SF 30 - Amendment.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Department of Homeland Security

United States Coast Guard

Statement of Work

For

USCG PACAREA Legal (PAC-094) Access Control System

At

U.S. Coast Guard BASE Alameda

Coast Guard Island, Bldg. 54A

Alameda, CA

8 February 2021

Commanding Officer

United States Coast Guard

Pacific Area Staff Judge Advocate

Coast Guard Island, Bldg. 54A

Alameda, CA 94501

Submitted by: CWO4 Mark Fernando

USCG PACAREA Legal (PAC-094) Access Control System

TABLE OF CONTENTS

Section Title Page

1.0 Description of Work 3

2.0 Period of Performance 3

2.1 Place of Performance 3

3.1 Site Visit / POC 3

4.0 Requirements 4

5.0 General Requirements 4

6.0 Testing 4

7.0 Final System Acceptance Phase 5

8.0 Documentation 5

9.0 Delivery and Storage 7

10.0 Receipt of Materials 7

11.0 Clean-Up 7

12.0 Storm Protection 7

13.0 Environmental Protection 7

14.0 Utility Outages 7

15.0 Security 7

16.0 Quality 8

17.0 Warranties 8

18.0 Safety 8

1.0 DESCRIPTION OF WORK

Work under this order shall consist of installing a new badge access control system

(ACS) for the U.S. Coast Guard on specific interior and exterior doors of Building 54A on Coast Guard Island, Alameda, CA. The ACS must be able to record all door entries and be programmed for personnel to enter specific areas of the building during certain times of the day.

2.0 PERIOD OF PERFORMANCE

A post award meeting will be conducted within five (5) business days of the date of the award via phone. The period of performance for installation shall be forty-five (45) days from the date of the post award meeting with the installation to be completed within two

(2) weeks from the installation start date. It is expected that work be conducted Monday through Friday, from 0800-1500.

2.1 PLACE OF PERFORMANCE

US Coast Guard

Pacific Area Staff Judge Advocate

Coast Guard Island, BLDG 54A

Alameda, CA 94501

3.0 GOVERNMENT FURNISHED INFORMATION and PROPERTY

The Government will provide the following information and property to the Contractor for work required under Statement of Work:

(a) Available site and architectural drawings.

(b) The Coast Guard will provide one (1) dedicated 120V power supply for the ACS.

(c) The Coast Guard will provide one standalone off Coast Guard network computer for the sole purpose of ACS programming and operation.

3.1 SITE VISIT.

A site visit is recommended for interested vendors. Site visit will be scheduled for, Date:

24 March 2021, Time: 0900 – 1600. Interested vendors shall schedule a time of site visit with the Government Point of Contact no later than 23 March 2021. The Government

Point of Contact (POC) for this work is Chief Warrant Officer Mark Fernando, (510)

437-3357, Mark.B.Fernando@uscg.mil. All work shall be coordinated through the POC to minimize operational impacts to the unit during the execution of work.

3.2 Access to Government Facilities and Services.

The Government will provide access to the facility for the Contractor as required in the performance of the tasks identified in this SOW to include: restroom use, site and building electrical power as currently available, security response, and fire protection.

mailto:Mark.B.Fernando@uscg.mil

4.0 REQUIREMENTS.

4.1 Install twelve (12) badge access readers to five (5) external and Seven (7) internal doors at building 54A. (see Floorplan).

4.2 The ACS must be tied into the installed fire alarm system so that in the event of a fire, all interior and exterior door locks automatically release allowing for emergency egress of building occupants.

ACS will NOT need to be tied into the installed fire alarm system, but door locks must automatically release to allow building egress.

4.3 All existing interior and exterior doors shall be used; however, the replacement of door hardware is permitted for the ACS.

Existing interior and exterior doors must be used. Replacement of door hardware is permitted, but replacement of hardware must be compatible with hardware not being replaced so it does not compromise building egress and shall be in accordance with

NFPA 80.

4.4 The Contractor shall provide sufficient on-site training to selected BLDG 54A personnel within one (1) week after final acceptance. The one day training will cover hardware and software and will include all aspects of routine system operation and basic troubleshooting procedures.

4.5 The location of the ACS control has changed and must be installed in the building's mechanical space as opposed to the telecommunication's room, which was seen by some vendors during the building walkthrough. The routing of cables or wiring from the ACS control to the exterior and interior doors will originate from this space (see Exhibit 1 &

Floorplan).

4.6 The Contractor will provide and install door closers to three (3) interior doors (see

Exhibit 3). Please list as a separate line item.

5.0 GENERAL REQUIREMENTS.

5.1 The Contractor will be working on a Coast Guard operational military installation.

Contractor will become familiar with and obey all facility fire, traffic, and security regulations. Personnel shall not stray from the immediate area of work nor direct avenues of ingress and egress unless authorized in advance by the Government. .

5.2 The Contractor shall furnish all necessary labor, equipment, materials, staging, fittings, and tools, for proper completion of each item of work unless otherwise specified.

5.3 The Contractor shall unload, unpack, and store all equipment as such as to protect its physical condition.

5.4 The Contractor shall be responsible for relocating any equipment, furniture, ceiling tiles, or any other articles needed to complete work.

5.5 The Contractor shall provide identification labels for all electrical and electronic equipment and fittings installed.

6.0 TESTING

6.1 Test and Inspection Procedures

The Contractor shall provide the Government a DD Form 250, Material Receiving and inspection Report, upon final inspection and acceptance of installation. Upon final acceptance the Government and Contractor shall sign the DD Form 250. The Contractor shall perform all tests and inspections in the presence of the CG Inspection Personnel designated by the Contracting Officer. The Government reserves the right to perform any additional inspections deemed necessary to ensure the work conforms to the prescribed requirements.

7.0 FINAL SYSTEM ACCEPTANCE PHASE

Comprehensive system testing shall be conducted upon completion of the system installation. The system testing shall be conducted in two (2) phases and follow the procedures described below.

a. Phase 1 - Testing shall be conducted by the Contractor to ensure that all systems, software and hardware are operating to each manufacturer’s specifications. Three

(3) days prior to testing the installation, the Contractor will provide the POC with a written copy of the testing record document used to record identified deficiencies and operating conditions of the installed system. The Contractor shall correct any problems found during Phase 1 testing prior to beginning Phase 2 testing.

b. Phase 2 – Acceptance testing shall be conducted by the Contractor in the presence of the POC. Testing shall be scheduled with the POC and appropriate parties.

8.0 DOCUMENTATION

8.1 – Implementation Plan/Project Schedule

The Contractor shall submit an Implementation Plan/Project Schedule, two (2) weeks after the post award meeting, documenting their approach and milestones to system installation. At a minimum, the Implementation Plan shall include the sequence and duration of the following activities:

a. Engineering and Design

i. The Engineering and Design Phase(s) shall occur post award following a site visit(s) by the selected Contractor.

ii. This phase shall include a Preliminary Design Review and a Final Design

Review and Acceptance.

b. Access control point systems installations.

c. Testing and acceptance tasks and milestones.

d. Training

8.2 System Design Document

The Contractor shall furnish the USCG with complete written documentation describing the system to be delivered, including all equipment and software to be furnished two (2) weeks prior to the start of installation. The System Design Documentation shall include the following minimum information:

a. Overall system schematic and architecture;

b. Detailed description of all software, including functional description, system interface descriptions, Graphical User Interface descriptions, hardware specifications, availability and reliability figures and configuration details;

c. Parts list for each piece of equipment supplied. The parts list shall identify the manufacturer(s) and model/part number of all equip0ment. The Contractor may use manufacturer’s data sheets or handbooks for individual equipment items that are a subcomponent within the overall system.

8.3 As-Built Documentation

The Contractor shall provide sufficient documentation to reflect “as supplied” conditions and to facilitate operation, maintenance, modification and expansion of the equipment or any individual components to the satisfaction of the POC. The as-built documentation shall be required at any time the Contractor provides software or hardware upgrades as applicable.

8.4 Software User’s Manual

The following manuals shall be provided to the POC one (1) week prior to acceptance:

a. A User Manual shall be provided for each software application. The User Manual shall include screen captures and easy to follow instructions to assist the users through all of the tasks that they may need to complete. The User Manual shall include an index. Fault procedures shall be described, as well as procedures for dealing with problems.

b. A System Administrator Manual shall be provided for each software application.

The System Administration Manual shall outline all of the installation procedures, configuration parameters, details on how to configure the parameters, backup and recovery process, troubleshooting techniques and technical support information.

Fault procedures shall be described, as well as procedures for dealing with problems.

8.5 Hardware and Software Maintenance Manual

8.5.1 Operation and Maintenance (O&M) manuals shall be submitted to the POC three

(3) days prior to testing. The O&M manuals shall be a detailed presentation of all systems and shall include illustrations where applicable. Manuals shall include, but shall not be limited to:

a. General description;

b. Functional description;

c. Operating instructions;

d. Maintenance and repair procedures;

e. Test procedures;

f. Schematic drawings and circuit diagrams;

g. and Parts list.

8.5.2 Each type of maintenance manual shall contain but not be limited to:

Description of operation including start-up, shut-down and emergency procedures, and installation procedures.

a. Complete parts identification diagram and list;

b. Troubleshooting procedures;

c. Inspection procedures;

d. Preventive maintenance procedures and program;

e. Repair procedures;

f. Diagnostic procedures;

g. Wiring diagrams;

h. Electrical schematics with board and cable identification;

i. Adjustment procedures;

j. Seasonal maintenance requirements;

k. Equipment arrangement and drawings;

l. Names and schedules of all lubricants and cleaners used; and

m. Other consumable materials for the equipment stating where used, quantity, service intervals and annual consumption.

9.0 DELIVERY AND STORAGE

Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations. Damaged or defective items shall be replaced by the contractor. Location of storage and staging area shall be designated by the government

POC. The contractor will be responsible for security of all materials and equipment.

10.0 RECEIPT OF MATERIALS

Shipment of equipment, materials, and supplies shall be addressed to the Contractor - not the Government. The Government will not accept shipments.

11.0 CLEAN-UP

The Contractor shall keep the work area, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state and local regulations pertaining to the storage, transport and disposal of wastes. The

Contractor shall not use Coast Guard waste disposal facilities including garbage cans, trash piles or dumpsters.

12.0 STORM PROTECTION

Should warnings of extreme weather (such as high waves, storm surge, gale force wind) be issued, the Contractor shall take every practicable precaution to minimize danger to personnel, the work and adjacent property. Precautions shall include, but not be limited to removing all loose materials, tools and equipment from exposed locations.

13.0 ENVIRONMENTAL PROTECTION

All Federal, State and local laws must be strictly adhered to. All electronic debris shall be disposed of at a permitted facility.

14.0 UTILITY OUTAGES

Before interrupting or shutting down any utility, make a request for the interruption to the government POC at least two (2) working days before the anticipated interruption.

Identify the utility, reason for interruption, proposed time of interruption, and duration of interruption. Do not interrupt utilities until authorized by the POC.

15.0 SECURITY

15.1 Working Personnel List: The Contractor shall provide the government POC with a list of names of all personnel who will be working on the site. All personnel shall be

United States citizens and not have any felony convictions. The Contractor may submit a revised list at any time during the project, but newly added personnel will not be authorized on property until confirmed by the government POC. Only personnel on the approved listing will be allowed on the site.

15.2 Personnel Identification: All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual’s driver’s license, or a company issued ID. The identification must be laminated, and show facial picture of the individual.

Individuals without proper ID will be escorted off the premises.

16.0 QUALITY

Quality of Contractor Furnished Material. Materials supplied by the Contractor shall be of a quality conforming to applicable Federal specifications.

17.0 WARRANTIES

All warranties and/or guarantees, either implied or expressed, for individual equipment shall be endorsed to the Government.

18.0 SAFETY

18.1 General: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property and avoids work interruptions. The

Contractor shall provide appropriate safety measures including but not limited to barricades, signs and signal lights as well as complying with the requirements of all applicable Federal, State and Local safety laws, rules and regulations.

18.2 Compliance: The Contractor is specifically required to comply with the requirements of the U. S. Army Corps of Engineers "Safety and Health Requirements

Manual" (EM 385-1-1, latest version available) and the “Accident Prevention” clause

(FAR 52.236-13). Once accepted, this safety plan shall become part of the contract requirements. Note: This review/acceptance does not in any way relinquish the

Contractor from responsibility for work site safety nor the obligation to comply with the

OSHA regulations found in 29 CFR 1910 & 1926 or any other State or Local safety law, rule or regulation applicable to the contract work. The Coast Guard will cooperate fully with the Department of Labor (Occupational Safety and Health Administration) in their enforcement of OSHA regulations.

84-21-Q-DPL065

Solicitation Questions and Answers

Provided below are questions sent from vendors for Solicitation # 84-21-Q-DPL065, Access

Control System Installation - Alameda, CA

Is this a new installation or an addition to an existing access control system?

This will be a new installation, there is no existing access control system in place.

Do you have a particular access control system in mind?

No, we do not have a particular access control system in mind. Looking for something that can meet all of our requirements stated on the SOW.

Will you accept Monitor Dyanmics Access Control System?

Can you please elaborate on your question? Yes, of course, Monitor Dynamics (MONDYN -www.mondyn.com) is a government approved access control system with a server, badge computer, badge printer, control panels for doors and readers.

We are looking to use an ACS that can meet our requirements stated on the SOW. Badge printer is not required.

Fire alarm system tie-in. Will we be supplied a relay/contact from the fire alarm system to execute the emergency egress procedure?

The exterior doors where an ACS will be installed have existing crash bars to permit emergency egress, no need to tie-in to fire alarm system.

How many access cards will be required?

There will be a requirement for 200 each access cards.

Do you require Mobile Phone Access?

No, we do not need Mobile Phone Access.

How many years of warranty?

Manufacturer warranty that comes with the system is all that is required, no additional warranties are required at this time.

Is there an existing IFD/MDF with network switch ports available to accommodate the new

Access Control System?

No, vendor will need to supply equipment and install in the building’s mechanical space (see

Exhibit 1).

Could you confirm that license “B” General Construction License is acceptable for the job?

Class “B” General Construction License is acceptable as this job does not require construction work to be done, it is only for installation of an ACS.

https://urldefense.proofpoint.com/v2/url?u=http-3A__www.mondyn.com&d=DwMFaQ&c=tnPw9yRHa20_HV5YVoVFtg&r=7fL4gM7Ab_ZFNBQBNnxkQYVwqSGFqmYUl_ke-QLyRWw&m=IRzVCmuGhPWexjWWXyOl5Rfit_VlvsMXcJoUxft9y3A&s=yNUfgmWpZ37MZrOPQZbJvoxYFJjIoogh5ovIn_9izDs&e=

84-21-Q-DPL065 Exhibit 1- Mechanical Space

84-21-Q-DPL065 Exhibit 1- Mechanical Space

7 8 3

12 10

The ACS control will need to be set up in the mechanical room.

MBFernando Highlight

DOL 94

Coast Guard Island, Bldg 54C Alameda, CA 94501-5100

Same as Block 6.