PROJECT MANUAL

ISLE OF WIGHT

COUNTY

SCHOOLS

SMITHFIELD HIGH SCHOOL

WELDING LAB RENOVATIONS

IFB # 27-02

VOLUME 1 OF 1

PREPARED BY

RRMM ARCHITECTS

ARCHITECTURE ■ PLANNING ■ INTERIORS

CHESAPEAKE, VIRGINIA

THOMPSON CONSULTING ENGINEERS

PLUMBING ■ MECHANICAL ■ ELECTRICAL CONSULTANT

NEWPORT NEWS, VIRGINIA

SPEIGHT MARSHALL & FRANCIS, P.C.

STRUCTURAL CONSULTANT

VIRGINIA BEACH, VIRGINIA

September 1, 2026

THIS PAGE INTENTIONALLY LEFT BLANK

SMITHFIELD HIGH SCHOOL WELDING LAB RENOVATIONS

ISLE OF WIGHT COUNTY PUBLIC SCHOOLS RRMM PROJECT NO. 21262-08

PROJECT DIRECTORY 1

PROJECT DIRECTORY

OWNER: Isle of Wight County Public Schools 9307 Old Stage Highway Smithfield, Virginia 23430 Project Manager: Christopher Hicks Phone: (757) 357-4393

ARCHITECT: RRMM Architects 1317 Executive Boulevard, Suite 200 Chesapeake, Virginia 23320 Project Manager: Chris Gossett, Project Manager Principal-in-Charge: Jeffrey A. Harris, Architect Phone: (757) 622-2828 E-Mail: cgossett@rrmm.com

STRUCTURAL Speight Marshall & Francis PC ENGINEER: 1228 Perimeter Parkway, Suite 201

Virginia Beach, Virginia 23454 Project Manager: Rachel Johnson Principal-in-Charge: Danny Speight Phone: (757) 427-1020

MECHANICAL ENGINEER: Thompson Consulting Engineers 22 Enterprise Parkway, Suite 120

Hampton, Virginia 23666 Project Manager: Mike Lukhard Phone: (757) 599-4415

PROJECT DIRECTORY 2

TABLE OF CONTENTS 000005-1

TABLE OF CONTENTS

VOLUME 1

BIDDING INFORMATION

GENERAL CONDITIONS AND FORMS

000002 PROJECT DIRECTORY

000005 TABLE OF CONTENTS

000100 INVITATION FOR BID

000200 INSTRUCTIONS TO BIDDERS

000300 BID FORM

000400 AIA-A310 BID BOND

000500 SAMPLE AGREEMENT

000600 AIA-A201 GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

000800 SUPPLEMENTAL CONDITIONS

000850 AIA-A305 CONTRACTOR’S QUALIFICATION STATEMENT and

EXHIBITS A-E

000860 PRE-BID QUESTION FORM

ATTACHMENTS

NOT USED

SPECIFICATIONS

DIVISION 1 - GENERAL REQUIREMENTS

011000 SUMMARY

012100 ALLOWANCES

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATIONS PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY REQUIREMENTS

014101 STATEMENT & SCHEDULE OF SPECIAL INSPECTIONS

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

TABLE OF CONTENTS 000005-2

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING

DIVISION 2 – EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 3 - CONCRETE

030130 MAINTENANCE OF CAST-IN-PLACE CONCRETE

032000 CONCRETE REINFORCING

033000 CAST IN PLACE CONCRETE

DIVISION 4 - MASONRY

042200 CONCRETE UNIT MASONRY

DIVISION 5 - METALS

051200 STRUCTURAL STEEL FRAMING

055000 METAL FABRICATIONS

DIVISION 6 - WOOD AND PLASTIC

061000 ROUGH CARPENTRY

DIVISION 7 - THERMAL AND MOISTURE PROTECTION

072119 FOAMED-IN-PLACE INSULATION

079200 JOINT SEALANTS

DIVISION 8 - DOORS AND WINDOWS

081213 HOLLOW METAL FRAMES

081416 FLUSH WOOD DOORS

083613 SECTIONAL DOORS

087100 DOOR HARDWARE

088000 GLAZING

089119 FIXED LOUVERS

DIVISION 9 – FINISHES

092216 NON-STRUCTURAL METAL FRAMING

092900 GYPSUM BOARD

096513 RESILIENT BASE AND ACCESSORIES

096519 RESILIENT TILE FLOORING

099114 EXTERIOR PAINTING

099124 INTERIOR PAINTING

DIVISION 10 – SPECIALTIES

TABLE OF CONTENTS 000005-3

102600 WALL AND DOOR PROTECTION

104416 FIRE EXTINGUISHERS

105113 METAL LOCKERS

DIVISION 11 – EQUIPMENT

NOT USED

DIVISION 12 – FURNISHINGS

NOT USED

DIVISION 13 - SPECIAL CONSTRUCTION

NOT USED

DIVISION 14 - CONVEYING SYSTEMS

DIVISION 21 - FIRE SUPPRESSION

DIVISION 22 - PLUMBING

220500 PLUMBING

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

230100 MECHANICAL GENERAL PROVISIONS

230500 HEATING, VENTILATING, AND AIR CONDITIONING

230593 TESTING, ADJUSTING, AND BALANCING (TAB)

230700 MECHANICAL INSULATION

DIVISION 26 - ELECTRICAL

260100 ELECTRICAL GENERAL PROVISIONS

260500 MATERIALS AND METHODS

260519 CONDUCTORS

260525 SURFACE METAL RACEWAY

260526 GROUNDING

260529 SUPPORTING DEVICES

260533 RACEWAYS

260534 ELECTRICAL BOXES AND FITTINGS

260573 SHORT-CIRCUIT COORDINATION STUDY AND ARC FLASH HAZARD

ANALYSIS

TABLE OF CONTENTS 000005-4

260923 LIGHTING CONTROL DEVICES

262200 DRY-TYPE TRANSFORMERS

262416 PANELBOARDS

262726 WIRING DEVICES AND DEVICE PLATES

264313 SURGE PROTECTIVE DEVICES

265100 INTERIOR BUILDING LIGHTING

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

283111 ADDRESSABLE FIRE DETECTION AND ALARM SYSTEM

DIVISION 31 - EARTHWORK

DIVISION 32 - EXTERIOR IMPROVEMENTS

DIVISION 33 - UTILITIES

DIVISION 31 – EARTHWORK

DIVISION 32 – EXTERIOR IMPROVEMENTS

DIVISION 33 – UTILITIES

END OF TABLE OF CONTENTS

INVITATION FOR BID 000100 - 1

INVITATION FOR BID # 27-02

Date: September 1, 2026

Owner: Isle of Wight County School Board

Architect: RRMM Architects

Project: Smithfield High School Welding Lab Renovations

Isle of Wight County Schools Bid # 27-02

Isle of Wight County Schools is soliciting lump sum, sealed bids for the construction of the interior renovation of a 3,574 SF space within Smithfield High School’s existing Career and Technology

Building and other Work as indicated on Drawings in the Contract Documents. The space is one story and will consist of a Welding Lab, Classroom, Storage Space, and Men’s/Women’s Locker Rooms.

The existing construction type is IIB, non-sprinklered, unprotected. It will be constructed in accordance with the Virginia Uniform Statewide Building Code. The project is located within the existing Career and Technology Building, behind the High School building at 14171 Turner Drive, Smithfield, Virginia 23430.

All bids must be submitted on the bid form in a sealed envelope clearly marked “BID-27-02

Smithfield High School Welding Lab Renovations”, including the due date and time. All bids shall be received in the School Board Office, on or before 2:00 p.m. on Tuesday, September 29, 2026 and delivered to:

Christopher Hicks

Director of Operations and Special Projects

Isle of Wight County Schools

9307 Old Stage Highway

Smithfield, VA 23430

Bids shall be publicly opened and read aloud at the above stated date, time and location. Any bid received after the above date and time will not be opened or considered. The bidder bears the burden of insuring that the bid is received at the school board office by the above date and time.

Any award resulting from this solicitation will be issued to the successful bidder in writing and the results will be available at the Isle of Wight County School Board office at 9307 Old Stage Highway, Smithfield, VA 23430 and the Isle of Wight County Schools website.

A non-mandatory Pre-Bid Conference will be held on Tuesday, September 8, 2026, at 2:00 p.m. at the project site, 14171 Turner Drive, Smithfield, Virginia 23430. Bidders are encouraged to attend.

A bid bond is required. Procedures for submitting a bid, claiming an error, withdrawal of bids, and other pertinent information are contained in the contract documents. The procedure for withdrawal of bids shall be in accordance with the Instructions to Bidders and Section 2.2-4330, Code of Virginia.

The owner reserves the right to reject any or all bids.

INVITATION FOR BID 000100 - 2

Project Drawings and specifications will be posted on eVa, including all addenda. It is the bidder’s responsibility to check eVa to obtain any and all addenda prior to bidding. It is also the bidder’s responsibility to obtain the full set of contract documents in order to understand the full scope of work.

Any questions regarding this invitation to bid should be directed in writing to Chris Gossett at cgossett@rrmm.com and Christopher Hicks, Director of Operations and Special Projects at chicks2@iwcs.k12.va.us

The Isle of Wight School Board does not discriminate against any faith-based organization.

END OF INVITATION FOR BID

mailto:cgossett@rrmm.com mailto:chicks2@iwcs.k12.va.us

INSTRUCTIONS TO BIDDERS 000200 - 1

SECTION 000200 - INSTRUCTIONS TO BIDDERS

1. DRAWINGS AND SPECIFICATIONS:

Project drawings and specifications, dated September 1, 2026, will be posted on eVa, including all addenda. It is the bidder’s responsibility to check eVa to obtain any and all addenda prior to bidding. It is also the bidder’s responsibility to obtain the full set of contract documents in order to understand the full scope of work.

2. BIDS:

Before submitting a bid, each bidder shall carefully examine the drawings, specifications and other Contract Documents; read and understand the bidding documents and his bid; shall visit the site of the work; shall fully inform himself as to all existing conditions and limitations; and shall include in the bid the cost of all labor, supervision, items, materials, systems, and equipment described and included in the Contract Documents without exceptions.

3. CONTRACT AND BONDS

Each bid shall be accompanied by a bid security in the form of a Bid Bond, a cashier’s check, a certified check, or cash escrow in the amount of five percent (5%) of the total bid, made payable to the Isle of Wight County School Board. This Bid Bond, cashier’s check, certified check or cash escrow pledges that the bidder will enter into a Contract with the Owner on the terms stated in the

Bid and will furnish bonds covering faithful performance of the Contract and payment of all obligations arising there under. Should the bidder refuse to enter into such a Contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty.

Surety Bonds shall be written on AIA Document A310, Bid Bond, and the attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the power of attorney.

All bonds shall be written by sureties or insurance companies licensed to do business in the

Commonwealth of Virginia. Other bid bond forms will be acceptable if in the same format as

AIA Document A310, Bid Bond.

The Contract agreement will be on a form similar to that which is bound in the specifications. The completion date of construction shall be as indicated in the bid document. The successful bidder, simultaneously with the execution of the Contract agreement, shall be required to furnish a performance bond and a payment bond in an amount equal to one hundred percent (100%) of the

Contract price, said bonds shall be secured from a surety company licensed to do business in the

Commonwealth of Virginia and acceptable to the Isle of Wight County School Board.

4. QUALIFICATION OF CONTRACTORS

Each bidder shall submit with the bid a completed Contractors Qualification Statement using AIA

Document A305, 2020 Edition (a copy is included after the Supplementary General Conditions).

Bidders are required to submit with the bid evidence of proper and current certificates of contractors’ registration in Virginia.

INSTRUCTIONS TO BIDDERS 000200 - 2

5. LISTING OF SUBCONTRACTORS

The responsibility of subcontractors may have bearing on the choice of a contractor by the

Owner.

If required by the Owner, the apparent two low bidders shall deliver to the Owner within seventy-two (72) hours (not including Saturday, Sunday or State Holidays) for review the following information:

a. Provide a list of the work to be performed by the bidder with his own forces.

b. Provide the proprietary names and the suppliers of the principal parts (items, systems, materials, and equipment) proposed for the work.

c. Provide a list of the names of the subcontractors to be employed for each of the principal parts of the work, copies of their agreements, and their corresponding dollar amounts.

d. Provide a list of references and/or past projects for individual subcontractors performing a principal part of the work. This requirement applies to subcontractors at any tier.

Principal part shall mean a subcontract dollar value in excess of $10,000.00.

The bidder will be required to establish the responsibility of the proposed subcontractors, manufactures, and suppliers who shall furnish and perform the work described in the specifications to the satisfaction of the Owner.

These lists shall be binding upon the Contractor; however, the Owner has the right to reject any or all subcontractors which the Owner determines to be unqualified to do the work. Owner may withhold awarding a contract to any particular bidder if the Owner considers one or more of the proposed contractors to be unqualified.

6. INTERPRETATIONS OF PLANS AND SPECIFICATIONS

If any person contemplating the submission of a bid for the proposed Contract is in doubt as to the true meaning of any part of the drawings, specifications or other proposed contract documents, he/she may submit a written request to RRMM Architects, Attention: Chris Gossett, 1317 Executive Blvd, Suite 200, Chesapeake, VA, 23320; telephone number (757) 622-2828.

The request must be submitted on the project Pre-Bid question form and e-mailed to all of the addresses indicated on the form. The Pre-Bid Question Form is included after the

Supplementary General Conditions for use by bidders when submitting questions. Questions submitted in any other format will not receive a response. Requests must be in writing and received no later than five (5) business days prior to the date of the bid opening, for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed documents will be made only by addendum. The

Owner and the Architect will not be responsible for any other explanations or interpretations of the proposed documents.

7. ADDENDA OR BULLETINS

Addenda or bulletins will be posted to eVa. It is the bidder’s responsibility to obtain the addenda by checking the eVa website. Every bidder is required to acknowledge receipt of each addenda as part of their bid. Any addendum or bulletin issued during the time of bidding shall become part of the documents provided to the bidders for the preparation of the bid, shall be covered in the bid, and shall be made a part of the Contract. No addenda will be issued later than

INSTRUCTIONS TO BIDDERS 000200 - 3

two (2) days prior to the date for receipt of bids except an addendum, if necessary, postponing the date for receipt of bids or withdrawing the request for bids.

8. RIGHT TO NEGOTIATE

The Owner reserves the right to negotiate with the lowest responsive and responsible Bidder to obtain a Contract price with funds available to the Owner whenever such low bid exceeds the

Owner’s availability of funds for the work.

9. AWARD OF CONTRACT

The Owner intends to award this contract in writing to the lowest responsive and responsible bidder provided the bid has been submitted in accordance with the requirements of the bid and contract documents, Virginia procurement regulations, is judged to be reasonable, and does not exceed the funds available. The Notice of Award will be posted at the Isle of Wight County

Schools Board office located at 9307 Old Stage Highway, Smithfield, VA 23430 and on the Isle of

Wight County Schools website.

The Owner reserves the right to waive any informality in any bid or in the bidding. The accepted bidder shall assist and cooperate with the Owner in preparing a formal Contract Agreement and within five (5) days following its presentation for final signature shall sign and deliver four (4) complete sets of Contract Agreement documents to the Owner, including but not limited to: the

Agreement, the Performance Bond, Payment Bond, and all necessary Certificates of Insurance.

The successful bidder, upon failure or refusal to enter in the Contract and/or to furnish the required Performance Bond, Payment Bond, and other required documents within the time specified, shall pay to the Owner as liquidated damages, an amount equal to the bid guarantee deposited with the bid or a portion thereof equal to the difference between the bid security and the next highest acceptable bid.

10. TIME IS OF THE ESSENCE

Time is of the essence for this Contract.

11. RESPONSIBLE BIDDER

In determining the “lowest responsible bidder” Isle of Wight County Schools may consider the following:

a. Past performances of the contractor and subcontractors that indicate their ability to complete this project (includes organization, equipment available and any other indicators)

b. References from previous customers for projects similar in size and scope

c. Qualifications of lead personnel responsible for the supervision and completion of this project

d. Evidence of ability to complete the project within the time limit specified in the bid documents

e. The quality of performance of previous contracts or services

In addition, the Owner reserves the right to reject any or all bids or to negotiate with the low bidder in the case of insufficient funds.

12. COST BREAKDOWN

The Contractor shall, before starting his work, submit to the Owner and Architect the cost of various segments of the work according to construction activity, the total amount equaling the

INSTRUCTIONS TO BIDDERS 000200 - 4

Contract price. This breakdown shall be used as the basis for the payment of estimates as stated in the Contract Documents.

13. RIGHT TO REJECT BIDS

The Owner reserves the right to reject any or all bids, in whole or in part; to waive informalities;

and/or to delete items prior to making an award; whenever it may be deemed by the Owner to be in their best interest.

14. BID BOND OR CHECKS OF SUCCESSFUL BIDDERS

Bid Bond or Checks submitted by the successful bidder will be returned upon acceptance of the

100% performance bond and separate 100% payment bond. Checks from other bidders, not previously forfeited, will be returned as soon as it is determined that the bids represented by the checks will receive no further consideration by the Owner.

15. REVISIONS TO BID

Handwritten or typed notes on the sealed envelope containing the bid will not be accepted as authorized modifications to the Bid Form included herein. The bid amount indicated on the Bid

Form will be the only data considered.

16. WITHDRAWAL OF BIDS

Bids may be withdrawn by written or telegraphic request received from bidders prior to the time fixed for the bid opening. Telegraphic requests must be received by the Owner in written form before the bid opening. Negligence on the part of the bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened except as permitted in Section 2.2-4330 of the Code of Virginia as outlined below.

A bidder may withdraw his bid from consideration if the price bid was substantially lower than the other bids due solely to a mistake in the bid, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a bid, whereby the unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn.

The bidder must give notice in writing of his claim of right to withdraw his bid within two (2) business days after the conclusion of the bid opening procedure. This notice to the Owner must be accompanied with his original work papers, documents, and materials used in the preparation of the bid. Such work papers shall be delivered to the Owner by the bidder in person or by registered mail.

Such mistake shall be proved only from the original work papers, documents, and materials delivered to the Owner as required herein.

Failure of bidder to submit his original work papers, documents, and materials used in the preparations of this bid at the time, date and place required, shall constitute a waiver of bidders’ right to claim a mistake in his bid.

INSTRUCTIONS TO BIDDERS 000200 - 5

No bid shall be withdrawn under this section when the result would be the awarding of the

Contract on another bid of the same bidder.

No bidder who is permitted to withdraw a bid shall for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom the

Contract is awarded or otherwise benefit directly or indirectly from the performance of the

Project for which the withdrawn bid was submitted.

If the bid is withdrawn under authority of this section, the next lowest responsive and responsible bidder shall be deemed to be the low bidder on the Project.

When the procedure set forth in the paragraphs above is utilized, original work papers, documents, and materials used in the preparation of the bid must be submitted in an envelope or package clearly marked as to the contents.

END OF INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO BIDDERS 000200 - 6

BID FORM 000300 - 1

IFB #27-02

Smithfield High School Welding Lab Renovations

BID FORM

This bid is for the Smithfield High School Welding Lab Renovations, located at 14171 Turner

Drive, Smithfield, Virginia 23430.

Each bidder shall submit their bid on this form. Submit two (2) copies of this form completed and with original signatures.

To: Christopher Hicks

Director of Operations and Special Projects

Isle of Wight County Schools

9307 Old Stage Highway

Smithfield, VA 23430

From: ______________________________________________________ (Name)

(Address)

Having carefully examined the bid documents including the Invitation to Bid, Instructions to Bidders, Specifications, Drawings, Terms of Agreement and Addenda (if any) prepared by the architect, entitled:

as well as the premises and conditions affecting the work, the undersigned proposes to furnish all labor, supervision, materials, equipment, and services necessary to perform all the work in accordance with the contract documents for the following lump sum amount.

BASE BID (BASIS OF AWARD)

The Lump Sum Base Bid price for all work associated with this package, including any allowances, completed within the time limits and in accordance with the contract documents is:

___________________________________________________________________________ Dollars (Words)

(Figures)

BID FORM 000300 - 2

ADDENDA:

The above stated bid is based on the Contract Documents and the following additional addenda issued subsequent to the release of the drawings and specifications for bids. (List all addenda with dates, if issued. If no addenda are issued, write the word “none”.)

Addenda # _____ Date _____________ Addenda # _____ Date _____________

Addenda # _____ Date _____________ Addenda # _____ Date _____________

TIME OF COMPLETION:

Work at the site shall commence on approximately October 13, 2026, or shortly thereafter. The

Owner anticipates the Award of this contract or the issuance of the Intent-To-Award on or before

October 1, 2026. All work shall be Substantially Complete no later than January 8, 2027 and 100%

Final Completion shall be achieved no later than January 29, 2027.

OTHER:

If notified of the acceptance of this bid within seven (7) calendar days after the date fixed for the opening of the bids, the undersigned agrees to execute and deliver to the owner the Contract and

Contractor’s Bonds within five (5) calendar days from the date of notification and, to faithfully and properly complete the work with the best interest of the Owner, the safety of the public, and in accordance with first class workmanship.

BID SECURITY:

Attached hereto is a cashier’s check, certified check, cash escrow or Bid Bond (AIA Document A310) from a Surety Company authorized to do business in the Commonwealth of Virginia and acceptable to the Owner), none of which shall be less than five percent (5%) of the principle bid amount, and made payable to Isle of Wight County School Board.

The undersigned agrees, if awarded the Contract, to comply with all provisions regarding commencement, performance, completion, and acceptance of the work described in the above-mentioned specifications and drawings, construction contract, and as stipulated in this proposal. The undersigned further agrees, if awarded this contract, to execute and deliver Performance and Labor and Material Payment bonds each in an amount equal to one hundred percent (100%) of the Contract

Price. In case of bidder’s failure to execute the Contract, provide a performance bond, or to commence the work, the check or bid bond shall be paid as liquidated damages for such failure;

otherwise the check, bid bond or other security accompanying the proposal will be returned to the

Undersigned.

BID FORM 000300 - 3

BID FORM SIGNATURE(S):

The Undersigned declares that this firm is (check one):

❑ A Corporation organized and existing under the laws of _____________________________.

❑ A Partnership consisting of ____________________________________________________.

❑ A sole Proprietorship.

❑ Other _____________________________________________________________________.

Virginia State Corporation Commission ID #________________________________________

It is agreed, that the Undersigned has complied with and/or will comply with all requirements concerning licensing and with all other Local, State, and National laws and that no legal requirement has been, or will be, violated in making or accepting this proposal, in awarding the contract to him, and/or in the prosecution of the work required therein.

The Undersigned declares that the person, or persons, signing this proposal is/are fully authorized to sign the proposal on behalf of the firm listed and to fully bind their firm listed to all the conditions and provisions thereof. It is agreed that no person, persons, or company other that the firm listed below or as otherwise indicated hereinafter has any interest whatsoever in this proposal of the

Contract that may be entered into as a result thereof and that in all respects the proposal is legal, fair, and submitted in good faith without collusion or fraud.

Respectfully submitted this _______ day of _____________, 2026.

(Name of Firm)

(Address)

______________________________________________________ Affix Seal

Telephone (____)______________ Fax (____)________________

Email address __________________________________________

Registered Virginia Contractor #: __________________________

(Please attach a copy of the registration)

By: _______________________________________________ (Signature)

Name: _______________________________________________ (Printed)

Title: _______________________________________________ Affix Seal (Printed)

END OF BID FORM

BID FORM 000300 - 4

SAMPLE AGREEMENT 000500 - 1

Sample Agreement

Isle of Wight County School Board

Bid # 27-02

THIS AGREEMENT, made and entered into this day of ____________, 2026 by and between the Isle of Wight County School Board, (hereinafter called the Owner), whose address is

9307 Old Stage Highway, Smithfield, VA 23430 and ____________________________________

(hereinafter called the Contractor), whose address is

WHEREAS, the Owner desires to contract with Contractor for the construction of the interior renovation of a 3,574 SF space within Smithfield High School’s existing Career and Technology

Building and other Work as indicated on Drawings in the Contract Documents. The space is one story and will consist of a Welding Lab, Classroom, Storage Space, and Men’s/Women’s Locker Rooms.

The existing construction type is IIB, non-sprinklered, unprotected. It will be constructed in accordance with the Virginia Uniform Statewide Building Code. The project is located at 14171

Turner Drive, Smithfield, Virginia 23430.

WHEREAS, the Contractor agrees to perform the work for the sum herein stated.

NOW, THEREFORE, the Owner and the Contractor agree as set forth below.

ARTICLE 1. SCOPE OF WORK

The work to be performed shall be in accordance with IFB# 27-02 dated September 1, 2026 and all related Contract Documents prepared by RRMM Architects and entitled “Smithfield High School

Welding Lab Renovations”. The Contractor agrees to furnish all labor, materials, equipment and supervision to complete the work as required in the Contract Documents, which are hereby made a part of this contract by reference. It is understood and agreed by the parties hereto that all work shall be performed as required in IFB# 27-02 and related Contract Documents and shall be subject to inspection and approval by the Owner or its authorized representative. The relationship of the

Contractor to the Owner hereunder is that of an independent Contractor.

The Contract Documents consist of this Agreement, IFB# 27-02, the Project Manual dated September

1, 2026, General and Supplemental Conditions, the Project Specifications, and the Project Drawings, and each of the Contract Documents are incorporated into this Agreement by reference. In the event that any terms in this Agreement conflict with any terms in any of the other Contract Documents, the terms of this Agreement shall control.

SAMPLE AGREEMENT 000500 - 2

ARTICLE 2. TIME OF COMPLETION

Work at the site shall commence on approximately October 13, 2026, or shortly thereafter. The

Owner anticipates the Award of this contract or the issuance of the Intent-To-Award on or before

October 1, 2026. All work shall be Substantially Complete no later than January 8, 2027 and 100%

Final Completion shall be achieved no later than January 29, 2027.

ARTICLE 3. CONTRACT SUM

The Owner agrees to pay, and the Contractor agrees to accept in full performance of this Contract, the sum of ____________________________ , ($________________________) which sum also includes:

A) The cost of a 100% Performance Bond and a 100% Payment Bond, said bonds having been posted by the Contractor pursuant to laws of the Commonwealth of Virginia;

B) All work included in bid Addenda Number(s) ___________.

ARTICLE 4. PAYMENT

The Owner agrees to pay the Contractor as the work progresses, but not more frequently than once each month after the date of the Notice of Award or Notice to Proceed, and only after fully complying with the General and Supplementary Conditions and completion of an acceptable Certificate of

Payment for the work performed during the preceding calendar month, ninety-five percent (95%) of the value of the labor performed and ninety-five percent (95%) of the value of materials furnished in place or on-site.

The Contractor shall supply such evidence of labor performed and materials furnished, as the Owner may desire, at time of request for the Certificate of Payment of account. Materials for which payment has been made cannot be removed from job site.

Retainage – Five percent (5%) of the earned amount shall be retained from each monthly payment until Substantial Completion is achieved. At that time, the Owner may consider a reduction in retainage pursuant to applicable provisions of the General and Supplementary Conditions.

ARTICLE 5. INDEBTEDNESS

Before final payment is made, the Contractor must submit evidence in the form of a final waiver of lien or claim to the Owner that all payrolls, materials bills, subcontracts and outstanding indebtedness in connection with the work have been paid or what arrangements have been made for their payment.

Payment will be made without unnecessary delay and after receipt of such evidence as mentioned above and final acceptance of the work by the Owner.

ARTICLE 6. ADDITIONAL WORK

It is understood and agreed by the parties hereto that no money will be paid to the Contractor for any additional labor or materials furnished unless a new contract in writing or a modification hereto for such additional materials or labor has been executed by the Owner and Contractor. The Owner specifically reserves the right to modify or amend this Contract and the total sum due hereunder either by enlarging or restricting the scope of work.

SAMPLE AGREEMENT 000500 - 3

ARTICLE 7. ACCEPTANCE

The work shall be inspected for acceptance by the Owner and Architect promptly upon receipt of notice from the Contractor that the work is complete and ready for inspection.

ARTICLE 8. DISPUTES PERTAINING TO PAYMENT FOR WORK

Should disputes arise regarding the value of any work done, or any work omitted, or of any extra work which said Contractor may be required to perform, or respecting any other elements involved in this Contract, said dispute shall be brought to the attention of the Architect who will endeavor to settle matters. If he/she is unsuccessful, the dispute will be brought to the attention of the Isle of

Wight County School Board and their decision shall be final and conclusive.

ARTICLE 9. TERMINATION FOR BREACH, ETC.

If the Contractor shall be adjudged bankrupt, or if he should make a general assignment for the benefit of his creditors, or if a receiver should be appointed on account of his insolvency, or if he or any of his subcontractors violate any of the provisions of this Contract, the Owner may serve written notice upon him of its intention to terminate said Contract; and unless, within ten (10) days after the serving of such notice, such violation shall cease, the Owner then may take over the work and prosecute same to completion by contract or by any other method it may deem advisable for the account and at the expense of the Contractor. The Owner may take possession of and utilize in completing the work, such materials, equipment, and any other property belonging to the Contractor as may be on the site of the work and necessary therefore. The Owner may, at any time upon ten (10) days written notice to the Contractor, terminate (without prejudice to any right or remedy of the

Owner) the whole or any portion of the work for the convenience of the Owner. . If the Owner does not take action under this Article upon any breach of the Contract by the Contractor or any of his subcontractors, such decision shall not constitute or be construed as a waiver of the violated Contract provision or of the Owner’s right to seek any and all relief available to it under this Contract or applicable law.

ARTICLE 10. LIABILITY AND INDEMNIFICATION

The Contractor will indemnify and hold the School Board of the County of Isle of Wight, Virginia

(the "School Board"), and its members, officers, agents, and employees harmless from and against all claims, damages, and losses arising out of or resulting from the Contractor's providing or failure to provide any construction, product, goods, or services required, including but not limited to any such claim, damage. loss or expense, that is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting therefrom, or to economic loss; provided, however, that the Contractor's indemnification obligation under this agreement shall be limited to claims, damages, losses, and expenses to the extent caused by any act or omission of the Contractor, or any subcontractor (a "Subcontractor") performing work required by the

Contractor's contract with the School Board, or anyone directly or indirectly employed by any of them or anyone for whose acts the Contractor or his Subcontractor may be liable. Recovery of any loss resulting from the failure to provide product, goods and services under this contract which is due solely to the failure of the software shall be limited to the amount paid by the School Board for software licenses and fees.

SAMPLE AGREEMENT 000500 - 4

The Contractor's indemnification obligation hereunder with respect to any and all claims against the

School Board or any of its officers, agents or employees, by any employee or statutory employee of the Contractor, or any Subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts the Contractor or Subcontractor may be liable, shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the

Contractor or any Subcontractor under Worker's Compensation Acts, Disability Benefit Acts or other

Employee Benefit Acts unless otherwise provided by law.

ARTICLE 11. SUBCONTRACTOR

No part of this Contract shall be sublet by the Contractor without prior written approval of the Owner.

ARTICLE 12. LIQUIDATED DAMAGES

Should the Contractor fail to Substantially and Finally Complete the work on or before the Contract

Completion Dates, referred to in Article 2 hereof, the Contractor shall pay to the Owner the sum of

Three Hundred Dollars ($300.00) for each consecutive calendar day for failure to meet the Substantial

Completion date specified. An additional Two Hundred Dollars ($200.00) for each consecutive calendar day for failure to meet the Final Completion date specified, for a total of Five Hundred

Dollars ($500.00) for each calendar day until the Work is finally complete and in accordance with the terms of the Contract.

ARTICLE 13, NONDISCRIMINATION

During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

The contractor will include the provisions of the foregoing paragraphs a, b and c in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

Isle of Wight County Schools does not discriminate against faith based organizations.

SAMPLE AGREEMENT 000500 - 5

ARTICLE 14, DRUG FREE WORKPLACE

During the performance of this contract, the contractor agrees to:

a. Provide a drug-free work place for the contractor’s employees,

b. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession or use of a controlled substance or marijuana is prohibited in the contractor’s work place and specifying the actions that will be taken against employees for violations of such prohibition,

c. State in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free work place,

d. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10, 000 so that the provisions will be binding upon each subcontractor or vendor.

For the purposes of this Article, “drug-free workplace” means a site for the performance of work done in connection with the Agreement

ARTICLE 15, CONTRACTOR/EMPLOYEE BACKGROUND CERTIFICATION

Upon award, the Contractor shall provide certification that none of the persons who will provide services requiring direct contact with students on school property during school hours or during school-sponsored activities has been convicted of a felony or any offense involving the sexual molestation, physical, or sexual abuse or rape of a child. Contractor shall promptly report to the

School Board any change that would make this certification no longer accurate.

Contractor further understands and acknowledges (1) that if Contractor makes a materially false statement regarding any of the above offenses, Contractor will be guilty of a Class 1 misdemeanor and (2) that before any person is permitted to provide such services subsequent to this certification, Contractor must complete a new certification regarding such person.

Contractor shall require its employees, contractors, or subcontractors who will have direct contact with students to execute the CERTIFICATION OF CONTRACTOR attached hereto as EXHIBIT A and submit the certification before performance any services under the

Agreement.

ARTICLE 16, AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA

Contractor warrants that it is, and for the duration of the Agreement shall remain, authorized to transact business in the Commonwealth of Virginia and that the identification number issued to it by the Virginia State Corporation Commission is ____________________.

ARTICLE 17, COMPLIANCE WITH FEDERAL IMMIGRATION LAW

The Contractor represents that it does not, and shall not during the performance of this Contract, knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control

Act of 1986.

SAMPLE AGREEMENT 000500 - 6

ARTICLE 18. FAITH BASED ORGANIZATIONS

The Isle of Wight School Board does not discriminate against faith-based organizations.

ARTICLE 19. NONAPPROPRIATIONS

The Agreement shall be null, void, and unenforceable if the School Board fails to receive, or to continue to receive, funds which, in its sole opinion, are sufficient to meet its obligations hereunder.

ARTICLE 20. PROMPT PAYMENT REQUIREMENTS FOR SUBCONTRACTORS

If subcontractors are used in the performance of the Agreement:

Contractor shall take one of the two following actions within seven days after receipt of amounts paid to it for work performed by a subcontractor:

a. Pay the subcontractor for the proportionate share of the total payment received from the School

Board attributable to the work performed by the subcontractor; or

b. Notify the School Board and subcontractor, in writing, of Contractor’s intention to withhold all or a part of the subcontractor's payment with the reason for nonpayment.

Contractor shall provide the School Board with its federal employer identification number prior to receiving any payments hereunder.

Contractor shall pay interest to the subcontractor on all amounts owed by it that remain unpaid after seven days following receipt by it of payment from the School Board for work performed by the subcontractor under the contract, except for amounts withheld as allowed in subparagraph b above.

Unless otherwise provided under the terms of the contract, interest shall accrue at the rate of one percent per month for amounts owed to a subcontractor.

Contractor shall include in each of its subcontracts a provision requiring each subcontractor to include or otherwise be subject to the same payment and interest requirements with respect to each lower-tier subcontractor.

Contractor’s obligation to pay an interest charge to a subcontractor pursuant to the payment clause in this paragraph shall not be construed to be an obligation of the School Board. The contract shall not be modified for the purpose of providing reimbursement for the interest charge. A cost reimbursement claim shall not include any amount for reimbursement for the interest charge.

ARTICLE 21. INDEMNIFICATION AND ARBITRATION

Recognizing that the School Board cannot lawfully enter into an indemnification or hold harmless provision or agreement to arbitrate, any provision in the Agreement purporting to require the School

Board to indemnify or hold harmless Contractor for any act of omission or to enter into binding arbitration shall not have any effect or be enforceable against the School Board.

SAMPLE AGREEMENT 000500 - 7

ARTICLE 22. TAXES

The School Board is exempt from federal excise tax and from all state and local taxes.

Notwithstanding anything in the Agreement to the contrary, Contractor shall not include such taxes in any invoices under the Agreement. Upon request, the School Board will furnish Contractor with tax exemption certificates or the School Board’s tax exempt number.

ARTICLE 23. CHOICE OF LAW AND VENUE

This Agreement shall be governed and construed in accordance with the laws of the

Commonwealth of Virginia without giving effect to the principals of conflicts of laws. Any legal action arising under the Agreement shall be brought in the general district court or the circuit court located in Isle of Wight County, Virginia.

SIGNATURE PAGES

IN WITNESS WHEREOF, the parties have caused the Agreement to be executed by the following duly authorized officials.

ISLE OF WIGHT COUNTY SCHOOL BOARD,

By: _________________________

Chair

Isle of Wight County School Board

By: _________________________

Superintendent

Isle of Wight County Schools

Contractor

By: ____________________________________

Signature

Print Name

Title

SAMPLE AGREEMENT 000500 - 8

SUPPLEMENTAL CONDITIONS 000800 - 1

SECTION 000800 - SUPPLEMENTAL CONDITIONS

The following Supplemental Conditions modify the "General Conditions of the Contract for

Construction", AIA Document A201, Fifteenth Edition, 2007. Where a portion of the General

Conditions is modified or deleted by these Supplemental Conditions, the unaltered portions of the

General Conditions shall remain in full force and effect.

ARTICLE 1; GENERAL PROVISIONS

1.1.1 THE CONTRACT DOCUMENTS

DELETE the last sentence of this subparagraph in its entirety and SUBSTITUTE the following:

The Contract Documents shall also include all Bid Documents including the Advertisement, Instructions to Bidders, Supplementary Instructions to Bidders, Owner/Contractor Agreement, sample forms, the Contractor’s Bid, and Bid Addenda. The Contractor shall be required to sign this Contract.

Contractor acknowledges that it has had ample opportunity to visit the site, examine existing conditions and consult with the Architect and the Owner to obtain any clarifications to the Contract

Documents. Contractor warrants that (i) it has thoroughly reviewed the Contract Documents; and (ii) to its knowledge, the Contract Documents are sufficient for the construction of the Work and

Contractor has obtained any clarifications required regarding the Contract Documents.

1.1.2 THE CONTRACT

ADD the following new sub-subparagraph:

1.1.2.1 The Owner does not discriminate against faith based organizations.

1.1.8 INITIAL DECISION MAKER

Add to the end of 1.1.8 “and is the Architect under this Agreement.”

1.2 CORRELATION AND INTENT OF THE CONTRACT DOCUMENTS

Add to 1.2 the following Clause 1.2.3.1:

1.2.3.1 Where on any drawings a portion of the Work is drawn out and the remainder is indicated in outline, the parts drawn out shall apply also to all other work. Where details or conditions are indicated but started only, such details, or conditions shall be continued throughout the course or parts in which they occur and shall also apply to all other similar parts of the Work unless otherwise indicated or specifically noted. On all Drawings, figures shall take precedence over measurements by scale, and scaling is done at the Contractor’s own risk.

Add the following to 1.5.1: Notwithstanding the foregoing, the Owner's rights to Instruments of

Service are specified in a separate contract between the Owner and Architect.

SUPPLEMENTAL CONDITIONS 000800 - 2

ARTICLE 2; OWNER

2.1. GENERAL

Delete Subparagraph 2.1.2 in its entirety.

2.2 INFORMATION AND SERVICES REQUIRED OF THE OWNER

Delete Subparagraph 2.2.1 in its entirety.

DELETE Subparagraph 2.1.2 in its entirety. Replace with the following: Contractor understands that the Owner is a Virginia school board and no mechanic's liens are permitted against its property.

Delete subparagraph 2.2.5 in its entirety and substitute the following:

2.2.5 The Contractor will be furnished, free of charge five (5) copies of the drawings. Additional sets will be furnished at the cost of reproduction, postage and handling.

2.4 OWNER’S RIGHT TO CARRY OUT THE WORK

2.4.1 Delete the sentence in Subparagraph 2.4.1 reading "Such action by the Owner and amounts charged to the Contractor are both subject to prior approval of the Architect."

2.5 ADDITIONAL RIGHTS

2.5.1 The rights stated in Article 2 shall be in addition to and not in limitation of any other rights of the Owner granted in the Contract Documents or at law or in equity.

ARTICLE 3; CONTRACTOR

Add the following:

§ 3.1.1.1 Contractor shall provide to Owner for itself and for all of its subcontractors, consultants, vendors and suppliers who will have direct contract with students in performing services the certifications required by Va. Code § 22.1-296.1.C.

§ 3.1.1.2 Contractor shall not send any employee or allow any subcontractor, consultant, supplier, or vendor to send any employee who is a convicted felon, a registered sex offender or who has committed any offense involving sexual molestation, physical or sexual abuse, or rape of a child (1) onto the site or (2) onto any other school building or property used by students.

Revise 3.2.2 as follows:

§ 3.2.2 Because the Contract Documents are complementary, the Contractor shall, before starting each portion of the Work, carefully study and compare the various Contract Documents relative to that portion of the Work, as well as the information furnished by the Owner pursuant to Section 2.2.3, shall take field measurements of any existing conditions related to that portion of the Work, and shall observe any conditions at the site affecting it. The Contractor shall promptly report to the Architect any errors, inconsistencies or omissions discovered by, reasonably discoverable by, or made known to

SUPPLEMENTAL CONDITIONS 000800 - 3

the Contractor as a request for information in such form as the Architect may require. It is recognized that the Contractor’s review is made in the Contractor’s capacity as a contractor and not as a licensed design professional, unless otherwise specifically provided in the Contract Documents.

Replace 3.4.2 as follows:

§ 3.4.2 Except in the case of minor changes in the Work authorized by the Architect and Owner in accordance with Sections 3.12.8 or 7.4, the Contractor may make substitutions only with the consent of the Owner, after evaluation by the Architect and in accordance with a Change Order or

Construction Change Directive that:

.1 represents and warrants that Contractor has thoroughly investigated the proposed substitute and that, except as specifically noted, it is equal or superior in all respects to that specified;

.2 warrants that Contractor will provide the same warranty or a warranty more protective to Owner than for the item originally…