842299snowPrWm.pdf

IFB 700616-27 Landscaping, Snow Removal, Anti-Ice, and Ice Removal Services Attachment III.1

Scope of Work

SCOPE OF WORK

1. INTRODUCTION AND DESCRIPTION

a. Prince William County Government is soliciting firm fixed-price bids to establish contract(s) for the provision of Landscaping, Snow Removal, Anti-Ice, and Ice Removal Services at five (5) Prince William County (PWC) Government locations.

1) Building 222: Scenario Based Training Center (SBTC), 7751 Doane Drive, Manassas, VA

20109.

2) Building 422: Animal Shelter, 14807 Bristow Rd, Manassas, VA 20112

3) Building 624: Crisis Receiving Center (CRC),14011 Worth Avenue, Woodbridge, VA 22192

4) Building 721: Potomac Library 2201 Optiz Blvd, Woodbridge, VA 22191

5) Building 722: Neabsco Parking Garage, 2450 Neabsco Stream Drive, Woodbridge, VA 22191

b. Services under the resulting contract(s) may be performed in conjunction with County equipment and resources.

c. The County reserves the right to make one award, multiple awards by individual site, by groups of sites, or in the aggregate, as determined to be in the best interest of the County.

d. PWC provides snow removal services to nearly 50 sites throughout the county, with 20 sites that operate 24/7. Should services be needed at additional sites, the resulting contracts will be modified to provide landscaping and/or snow removal services to those specific County sites.

Additional County facilities may be added during the contract term through a contract modification at mutually agreed upon pricing or in accordance with the pricing methodology established in the contract.

e. PWC defines the snow removal season as November 1st of each year through April 1st of the following year.

f. PWC defines the mowing/landscaping season as April 1st through November 30th of each calendar year.

2. SERVICE RESPONSE & COMMUNICATION REQUIREMENTS:

a. The Contractor shall provide the County with telephone numbers to be used to notify the Contractor of any requirements for their services.

b. The Contractor must possess and maintain a dedicated mobile phone and an email account for the County to send notifications to the Contractor.

c. The Contractor, its drivers, and equipment operators must possess working cell phones. These cell phone numbers must be provided to the County Contract Administrator or designee for matters pertaining to work-related business.

d. Contractors must designate a Project Manager. This person will be the primary contact for all contract matters.

e. Contractors must return telephone calls from the Contract Administrator, or designee, within Thirty (30) minutes, 24 hours a day, 7 days per week. If the Contractor is using an answering machine or paging services, the Contractor shall return all calls from the Contract Administrator, or designee, within Thirty (30) minutes.

f. Upon receipt of a verbal or written Notice to Proceed or service request, the Contractor shall mobilize and report to the assigned site(s) within two (2) hours unless otherwise authorized by the County.

g. Upon activation, the Contractor must appoint a supervisor from their field personnel for each

County facility. This supervisor shall provide updates on the status of landscaping and snow removal operations as requested by the County’s Contract Administrator or their designated representative and will promptly notify the County when the site has been finished.

h. The Contractor Crew shall not consider work complete and must not leave a site until completion status has been reported to and approved by the County’s Contract Administrator, or designee. Once activated, crews are to complete the assigned site and shall not move crews to support others in the performance of this contract without prior approval from the County’s Contract Administrator, or designee.

3. PRESEASON SNOW MEETING:

a. The Contractors’ Project Managers are required to attend a preseason snow meeting with

County staff at no charge to the County.

b. The purpose of the meeting is to verify the contractor is prepared for the snow season and to communicate any changes that might have occurred since the previous snow season.

c. The County’s snow book will be distributed to Contractors at this meeting and contains detailed information for each County site.

4. TECHNICAL REQUIREMENTS:

a. Landscaping: All landscaping services shall be performed in accordance with industry standards and applicable to federal, state, and local regulations.

1) Spring Cleanup: Each site shall be mulched with double shredded hardwood mulch and edged at the beginning of each mowing season.

2) Lawn Mowing and Litter Pick Up: Each site shall have all litter removed and mowed to a height of no more than 3” every 7-10 days during mowing season.

3) Edging and Landscape Weeding: Every site shall be edged at weeded once a month during mowing season.

4) Hard Surface Weed Control: Weed control shall be applied to hard surfaces in April, June, July, August, and October at each site.

5) Broadleaf Weed Control: Broadleaf weed control shall be applied in May and October at each site.

6) Aerate and Seed: All mowing areas at each site shall be aerated and seeded in September.

7) Prune and Shear: All trees, bushes, and shrubs shall be pruned or sheared in May, September, and January at each site.

8) Fertilizer: Fertilizer treatments shall be applied to mowing areas in the month of November at each site.

9) Storm Water Management Pond (SWMP) Maintenance: SWMP’s at building 422 and building

722 shall be mowed in December and July and all vegetation removed from fence and drainage areas.

10) See Attachments III.5-III.9 for the specific landscaping plan for each facility. Contractor shall notify the County of any deviations or discrepancies during the term of the contract so that the County can arrange to have the landscaping restored.

b. General Snow Removal Requirements:

1) The Contractor shall provide all labor, equipment, tools, fuel, and material for snow/ice removal from parking lots, entryways at County facilities as reflected on the designated facilities. The County reserves the right to perform a site visit to confirm Contractor has the resources available to fulfill the requirements of the contract.

2) Services shall be performed only upon request by the County Contract Administrator, or designee. For parking lots and roadways, the County anticipates that requests for plowing services will generally be made when snow accumulation reaches two (2) inches.

3) Reasonable care must be exercised during all plowing and snow removal operations to avoid damage to paving, curbs, signs, bumper blocks, landscaping, vehicles, etc. The Contractor assumes full responsibility for damages.

4) The County shall provide the road chemicals required for application at each site. The Contractor shall obtain the County-provided road chemicals from the assigned satellite location and apply them as directed by the County Contract Administrator or designee. The county has three (3) locations:

i. Site 1: BG117A - 9320 Mosby St., Manassas, VA 20110.

ii. Site 2: BG825 POV - 15960 Sindlinger Way, Woodbridge, VA 22191.

iii. Site 3: BG430 – 14811 Dumfries Rd., Manassas, VA 20109.

5) Travel time between the assigned satellite locations to obtain road chemicals and the initial job site shall be considered as part of the travel time to the initial job site and will NOT be considered travel time between County job sites.

6) Time for meal breaks for the Contractor's employees shall not be charged to the County.

The Contractor shall not charge the County for downtime due to equipment failure and repair.

7) Bidders shall provide pricing for all mandatory line items identified in the Pricing Schedule applicable to the site(s) for which they are submitting a bid.

8) The Contractor is required to follow proper housekeeping protocols while present at County sites when handling any materials. Spills may include surplus salt, sand, oil, hydraulic oil, gas, or other substances. All materials must be promptly swept or cleaned up and removed from the County facility at the Contractor's expense. The Contractor will implement all necessary precautions to minimize the risk of excess spills entering storm drains, in compliance with laws and regulations pertaining to Municipal Separate Storm Sewer Systems (MS4).

c. Parking Lot Specific Requirements:

1) All fire hydrants at each site must be kept clear of snow for a distance of 10 feet on both sides of the hydrant.

2) All entrances and pathways at each site must be kept free and clear of snow on both sides, ensuring an unobstructed view for standard sedans in all directions. Snow in these zones should not exceed 18 inches above the ground, pavement, or concrete surface.

3) It is essential that all storm drain inlets remain clear of snow, equipment, and any other debris to ensure the unobstructed flow of runoff and to maintain safe foot and vehicle traffic.

4) All entrances to sidewalks and pathways must remain unobstructed by snow removal activities.

5) The Contractor shall be responsible for costs associated with any supplementary work resulting from plow operations that require County personnel to clear sidewalk areas.

d. Personnel and Equipment Requirements:

1) Skid Steer – Operator included. Skid-steer loaders must feature rubber tires or rubber tracks that possess good tread for optimal traction and user-friendliness. The buckets of skid-steer loaders should be at least as wide as the wheelbase and have a smooth cutting edge. Additionally, skid-steer loaders may be fitted with containment plows that attach to the standard bucket. This will be regarded as optional equipment and will incur no extra charges. Skid-steer loaders are required to have adequate lighting to ensure a high level of illumination for the operator. Furthermore, they should be equipped with flashing amber lights or emergency strobe lights to enhance safety awareness and visibility.

2) Wheel loaders must feature rubber tires that possess good tread for optimal traction and user-friendliness. They should also have operational 4-wheel drive capabilities. The wheel loader must be fully capable of articulating. The buckets of the wheel loader should be at least as wide as the wheelbase, have a minimum capacity of 1.0 cubic yards, and possess a smooth cutting edge. Additionally, wheel loaders may be fitted with containment plows that attach to the standard bucket. This will be regarded as optional equipment and will incur no extra charges. Wheel loaders must be outfitted with adequate lighting to ensure a high level of illumination for the operator. Furthermore, they should be equipped with flashing amber lights or emergency strobe lights to enhance safety awareness and visibility.

3) Backhoe – Operator included. Backhoe loaders must feature rubber tires with adequate tread for optimal traction and user-friendliness. The backhoe should possess operational 4-wheel drive capabilities. The buckets of backhoe loaders need to be at least as wide as the wheelbase, have a minimum capacity of 1.0 cubic yards, and possess a smooth cutting edge. Additionally, backhoe loaders may be fitted with containment plows that attach to the standard bucket. This will be regarded as optional equipment and will incur no extra charges. Backhoe loaders must be outfitted with sufficient lighting to ensure a high level of illumination for the operator. Furthermore, backhoe loaders should be equipped with flashing amber lights or emergency strobe lights to enhance safety awareness and visibility.

4) Small Truck equipped with a plow blade – Operators included. Vehicles must have a capacity ranging from ¾ to 3 tons, feature four (4) wheel drive, and consist of single axle trucks with plows. These trucks should come with compatible snowplows, adjustable caster assemblies, and wear shoes. Plows need to be fully adjustable to accommodate various cutting widths. They should also be mechanically raised, lowered, and capable of articulating. Each unit must have cab-mounted plow controls that facilitate one-man operation of both the truck and the plow. Steel or rubber snow cutting edges/moldboards are mandatory on the plows. For enhanced safety awareness and visibility, flashing amber lights or emergency strobe lights are required. All trucks must be distinctly marked with the Contractor’s company name and an identification number at the very least.

Rental trucks are exempt from this requirement. Additionally, all pickup style trucks must possess functional 4-wheel drive capability.

5) Small Truck with Chemical Spreader – This includes both an operator and a spotter. The vehicles should have a capacity ranging from ¾ to 3 tons, be four (4) wheel drive, and consist of single axle trucks equipped with plows, with or without spreaders. These trucks must come with compatible snowplows, adjustable caster assemblies, and wear shoes.

The plows should be fully adjustable to accommodate various cutting widths. They need to be mechanically raised and lowered, and capable of articulating. Each unit must feature cab-mounted plow controls that enable a single operator to manage both the truck and the plow. The material spreaders should be standard for the truck size and must be mechanically operated from within the vehicle’s cab. These spreaders should utilize a conveyor-driven system with an auger/spinner discharge mechanism. They must also allow for control of material output through either gate adjustments or speed control.

Plows are required to have steel or rubber snow cutting edges/moldboards. For enhanced safety and visibility, flashing amber lights or emergency strobe lights are mandatory. All trucks must be clearly labeled with the Contractor’s company name and an identification number at a minimum, with rental trucks being an exception.

Additionally, all pickup style trucks should possess functional 4-wheel drive capability.

6) Medium Dump Truck – Comes with an operator. These medium to heavy-duty trucks are utilized for transporting snow offsite and may or may not be equipped with plows; they are not restricted to single axle configurations. To enhance safety awareness and visibility, flashing amber lights or emergency strobe lights are mandatory. Furthermore, all trucks must prominently display the Contractor’s company name along with an identification number.

7) Supervisor

8) Mobilization, delivery, and relocation of off-road equipment

5. EQUIPMENT/EQUIPMENT FEES:

a. The Contractor’s equipment shall include, vehicles, fuel, supplies, and any tools necessary to insure safe operation and safe equipment.

b. Equipment shall be properly licensed and adhere to all applicable federal and state motor vehicle regulations.

c. The Contractor shall maintain all required equipment in a condition that enables the

Contractor to safely and effectively perform services throughout the duration of the Agreement. Any equipment failing to meet any of the Agreement standards or deemed to be inadequate and shall not be allowed to perform work under this Agreement. The Contractor is not eligible for payment (on standby or the unit cost per hour rate) until equipment is brought into compliance by the Contractor, as solely determined by the County.

d. Equipment and tools required for snow removal service shall include but not be limited to, snow shovels, brooms, scrapers, spreaders for ice melting chemicals, snow blowers, trucks, snowplows, salt sand spreaders, tractors, skid steer loaders and blades, and appropriate clothing and/or safety equipment for Contractor's employees. The Contractor’s employees must report to work with all necessary equipment. Travel time to retrieve required equipment not originally brought to the job site or to replace/repair equipment shall not be charged to the County.

e. Relocation of off-road equipment such as Backhoes, Tractors or Skid Steer Loaders to the County job site may be charged in the following manner. If the County requires the Contractor to bring off-road equipment to a job site:

1) Contractor may invoice the County a relocation fee for off-road equipment, for each relocation, such fee shall be equal to the cost of 1 hour of service for the off-road equipment being transported. Contractor may assess the fee for each relocation to/from the Contractor’s work site and to/from a County Job site.

2) Relocation cost must be approved by the County and includes all direct and indirect expenses for mobilization and delivery of trailered off-road equipment only. Relocation cost includes the following activities: Loading equipment on trailers, delivering equipment to work areas, unloading equipment at work areas, reloading equipment after services are performed, remobilization/demobilizing whenever necessary, removing equipment from final work area, delivering equipment back to its origin and unloading. Relocation cost shall include all trailered equipment handling activities necessary. The Contractor shall be solely responsible for the physical transportation/handling of all equipment to and from the designated work areas.

f. The Contractor may invoice the County for the cost of providing a transport vehicle for laborers. This cost must be pre-approved by the County. Only travel time between County job sites is eligible for reimbursement; travel to or from non-job-site locations is not chargeable to the County.

g. Charges should not be applied for the relocation of snow removal or salt spreading equipment that is authorized for road use, including trucks equipped with blades or salt.

6. CREW SIZE:

a. For vehicular zones, the Contractor is required to supply at least one (1) crew, consisting of two (2) 4X4 trucks and/or tractors equipped with blades one with (1) salt truck that also has a blade, to operate simultaneously in these areas. It is important to note that vehicles designated for sand spreading have limited visibility and therefore must be accompanied by a spotter to ensure the safety of workers by guiding the sand spreading machinery and equipment within the designated work zone. The minimum crew requirements identified herein are applicable only when snow removal services are activated by the County.

b. The minimum duration for a work shift is set at two (2) hours. There is no guarantee concerning the duration or the number of back-to-back shifts that will be needed during any timeframe. The severity of the existing weather conditions and the County's needs will dictate these aspects.

c. The County Contract Administrator, or designee, in coordination with the Contractor, will jointly make the determination of crew size needed to ensure the efficient and timely removal of snow and ice. In the event of a disagreement, the County shall make the final determination based on what it deems to be in the best interest of the County. This decision will be implemented through a verbal or written notice to proceed.

7. SAFETY/PERSONNEL:

a. The Contractor shall comply with all VOSH & OSHA Regulations in the performance of the

Contract and shall employ all necessary safety precautions to prevent injury to persons or damage to property and equipment. The Contractor is responsible for ensuring that Contractor's employees perform services in accordance with VOSH & OSHA Regulations for safe operation of equipment and safe handling of chemicals.

b. The Contractor is responsible for developing schedules that prevent any crewmember from working over fourteen (14) consecutive hours, which includes stand-by hours, without at least eight (8) continuous hours of undisturbed rest. Necessary shift modifications will be made to guarantee ongoing operations.

c. The County reserves the right to halt the operation of any vehicle or equipment that is deemed inefficient or unsafe. Additionally, the County retains the authority to suspend any crew member found to be in violation of the contract, lacking competence, or behaving disorderly.

Should a suspension occur, the Contractor is required to replace the crewmember and/or the equipment within one (1) hour of the removal. Any extra costs arising from the removal of unsatisfactory equipment or an incompetent or disorderly employee cannot be charged to the County. Vehicles, equipment, or personnel that have been removed may only return to work once the issues have been resolved to the satisfaction of the County Contract Administrator or designee.

d. All personnel designated for snow removal tasks within Prince William County must possess the necessary qualifications to operate their equipment. These operators will adhere to general oversight from County officials. Employees of the contractor are prohibited from using or being under the influence of alcohol, drugs, or any other controlled substances while engaged in work for the County or while physically present on property owned or leased by the County.

e. In the event that Traffic Control Services are needed during the provision of contract services, the Contractor shall be responsible for delivering all necessary signs, barricades, flashers, and flag personnel to maintain both traffic flow and safety. All signs and traffic control devices must align with the most recent VDOT standards. Moreover, it is required that all Contractor employees engaged in traffic control possess VDOT certification as flaggers and have received training in Basic Work Zone Traffic Control.

f. Spotters may be required to protect workers, by directing snow removal and sand spreading machinery and equipment inside the work zone and for operation of material spreaders.

8. REQUEST FOR SNOW SERVICE/PERFORMANCE:

a. At the onset of each snow season, the County will create purchase orders based on anticipated service requirements. The Contractor shall not begin services for a snow event until they have received verbal or written communication from the Contract Administrator or the appointed designee.

b. Service requests will be made through phone calls, text messages, or email. The Contractor's staff must check in with assigned County representatives at the beginning of their work and will be dismissed by these representatives upon satisfactory completion of the work. In the event of a winter storm warning, the Buildings & Grounds division of the Facilities & Fleet Management (FFM) department will appoint a duty operator or supply contact numbers to facilitate communication with the Contractor.

c. Contractor's equipment and personnel shall be readily available to respond to the County's request for service. The Contractor shall have sufficient equipment and personnel to handle multiple priorities and conditions concurrently.

d. Routine Operations – Upon receipt of a verbal or written Notice to Proceed or service request, the Contractor shall mobilize and report to the assigned site(s) within two (2) hours unless otherwise authorized by the County

e. Standby Requests – Standby refers to when the contractor is asked to be on site prior to a snow event and wait for the snow to start. When Contractors are requested by the County to be on Standby, the Contractor's personnel and equipment must report to the job site within two (2) hours after notification from the County Contract Administrator, or designee, and standby and wait for dispatch. Standby costs begin once all requested personnel and equipment have reported to the job site and are ready for dispatch. All standby time will be billed at 50% of the standard rate for personnel and equipment.

f. The County Contract Administrator or designee will provide the Contractor with a work plan for snow removal services.

1) The Contractor will receive notification regarding the locations/routes/areas where services are set to begin, be executed, and conclude.

2) The work plan will include the item number and description of equipment/vehicles/labor applicable for the work plan/weather event.

3) Upon arrival at the work site, the Contractor or his employee(s) shall report to the County

Contract Administrator or designee and shall subsequently report completion of each site/route/area to the County Contract Administrator or designee to allow further tasking and mission prioritizing. Frequent status reports shall be made verbally by phone or in person from the Contractor/Contractor’s designee throughout the working hours to the County Contract Administrator or designee.

4) Revisions to the work plan may be necessary as determined by the County Contract Administrator or designee based upon local weather conditions and/or availability of funds. The Contractor shall comply with these revisions.

i. Snow in parking lots with curbing and without bumper blocks shall be pushed completely to the curb. Lots will be left clean and free of snow. Walks and driveways shall not be impeded by plowed snow.

ii. Parking lots with bumper blocks shall be plowed and cleaned up to the blocks. Care must be used to avoid damaging blocks.

iii. Handicap parking areas and access areas should be completely cleared to ensure safe access.

g. For a single event snowfall of 2”-6”, a 12-hour turnaround is expected to complete the requested services. For a single event snowfall of 7”-11”, a 24-hour turnaround is expected to complete the requested services. For a single event snowfall of 12”-24”, a 48-hour turnaround is expected to complete the requested services. For events above 24”, the Contractor will be notified of expectations. Turnaround times are estimates and may be adjusted by the County based upon weather conditions, emergency declarations, and operational requirements.

9. SNOW HAULING/DISPOSAL:

a. In cases of substantial snowfalls or accumulations, the situation may arise where plowing is ineffective because of the buildup of plowed material around parking areas, making it necessary to physically remove the snow. The County Contract Administrator, or designee will make the decision to remove the snow for transport to an alternate location.

b. Locations for disposal will be determined by the County Contract Administrator, or designee, and communicated to Contractor as required.

10. REQUESTS FOR LANDSCAPING SERVICE/PERFORMANCE

a. The County’s fiscal year runs July 1st – June 30th. Purchase orders will be issued for all work requested from the Contractor. The first year’s purchase order will run April 1st through June 30th. Following PO’s will run July 1st through June 30th of the following mow season.

b. Contractor's equipment and personnel shall be readily available to respond to the County's request for service at the start of each mowing season.

11. PROJECT MANAGEMENT PLAN:

a. After contract award and prior to the contract kickoff meeting, approximately 14 calendar days, the Contractor shall provide to the County Contract administrator or designee a Project Management Plan. The Project Management Plan is a deliverable post-award and shall not be considered in determining bidder responsiveness or responsibility.

b. The Project Management Plan shall contain the following details:

1) An inventory of all equipment, labor, and materials.

2) An outline of the activities, mechanisms, functions, and actions that the Contractor shall employ for communicating with the County before, during and after a storm, with respect to its pretreatment, snow, and ice removal operations.

3) How the Contractor prepares equipment for the mowing season including maintenance.

4) How the Contractor prepares equipment for the snow season including maintenance and calibrating spreaders.

5) Any details concerning how the Contractor will manage County requirements, such as procedures for lot and sidewalk clearing, accident prevention and safety, labor force training, meal breaks, reporting and job ticket requirements, snow hauling and disposal, keeping drains clear, hand shoveling, standby operations, Management/Supervisory Plan, equipment break down, mobilization activities, and landscaping/mowing activities.

12. REPORTING:

a. The Contractor shall remain in communication with the County Contract Administrator, or designee, pursuant to its Project Management Plan, prior to, at the onset of, during, and after each storm.

b. The Contractor shall be required to complete an Excel spreadsheet report documenting hourly snow removal activities to include:

(i) properties treated.

(ii) date and time of operations.

(iii) quantity of snow and/or ice removed.

(iv) equipment and materials used.

(v) staff utilized.

(vi) challenges or problems encountered during the operations; and

(vii) time and date stamped photographs of snow removal operations (including before, during, and after photographs).

c. The Contractor shall be required to complete an Excel spreadsheet report once a month documenting mowing and landscaping activities. The following items must be included:

(i) Locations serviced

(ii) Breakdown of services completed

(iii) Date each service was completed

13. JOB TICKETS:

a. The Contractor shall submit daily job tickets to the County Contract Administrator, outlining the services performed during the snow event.

b. Job tickets shall be submitted with invoices as supporting documentation for work done. Job tickets shall clearly indicate billable time for all labor and equipment charges. Job tickets shall contain the following information:

1) The Service Request Start times and Purchase Order Number.

2) Work plan details and instructions from the County - required equipment and labor at each location.

3) Daily Job site activity, Service Type, Detailed Service Locations, Service Dates, and Specific

Service Routes.

4) Arrival and departure time for each item of equipment.

5) Arrival and departure time for each manual laborer.

6) Contract Item Number (equipment/labor) utilized and labor hours thereof.

7) Equipment with operator used. Equipment must be clearly identified by

Year/Make/Model and License Vehicle VIN# or Non-Licensed Vehicle Serial/VIN#.

8) Labor Hours per contract, by name of employee. Must identify time in and time out, to include all breaks.

9) Authorized mobilization of trailered equipment, if any.

10) Transportation time between County job sites.

11) Equipment down-time due to equipment failure and repairs.

12) Before and after pictures.

13) Total number of cubic yards of disposal material and location of disposal.

14) Job ticket shall be certified by the Contractor as “Services Complete” and shall be co-signed by County Contract Administrator or designee. Job tickets shall be descriptive as described above and submitted with the Contractor's invoice.

15) Service requests stop time.

14. TRAINING:

a. The Contractor and its employees must be trained, qualified, and licensed to perform the work and to operate the tools, equipment, and vehicles assigned to them to perform services under this Contract.

b. All equipment operators must be licensed to operate their assigned equipment.

c. Documentation related to training or licensure will be available to the County upon request.

15. SUPERVISION:

a. The Contractor along with their employees will comply with the general supervision provided by the County Contract Administrator or designee.

b. An On-Site Operator or Supervisor must be able to communicate in English. The Contractor shall report to the County Contract Administrator, or designee, at the start of operations and shall be released by the County Contract Administrator or designee at the satisfactory completion of the work.

16. SUBCONTRACTING:

a. Contractors may not subcontract any portion of their services without express written permission from the Contract Administrator, or their designee.

17. INVOICING AND PAYMENT:

a. The Contractor must provide an itemized invoice no more than fourteen (14) calendar days after the end of a snow activation and no less than monthly for landscaping services. Invoices shall include the following:

1) Date

2) Contract Number

3) PO Number

4) All Job Tickets being billed on the invoice and/or Excel report spreadsheets.