City of Virginia Beach Public Utilities Project Manual for Construction of Pembroke Meadows Water

Distribution System Replacement and Sanitary

Sewer Replacement/Rehabilitation – Phase IIB

Bid Number: PUCN-27-0001

CIP: 100302 & 100303

Date: July 2026

Prepared by:

Rummel Klepper & Khal

2901 S. Lynnhaven Road, Suite 300

Virginia Beach, VA 23452

June 2026

TABLE OF CONTENTS

DIVISION I:

Virginia Beach General Provisions

DIVISION II – VIII:

Hampton Roads Planning District Commission (HRPDC) Regional

Construction Standards and Modifications to the HRPDC

DIVISION IX:

Supplemental Specifications and Appendices

June 2026

DIVISION I

Virginia Beach General Provisions

IN 2019, THE CITY COUNCIL OF VIRGINIA BEACH ADOPTED THE GOAL OF

OBTAINING 12% MINORITY PARTICIPATION IN ALL CITY CONTRACTS. TO HELP

MEET THIS GOAL, THE CITY COUNCIL ADOPTED A SMALL BUSINESS

ENHANCEMENT PROGRAM, WHICH REQUIRES ALL BIDDERS INTENDING TO USE

SUBCONTRACTORS TO SUBMIT A SWAM CERTIFIED SUBCONTRACTOR

PARTICIPATION PLAN (REFER TO ATTACHMENT CVAB-E2) WITH ALL BIDS.

WHERE THE CONTRACTOR INTENDS TO UTILIZE SUBCONTRACTORS, AT LEAST

50% OF THE VALUE OF THE SUBCONTRACTED WORK MUST BE PROVIDED BY A

SWAM CERTIFIED BUSINESS. IF THE BIDDER IS UNABLE TO MEET THE 50%

SUBCONTRACTING REQUIREMENT, IT MUST SUBMIT DETAILED GOOD FAITH

EFFORTS DOCUMENTATION IN ACCORDANCE WITH SECTION 102. K. 2(b), DETAILING THEIR EFFORTS TO MEET THE 50% USAGE REQUIREMENT. IF THE

SWAM CERTIFIED SUBCONTRACTOR PARTICPATION PLAN DOES NOT MEET

THESE REQUIREMENTS AND THE GOOD FAITH EFFORTS DOCUMENTATION DO

NOT JUSTIFY A GOOD FAITH EFFORT, THE ENTIRE BID OR PROPOSAL WILL BE

DETERMINED NONRESPONSIVE AND INELIGIBLE FOR AWARD.

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City of Virginia Beach Public Utilities Project Manual For Construction of Pembroke Meadows Water Distribution System Replacement and Sanitary Sewer

Replacement/Rehabilitation – Phase IIB Table of Contents

Division

Title On-Line Link On- Line

In Manual

Division I

General Provisions Section 101 - 109

X

Division

II - VIII

HRPDC Regional Construction

Standards, 5th Edition https://www.hrpdcva.gov/570/Fifth-

Edition/fifth-edition

Amendments to the HRPDC Regional Standards http://pu.virginiabeach.gov/engineering-construction/specifications

Division IX

Standard Sanitary Sewer Pump Station Specifications (2020)

Standard Sanitary Sewer Pump Station Specifications - Amendments (2020)

Public Utilities Standard Details https://pu.virginiabeach.gov/engineering -construction/standards

Division X

Supplemental Specification for Work Sequencing (Public Utilities Projects)

Supplemental Specification for Water and Sanitary Sewer Record Drawings

Supplemental Specification for Project Identification Sign

Supplemental Specification for Pollution Prevention

Supplemental Specification for Project Administration

VDOT Specification Section 514 – Field Office

City of Virginia Beach Amendments to “VDOT Specification Section 514 – Field Office”

HRPDC Regional Construction Standards, Sixth Edition, Division 8, Section 824 – Sewer Lateral Rehabilitation by Cured-In-Place Method, as amended in these contract documents.

Appendices

A. Geotechnical Engineering Services Report

B. Utility Test Hole Report

C. Spill Report Form https://www.hrpdcva.gov/570/Fifth-Edition/fifth-edition https://www.hrpdcva.gov/570/Fifth-Edition/fifth-edition https://pu.virginiabeach.gov/engineering-construction/specifications https://pu.virginiabeach.gov/engineering-construction/specifications https://pu.virginiabeach.gov/engineering-construction/standards https://pu.virginiabeach.gov/engineering-construction/standards

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DIVISION I

GENERAL PROVISIONS

SECTION 101 - Definitions of Abbreviations, Acronyms, and Terms

101.1 - Abbreviations and Acronyms

101.2 - Terms

SECTION 102 - Bidding Requirements and Conditions

102.1 - Advertisement for Bid

102.2 - Instructions to Bidder

102.3 - Bid Proposal/Contract

102.4 - Schedule of Prices

102.5 - Woman, Service Disabled Veteran & Minority Participation Plan

SECTION 103 - Award and Execution of the Contract

103.1 - Instructions to Successful Bidder

103.2 - Contractor Performance Evaluation

103.3 - Questionnaire

103.4 - Contract Performance Bond

103.5 - Contract Payment Bond

103.6 - Contractor's Certificate of Insurance

SECTION 104 -Scope of Work

104.1 - Intent of Contract

104.2 - Alteration of Quantities or Character of Work

104.3 - Differing Site Conditions

104.4 - Maintenance during Construction

104.5 - Removing and Disposing of Structures and Obstructions

SECTION 105 - Control of Work

105.1 - Authority of Engineer (N/A)

105.2 - Plans and Working Drawings

105.3 - Conformity with Contract Documents

105.4 - Furnishing and Erecting Precast Structures

105.5 - Coordination of Contract Documents.

105.6 - Cooperation by Contractor

105.7 - Cooperation with Regard to Utilities

105.8 - Cooperation among Contractors

105.9 - Holidays

105.10 - Construction Stakes, Lines and Grades

105.11 - Authority and Duty of Inspector

105.12 - Inspection of Work

105.13 - Removal of Unacceptable and Unauthorized Work

105.14 - Size and Weight Limitations

105.15 - Acceptance

SECTION 106 - Control of Material

106.1 - Source of Supply and Quality Requirements

106.2 - Material Inspection

106.3 - Local Material Sources (Pits and Quarries)

106.4 - Disposal Areas

106.5 - Rights to and Use of Materials Found on Project

106.6 - Samples, Tests, and Cited Specifications

106.7 - Plant Inspection

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106.8 - Storing Materials

106.9 - Handling Materials

106.10 - Unacceptable Materials

106.11 - Material Furnished by the Owner

SECTION 107 - Legal Relations and Responsibility to the Public

107.1 - Laws to be Observed

107.2 - Permits, Certificates, and Licenses

107.3 - Patented Devices, Materials, and Processes

107.4 - Restoration of Work Performed by Others

107.5 - Federal-Aid Provisions

107.6 - Sanitary Provisions

107.7 - Public Convenience and Safety

107.8 - Railway - Highway Provisions

107.9 - Construction Over or Adjacent to Navigable Waters

107.10 - Barricades and Warning Signs

107.11 - Use of Explosives

107.12 - Protecting and Restoring Property and Landscape

107.13 - Responsibility for Damage Claims

107.14 - Environmental Stipulations

107.15 - Opening Sections of Projects to Traffic

107.16 - Contractor's Responsibility for Work

107.17 - Contractor's Responsibility for Utility Property and Services

107.18 - Furnishing Right-of-way

107.19 - Personal Liability of Public Officials

107.20 - No Waiver of Legal Rights

107.21 - Notifying the Public

SECTION 108 - Prosecution and Progress of Work

108.1 - Subcontracting

108.2 - Notice to Proceed

108.3 - Prosecution of Work

108.4 - Critical Materials

108.5 - Limitation of Operations

108.6 - Gratuities

108.7 - Character of Workers, Work Methods, and Equipment

108.8 - Progress Schedule

108.9 - Determination and Extension of Contract Time Limit

108.10 - Suspension of Work Ordered by the Owner

SECTION 109 - Measurement and Payment

109.1 - Measurement of Quantities

109.2 - Plan Quantities

109.3 - Scope of Payment

109.4 - Compensation for Altered Quantities

109.5 - Extra Work

109.6 - Eliminated Items

109.7 - Partial Payment

109.8 - Payment for Material on Hand

109.9 - Final Payment

109.10 - Warranty/Guarantee

109.11 - Payments to Subcontractors

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Division I Description of Changes Section Date Description of Change

N/A January 14, 2020 Revised City Council Goal 101 October 8, 2002 None

June 10, 2015 Change 101.02 – Revised definitions for “Specifications” and “Standard Drawings” to include HRPDC Regional Construction Standards.

January 16, 2018 Change 101.02 – Revised definition for “Superintendent”

October 22, 2002 Change 102.02 – Withdrawal of Bids After Bid Opening March 17, 2003 Change 102.02 – Updated Certification & Licensing of Bidders

July 29, 2003 Change 102.03 – Updated Hold Harmless – Indemnification Change 102.03 – Added Faith Based - Nondiscrimination

December 15, 2003 Change 102.01 – Removed Construction Market Data from Plan Holders List

April 12, 2004 Change 102.03 – Added Proprietary Language August 6, 2004 Change 102.03 – Added Liquidated Damages Language

January 19, 2006 Change 102.01 – Changed address for Dodge Reports

June 12, 2006 Change 102.02 – Updated Minority Business Information Requirements

June 16, 2005 Change 102.05 – Replace Subcontractor Data Sheet with Woman & Minority Participation Plan

December 31, 2006 Change 102.01 – Change phone number January 10, 2007 Change 102.05 – Replace Woman & Minority Participation Plan

March 8, 2007 Change 102.02 – Updated Good-Faith Minority-Owned Business Participation Efforts

April 16, 2007 Change 102.01 – Change of address for Department of Minority Business Affairs

April 18, 2007 Change 102.05 – Added Subcontractor Data Sheet

May 1, 2007 Change 102.01 – Change phone number for TDD Change 102.01 – Change of name and address for McGraw-Hill Construction – Dodge Room

May 15, 2007 Change 102.01 – Change from Purchasing Agent to Contracting Agent May 16, 2007 Change 102.03 – Notary pages

June 27, 2007 Change 102.01 – Delete Department of Minority Business Affairs as plan holder, add A&E Reprographics

April 25, 2008 Change 102.03 – Add Immigration Control Act Requirements

August 5, 2008

Change 102.03 – Moved Submission and Disposition of Claims requirements from Section 105.16 Change 102.03 – Moved Payment to Subcontractors from Section 107.01

August 15, 2008 Change 102.03 – Updated Compliance with all Laws January 15, 2009 Change 102.02 – Updated Definition of Bid Documents

January 12, 2010 Change 102.02 – Updated DMBE Certified Business Participation Efforts Change 102.05 – Deleted Subcontract’s Data Sheet

April 21, 2010 Change 102.03 – Updated Compliance with all Laws Change 102.01 – Added Authorization to Conduct Business

August 6, 2012 Change 102.01 – DMBE Certified Business Participation Efforts February 28, 2013 Change 102.03 – Added language for Non-Appropriation (102.03.H.6)

June 12, 2014 Change to 102.02 – SWaM Certified-Small Business Participation Efforts (102.02.L)

February 12, 2015 Change 102.03 (H.1) Title change Revisions to Applicable Law February 12, 2015 Change 102.03 (4-12) 4-12 has been revised to I-Q

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May 18, 2015 Change 102.01 Change of Address for Purchasing

June 10, 2015 Section 102.02F – Revised Definition of Bid Documents to Include HRPDC Regional Construction Standards

February 9, 2016 Change 102.01 – Deleted DMBE Certified Business Participation Efforts (102.02.K)

September 21, 2016

Change 102.05 – Updated Woman & Minority Participation Plan, Prime Contractor Workforce Composition Form & SWaM Certified Subcontracting Participation Plan

August 11, 2017 Change 102.02 – Removed Deposit Refund

April 10, 2019 Change 102.02 – Changed SWaM Certified-Small Business Participation Efforts (102.02K.1)

October 15, 2020 Change 102.03 (C) – Added Compliance with the Human Rights Act December 23, 2021 Moved Section 103.01 K. Audit to Section 102.03

July 20, 2022 Change 102.01 – Change of Address for Purchasing December 4, 2023 Change 102.03 – Add Construction Safety and Health Standards December 11, 2023 Change 102.02 – Add verbiage for Business License after NOI

March 10, 2025 Updated 102.05 – Removed Form CVAB-E 103 April 10, 2009 Change 103.01 – Updated Insurance Requirements

February 12, 2010

Change 103.02 – Added Contractor Performance Evaluation Change 103.02 – Questionnaire changed from 103.02 to 103.03 Change 103.06 – Updated Certificate of Insurance

January 8, 2013 Change 103.01.F – Took out “or preapproved substitute (DF-70)” Change 103.06 – Updated form to ACORD

May 18, 2015

Change 103.01 Added Builder’s Risk & Installation Floater Updated Performance Bond Updated Payment Bond

January 6, 2016 Change 103.01 (J) – Offset/Setoff Change 103.01 (K) – Insert Audits

January 2, 2018 Change Section 103.01 (F) – Builder’s Risk Insurance February 2, 2023 Change Section 103.2 – Deleted Contractor Performance Evaluation Form September 15, 2023 Updated Section 103.04 – Contractor Performance Bond September 15, 2023 Updated Section 103.05 – Contractor Payment Bond April 15, 2026 Change Section 103.02 – Added Contractor Performance Evaluation Form

February 1, 2005 Change 104.04(G) – Failure to Maintain Roadway or Structures or Any

Other Aspect of the Project Site

June 10, 2015 Section 104.05 – Replace “Section 301.03” with “Section 301.III” to match HRPDC Regional Construction Standards

March 8, 2018 Section 104.02 – Deleted all of Section A, Alteration of Quantities.

105 November 25, 2003 Change 105.10 – Construction Stakes, Lines and Grades

January 5, 2004 Change 105.16 – Submission and Disposition of Contractual Claims

August 5, 2008 Change 105.16 – Moved Submission and Disposition of Claims to Section 102.03

June 10, 2015

Section 105.04C – replaced Section 218 with Section 200.V.5.6” to match HRPDC Regional Construction Standards Section 105.04 - Replace “Section 302.04” with “Section 302.III” to match HRPDC Regional Construction Standards

January 16, 2018 105.06 C – Added Verbiage that Subcontractor cannot be Superintendent

January 16, 2018 Change 105.02 – Changed “Virginia Power” to “Dominion Energy” January 14, 2020 Change 105.09 – Added Christmas Eve to Holidays July 7, 2021 Change 105.09 – Added Juneteenth to Holidays

106 October 8, 2002 None

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107 January 5, 2004 Change 107.01 – Payment to Subcontractors

November 13, 2007 Change 107.22 – Moved Submission and Disposition of Claims to Section 105.16 (moved again in August of 2008 to 102.03)

August 5, 2008 Change 107.01 – Moved Payment to Subcontractors to Section 102.03 November 18, 2008 Changed 107.14(3.a.) – Updated Environmental Stipulations, Noise

April 15, 2004

Change 108.09 – Changed Determination and Extension of Contract Time Limit (increase calendar days for contractor to submit request for extension)

August 6, 2004 Change 108.11 – Deleted Failure to Complete on Time

Change 108.12 – Deleted Liquidated Damages

January 10, 2007 Change 108.01 – Deleted 50% requirement by Contractor’s own organization

109 April 17, 2019 Change 105.09 A – Changed Change Order Subcontractor Details April 26, 2023 Added Section 109.11 – Payments to Subcontractors April 02, 2024 Change Section 109.11 – Updated Payments to Subcontractors

Revised January 16, 2018 Section 101 Page 1 of 6

SECTION 101 - DEFINITIONS OF ABBREVIATIONS, ACRONYMS, AND

TERMS

SECTION 101.01 - ABBREVIATIONS AND ACRONYMS

In the project manual and in other contract documents, the following abbreviations and acronyms shall be interpreted as follows:

AAN American Association of Nurserymen, Inc.

AAR Association of American Railroads AASHTO American Association of State Highway and Transportation Officials ABS Acrylonitrilebutadienestyrene (an elastomer) AC Alternating current ACI American Concrete Institute ADT Annual average daily traffic AED Associated Equipment Distributors AISC American Institute of Steel Construction AISI American Iron and Steel Institute ANSI American National Standards Institute APA American Plywood Association API American Petroleum Institute; American Pipe Institute AREA American Railway Engineering Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials AWG American wire gage AWPA American Wood Preservers Association AWS American Welding Society AWWA American Water Works Association

CBR California bearing ratio CRSI Concrete Reinforcing Steel Institute

DBE Disadvantaged Business Enterprise DC Direct current DHV Design Hourly Volume

EEI Edison Electric Institute EEO Equal employment opportunity EIA Electronic Industries Association EPA Environmental Protection Agency EPDM Ethylenepropylenedienemonomer (an elastomer)

F/A Filler/asphalt ratio FHWA Federal Highway Administration FS Federal Specifications, General Services Administration

ICEA Insulated Cable Engineers Association IMSA International Municipal Signal Association ITE Institute of Transportation Engineers

LCD Liquid crystal display LPG Liquid petroleum gas

MBE Minority Business Enterprise MEKP Methyl ethyl ketone peroxide MIL Military specifications MSDS Materials Safety Data Sheet

MUTCD Manual on Uniform Traffic Control Devices for Streets and Highways and the Virginia supplement to same

Revised January 16, 2018 Section 101 Page 2 of 6

NBS National Bureau of Standards NEC National Electrical Code NEMA National Electrical Manufacturers Association NFPA National Fire Protection Association NIST National Institute of Standards and Technology NRC Nuclear Regulatory Commission

PCI Prestressed Concrete Institute PE Polyethylene PSC Product Selection Committee PTL Plywood Testing Laboratory PVC Polyvinylchloride PVF Polyvinylfluoride

REA Rural Electrification Administration

SAE Society of Automotive Engineers SPIB Southern Pine Inspection Bureau SSPC Steel Structures Painting Council

TAPPI Technical Association of Pulp and Paper Industry TFE Polytetrafluoroethylene

UL Underwriters' Laboratories, Inc.

VAC Volts alternating current VDC Volts direct current VDOT Virginia Department of Transportation VEP Value engineering proposal VFA Voids filled with asphalt VMA Voids in mineral aggregate VTM Virginia Test Methods; voids in total mix

WBE Women Business Enterprise

SECTION 101.02 - TERMS

In the project manual and in other contract documents, the following terms and pronouns used in place of them shall be interpreted as follows:

Addendum. The modification of the bid documents issued in writing by the Owner prior to the opening of the bids.

Advertisement, notice of. A public announcement, as required by law, inviting bids for work to be performed or materials to be furnished that indicates approximate principal quantities, location of work to be performed, character and quantity of materials to be furnished, and time and place for opening bids.

Alkali soil. Soil in which total alkali chlorides calculated as sodium chloride are more than 0.10 percent based on total solids.

Approved equal. Products, material, and other methods determined by the Owner, to meet or exceed the minimum requirements of the Contract Documents.

Award. The decision of the Owner to accept the bid of the lowest responsive and responsible bidder for the work.

Award date. The date on which the decision is made by the Owner to accept the bid of the lowest responsive and responsible bidder.

Backfill. Material used to replace or the act of replacing material removed during construction; may also denote material placed or the act of placing material adjacent to structures.

Revised January 16, 2018 Section 101 Page 3 of 6

Balance point. The approximate point, based on estimated shrinkage or swell, where the quantity of earthwork excavation and borrow, if required, is equal to the quantity of embankment material plus any surplus excavation material.

Base course. A layer of material of specified thickness on which the intermediate or surface course is placed.

Bid. The offer of a bidder to perform the work and furnish the materials and labor at the prices set forth therein.

Sometimes referred to as "Proposal".

Bid Documents. Documents utilized by the bidder to formulate the Bid.

Bid Proposal/Contract. The form utilized by the Contractor to submit a Bid and upon execution by the Owner constitutes the Contract between the Owner and Contractor.

Bidder. Any individual, partnership, corporation, or joint venture that formally submits a bid for the work contemplated, or for any portion thereof, acting directly or through a duly authorized representative.

Borrow. Suitable material from sources outside the project limits.

Brackish water. Water in which total alkali chlorides calculated as sodium chloride are more than 0.10 percent based on total solids.

Bridge. A structure, including supports, that is erected over a depression or an obstruction, such as water, a highway, or a railway, that has a track or passageway for carrying traffic.

Calendar day. Any day shown on the calendar.

Camber. A vertical curvature induced or fabricated into beams or girders and a deck slab or slab span formwork; a vertical curvature set in the grade line of a pipe culvert to accommodate differential settlement.

Channel. A water course or drainage way.

Complete-in-place. Work which fully conforms to all requirements of the Contract Documents.

Construction limits. The intersection of side slopes, including slope rounding, with the original ground, plus slopes for drainage ditches or incidental construction.

Contract Documents. The Bid Documents, Addenda issued prior to Bid date, Change Orders and Formal Notifications issued after Owner execution of the Bid Proposal/Contract.

Contract pay item. A specifically described unit of work for which a price is provided in the Contract Documents.

Contract time limit. The number of calendar days or calendar date that specifies the time allowed for completion of the work described in the Contract Documents, including authorized extensions.

Contractor. Any individual, partnership, corporation, or joint venture that contracts with the Owner to perform the prescribed work.

Cul-de-sac. An area at the terminus of a dead-end street or road that is constructed for the purpose of allowing vehicles to turn around.

Culvert. A structure that is not classified as a bridge which provides an opening under any roadway. Cut.

The portion of a roadway formed by excavating below the surface of the earth.

Day. Unless otherwise stated, a calendar day.

Deflection. The vertical movement occurring between the supports of a bridge superstructure or its components (beams, girders, and slabs) that results from their own weight and from dead and live loads. Although all parts of a structure are subject to deflections, usually only those deflections that occur in the superstructure are of significance during construction.

Department. City of Virginia Beach; Owner.

Disincentive. A monetary deterrent used to discourage the Contractor from exceeding the Contract time limit.

Disposable material. Material generally found to be unsuitable, or material that is surplus.

Disposal areas. Areas generally located off the project right of way where unsuitable or surplus material is deposited.

Drainage ditch. An artificial depression constructed to carry off surface water.

Earthwork. The work consisting of grubbing, drainage, excavation, borrowing, grading, placing rock, and

Revised January 16, 2018 Section 101 Page 4 of 6 preparing subgrades.

Easement (Right of way). A grant of the right to use property for a specific use.

Embankment. A structure of soil, soil aggregate, or broken rock between the existing ground and subgrade.

Employee. Any person working on the project specified in the Contract Documents who is under the direction or control of or receives compensation from the Contractor or subcontractor.

Equipment. Machinery, tools, and other apparatus, together with the necessary supplies for upkeep and maintenance, that are necessary for acceptable completion of the work.

Extra work. An item of work that is not provided for in the Contract Documents as awarded but that is found to be essential to the satisfactory fulfillment of the Contract within its intended scope.

Falsework. A framework of wood or steel used to support forms for the construction of concrete or provide temporary support for structural units during the construction or reconstruction of permanent supports.

Federal agencies or officers. An agency or officer of the federal government and any agency or officer succeeding in accordance with law to the powers, duties, jurisdictions, and authority of the agency or officer mentioned.

Formwork. A temporary structure or mold used to retain the plastic or fluid concrete in its designated shape until it hardens.

Frontage street or road. A local street or road auxiliary to and located on the side of a highway for service to abutting property and adjacent areas and control of access.

Gage. U.S. Standard Gage.

Grade separation. Any structure that provides a traveled way over or under another traveled way or stream.

Highway. The entire right-of-way reserved for use in constructing or maintaining the roadway and its appurtenances.

Holidays. The days specifically set forth in Section 105.09.

Incentive. A monetary amount used to encourage the Contractor to complete work prior to the time limit specified in the Contract.

Inspector. The Owner's authorized representative who is assigned to make detailed inspections of the quality and quantity of the work and its conformance to the provisions of the Contract Documents.

Invert. The lowest point in the internal cross section of a pipe or other drainage structure.

Joint venture. Two or more individuals, partnerships, corporations, or combinations thereof that join together for the purpose of bidding on and constructing a project.

Laboratory. Any testing laboratory that may be designated by the Owner.

Liquidated damages. Compensation to the Owner for delays caused by Contractor, beyond the Contract Time Limit.

Material. Any substance that is used in the work specified in the Contract Documents. Median.

The portion of a divided highway that separates the traveled ways.

Notice to Proceed. A written notice to the Contractor that advises him of the date on which prosecution of the work shall begin.

Owner. City of Virginia Beach.

Pavement structure. The combination of subbase, base, and surface courses that is placed on a subgrade to support the traffic load and distribute it to the roadbed.

Phase inspection. The inspection of work at predetermined stages in lieu of continuous inspection.

Prebid conference. The scheduled event at which the Owner's representative meets with prospective bidders to describe and answer questions regarding the proposed work.

Profile grade. The line of a vertical plane intersecting the top surface of the proposed wearing surface, usually along the longitudinal center line of the roadbed.

Project. The work specified to be performed in the Contract Documents.

Revised January 16, 2018 Section 101 Page 5 of 6

Project Drawings/Plans. The approved plans and standard drawings, profiles, typical cross sections, computer output listings, supplemental drawings or exact reproductions thereof, and all subsequent approved revisions thereto that show the location, character, dimensions, and details of the work specified in the Contract Documents.

Project Limits. Area depicted on the project drawings for the Contractor's use in construction of the project.

Project Manual. The document prepared by the Owner for prospective bidders that describes the work for which bids will be accepted; includes the official form on which the Owner requires bids to be submitted for the work described.

Ramp. A connecting roadway between two highways or traveled ways or between two intersecting highways at a grade separation.

Right of way. A general term denoting land, property, or interest therein, usually in a strip, that is acquired for or devoted to transportation facilities but is not meant to denote the legal nature of Ownership.

Road/Street. A general term denoting a public way for purposes of vehicular travel including the entire area within the right-of-way; the entire area reserved for use in constructing or maintaining the roadway and its appurtenances.

Roadbed. The graded portion of a highway within the top and side slopes that is prepared as a foundation for the pavement structure and shoulders.

Roadbed material. The material below the subgrade in cuts, embankments, and embankment foundations that extends to a depth which affects the support of the pavement structure.

Roadside. A general term that denotes the area within the right of way that adjoins the outer edges of the roadway; extensive areas between the roadways of a divided highway.

Roadside development. Items that are necessary to complete a highway that provides for the preservation of landscape materials and features; rehabilitation and protection against erosion of areas disturbed by construction through placing seed, sod, mulch, and other ground covers; and such suitable plantings and other improvements as may increase the effectiveness and enhance the appearance of the highway.

Roadway. The portion of a highway within the limits of construction and all structures, ditches, channels, and waterways that are necessary for the correct drainage thereof.

Sea water. Water in which total alkali chlorides calculated as sodium chloride are more than 0.10 percent of total solids.

Select borrow. Borrow material that has specified physical characteristics.

Select material. Material obtained from roadway cuts, borrow areas, or commercial sources that is designated or reserved for use as a foundation for the subbase, subbase material, shoulder surfacing, or other specified purposes.

Shop drawings. Fabrication, erection and setting drawings; manufacturers' standard drawings; schedules, descriptive literature, catalogs, brochures; performance and test data; wiring and control diagrams and all other descriptive data pertaining to the materials and equipment as required to demonstrate compliance with the Contract documents.

Shoulder. The portion of the roadway contiguous with the traveled way that is for the accommodation of stopped vehicles, emergency use, and lateral support of the base and surface courses.

Sidewalk. The portion of the roadway constructed primarily for use by pedestrians.

Skew. The acute angle formed by the intersection of a line normal to the center line of the roadway with a line parallel to the face of the abutments or, in the case of culverts, with the center line of the culverts.

Special provision. A document that sets forth specifications or requirements for a particular project.

Special provision copied note/supplemental specification. A document that sets forth specifications or requirements, usually limited in scope, for a particular project.

Specialty item. An item of work designated as "Specialty Item" in the proposal that is limited to work which requires highly specialized knowledge, craftsmanship, or equipment that is not ordinarily available in contracting organizations and is usually limited to minor components of the overall Contract Documents.

Specifications. A general term that includes all directions, provisions, and requirements contained in the Project Manual (to include the City of Virginia Beach Standard Amendments to the 2002 VDOT Road and Bridge

Revised January 16, 2018 Section 101 Page 6 of 6

Specifications and the 2001 VDOT Standards, dated July 14, 2003) and those that may be added or adopted as special provisions, or special provision copied notes, or supplemental specifications.

Standard drawings. Applicable drawings in VDOT's "Road and Bridge Standards," Owner Standard Details, and such other standard drawings as are referred to in the Contract Documents.

State. Commonwealth of Virginia.

Station. When used as a definition or term of measurement, 100 linear feet.

Structures. Bridges, culverts, catch basins, inlets, retaining walls, cribs, manholes, end walls, pump stations, buildings, steps, fences, sewers, service pipes, underdrains, foundation drains, and other features that may be encountered in the work and are not otherwise classed herein.

Subbase. A layer(s) of specified or selected material of designed thickness that is placed on a subgrade to support a base course.

Subcontractor. Any individual, partnership, corporation, or joint venture to whom the Contractor subcontracts part of the work.

Subgrade. The top surface of a roadbed shaped to conform to the typical section on which the pavement structure and shoulders are constructed.

Subgrade stabilization. The modification of roadbed soils by admixing with stabilizing or chemical agents that will increase the load bearing capacity, firmness, and resistance to weathering or displacement.

Substructure. The part of a structure that is below the bearings of simple and continuous spans, skewbacks of arches, and tops of footings of rigid frames, together with the back walls, wingwalls, and wing protection railings.

Superintendent. The executive representative of the Contractor who is authorized to receive and fulfill instructions from the Owner and who supervises and directs the construction. The Superintendent must be competent.

Superstructure. The portion of a structure that is not defined as substructure.

Surety. A corporate entity bound with and for the Contractor for full and complete fulfillment of the Contract and for payment of debts pertaining to the work.

Surface course. One or more layers of a pavement structure designed to accommodate the traffic load, the top layer of which resists skidding, traffic abrasion, and disintegrating effects of weather. The top layer is sometimes called the wearing course.

Surplus material. Material that is present on a project as a result of unbalanced earthwork quantities, excessive swell, slides, undercutting, or other conditions beyond the control of the Contractor.

Suspension. A written notice issued by the Owner to the Contractor that orders the work on a project to be stopped wholly or in part as specified. The notice will include the reason for the suspension.

Temporary structure. Any structure that is required to maintain traffic while permanent structures or parts of structure specified in the Contract Documents are constructed or reconstructed. The temporary structure shall include earth approaches.

Ton. A short ton; 2,000 pounds avoirdupois.

Top of earthwork. The uppermost surface of the excavation, exclusive of select material, that is shaped to conform with the typical section.

Traveled way. The portion of the roadway for the movement of vehicles, exclusive of shoulders.

Unsuitable material. Material designated, by the Owner, to be unsuitable for the purpose intended.

Vouchered. The action of approval by the Owner; constitutes the date of release to the Department of Finance for payment.

Work. The furnishing of all materials, labor, tools, equipment, and incidentals necessary or convenient for the successful completion of the project and the carrying out of the duties and obligations specified in the Contract Documents.

Working drawings. Stress sheets, shop drawings, erection plans, falsework plans, framework plans, cofferdam plans, bending diagrams for reinforcing steel, or any other supplementary plans or similar data the Contractor is required to submit to the Owner for review.

Revised March 10, 2025 Section 102 Page 1 of 29

SECTION 102 - BIDDING REQUIREMENTS AND CONDITIONS

SECTION 102.01 - ADVERTISEMENT FOR BID

PROJECT: Construction of Pembroke Meadows Water Distribution System Replacement and Sanitary Sewer Replacement/Rehabilitation – Phase IIB

CITY OF VIRGINIA BEACH, VIRGINIA

BID NUMBER: COVB-26-101698 (PUCN-27-0001)

The City of Virginia Beach, Virginia will receive sealed bids for the furnishing of all equipment, labor and material, and the performing of all work for the above described project. The Bidder shall include in its bid or proposal its identification number issued by the Virginia State Corporation Commission or a statement describing why it is not required to be so authorized to transact business in the Commonwealth.

RECEIPT OF BIDS:

All bids must be time stamped no later than 3:00 P.M. (local time), September 9, 2026 by the Office of the Purchasing Agent, in the Purchasing Division, 2401 Courthouse Drive, 3rd Floor, Virginia Beach, VA 23456-3462.

Bids time stamped 3:01 P.M. or later will not be considered, and will be returned unopened to the prospective bidder. The remaining bids will be publicly opened and read aloud thereafter.

Interested parties must register as a vendor in the City of Virginia Beach Supplier Portal to view and download solicitation documents. Go to: https://finance.virginiabeach.gov/purchasing/supplier-services

The work includes the final phase of a multi-phase rehabilitation involving the replacement and rehabilitation of several water mains and sanitary sewer lines within the neighborhood of Pembroke Meadows.

A pre-bid conference will be held on August 19, 2026, at 10:00 A.M. at the Purchasing Division located at the 2401 Courthouse Drive, 3rd Floor, Room 3096, Virginia Beach, Virginia 23456-3462.

The procedure for withdrawal of bid due to error shall be per Section 102.02 B. of this document. The City of Virginia Beach does not discriminate against faith based organizations.

If you are physically disabled or visually or hearing impaired and need assistance in obtaining or inspecting the bid documents please call the Contracting Agent's Office at (757) 385-4438. For hearing impaired dial 711. TTY (Text Telephone assistive telephone device).

Bids shall be delivered to:

Kathleen Lindback, CPPB, Procurement Specialist III City of Virginia Beach, Purchasing Division 2401 Courthouse Drive, 3rd Floor Virginia Beach, VA 23456 https://finance.virginiabeach.gov/purchasing/supplier-services Kathleen Kindback Highlight

Kathleen Kindback Highlight

Revised March 10, 2025 Section 102 Page 2 of 29

SECTION 102.02 - INSTRUCTIONS TO BIDDER

The Owner, in making copies of Bid Documents available does so only for the purpose of obtaining Bids for the work and does not confer or license or grant permission for any other purpose.

A. Modifications or Withdrawal of Bids Prior to Time of "Receipt of Bids".

Modifications or withdrawal of proposals filed with the Owner may be made only by a representative of the firm submitting the bid, who must appear in person prior to the time designated in the advertisement for receipt of bids. Such representative must furnish satisfactory identification and proof that they are authorized to make changes. Telegraphic or facsimile notices will not be considered. Additions and/or deletions marked on the outside of the proposal envelope will not be considered.

B. Withdrawal of Bids After Bid Opening:

1. In accordance with Section 2.2-4330, Code of Virginia, as amended, if the price bid was substantially lower than the other bids solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, as was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of a bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents, and materials used in the preparation of the bid sought to be withdrawn. The bidder shall give notice in writing of his claim of right to withdraw his bid within two business days after the conclusion of the bid opening procedure and shall submit original work papers with such notice. The notice and original work papers must be delivered to the Purchasing Agent during normal business hours.

2. No bid may be withdrawn under this section when the result would be awarding of the Contract on another bid to the same bidder or to another bidder in which the Ownership of the withdrawing bidder is more than five percent.

3. If a bid is withdrawn under the authority of this section, the remaining bids shall be evaluated to determine the lowest responsive and responsible bidder.

4. No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom awarded, or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

5. If withdrawal of any bid is denied, the bidder shall be notified in writing stating the reasons for this decision. Any bidder who desires to appeal a decision denying withdrawal of bid shall, as sole remedy, institute legal action provided by Section 2.2-4358 and Section 2.2-4364, Code of Virginia, 1950, as amended.

C. Bid Security:

Each bid shall be accompanied by a bidder's bond issued by a company authorized and licensed to transact business as surety in the State of Virginia, a certified check, or cash escrow, in an amount equal to not less than five (5) percent of the total amount of the bid, made payable to the Treasurer, City of Virginia Beach, Virginia. Upon City Attorney approval, in accordance with Section 2.2-4338, Code of Virginia, 1950, as amended, a bidder may furnish a personal bond, property bond, or bank or savings and loan association's letter of credit on certain designated funds for the amount required for the bid bond. The bid bond shall be accompanied by a certified copy of the power of attorney for the surety attorney-in-fact. Said bid security shall be left with the Owner, subject to the conditions specified herein, as a guarantee of good faith on the part of the bidder that if the bid is accepted, the bidder shall execute the Contract. All other bid security shall be returned after 90 days from opening of bids.

D. Certification and Licensing of Bidders:

1. Bidders are required under Section 54.1-1100, Code of Virginia, 1950, as amended, to show evidence of certification or licensing by the State Board for Contractors before any bid may be received and considered.

2. Bidders issued a Notice of Intent to Award (NOI) must provide a City of Virginia Beach Business License 10 days after the NOI is issued by the City’s Purchasing Department.

3. Chapter 5, Title 59.1, Code of Virginia, 1950 as amended, requires anyone transacting business in the

Revised March 10, 2025 Section 102 Page 3 of 29

State under an assumed or fictitious name to file a certificate of Ownership with the Clerk's Office of the Virginia Beach Circuit Court. Limited partnership, limited liability companies or corporations transacting business in the State under an assumed or fictitious name are required to also file a Certificate of Ownership with the Clerk of the State Corporation Commission.

E. Definition of Bid Documents:

Bid documents include the project manual, and all references therein, project drawings, all addenda issued prior to bid date, the Hampton Roads Planning District Commission (HRPDC) Regional Construction Standards, Fifth Edition (modified as noted in the project manual), the City Ordinance entitled "Erosion, Sedimentation Control and Tree Protection", as amended, and the Virginia Soil and Water Conservation Commission "Virginia Erosion and Sediment Control Handbook" as amended, the "Manual of Uniform Traffic Control Devices" published by the U.S. Department of Transportation, Federal Highway Administration as amended, Virginia Department of Transportation Work Area Protection Manual, as amended and the "City of Virginia Beach, Department of Public Utilities, Sewer and Water Standard Specifications and Details", the City of Virginia Beach, Department of Public Works, "Standards and Specifications", as amended.

Revised March 10, 2025 Section 102 Page 4 of 29

Enumeration of Bid Documents

Project Manual for the Construction of Pembroke Meadows Water Distribution System Replacement and Sanitary Sewer Replacement/Rehabilitation – Phase IIB Bid Number: PUCN-27-0001

Project Drawings:

SHEET

NO.

SHEET TITLE DATE

1 G-1 TITLE SHEET JUNE 2026

2 G-2 KEY INDEX AND SHEET LIST JUNE 2026

3 G-3 GENERAL NOTES JUNE 2026

4 G-4 GENERAL NOTES, SUGGESTED SEQUENCE OF

CONSTRUCTION AND PARCEL INFORMATION JUNE 2026

5 ESC-1 EXISTING CONDITIONS, EROSION AND SEDIMENT CONTROL

AND HORIZONTAL CONTROL PLAN JUNE 2026

6 ESC-2 EXISTING CONDITIONS, EROSION AND SEDIMENT CONTROL

AND HORIZONTAL CONTROL PLAN JUNE 2026

7 ESC-3 EXISTING CONDITIONS, EROSION AND SEDIMENT CONTROL

AND HORIZONTAL CONTROL PLAN JUNE 2026

8 ESC-4 EXISTING CONDITIONS, EROSION AND SEDIMENT CONTROL

AND HORIZONTAL CONTROL PLAN JUNE 2026

9 C-1 WHITECHAPEL DRIVE - PLAN & PROFILE STA. 9+30 TO STA.

21+00 JUNE 2026

10 C-2 WHITECHAPEL DRIVE - PLAN & PROFILE STA. 21+00 TO STA.

33+00 JUNE 2026

C-3 WHITECHAPEL DR., PEMBROKE BLVD., WHITECHAPEL CRT.

& WHITECHAPEL CIR. - PLAN & PROFILE STA. 33+00 TO STA.

34+70, STA. 9+44 TO STA. 11+08, STA. 9+42 TO STA. 12+00 &

STA. 10+00 TO STA. 11+05

JUNE 2026

12 C-4 CAMBRIA STREET & HUDGINS DRIVE - PLAN & PROFILE STA.

9+97 TO STA. 20+00 JUNE 2026

13 C-5 HUDGINS DRIVE & HUDGINS COURT - PLAN & PROFILE STA.

20+00 TO STA. 27+50 & STA. 10+00 TO STA. 11+60 JUNE 2026

14 C-6 HUDGINS DRIVE & LEEDS LANE - PLAN & PROFILE STA.

27+50 TO STA. 36+18 & STA. 10+00 TO STA. 12+71 JUNE 2026

15 C-7 CARDIFF ROAD - PLAN & PROFILE STA. 10+00 TO STA. 17+45 JUNE 2026

16 C-8 SHEFFIELD DRIVE & SHEFFIELD COURT - PLAN & PROFILE

STA. 10+00 TO STA. 18+25 & STA. 10+00 TO STA. 11+65 JUNE 2026

C-9 WHITECHAPEL CRT. & HUDGINS CRT. GRAVITY SEWER

IMPROVEMENTS - PLAN & PROFILE STA. 10+00 TO STA.

12+35 & STA. 10+00 TO STA. 11+63

JUNE 2026

18 C-10 BRISTOL PL. GRAVITY SEWER IMPROVEMENTS - PLAN &

PROFILE STA. 10+00 TO STA. 12+55 JUNE 2026

C-11 CARDIFF RD. & SHEFFIELD DR. GRAVITY SEWER

IMPROVEMENTS - PLAN & PROFILE STA. 10+00 TO STA.

12+56 & STA. 10+00 TO STA. 13+95

JUNE 2026

20 D-1 EROSION AND SEDIMENT CONTROL NARRATIVE JUNE 2026

21 D-2 EROSION AND SEDIMENT CONTROL DETAILS AND NOTES JUNE 2026

22 D-3 WATER DETAILS JUNE 2026

Revised March 10, 2025 Section 102 Page 5 of 29

23 D-4 SANITARY SEWER DETAILS JUNE 2026

24 D-5 SANITARY SEWER DETAILS JUNE 2026

25 D-6 MISCELLANEOUS NOTES AND DETAILS JUNE 2026

26 D-7 RESTORATION DETAILS JUNE 2026

27 D-8 PAVEMENT RESTORATION PLANS AND DETAILS JUNE 2026

28 D-9 MAINTENANCE OF TRAFFIC NOTES AND DETAILS JUNE 2026

29 D-10 MAINTENANCE OF TRAFFIC DETAILS JUNE 2026

30 D-11 MAINTENANCE OF TRAFFIC DETAILS JUNE 2026

31 D-12 MAINTENANCE OF TRAFFIC PLAN JUNE 2026

32 D-13 MAINTENANCE OF TRAFFIC PLAN JUNE 2026

F. Bidders Representation:

1. Each bidder by making his bid represents that:

a. He has read and understands the bidding documents and his bid is made in accordance therewith.

b. He has visited the site and has familiarized himself with the local conditions under which the work is to be performed.

c. His bid is based upon the materials, systems and equipment which meet or exceed those described in the bidding documents.

G. Proposals:

1. Proposals must be made in strict accordance with the "Bid Proposal/Contract" form. All blank spaces for bids, and unit prices shall be properly filled in without any lineations, alterations or erasures. The failure to provide the bid tabulation, including ALL UNIT PRICES, shall result in the bid being declared NON- Responsive. Each proposal must be signed and notarized with full name and physical address of bidder.

If a joint venture, a member of the firm with name in full of each member, and if a corporation, by an officer of corporation, in corporate name with corporate seal to such signature.

2. Proposals shall be addressed as in Advertisement for Bid and shall be delivered enclosed in an opaque, sealed envelope and clearly marked as stipulated below:

Contractor's name:

Contractor's address:

"Bid Proposal/Contract for CIP 100302 & 100303, Construction of Pembroke Meadows Water Distribution System Replacement and Sanitary Sewer Replacement/Rehabilitation Phase IIB City of Virginia Beach, Virginia, Bid No. PUCN-27-0001”.

"Virginia Contractor License/Certification No. , Class "

This bidder is/is not in possession of a current City of Virginia Beach business license.

This bidder hereby acknowledges receipt of addenda No. to inclusive.

H. Bulletins, Addenda and Interpretation:

1. Should bidder find discrepancies and/or ambiguities in or omissions from the bidding documents, or should he be in doubt as to their meaning, he should at once Notify the Owner in writing, who will provide clarification in the form of an addendum. Prior to submitting a bid it shall be bidder's responsibility to make inquiry as to addenda issued.

Revised March 10, 2025 Section 102 Page 6 of 29

2. All questions relative to the bid documents must be submitted at least ten calendar days prior to bid opening, to assure distribution of information in the form of an addendum, to all document holders of record. After this, no questions, clarifications, or interpretation of bidding documents will be considered until after bids are opened.

I. Gifts by Bidder, Contractors or Subcontractors:

No bidder, offeror, contractor or subcontractor shall confer upon the city employee having official responsibility for a procurement transaction any payment, loan, subscription, advance deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value is exchanged.

J. Kickbacks:

1. No contractor or subcontractor shall demand or receive from any of his suppliers or his subcontractors, as an inducement for the award of a subcontractor or order, any payment, loan, subscription, advance deposit of money, services or anything, present or promised, unless consideration of substantially equal or greater value is exchanged.

2. No subcontractor or supplier shall make, or offer to make, kickbacks as described in this section. No person shall demand or receive any payment, loan subscription, advance deposit of money, services or anything of value in return for an agreement not to compete on a public contract.

3. If a subcontractor or supplier makes a kickback or other prohibited payment as described in this section, the amount thereof shall be conclusively presumed to have been included in the price of the subcontract or order and ultimately borne by the Owner and will be recoverable from both the maker and recipient.

Recovery from one offending party shall not preclude recovery from other offending parties.

K. SWaM Certified-Small Business Participation Efforts:

1. It is the policy of the City of Virginia Beach to encourage the equitable participation of vendors in City Contracting. To encourage contracting with minority owned vendors, the City Council adopted a 12% minority contracting aspirational goal. To encourage contracting with woman-owned, minority-owned, service-disabled veteran-owned businesses, and small businesses, the City Council adopted the Small Business Enhancement Program, which was most recently updated April 22, 2014. See City Code §2- 224.1, et seq.

2. For purposes of this subsection, the definitions used shall have the meanings provided by City Code § 2-

224.1. Of particular import, “SWAM-certified Small Business” means a business that has been certified by the Virginia Department of Small Business and Supplier Diversity.