurance

5.5 General Insurance Requirements

ARTICLE 6 – CONTRACTOR'S RESPONSIBILITIES

6.1 Responsibility

6.2 Labor; Working Hours

6.3 Services, Materials, and Equipment

6.4 Progress Schedule

6.5 Substitutes and "Equals"

6.6 Concerning Subcontractors Suppliers, and Others

6.7 Patent Fees and Royalties

6.8 Permits

6.9 Laws and Regulations

6.10 Taxes

6.11 Use of Site and Other Areas

6.12 Record Documents

Table of Contents Section 00000-5

6.13 Safety and Protection

6.14 Safety Representative

6.15 Hazard Communication Programs

6.16 Emergencies

6.17 Shop Drawings and Samples

6.18 Continuing the Work

6.19 Contractor's General Warranty and Guarantee

6.20 Indemnification

ARTICLE 7 – OTHER WORK

7.1 Related Work at Site

ARTICLE 8 – OWNER'S RESPONSIBILITIES

8.1 Communications to Contractor

8.2 Limitations on Owner's Responsibilities

ARTICLE 9 – ARCHITECT'S STATUS DURING CONSTRUCTION

9.1 Owner's Representative

9.2 Site Visits

9.3 Project Representative

9.4 Clarifications and Interpretations

9.5 Authorized Variations in Work

9.6 Rejecting Defective Work

9.7 Shop Drawings, Change Orders and Payments

9.8 Determinations for Unit Price Work

9.9 Decisions on Requirements of Contract Documents and Acceptability of Work

9.10 Limitations on Architect's Authority and Responsibilities

ARTICLE 10 – CHANGES IN THE WORK; CLAIMS

10.1 Authorized Changes in the Work

10.2 Unauthorized Changes in the Work

10.3 Execution of Change Orders

10.4 Notification to Surety

10.5 Claims and Disputes

ARTICLE 11 – CHANGE OF CONTRACT PRICE; CHANGE OF CONTRACT TIMES

11.1 Change of Contract Price

11.2 Change of Contract Times

11.3 Delays Beyond Contractor's Control

11.4 Delays Within Contractor's Control

11.5 Delays Beyond Owner's and Contractor's Control

11.6 Delay Damages

ARTICLE 12 – TESTS AND INSPECTIONS; CORRECTION, REMOVAL OR ACCEPTANCE OF

DEFECTIVE WORK

12.1 Notice of Defects

12.2 Access to Work

12.3 Tests and Inspections

12.4 Uncovering Work

12.5 Owner May Stop the Work

12.6 Correction or Removal of Defective Work

12.7 Correction Period

12.8 Acceptance of Defective Work

12.9 Contractor's Failure to Correct Defective Work

Table of Contents Section 00000-6

ARTICLE 13 – PAYMENTS TO CONTRACTOR AND COMPLETION

13.1 Schedule of Values

13.2 Payments

13.3 Contractor's Warranty of Title

13.4 Substantial/Final Completion

13.5 Partial Utilization

13.6 Final Inspection

13.7 ePayables Virtual Card/Single Use Account (SUA)

ARTICLE 14 – TERMINATION FOR CONVENIENCE, TERMINATION FOR DEFAULT,

TERMINATION FOR CAUSE, AND ACTION

14.1 Termination for Convenience

14.2 Termination for Default

14.3 Termination for Cause

14.4 Action

SECTION 008000

SPECIAL CONDITIONS

1.1 Project Documents

1.2 Instructions

1.3 Changes in the Work

1.4 Use of Premises and Removal of Debris

1.5 Safety, Health & Fire Protection

1.6 Asbestos Containing Material

1.7 Responsibility for Loss of Materials

1.8 Materials. Services, and Facilities by Owner

1.9 Owner’s Operations

1.10 Standards

1.11 Protection of Persons and Property

1.12 Prevailing Wage for Public Works Contracts $250,000 or greater

ATTACHMENT A

PREDETERMINED MINIMUM WAGE RATES

Invitation for Bids Section 001000-1

SECTION 001000

INVITATION FOR BIDS

The County of Prince William will receive bids for the Public Safety Training Center - Classroom, up to

3:00 p.m. Eastern local time on October 6, 2026, via the PWC Procurement Services Supplier Portal located at www.pwcgov.org. Emailed responses are NOT accepted, and bids received after the specified due date and time will not be accepted. Following receipt of bids, responses will be opened and read aloud (recorded) via a WebEx meeting.

The Bid Opening will be held on October 6, 2026, at 3:05 pm via a WebEx meeting. You may join the meeting as early as 3:00 pm. Below is the WebEx meeting link and Dial in information:

When it's time, join your Webex meeting here.

Join the meeting link

Join by meeting number

Meeting number (access code): 2314 817 7071

Meeting password: PxEMSA4mb56

Tap to join from a mobile device (attendees only)

+1-415-655-0001,,23148177071## US Toll

Join by phone

+1-415-655-0001 US Toll

Global call-in numbers

Join from a video system or application

Dial 23148177071@pwc-doit.webex.com

You can also dial 173.243.2.68 and enter your meeting number.

The use of streaming video for bid openings is provided as a convenience for bidders. Should the streaming link access be unavailable or fail during a bid opening, it does not nullify the validity of the process or results.

If the County Government closes in response to an emergency declaration, an Addendum may be issued to temporarily stop the solicitation process until the County Government resumes operation.

Electronic Bid/Proposal Submission

Bidders/Offerors must submit a solicitation response through the Supplier Portal at https://eservices2.pwcgov.org/eservices/rocurement/vendorloginreg. Email and hard copy response are not accepted. Prospective Contractors should confirm their ability to access the portal in advance of the solicitation due date to allow sufficient time to request technical support, if needed.

If a Bidder/Offeror is not registered in the Supplier portal, they must register before they can submit a response. Approval of new Supplier registration may take up to 48 hours. Questions regarding Supplier registration can be directed to 703-792-8060 or financevendorrequests@pwcgov.org .

https://pwc-doit.webex.com/pwc-doit/j.php?MTID=m3193770f4343c9ac2383d86154ca50b0 http://www.pwcgov.org./ tel:%2B1-415-655-0001,,*01*23148177071%23%23*01* sip:23148177071@pwc-doit.webex.com https://eservices2.pwcgov.org/eservices/rocurement/vendorloginreg mailto:financevendorrequests@pwcgov.org https://pwc-doit.webex.com/pwc-doit/j.php?MTID=m3193770f4343c9ac2383d86154ca50b0

Invitation for Bids Section 001000-2

Instructions for submitting bids and proposals using the Supplier Portal are available on the PWC

Procurement website at https://eservices2.pwcgov.org/eservices/procurement/BiddingGuide. These Guides provide detailed instructions for online quote, bid, and proposal submission.

Responses in “draft” status will not be accepted. Bids and proposals must be submitted prior to the due date and time listed in the solicitation.

General Description

The Contractor shall construct, in accordance with approved documents, a complete, occupiable and fully functional Public Safety Training Center - Classroom facility to be located at 13520 Carriage Ford Road, Nokesville, VA 20181. The Project consists of an expansion of the Public Safety Training Center (PSTC), which includes construction of an approximately 26,727 square-foot facility containing classroom space, apparatus bays, and administrative support space. The Training Center supports the recruit training of police, fire and rescue, and sheriff personnel, as well as ongoing training for active duty and volunteer personnel.

The Contractor shall furnish all labor, equipment, materials, facilities, management, surveys, testing, and services necessary to accomplish the project requirements documented in the Bid Documents. See

Instructions to Bidders

Pre-Bid Conference and Site Visit

A Non-Mandatory Pre-Bid Conference and Site Visit is scheduled for September 9, 2026, promptly at 10 a.m.

Classroom-B at 13520 Carriage Foard Road, Nokesville, VA 20181. All Bidders should meet at 10 a.m. in

Classroom-B for the Site visit. Pre-Bid conference will be held immediately after the site visit in

Classroom-B room. Interested Bidders and Subcontractors are strongly encouraged to attend. Pleas of ignorance of any conditions existing on the worksite, or difficulties encountered in the execution of the work, or as a result of failure to make necessary investigations and examinations, will not be accepted as an excuse for any failure or omission on the part of any Bidder to properly fulfill the requirements set forth in the Contract Documents. All questions must be submitted in writing. Nonverbal answers are binding.

Questions Deadline

Submit all questions in by email only to Teresa MacWelch, Capital Procurement Officer, at tmacwelch@pwcgov.org with an email copy to Mr. Aaron A. Chupp at achupp@moseleydesigns.com no later than the end of business date September 17, 2026, at 5 p.m.

Questions received after the question deadline will not be acknowledged.

If Specifications, Plans/Drawings, a word, phrase, clause, or any other portion of the Invitation for Bid including the Bid Pricing Proposal or other documents which make up the Bidding Documents or Contract

Documents, is alleged to be ambiguous/confusing or in conflict, the Bidder shall submit written notice of such to the consultant and may request an interpretation. The Owner/Prince William County and the

Architect are not responsible for any other explanations or interpretations of the Bidding Documents or

Contract Documents unless made by formal Addenda. No employee or agent of the Owner shall have the authority to furnish any other explanations, verbal or written.

Bid Documents/Specifications

The Work to be performed as a result of this IFB shall be in accordance with plans and specifications prepared by Moseley Architects, dated 02/11/2026.

https://eservices2.pwcgov.org/eservices/procurement/BiddingGuide mailto:tmacwelch@pwcgov.org mailto:achupp@moseleydesigns.com

Invitation for Bids Section 001000-3

Bidding Documents

A. Bidding Documents include the Invitation for Bid, Instruction to Bidders, Bid Pricing Proposal Form, the Bid Bond, and the Proposed Contract Documents, including any Addenda issued prior to receipt of bids. All requirements and obligations of the Bidding Documents are hereby incorporated by reference into the Contract Documents and are binding upon the Successful Bidder Upon Award of the Contract.

B. Interested parties may become a registered Plan Holder and download the plans and specifications from

Moseley Architect at the following link: https://biddings.moseleyarchitects.com/bidding/.

C. Registered Plan Holders may make copies for the purpose of directly bidding the project but are not permitted to re-sell, copy, or re-distribute printed plans and specifications except for the direct purpose of bidding the project. Bids will not be accepted from any firm who is not registered as a Plan Holder.

D. Bidders shall use complete sets of Bidding Documents in preparing Bids. Neither the Owner nor the

A/E shall assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

E. The Owner, in making copies of the Bidding Documents available on the above terms, does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant for any other use.

F. Addenda to the project, if any, will be posted on the County’s e-procurement website www.pwcgov.org/bid. As a courtesy, the Architect will attempt to notify those entities that have registered as a Plan Holder the status of Addenda posting via email; however, irrespective of whether such notice is given, or received, each Bidder is responsible for visiting the County’s e-procurement website and determining if any Addenda have been issued prior to submitting a bid for this project.

All Addenda, if any, shall be acknowledged in the designated location on the Bid Form.

Bond Requirements

Bid Surety shall be in the form of a Bid Bond, Irrevocable Letter of Credit, Certified Check, or Bank Draft payable to The Chief Procurement Officer, Prince William County, in an amount not less than 5% of the cost proposal of the base bid. The bid security must accompany each bid response in accordance with the

Instructions to Bidders. Any forfeiture of the Bid Bond is limited to the face amount of the bond or the difference between the bid and the next low bid whichever is less.

The successful Bidder shall be required to furnish a satisfactory Performance Bond and a Labor and

Materials Payment bonds and, in an amount, not less than 100% of the contract amount.

Bid Withdrawal

Section 400.16 of the Prince William County Procurement Regulations, as amended, shall govern bid withdrawal. If a bid may be lawfully withdrawn under that section, written notice of withdrawal must be provided within two (2) business days after the date and time designated for bid opening.

The Board of County Supervisors for the County of Prince William reserves the right to reject any or all bids in part or in its entirety and may waive any informalities and irregularities in bidding when deemed in the best interest of the County.

Ms. Teresa MacWelch, CPPB, CJP

Capital Procurement Officer

Prince William County Procurement Services https://biddings.moseleyarchitects.com/bidding/ http://www.pwcgov.org/bid

Invitation for Bids Section 001000-4

END OF SECTION

Instructions to Bidders Section 002000-1

SECTION 002000

INSTRUCTIONS TO BIDDERS

1.0 Definitions

All terms defined in the "Instructions for Bidders" and the "General Conditions" shall have the meanings designated therein. Definitions set forth in the "General Conditions of the Contract for Construction" or in the Contract Documents are applicable to the Bidding Documents.

"Addenda" are written, or graphic instruments issued by the County prior to the execution of the Contract, which modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections.

"Alternate" is an amount stated on the Bid Proposal/Pricing Form to be added to or deducted from the amount of the Base Bid if the County elects to purchase the corresponding items of Work, as described in the Bidding Documents, specifications, and/or in the Contract Documents.

"Base Bid Amount" is the sum stated in the Bid for which the Bidder offers to perform the work described in the Bidding Documents as the base, to which work may be added to or deleted from sums stated in Alternate Bids.

"Bid" is a complete and properly signed proposal to do the Work or designated portion thereof for the sums stipulated therein, submitted in accordance with the Bidding Documents. "Bidder" is a person or entity who submits a Bid.

"Bidding Documents" include the invitation for Bid, instructions for Bidders, the Bid form, other sample Bidding and contract forms, and the proposed contract, including any addenda issued prior to receipt of Bids.

"Change Order" is a written document signed by the County and the Contractor stating (1) the purpose of the change; (2) change(s) to the Scope of Work; (3) the amount of the adjustment to the contract sum;

and (4) the extent of the adjustment in the contract time.

"Contract Documents" are the Contract, and any/all the following if applicable: Addenda, Contractor's Bid (including documentation accompanying the Bid and any pre-award documentation submitted prior to the Notice of Award), when attached as an exhibit to the Contract, executed surety bonds, General Conditions, Special Conditions, Specifications, Drawings and Plans, together with all amendments, modifications and supplements issued on or after the effective date of the Contract.

"Contractor" is the person or entity identified as such in the Contract and is referred to throughout the Contract Documents as if singular in number and who is responsible for the performance obligation under this Contract. The term "Contractor" means the Contractor or the Contractor's authorized representative.

"Final Completion" shall mean when all the Work is fully completed in its entirety and all of the contractual requirements, including any/all submittals, corrections of all punch-listed Work, cleaning and removal of all construction materials and equipment from job site, and all certifications have been completed by the Contractor.

"Notice of Award" is the written notice by the County to the apparent successful Bidder stating that, upon compliance by the apparent successful Bidder with the condition’s precedent enumerated in the Notice of Award, the Bidder will be accepted by the County as the Contractor.

"County", "Board", or "Owner" for the project shall mean the Board of County Supervisors of Prince

Instructions to Bidders Section 002000-2

William County, Virginia, 1 County Complex Court, Prince William, Virginia 22192-9201 (located in Woodbridge, Virginia).

"Owner Representative" is the individual authorized to act on behalf of the Owner and who may be an employee with Prince William County and/or a consultant hired as Architect/Engineer to observe the Work and its requirements. Without the prior written consent of the Contract Administrator, the Owner's Representative shall have no authority to bind the Owner to additional time and/or funds.

"Sub-Contractor/Bidder" is a person or entity who submits a bid to a bidder for material or labor for a portion of the Work.

"Substantial Completion" is the date certified by the County and the Architect when all work/construction is sufficiently complete, so that the County may occupy or use the facility for its intended purpose. For the purpose of this Contract, "Substantial Completion" shall include the creation of a punch-list of items/Work to be performed by the contractor prior to Final Completion. In case the contractor fails to provide a temporary occupancy permit (TOP) of the space substantially completed, substantial completion will be not considered until the date of issuance of the TOP. Substantial completion is not achieved until Fire Alarm

System is successfully tested and approved by the Fire Marshal.

"Punch List" is a listing of Work items required by the Contract Documents which are incomplete, non-confirming, damaged, broken, or lacking parts. The list of observed deficiencies is compiled in the course of review to determine if the Contractor has attained Substantial Completion. It does not constitute a defective list of remaining Work items, and does not limit, amend, or supersede requirements of the Contract Documents. Creation and acceptance of punch list items is a requirement to achieve Substantial Completion. Non-conforming items missed in the initial Punch List shall be considered warranty items.

Items require working around employees in an occupied space shall not be considered punch list items and need to be completed before initiating the punch list. The period of correction of punch list items shall be documented in the Substantial Completion documents. The Contractor's delay in correcting the punch list items beyond the date specified will be subject to Liquidated Damages.

"Unbalanced Bid" is when a bid is structured on the basis of nominal prices for some work, and inflated prices for other work; that is, each element of the bid must carry its proportionate share of the total cost of the work plus profits.

"Unit Price" is an amount stated in the bid as a price per unit of measurement for materials or services as described in the Bidding Documents or in the proposed Contract Documents.

"Using Department" shall mean the agency/department, which is authorized by the County Procurement Regulations or other law to enter into such contracts or agreements with the Contractor.

2.0 Bidder's Representation

Each Bidder by making its Bid represents that:

(1) He/she has read and understands the Bidding Documents and his/her Bid is made in accordance therewith; and Bidder agrees to be bound by the terms and requirements set for the in the Bidding and Contract Documents;

(2) He/she has visited the site and has familiarized himself/herself with the local conditions under which the Work is to be performed and has correlated his/her observations with any/all requirements set forth in the Bidding Documents;

(3) His/her Bid is based upon the materials, systems, and equipment required by the Bidding Documents without exception; and

Instructions to Bidders Section 002000-3

(4) He/she has the capability, in all respects, and the moral business integrity, reliability, technical ability, financial resources, plant, management, superintendents, equipment and materials which will ensure effective and efficient good faith performance in full compliance with the Contract Documents and with any and all schedules and Milestone and Completion dates required by the Owner. The Bidder acknowledges and represents that he/she has made allowances for normal inclement weather indigenous to the Project Site, in his/her estimating, planning and scheduling of the Work. The Bidder further acknowledges that the Contract Documents are, in his/her opinion, appropriate and adequate for completing this project and for the construction of sound and suitable work. The Bidder hereby certifies that the work shall be completed, in place, in full accordance with the Contract Documents, within the time limits specified.

3.0 Bidding Documents

3.1 Interpretation or Correction of Bidding Documents

Bidders shall promptly notify the Owner of any ambiguity, inconsistency, or error, which they may discover upon examination of the Bidding Documents or of the site and local conditions.

3.2 Substitutions

The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and qualify to be met by any proposed substitution.

No substitution shall be considered prior to receipt of Bids unless written request for approval has been received by the Owner at least ten (10) calendar days prior to the date for receipt of Bids. Each request shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitute including Plans, cuts, performance and test data, and any other information necessary for a thorough and complete evaluation by the Engineer. The burden of proof of the merit of the proposed substitution is upon the Bidder. The Owner's decision of approval or disapproval of a proposed substitution shall be final.

If the Owner approves any proposed substitution prior to receipt of Bids, notice of such approval will be set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner.

No substitutions will be considered after the Contract award.

3.3 Addenda

Bidders are strongly encouraged to verify issuance of addenda prior to submitting a Bid. Notice of Addenda is available for review on the County’s procurement website at www.pwcgov.org/bid.

Each Bidder shall ascertain prior to submitting his/her bid that he/she has received and/all Addenda issued, and he/she shall acknowledge receipt in his/her Bid.

4.0 Bidding Procedure

4.1 Forms and Style of Bids

Bids shall be submitted on the forms provided in the Contract Documents. All blanks on the bid form shall be typewritten or printed in ink.

Where so indicated on the bid form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govern.

For Unit Price bids, in the event of any discrepancies in the unit prices and the extensions thereof or the total bid amount, the unit prices shall govern. For Lump Sum bids, in the event of a discrepancy between the bid amount in writing and that in figures, the amount written in words shall govern.

Any alteration or erasure must be initialed by the signer of the bid. Bidder shall make no stipulations on the

Instructions to Bidders Section 002000-4 bid forms or qualify his bid in any other manner.

Each copy of the bid shall include the legal name of the bidder and a completed IFB Submission Form (included in Attachments)

4.2 Bid Surety

Bids in excess of $500,000.00 shall be accompanied by security in the amount not less than five percent (5%) of the total sum of the Bid. This security may be supplied in the form of 1) cash; 2) cashier’s check or certified check of the Bidder made payable to the Chief Procurement Officer of Prince William County;

or 3) a Bidder’s bond on the Bid Bond form provided in the Bidding Documents. For the purpose of this provision, the amount of the Bid shall be the Base Bid plus all positive amounts alternate. The Bidder’s Bond shall be issued by a surety company licensed to conduct business in Virginia and acceptable to the Owner. Bids in excess of $500,000.00 without a bid surety shall be deemed non-responsive.

4.3 Submission of Bids and Vendor Registration

Bidders shall submit bids to the County electronically via the Supplier Portal prior to the bid submission due date and time. Emailed responses are NOT accepted. The County cannot receive a response in draft status. The bidder should initiate a solicitation response in the Supplier Portal well in advance of the due date to allow sufficient time to request technical support, if needed.

As a minimum the following items must be submitted (electronically through the Supplier Portal) bid package:

• Bid Pricing Form

• Bid Bond, applicable to bids equal to, or greater than, $500,000.00

• Bid Submission Form

• Contractor's Qualification Statement and References

• Insurance Checklist

• Required Submittal Information for Alternate System and if required, but not limited to:

• Certificates, Permits, and Licenses

• Samples, Plans, and Drawings

• Technical Literature, Catalogs, Price Sheets

• Material Safety Data Sheets

• Warranty Information

All Bids must be complete and for the entire work required for the project. Partial bids, bids with qualifications, or modifications, or bids for portions of the work will not be considered.

The bid must be signed and dated by an authorized person of the firm or corporation to bind the Bidder to a Contract with the County. The Chief Procurement Officer may require that any bidder submit powers of attorney or other appropriate documentation showing the authority of the signatory to act on the Contractor's behalf. If it later appears that the signatory was not authorized to act, whether such proof of agency has been demanded or not, the County may declare the Contract void if it is in its best interest to do so. In addition, resulting Contracts must be signed and dated by the Contractor and all other required parties.

The Bidder shall assume full responsibility for timely electronic submission of bid package.

Oral, telephonic, or telegraphic bids are invalid and will not receive consideration.

Bidders must register with Prince William County prior to submission of electronic bid package.

Registration is available at https://eservice2.pwcgov.org/eservices/procurement/VendorLoginReg

For technical assistance with vendor registration, please contact the Prince William County Vendor Team https://eservice2.pwcgov.org/eservices/procurement/VendorLoginReg

Instructions to Bidders Section 002000-5 at financevendorrequests@pwcgov.org.

If Internet access is not available, or problems are experienced during registration, contact the Procurement Office shown on the front page of this Solicitation.

4.4 Withdrawal of Bids

Withdrawal of Bids is strictly governed by Section 400.16 of the Prince William County Procurement Regulations, as amended. If a Bid may be lawfully withdrawn under that section, notice of withdrawal must be provided in writing within two (2) business days after the Bid opening.

5.0 Consideration of Bids

Award of construction contracts will be in accordance with the Prince William County Procurement

Regulations.

5.1 Opening of Bids

Unless stated otherwise in the advertisement or Invitation for Bid, or a formal addendum, the properly identified Bids received on time will be opened publicly electronically and will be read aloud. An abstract of the Base Bids and Alternate Bids, if any, will be made available to Bidders so requesting.

Bidders must submit bids electronically via the Supplier Portal. No hard copies or email submissions will be accepted.

The Bid Opening will be held on October 9, 2026, at 3:05 pm via a WebEx meeting. You may join the meeting as early as 3:00 pm. Below is the WebEx meeting link and Dial in information:

Join the meeting link

Meeting number (access code): 2314 817 7071

Meeting password: PxEMSA4mb56

Tap to join from a mobile device (attendees only)

+1-415-655-0001,,23148177071## US Toll

Join by phone

+1-415-655-0001 US Toll

Global call-in numbers

Join from a video system or application

Dial 23148177071@pwc-doit.webex.com

You can also dial 173.243.2.68 and enter your meeting number.

The use of streaming video for bid openings is provided as a convenience for bidders. Should the steaming link access be unavailable or fail during a bid opening, it does not nullify the validity of the process or results.

If the County Government closes in response to an emergency declaration, an Addendum may be issued to temporarily stop the solicitation process until the County Government resumes operation.

https://pwc-doit.webex.com/pwc-doit/j.php?MTID=m3193770f4343c9ac2383d86154ca50b0 mailto:financevendorrequests@pwcgov.org tel:%2B1-415-655-0001,,*01*23148177071%23%23*01* mailto:23148177071@pwc-doit.webex.com https://pwc-doit.webex.com/pwc-doit/j.php?MTID=m3193770f4343c9ac2383d86154ca50b0

Instructions to Bidders Section 002000-6

5.2 Rejection of Bids

The Owner shall have the right to reject any and or all bids and to reject a bid not accompanied by any required bid security or by other data required by the bidding documents, or to reject a bid which is in any way incomplete or irregular.

5.3 Acceptance of Bid (Award)

The Contract shall be awarded to the lowest responsive and responsible Bidder. The lowest Bidder shall be determined based on the lowest bid which combines the Total Base Bid Amount plus the total amount of Add Alternate Items, taken in sequence, which the County, at its sole discretion, decides to accept.

A responsive Bidder shall mean a Bidder who has submitted a Bid which conforms, in all material respects, to the Bidding Documents.

A responsible Bidder shall mean a Bidder who has the capability, in all respects, to perform fully the contract requirements, the moral and business integrity, and reliability that will assure good faith performance.

The following other factors may be considered in determining award:

a) The ability, capacity, and skill of the Bidder to perform the Contract or provide the services required.

b) Whether the Bidder can perform the Contract or provide the services promptly, or within the time specified, without delay or interference.

c) The character, integrity, reputation, judgment, experience, and efficiency of the Bidder.

d) The quality of performance of previous contracts or services.

e) The previous existing compliance by the Bidders with laws and ordinances relating to contracts or services;

f) The quality, availability, and adaptability of the goods or services to the particular use required;

g) The ability of the Bidder to provide future maintenance and service for the warranty period of the Contract; and

h) Whether the Bidder is in arrears to Prince William County on a debt or contract or is in default or is a defaulter on surety Prince William County or whether the Bidder's County taxes, or assessments are delinquent.

The County reserves the right to defer to award of this Contract for a period of one hundred and twenty

(120) calendar days after due date of Bids. During this period, the Bidder shall guarantee the prices quoted in its Bid.

It is the intent of the County to award one (1) Contract for all the Work. However, the County reserves the right to award all or parts of the Bid to any Bidder whose Bid is the lowest responsive and responsible Bid with respect to the items/work in question.

The successful Bidder, upon award of the Contract, shall be required to be licensed in accordance with any/all applicable federal, state, and/or County regulations, ordinances, and/or laws.

6.0 Submission of Pre-Award Information

Upon request of the Owner, the apparent successful Bidder shall submit the following items:

1. A complete Schedule of Values with quantities and unit prices for all lump sum items shall be submitted within three (3) business days following bid opening. This schedule will be accepted as

Instructions to Bidders Section 002000-7 the first submission of the schedule of values, which is required in the Contract Documents.

2. Information, forms, and certifications of insurance coverage as required in the Insurance Checklist form that is included in these specifications and returned with the bid submission.

3. A list of names of the subcontractors or other persons or organization (including those suppliers who are to furnish materials or equipment fabricated to a special design or specialty type work) proposed for such portions of the Work as may be designated in the Bidding Documents or, if no portions are so designated, the names of the subcontractors proposed for the principal portions of the Work.

The apparent successful bidder shall be required to establish to the satisfaction of the Owner the reliability and responsibility of the proposed subcontractors to furnish and perform the Work described in the specifications.

7.0 Performance Bond and Labor and Payment Bond

For projects in excess of $500,000.00, the Contractor shall furnish along with the required number of copies of the Contract duly signed by the Contractor, duplicate copies of Performance and Payment bonds, (included in these specifications), each in an amount equal to one hundred percent (100%) of the Contract Sum. Bonds shall be properly issued and executed by a surety licensed in the Commonwealth of Virginia and acceptable to the Owner. Cost of bonds shall be included in the Bid price. The Performance Bond shall remain in effect for one (1) year after final acceptance.

The Contractor shall deliver the required bonds to the Owner not later than the date of execution of the Contract. The Contractor shall use the performance and payments bonds included in these specifications.

The Contractor shall require the Attorney-in-Fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of its power of attorney indicating the monetary limit of such power.

8.0 Qualifications of Bidders

Bidders are required to complete a Contractor's Qualification Statement form, a copy of which is included in Section 004200, herein.

Each Bidder must be able to demonstrate through actual references that 1) his firm, 2) his proposed Project Manager, and 3) his proposed project-specific Superintendent have successfully completed construction projects similar in size and complexity to the Work specified herein. At least three (3) references must be provided demonstrating projects successfully completed within the last five (5) years.

By submitting a Bid, each Bidder hereby releases listed references from all claims and liability for damages which may result from the information provided by the reference.

Additional statements demonstrating qualifications of principal subcontractors must be submitted by the apparent successful bidder within five (5) calendar days following bid opening.

Failure to submit the qualification statement required above or to meet the qualifications requirements may result in rejection of the Bid.

9.0 Work Plan

The apparent successful bidder shall within five (5) business days following bid opening provide the Chief Procurement Officer (or designee) with a separate Work Plan to successfully complete the work included in the Contract Documents. The Work Plan shall include a description of the proposed work sequencing and approach and the proposed equipment to complete the work within the allotted Contract Time. The

Instructions to Bidders Section 002000-8

Owner and Engineer will review the Work Plan to determine if the Contractor fully understands the work and if the plan is reasonable considering, the complexity of the Work, the Contract Milestones, and the Contract Time. Failure to submit the Work Plan within the required time or if it does not meet approval of the Owner and Architect may result in rejection of the Bid.

10.0 Subcontractors

The apparent successful bidder, shall within forty-eight (48) hours of the bid opening, provide the Chief Procurement Officer (or designee) with a list of subcontractors for the project. The apparent successful bidder may be required to provide proof of any required Federal/State/Local certifications and/or licenses requirements.

11.0 Guarantee Period

All work provided under this Contract from date of final Work acceptance shall have, as a minimum, a one

(1) year guarantee period against any latent defects, design, materials workmanship, installation, fraud, or such gross mistakes, as may amount to fraud.

12.0 Negotiation with Low Bidder

The Office of Procurement Services reserves the right to negotiate with the lowest, responsive, and responsible Bidder to obtain a contract price within available funds, if the amount of Bid exceeds available funds. Negotiations may be directed toward:

a. Reduction in services procured,

b. Substitution of materials, and/or

c. Change in period of completion.

Negotiations with the low Bidder may include both modifications of the Bid price and the specifications/scope of Work to be performed.

13.0 Notice of Contract Award

Notice of Contract award(s) made as a result of this solicitation will be posted on the Prince William County Web Page at www.pwcgov.org/bid .

14.0 Non-Discrimination Against Faith-Based Organizations

Prince William County Government does not discriminate against faith-based organizations in procuring goods and services.

15.0 Law Compliance

The Contractor shall be solely responsible for complying with all applicable federal, state, and County laws, codes, ordinances, requirements, and regulations relating to this procurement.

16.0 Tax Exemption

Prince William County Government is exempt from the payment of any Federal excise or Virginia sales tax. However, when under established trade practice any such tax included in bidders list price, the bidder shall bid the list price and shall show separately the amount of tax, as a flat sum, which will not be paid by the County.

17.0 Commencement and Completion of Work

In accordance with the signed contract (see Section 005000).

Instructions to Bidders Section 002000-9

18.0 Adverse Weather

Adverse Weather: Time extensions for weather delays during a given month will be allowed only for actual workdays in excess of those numbers provided as follows, and only when those excess days of delay affect the current critical path(s) leading to the specified Substantial Completion of Contract Completion dates.

Anticipated lost time due to weather shall be included in the Base Bid and schedule to insure completion of all contract work within the contract time. These days will be eliminated from the schedule's work calendar and spread over each month. Individual activity durations are not to be increased to include expected lost weather days. The Base Bid and schedule shall reflect the following anticipated adverse weather days, in all weather dependent activities.

Monthly anticipated adverse weather days:

J F M A M J J A S O N D

8 7 7 8 7 7 5 6 4 6 5 5

Time extensions beyond those listed above shall be per the General Conditions Article 11.6

END OF SECTION

Bid Pricing/Proposal Form Section 003000-10

SECTION 003000

BID PRICING / PROPOSAL FORM

Solicitation: IFB700624-27

COMPANY NAME:

I/We, the undersigned, Bidder acknowledges the receipt of Addenda Numbers. through for this project.

I/We, the undersigned, declare: no other person, firm or corporation has interest in this Bid/Proposal; that

I/we have carefully examined all documents and thoroughly understand the contents thereof; and that I/we have familiarized and/or examined the location of the proposed work; that I/we agree to bind myself/ourselves, upon award, to Prince William County (referred to hereinafter as the Owner) under this

Bid, to enter into and execute a Contract, with necessary surety bonds, for the Contract named above; that

I/we agree to furnish all necessary materials, labor, and equipment, pay for all required insurance, bonds, permits, fees, and services and do all required work in strict compliance with the terms of all documents constituting said Contract, and to accomplish the work described in accordance with the Contract

Documents.

The Board of County Supervisors of Prince William County, Virginia reserves the right to reject any and all bids, waive informalities and irregularities in bidding, and to accept bids which are, in consideration, in the best interest of the County.

TOTAL BASE BID AMOUNT (For work detailed on the Contract Documents):

I/we agree, as full compensation and the satisfactory prosecution of the project, in the Total Bid Amount of:

dollars

(INSERT DOLLAR AMOUNT IN WORDS, IN CASE OF A DISCREPANCY AMOUNT WRITTEN IN

WORDS SHALL GOVERN)

THE UNDERSIGNED BIDDER AGREES:

FIRST: The Contractor shall achieve Substantial Completion of all work within five-hundred forty-eight

(548) calendar days from Notice to Proceed and Final Completion including punch list work and delivery of all close-out documents within sixty (60) calendar days from the Substantial Completion date, unless modified by a written change order. This time period shall be designated as the Contract Time.

SECOND: The Bidder understands and agrees that any/all work, materials, supplies, workmanship provided under this contract from date of final work acceptance at Substantial Completion shall have, as a minimum, a one (1) year guarantee period against any/all latent defects, design, materials workmanship, installation, fraud and/ or such gross mistakes, as may amount to fraud.

THIRD: The Bidder agrees and understands that liquidated damages set in the amount of $1400.00 per day is applicable to this project for each calendar day in excess of the dates set for Substantial and Final Completion

Bid Pricing/Proposal Form Section 003000-11 of the Work, including punch-list items, any/all submittals and/or contractual requirements whatsoever under this project.

Business Name of Bidder:

Virginia Contractor Registration No.:

Address of Bidder:

City/State/Zip:

Phone Number:

Fax Phone Number:

Authorized Signature

(Affix Corporate Seal Here)

Typed/Printed Name

Date

SECTION 003100

IFB Submission Form Section 003100-1

IFB SUBMISSION FORM

Opening Date: Name of IFB:

Opening Time: IFB Number:

SECTION I – COMPANY IDENTIFICATION & OWNERSHIP DISCLOSURE

Contact Person:

Title:

Telephone No.:

FAX No.:

Company:

Address:

E-Mail:

Indicate Which:

Organized under the laws of the State of

Principal place of business at:

Attach to this form the names and addresses of all persons having an ownership interest of 3% or more in the Company:

SECTION II – CONFLICTS OF INTEREST

This solicitation is subject to the provisions of Section 2.2-3100, et seq., Virginia Code Annotated, the Virginia Conflicts of Interest Act. The potential conflicts of interest are further detailed in the IFB. Unless otherwise indicated on a separate sheet of paper, the Bidder is not aware of any information bearing on the existence of any potential organizational conflict of interest.

SECTION III – COLLUSION

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same services, materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of the State and Federal law and can result in fines, prison sentences, and civil damage awards.

I hereby certify that the responses to the above representations, certifications-actions, and other statements are accurate and complete. I agree to abide by all conditions of this Invitation for Bid and certify that I am authorized to sign for the Bidder.

Signature Date

By:

Typed/Printed Name Typed/Printed Title

BIDDER must return this completed form with BID SUBMISSION

Corporation *Minority Owned/

Controlled Business

Partnership YES NO

Sole Prop. Small Business YES NO

Contractor’s Qualification Statement Section 004200-1

SECTION 004200

CONTRACTOR’S QUALIFICATION STATEMENT

All questions must be answered, and the data must be clear and comprehensive. If necessary, questions may be answered on separate attached sheets. The bidder may submit any additional information he desires.

1. Name of Bidder:

2. Permanent main office address:

3. When organized:

4. If a corporation, where incorporated:

5. How many years have you been engaged in the contracting business under your present firm or trade name?

6. Current contracts on hand (schedule these showing amount of each contract and the appropriate anticipated dates of completion) Use separate sheet if necessary:

7. General character of work performed by your company:

8. Have you ever failed to complete any work awarded to you? Yes No If so, explain:

9. Has a Surety company ever had to finish a project on your company’s behalf? Yes No If so, explain in detail (when, where etc.), use separate sheet if necessary:

Contractor’s Qualification Statement Section 004200-2

10. Have you ever defaulted on a contract? Yes No If so, explain in detail (when, where etc.), use separate sheet if necessary.

11. Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against your organization or its officers? Yes No If so, explain in detail.

12. Has your firm ever been cited for safety violations? Yes No List and explain how, when, where:

13. Has your firm had any liens, claims, stop work notices, judgments, suits, performance or payment bond claims, liquidated damages assessments, or alleged breaches of contract or warranty asserted against it which arise out of or relate to your performance on any projects within the past 5 years. (If yes, please attach details.) Yes No

14. On a separate sheet, list construction projects your organization has in progress, giving the name of project, owner, architect, contract amount, percent complete and scheduled completion date.

15. List jurisdictions and trade categories in which…