841416scalePrEd.pdf

INVITATION FOR BIDS – BUILDING PAD/SITE CONSTRUCTION SERVICES

Project: Prince Edward County Landfill Entrance Road and Scale House

Location: 130 Trashmore Road, Prospect, VA 23960

Client: Prince Edward County

111 N. South Street, 3rd Floor

Farmville, VA 23901

Project Description:

Prince Edward County, proposes the construction of an improved entrance and roadway along with a new

960 SF pre-fabricated scalehouse for the landfill located at 130 Trashmore Rd, Prospect, VA 23960. The project includes: the demolition of the existing facilities and associated appurtenances to include, but not limited to; construction of storm drain, water line service, overhead and underground electric, a sanitary sewer septic tank, pump tank, and force main to a new septic drain field, earthwork/paving operations, a concrete building pad, site improvements, County obtained scale house building permit, coordinate installation of the scale house building, providing the buildings associated plumbing and electrical services, and installation of the proposed scales.

VDOT Permit: The entrance connection permit and surety will be obtained by Prince Edward County.

IFB Bid Date: August 28, 2026

A non-mandatory, on-site pre-bid will be held on September 9, 2026 @ 10:00 AM ET at Trashmore Landfill, 130 Trashmore Road, Prospect, VA 23960.

Bid/Proposal Due: September 29, 2026 @ 4:00 PM ET

The Schedule of Fees is to be submitted electronically to LaBella Associates, DPC, Attn: Eric L. Tissue via email: etissue@labellapc.com. Intentions to bid received with a “Sent” timestamp after 4:00 PM may be rejected.

Sealed bids, subject to the specifications and conditions contained herein, will be received in the Prince

Edward County Administration Office, 111 N. South Street, 3rd Floor, Farmville, Virginia, 23901 through

September 29, 2026 @ 4:00 PM, local time. Bids will be publicly opened at that time.

Anticipated Contract Award Schedule:

August 28, 2026: Bid Date / Issued

September 9, 2026 Pre-Bid (non-mandatory)

September 18, 2026 All questions & interpretations due

September 23, 2026 Last official addendum issued

September 29, 2026 Bids Due (4:00PM)/Bid Opening

October 6, 2026 Final Recommendation of Award

October 13, 2026 Award of Bid by Board of Supervisors

October 14, 2026 Issuance of Notice of Award mailto:jpantella@labellapc.com

Entrance Road and Scale House 00010-2 LaBella Associates

Prince Edward County Landfill August 2026

B/W Hard Copies: Project plans can be made available at LaBella Associates Ownby Lane office with minimum 48-hours notice. Please email Emma Patterson (epatterson@labellapc.com) if requesting a paper copy.

Plan Pickup Location: LaBella Associates, DPC

1604 Ownby Lane

Richmond, VA 23220

Bidder to provide Evidence of Authorization to Work within the Commonwealth of Virginia.

Bidder shall provide a list of warrantees.

Bidder shall provide current proof of insurance that meet the following minimum criteria:

General Liability

Each Occurrence $2,000,000

Personal & Adv Injury $2,000,000

General Aggregate $2,000,000

Products – COMP/OP AGG $2,000,000

Automotive

Combined Single Limit $1,000,000

Umbrella Liability

Each Occurrence $10,000,000

Bidder shall list a minimum of 3 projects completed that are similar to size/scope of the proposed project, projects located within the Prince Edward County/Richmond Metropolitan Area preferred. List shall include project location, client name & reference contact information, scope, construction bid/estimate, total construction cost, Construction Start Date, Construction End Date.

Bidders shall provide an anticipated list of subcontractors with associated licenses for their trade.

Bidder shall provide an anticipated schedule of construction from a generic NTP at Day 0.

Delay Penalties:

Prince Edward County will implement a delay penalty at $500/day and shall be per the Supplemental

Conditions, Section 1.9 Liquidated Damages.

mailto:epatterson@labellapc.com

Entrance Road and Scale House 00010-3 LaBella Associates

BID/PROPOSAL SCHEDULE OF FEES

Value Engineering Clause: The Contractor shall have the opportunity to propose Value

Engineering (VE) recommendations that offer potential cost savings, improved constructability, or enhanced performance without compensating safety, design integrity or design intent of the project. Contractor shall submit a description of the proposed design change, drawings/exhibits of the proposed modification and the potential cost savings anticipated.

Bid Item Contract Items Costs

1 Mobilization and Demobilization $

2 Clearing and Grubbing $

3 Demolition $

Civil Earthwork/Erosion & Sediment Control/SWM

Devices

5 Overhead and underground utilities, tank installations $

6 Septic field and appurtenances $

7 Civil Paving $

8 Building Coordinate Installation (Willscot Prefabricated) $

9 Building & Generator Pads (Concrete) $

10 Scale – Foundations $

11 Utilities – Building $

12 Utilities – Scales $

13 Electrical – Exterior Parking Lot Lighting $

14 Construction Administration/Overhead $

Total $

Entrance Road and Scale House 00010-4 LaBella Associates

Attachment A Supplemental

Conditions

(remainder of page is intentionally blank)

Entrance Road and Scale House 00010-5 LaBella Associates

1.1 BONDS

A Bid Bond, made payable to the Owner, will be required of all Bidders in the amount specified in the "Instructions to Bidders.”

A Labor and Material Payment Bond and a Performance Bond, each in the amount of 100% of the Contract Price, including additions or deductions, with a corporate surety authorized to do business in the State of Virginia, rated no less than A VII by A.M. Best, and otherwise acceptable in all respects to the Owner's Attorney will be required for the faithful performance of the

Contract. The Bonds shall be on standard format, examples of which can be provided by the

County upon request. The Contractor shall show satisfactory evidence of compliance with all bond requirements before entering into any agreement to sublet any of the work to be done under this Contract. The bonds shall protect the Owner from claims from persons or firms performing labor or furnishing materials and from claims for damages, claims, losses or other expenses to the Owner, including any attorney's fees, arising from failure of the Contractor to perform the Contract, or to correct defective materials or workmanship. Such bonds shall remain in force for a period of at least twelve months after the completion and final acceptance of the project by the Owner. Executed copies of the Labor and Material Payment and

Performance Bonds shall be bound with, and become a part of, all copies of the Contract. Prior to the issuance of any bond required by this Contract, the Contractor or Subcontractor shown as principal on the bond shall furnish the insurance company issuing the bond with a copy of the Contract.

Attorneys-in-fact who sign Bid Bonds, Labor and Material Payment Bonds and Performance bonds must file with each bond a certified and effective dated copy of their power of attorney.

Each Bid Bond and the accompanying power of attorney should bear the same date. Each

Labor and Material Payment Bond and each Performance Bond and the accompanying power of attorney should bear the same date as the date of the Contract.

The party to whom the Contract is awarded will be required to execute the Contract and obtain the Labor and Material Payment Bond and the Performance bond within fifteen calendar days from the date when the Notice of Award together with the Contract is delivered to the Bidder for execution. In case of the failure of the Bidder to execute the Contract within the prescribed time, the Owner may, at his option consider the Bidder in default, in which case the Bid Bond accompanying the Bid shall be forfeited as allowed by law.

1.2 INSPECTOR

The Inspector is authorized by the Owner to inspect and approve all Work and materials. In case of any dispute arising between the Contractor and the Inspector over materials furnished or the manner of performing the Work, the Inspector has the authority to reject material or suspend Work until the dispute is resolved by the Engineer. The Inspector is not authorized to revoke, alter, enlarge, relax or waive any requirements of the Contract Documents or to approve or accept any portion of the Work or issue instructions contrary to the Contract Documents.

The Engineer and Inspector shall have access at all times to all of the Work.

Entrance Road and Scale House 00010-6 LaBella Associates

1.3 CERTIFICATION OF MATERIALS

At the Pre-Construction Meeting, the Contractor shall furnish to the Engineer and the

Inspector a completed schedule of all materials to be used on the project, including product information and source/supplier/manufacturer. Unless otherwise approved by the Engineer in writing, it is required that the material schedule be approved prior to that material being installed on the project.

1.4 EXISTING STRUCTURES

The location of existing sewers, water and gas pipes, conduits and other structures across, along or under the area of the Work are not necessarily shown on the Contract Documents, and if shown, the description, composition, location, depth and dimensions of those structures may not be correct. The Owner shall not be responsible to the Contractor for any delays or extra costs incurred by the Contractor as a result of any discrepancy between the actual location of existing structures and the Contract Documents or as built drawings. The

Contractor shall have a working pipe locator on the job at all times.

The Contractor shall dig such test holes as are needed to locate existing underground structures. The contractor shall dig such test holes only after giving 48 hours prior notice to the Owner and to the owner of the underground structure.

1.5 CARE FOR EXISTING STRUCTURES

The Contractor shall be liable for all damage to any existing structure or property arising from its negligence or carelessness. The Contractor shall protect and maintain all underground, overhead or surface utilities encountered while performing the Work. The Contractor shall locate and adjust water valve boxes on existing water lines in order to facilitate turning water off so that appropriate tie-ins can be made.

Forty-eight (48) hours prior to commencing work, the Contractor shall contact the Utility

Information Center ("Miss Utility"), telephone number 1-800-552-7001, for assistance in locating existing underground utilities.

The Contractor shall not kill, deface or cut down trees unnecessarily, both within and outside of project work areas or easements.

The Contractor shall be responsible for all damage to property not in the Work area or easements.

1.6 INDEPENDENT TESTING

The Contractor shall provide all material testing required in accordance with current edition of the VDOT Inspection Manual; however, the Owner may employ an independent testing laboratory to conduct tests of materials, supplies, machinery, tools, or other equipment supplied by the Contractor when the Owner believes it to be necessary to assure compliance with the Contract Documents. The Contractor shall cooperate with the Owner in facilitating these tests. All test results shall be furnished to the Inspector and the Engineer upon completion of the individual tests such that records can be kept up to date throughout the project. The Contractor shall notify the Inspector immediately upon receipt of a failing test result.

Entrance Road and Scale House 00010-7 LaBella Associates

1.7 EXTRA WORK

Any work that is necessary for Completion of the Work that is not described herein, as referred to as the Scope of Work, is Extra Work and shall be paid for in one of the following manners:

A. At a price agreed upon in writing between the Contractor and Owner.

B. In the event of work covered by unit prices included in the Bid Schedule, at a price derived from application of unit prices to the quantities necessary to complete the extra work.

Change Orders shall be agreed upon prior to beginning Extra Work. Once agreed upon, the

Change Order resolves and settles all claims, demands, or damages of any kind resulting to or arising out of the work set for in the Change Order, including, but not limited to delay, impact, home and field office overhead and acceleration. No Change Order shall in any manner or to any extent relieve the Contractor or his Surety of any obligation under the contract. All Change Orders given in accordance with the Agreement are a part of the

Agreement and are subject to each and every term or requirement of the Agreement.

The Contractor is responsible for all damages caused by the carelessness or lack of skill of the Contractor, the subcontractors, or employees of the Contractor or subcontractor in doing

Extra Work.

1.8 TIME OF COMPLETION

Time is of the essence in performing this Contract. The Contractor shall perform and complete the Work in accordance with the Contract Documents before the expiration of the time limit stipulated in the Bid, the Agreement and any extensions of time that are agreed upon pursuant to the procedure for granting extensions of time set forth in the Contract

Documents. The amount of time permitted for Completion of the Work contemplates ordinary delays to construction work of a similar character. The Contractor shall not be entitled to an extension of time or additional compensation for ordinary delays in the Completion of the

Work or for delays occasioned by inclement weather or accidents. Such delays will not relieve the Contractor from maintaining the rate of progress specified herein or from completing the

Work within the stipulated time limit.

If delays are caused by acts of God, acts of government, unavoidable strikes, Extra Work, or other causes or contingencies not enumerated in the preceding paragraph and if they are beyond the control or responsibility of the Contractor, the Contractor may request the Owner to allow additional time to perform and complete the Work. If the Owner determines that the delay is properly excusable, the Owner will, in writing, extend the time for completion of the

Work by the amount of time that the Owner believes to be appropriate. The Contractor agrees that such extension of time shall constitute his sole remedy against the Owner for such delays. Contractor shall not have or assert any claim for, nor shall he be entitled to any additional compensation or damages on account of such delays. If the delay is due solely to the negligence of the Owner, or any of its officers or employees, the Contractor may also request from the Owner an adjustment in the Contract Price for actual costs incurred by the

Contractor to perform and complete the Work. The Contractor shall be entitled to an adjustment in Contract Price only for actual costs, as defined by the Owner. If the owner

Entrance Road and Scale House 00010-8 LaBella Associates determines that the delay is of the nature described in this

Entrance Road and Scale House 00010-9 LaBella Associates subparagraph and that an adjustment in price is warranted, the owner may, in writing, grant an adjustment in the price for the Work in amount deemed appropriate by the Owner.

Within ten (10) calendar days from the beginning of any delay for which Contractor is entitled to an extension of time or additional compensation, the Contractor shall submit in writing to the Owner, with a copy to the Engineer, its request for adjustment in price or extension of time for the completion of the Work. Any such request shall set forth the cause and particulars of the delay, the details of the delay, and documentation supporting the extension or adjustment requested. The Owner shall review the information and documentation submitted by the Contractor and shall respond to the Contractor in writing. If the Contractor fails to comply with any requirement of this subparagraph the Contractor shall be precluded from making any claim for an adjustment in the Contract Price or extension of time for

Completion of Work due to the delay. In no event shall the Owner's officers, agents or employees have any liability to the Contractor, any subcontractors, or any agents, servants or employees of the Contractor or subcontractors with respect to or arising out of any actual or alleged delay in the Contractor's performance.

The Owner may delay the beginning of the Work or any part thereof because it has not obtained a necessary property interest in the land on which the Work or some portion of the

Work, is to be performed. The Contractor shall have no claim for additional compensation or damages on account of such delay but shall be entitled to request an extension of time as herein provided.

1.9 LIQUIDATED DAMAGES

The rate of progress and the time for completion of the Work are essential conditions of the

Agreement. The Work shall be prosecuted regularly, diligently, and without interruption at a rate that will ensure Completion of the Work in the time specified in the Contract Documents.

Time is of the essence under this Agreement.

If the Contractor fails to accomplish Final Completion of the Work in accordance with the

Contract Documents within the time stated in the Agreement or within any time as extended in writing by the Owner, the Contractor shall pay to the Owner the sum of $500.00 for each and every calendar day after the date agreed upon by the parties for Final Completion has passed until Final Completion of the Work is accomplished. Liquidated Damages allow the

County to recover an agreed amount for their contract administration costs and other damages that likely will be incurred by the County each day the project is not completed beyond the contract completion date.

The above sums are agreed upon by the parties as the liquidated damages, and not a penalty, that the Owner will suffer by reason of the delay by the Contractor in accomplishing

Completion of the Work, resulting in the inability of the Owner to use the improvements at the time agreed upon the parties for Completion. The Owner may deduct and retain liquidated damages out of any monies which may be due, or become due, to the Contractor.

Entrance Road and Scale House 00010-10 LaBella Associates

1.10 MONTHLY ESTIMATES

On the 20th day of each month or at any other regular time agreed upon by the Owner and

Contractor, the Contractor and the Inspector shall prepare and submit to the Engineer a monthly estimate for Partial Payment. The monthly estimate shall be in the American

Institute of Architects (AIA) format and cover items of work for which the Contractor is entitled to be paid since the previous monthly estimate was submitted. Monthly estimates shall be supported by a document that indicates the percentage of work performed for items identified in the approved Schedule of Values for the project.

The Owner shall pay to the Contractor all sums due under the monthly estimate within 30 days after receipt of the approved monthly estimate by the owner, unless the Owner asserts a right to withhold some or all of the payment under the provisions of the Contract Documents.

1.11 FINAL ACCEPTANCE

Final Acceptance occurs when the County issues to the Contractor a written statement that the Contractor has completely performed all Punch List items, has made all necessary submittals to the Owner and Engineer and has satisfied all of the Contractor's obligations under the Contract Documents.

1.12 WARRANTY PERIOD

The Contractor guarantees the quality and workmanship of the Work beginning on the date of Final Acceptance. The Warranty Period shall be one year.

1.13 PROCEDURES FOR CLAIMS AND DISPUTES

A claim is a demand or assertion by the Contractor seeking, as a matter of right, adjustment or interpretation of Contract terms, payment of money, extension of time or other relief with respect to the terms of the Contract. The responsibility to substantiate claims shall rest with the Contractor. Claims must be initiated by the Contractor with a written Notice of Intent to

File a Claim within fifteen (15) days after occurrence of the event giving rise to such claim or within fifteen (15) days after the claimant first recognizes the condition giving rise to the claim, whichever is later. Among other things, the Intent to File a Claim shall include: (a) the assumptions the Contractor made during the preparation of its bid that form the basis for its allegation, (b) an explanation of the defect, error, or inconsistency in the plans or other contract documents that the Contractor could not have reasonable identified prior to the date the Agreement for the project is signed, and (c) an estimated impact that the alleged defect, error, or inconsistency has had on the Contractor’s price or time to perform the work. Impacts to the Contractor’s price shall be supported by breaking down any alleged Extra Work into the items and unit prices included in the Change Order Prices to the greatest extent possible.

Impacts to the Contractor’s time shall be supported with a critical path method (CPM) schedule that specifically identifies delays to the Contractor’s critical path to complete the work. An Intent to File a Claim must be initiated by written letter to the Owner. Submittal of an

Intent to File a Claim by the Contractor must be submitted within the time limits and include the supporting documentation prescribed by this paragraph as a condition precedent to the institution of litigation by the Contractor with respect to the subject matter of that claim. The

Contractor is

Entrance Road and Scale House 00010-11 LaBella Associates required to submit any additional supporting documentation requested by the county in regards to an Intent to File a Claim within fifteen (15) days of the county’s request.

Within sixty (60) days upon issuance of Final Payment, the Contractor may submit to the county a written Claim for which it properly submitted an Intent to File a Claim while performing the work required for the project. Such claim shall be submitted to the County

Administrator’s Office. Only one such claim shall be submitted, and it shall include all matters for which the Contractor seeks additional compensation and/or time. The

Contractor shall not be entitled to any additional compensation or time for any matter that is not submitted as part of such a claim, within the sixty (60) days allowed pursuant to this

Section.

1.14 PROGRESS MEETINGS

The Engineer shall hold a progress meeting at a time, date and frequency set forth in the preconstruction meeting to review progress to date and resolve all questions for the upcoming progress meeting. Engineer is responsible for the preparation of the progress meeting agenda and minutes. Engineer will forward progress meeting agenda to the

Contractor for any additions to agenda.

1.15 PROJECT FUNDING

This is not a federally funded project. The project is funded with local funds.

1.16 UNITS OF MEASURE

English units of measure shall be used for the construction of the project.

1.17 STANDARDS AND REFERENCE DOCUMENTS

Construction of this project shall be in conformance with the applicable, County and State standards, zoning, and other requirements. In addition, reference is made to the construction of this site treated as a public right of way. As such, reference is made to the latest revisions to the VDOT Road and Bridge Specifications dated 2020, VDOT Road and Bridge Standards dated 2016, and the latest revision of the VDOT Work Area Protection Manual dated 2011, and the latest editions of the Virginia Erosion and Sediment Control Handbook, Virginia

Erosion and Sediment Control Regulations, FHWA Manual on Uniform Traffic Control Devices

(MUTCD) including all subsequent revisions. In the event of conflict between any of these standards, specifications, or project drawings, the most stringent shall govern.

Notwithstanding any provision contained in the VDOT Special Provisions, when used in the

VDOT Supplemental Specifications, Special Provisions, and Special Provision Copied Notes, or in any other provision contained or incorporated into this contract, the following terms shall have the following meanings: “Department” shall mean Prince Edward County;

“Engineer” shall mean the engineer hired by Prince Edward County to perform engineering design for this project, “Inspector” shall mean the person hired by Prince Edward County to inspect the Work performed and materials supplied by the Contractor, and “Contract

Engineer” shall mean the Prince Edward County Procurement/Purchasing Department. This provision explicitly supersedes the second paragraph of VDOT Special Provision (c100II2-

0112), VDOT Supplemental Specifications, Special Provisions and Special Provision Copied

Notes Revision.

Entrance Road and Scale House 00010-12 LaBella Associates

1.18 PROJECT STATUS

The contractor is advised of the following project status:

The site is an active Refuse Collection Station. The offeror(s) and selected contractor(s) shall not disrupt the active operations until such time as agreed upon and directed by the County.

No advance utility relocations are anticipated or planned.

The Contractor shall be responsible for positively locating all utilities within the project area and shall notify the Inspector and Engineer immediately of any changed conditions from those depicted in the plans. Further, the Contractor shall be responsible for coordination with utility owners who may be onsite or actively planning/executing utility work within the project area.

1.19 WORK BEING PERFORMED BY OTHERS

The Contractor is strongly advised to review the current situation of the project area at the time the bid is being developed to understand the current status of work which may be ongoing by others. In the event that conditions change from the time of bidding to the time of construction regarding the work being performed by others as identified in the plans, the unit prices identified in the Bid Schedule shall be utilized to the greatest extent possible to determine price adjustments as deemed appropriate by the County. Weekly progress updates and two-week look ahead schedules shall be communicated between project representatives at all times, as applicable.

1.20 PRE-CONSTRUCTION MEETING

Prior to the start of any construction activities the Contractor shall attend a pre-construction meeting with the Engineer and representatives of Prince Edward County, VDOT, and other appropriate parties for the purposes of scheduling the work and coordination. A summary of the conference shall be prepared by the Engineer and distributed to the Owner and the

Contractor. The Contractor shall acknowledge receipt of the Engineer's summary in writing to the Owner.

1.21 PROGRESS SCHEDULE

The Contractor shall submit a progress schedule, in a format acceptable to the Engineer, setting forth the best estimate of the time required for the completion of each item of the contract. The progress schedule shall be submitted no later than 10 days after the notice to proceed and must be approved prior to the first pay estimate. The progress schedule shall be duly executed by the Contractor after acceptance by the Engineer. It is expressly understood that the review and acceptance by the Engineer of the Contractor’s progress schedule shall in no way serve to relieve the contractor of its responsibility to complete the work within the contract time.

A revised progress schedule, mutually agreed upon, shall be submitted with every monthly estimate. Schedule requirements shall be in bar chart format, and as agreed upon by the

Engineer.

Entrance Road and Scale House 00010-13 LaBella Associates

1.22 PLAN OF OPERATIONS

The Contractor shall furnish the Engineer a complete and practicable narrative Plan of

Operations which will provide for the orderly prosecution of the work. The plan of operations

Entrance Road and Scale House 00010-14 LaBella Associates shall be submitted no later than 10 days after the notice to proceed and must be approved prior to the first estimate. The plan of operations shall describe in enough detail to clearly explain the sequence of operations and the period of time required for completion of each item or group of like items in the contract. It is expressly understood that the review and acceptance by the Engineer of the Contractor’s plan of operations shall in no way serve to relieve the contractor of its responsibility to complete the work within the contract time.

1.23 SCHEDULE OF VALUES

The Contractor shall furnish the Engineer a Schedule of Values for the project that identifies the cost of each item included in the Progress Schedule for which the contractor expects to receive payment. The Schedule of Values shall be submitted no later than 10 days after the notice to proceed and must be approved prior to the first estimate. The value associated with each item shall be considered lump sum and inclusive of all direct and indirect costs, overhead, profit, and any other expenses of any kind. Allowance items shall be clearly indicated and noted separately of other work items. The total summation of all items identified in the Schedule of Values shall equal the bid price for the project. The Schedule of

Values will be used to validate Monthly Estimates in accordance with the Contract

Documents.

1.24 PROGRESS MEETINGS

The Contractor shall attend monthly progress meetings at the offices of the Owner or other designated location for purpose of reporting progress, problems or otherwise expediting the work. Subcontractors shall also attend this meeting when required to resolve specific issues or problems.

1.25 DELAYS CAUSED BY UTILITY COMPANIES

Delays to the Contractor’s schedule caused solely by the actions (or lack thereof) by the utility companies involved shall not be considered for an extension of time in accordance with the Contract Conditions unless the Contractor can demonstrate that he cannot work in other areas of the project.

1.26 QUALITY CONTROL INSPECTION SERVICES

The contractor shall hire an independent materials testing agency acceptable to the Owner to provide all material testing necessary for the project and/or as identified as being formed by the Contractor in the project’s Construction Quality Assurance Plan (or CQAP). Tests and testing frequencies shall comply with Tables within the July 2018 version of the Minimum requirements for Quality Assurance and Quality Control on Design Build and Public-Private

Transportation Act Projects. All materials technicians shall be VDOT-certified and testing shall be performed in accordance with VDOT specifications and certification manuals of inspection. The Owner shall provide a full-time Project Inspector to oversee the work of the

Contractor, but this shall in no way relieve the Contractor of his responsibilities required under the contract or VDOT specifications. All tests results shall be furnished to the

Inspectors and the Engineer upon completion of the individual tests such that records can be kept up to date throughout the project. The contractor shall notify the Inspector immediately upon receipt of a failing test result. Source of materials are required.

Entrance Road and Scale House 00010-15 LaBella Associates

1.27 CONSTRUCTION SURVEY

Construction staking shall be done only by a professional engineer or land surveyor registered in the Commonwealth of Virginia. The engineer/surveyor employed by the Contractor shall be responsible for preparation of a detailed staking plan and having that plan reviewed and approved prior to start of work by the Engineer. The Engineer, or his designated representative, shall review the staked location of all concrete items for line and grade prior to construction. At a minimum, the Contractor shall stake all concrete structures and linear concrete items at a minimum of 25 foot intervals. The Owner’s Project Inspector reserves the right to inspect all work. In the event the contractor elects to utilize GPS equipment for grading, the Inspector will require staking to review line and grade. Staking at the request of the Inspector shall be included by the contactor in the lump sum cost to provide all work.

1.28 SIGNAGE

The Contractor shall furnish and install all signage (temporary and permanent) required for the project. Whenever the Contractor's operations affect vehicular or pedestrian traffic, the

Contractor shall be responsible for furnishing, installing and maintaining any and all safety control devices in accordance with the VDOT Work Area Protection Manual and as deemed necessary by VDOT and the Engineer.

1.29 INTENTIONALLY OMITTED

1.30 CLEARING AND GRUBBING

The Contractor shall be responsible for all clearing and grubbing in those areas needed for construction. No trees or shrubs in ungraded areas shall be cut without the permission of the

Engineer unless otherwise denoted in the plans. Prior to performing any clearing operations, the proposed clearing limits shall be flagged by the Contractor and reviewed by the Engineer.

The Engineer shall be given at least 48 hours notice of the time that the Contractor wants to have the Engineer review the clearing limits.

1.31 ACCESS TO PROPERTIES

The Contractor shall maintain access to adjacent properties at all times, and minimize the disturbed areas left uncompleted and un-stabilized.

1.32 SITE DRAINAGE

The Contractor shall be required to provide adequate and positive site drainage throughout construction. Any subgrade soils which have been weakened due to inadequate drainage, saturation and/or disturbance by construction shall be undercut and replaced with compacted structural fill at no additional cost to the Owner.

1.33 BORROW MATERIAL AND DISPOSAL OF EXCESS MATERIAL

The Contractor shall be responsible for the disposal of all excess materials (including but not limited to concrete, asphalt, undercut, root mat, topsoil and/or fill), obtaining borrow material, and the suitability of all on-site material above subgrade. No extra payment will be made for

Entrance Road and Scale House 00010-16 LaBella Associates disposal or importing of soils to the project site regardless of the suitability or unsuitability of on-site soils. Refer to Section 1.48 for additional information.

1.34 NORMAL WORKING HOURS

Normal working hours for the project are 7:00 A.M. to 7:00 P.M., Monday through Saturday.

Notification of lane closures and road closures shall be provided to the VDOT Residency

Office and Prince Edward County for all planned closures or traffic impacts. Lane and shoulder closures shall be approved in writing in advance of such closure, by the VDOT Residency

Office. No lane closures will be allowed on Saturdays and the majority of the work is expected to be completed without the need for closures. Exceptions to these lane closure requirements shall require prior written authorization from Prince Edward County & the Engineer.

1.35 LUMP SUM BID REQUIREMENTS

The Contractor is reminded that bids shall be LUMP SUM and shall include ALL WORK necessary to complete the project to the full intent of the plans. In the event of additions or deductions to the work required by the Contract Documents, the Contractor will be paid extra or shall credit the Owner, as the case may be, in one of the following manners:

A. At a price agreed upon in writing between the Contractor and Owner

B. In the event of work covered by unit prices included in the Bid Schedule, at a price derived from application of unit prices to the quantities reflective of the additional or deducted work

No other criteria (such as pay items shown on the plans, or “Measurement and Payment” sections included in VDOT Specifications or VDOT Special Provisions) will be used to determine the value of the work.

1.36 ALLOWANCE ITEMS

The Contractor shall include in his Lump Sum Bid an allowance for the removal, disposal and replacement of 400 CY of unsuitable material below the subgrade of the proposed pavement, pads or other site locations. All undercut material shall be removed and disposed of off-site and replaced with approved Borrow Excavation consistent with VDOT Type II

Materials and with a minimum CBR 8 and compacted to the project specifications. If the undercut and/or backfill required on this project is greater (or less) than that included in the allowance, the contract price shall be adjusted up (or down) based on the pertinent unit prices included on the Bid Form.

Calculations for undercut shall not include the first 12” of topsoil to be stripped away (and backfilled) from any proposed fill sections. The unit price for removal and off-site disposal of unsuitable material shall be provided on the “Attachment A” Change Order Prices Form under item Undercut Excavation. The unit price for replacement of unsuitable material shall be provided on the Change Order Prices Form under item Undercut Excavation Backfill Material.

The allowance items will be 400 CY for each of these quantities. Based on site conditions the Engineer anticipates that wet or otherwise yielding materials may be encountered in some locations and therefore have included an allowance for potential mitigation measure to be confirmed by the Contractor’s Geotechnical Engineer at the time of construction. The

Contractors Lump Sum Bid shall assume that all of this undercut will be realized during the

Entrance Road and Scale House 00010-17 LaBella Associates length of the contract. Consideration for time extensions due to undercut shall only be considered after the allowance quantity is exceeded.

1.37 PERMITS

Permits for this project that have been obtained by the county, will be obtained by the county, will be transferred to the Contractor and/ or must be obtained by the Contractor are identified below. Any other permits not identified herein, but required to perform the work, will be the responsibility of the Contractor to obtain.

A. A County Land Disturbance & Stormwater Management Permit is required for this project and will be obtained by the County. The Contractor shall ensure that all operations are performed in a manner that minimizes erosion and sedimentation of the adjacent properties, street, and storm drainage systems. All work shall be performed in accordance with the latest edition of the Virginia Erosion and Sediment

Control Manual and the phased sequencing outlined in the plans. The Contractor shall have a DCR Certified Responsible Land Disturber (RLD) on the project site at all times during the construction project where land is being disturbed. The RLD will be responsible for ensuring that all aspects of the VESCM are adhered to during this project and all ESC & SWM Permit conditions.

B. VDOT Land Use Permit - The County shall be responsible for obtaining a VDOT Land

Use Permit from the Farmville Residency Office for performing work within the VDOT

Right of Way. A copy of the VDOT Land Use Permit is a prerequisite for beginning the work.

C. VSMP Permit - A VSMP permit, as required for this project, will be obtained by the

County. The Contractor will be required to sign a certification statement to comply with all conditions of the VSMP permit. A copy of the VSMP permit can be obtained from the County.

D. Septic Permit – The Septic Permit, as required for this project, will be obtained by the County. The Contractor will be required to sign a certification statement to comply with all conditions of the VSMP permit. A copy of the VSMP permit can be obtained from the County.

E. Building Permit – The Contractor shall be responsible for the building permit including all utility connections for use and occupancy.

F. Wetland Impact Permit(s) are not required for this project.

The Contractor shall ensure that all special and general conditions of all permits required to complete the work are complied with during all phases of construction. All costs of complying with permit conditions shall be borne by the Contractor and under no circumstances shall any such costs be considered Extra Work for which the Contractor is entitled to additional compensation.

1.38 MISS UTILITY

The Contractor shall be responsible for contacting Miss Utility and obtaining a clear ticket prior to beginning any work.

Entrance Road and Scale House 00010-18 LaBella Associates

1.39 TREE AND STUMP REMOVAL

In the event that it is determined that removal of a tree root system would potentially damage existing underground utilities, the contractor may grind the stumps a minimum of 4” below the finished grade and place topsoil and seed. All debris resulting from the removal of trees and/or stumps must be hauled off site.

Entrance Road and Scale House 00010-19 LaBella Associates

1.40 ESTABLISHMENT OF GRASS

The contractor shall be required to establish and maintain a stand of grass on disturbed areas before final acceptance.

1.41 WORK IN THE VICINITY OF UTILITIES

The contractor shall use caution working in the vicinity of existing waterlines, sanitary force mains, sanitary sewer lines, and other utilities as applicable.

1.42 GEOTECHNICAL INVESTIGATIONS

A geotechnical investigation has not been performed for this project. The offeror(s) are encouraged to visit and investigate the site to the extent they deem practical. If so desired, the Contractor (at his own expense) may make, prior to bidding, independent exploration, tests, and analyses. All applicable VDOT permits for work inside existing right of way must be secured by the Contractor for performance of exploratory investigations. In addition, the

Owner must be notified in writing at least 2 business days prior to the Contractor making exploratory investigations involving digging or land disturbance.

1.43 STORMWATER MANAGEMENT FACILITY CERTIFICATION

Special attention is drawn to the Stormwater Management Facility for the project as detailed in the plans. Upon completing construction of the stormwater management best management practice (BMP) included on this project, the Contractor shall provide an as-built survey and certification by a licensed professional engineer or land surveyor, that the facility and its appurtenances have been constructed in accordance with the plans and specifications, achieving the necessary volume(s)/storage as depicted on the design plans.

An example certification form will be made available as required, and shall include information specific to methods of construction and verification of plan details.

1.44 EXCAVATION AND EARTHWORK

a. Excavation for this project is unclassified, and includes excavation to subgrade and/or subsoil elevations indicated, regardless of character of materials and obstructions encountered. Allowance items will be employed (if applicable) only after subgrade and/or subsoil elevations have been achieved.

b. Unauthorized Excavation consists of removal of materials beyond indicated subgrade elevations or dimensions without specific direction of the Engineer and/or the Inspector. Unauthorized excavation, as well as remedial work directed by the Engineer, shall be at the Contractor's expense.

c. "Excavation" consists of removal of material encountered to required subgrade and/or subsoil elevations indicated, and the subsequent disposal of materials removed. “Subgrade” is defined as the undisturbed earth, or the compacted soil layer, immediately below granular subbase, drainage fill, or topsoil materials. “Subsoil” is defined as the undisturbed earth immediately below the existing topsoil layer.

d. “Proofrolling” is defined to be the act whereby the subgrade shall be proofrolled with a standard loaded tandem dump truck. The Contractor’s Geotechnical Engineer, the

Entrance Road and Scale House 00010-20 LaBella Associates

Inspector and the VDOT Inspector, as applicable, will monitor the proofrolling and determine areas of unsuitable bearing material, with inspection report/results given to Engineer and Owner.

e. Suitability of Materials: The Contractor shall be responsible for the disposal of excess material (including but not limited to undercut, root mat and excess topsoil, fill material, and all other soil determined to be unsuitable), obtaining borrow material and the providing suitable material above subgrade. No extra payment will be made, regardless of the suitability or unsuitability of on-site soils for the disposal or importing of soils to the project site.

1.45 OFFSITE BORROW MATERIAL

If import of offsite material is anticipated for this project. Coordinate with Prince Edward

County, as necessary. The contractor shall be responsible for loading and hauling of all materials from the stockpile site and shall also be responsible for restoration of the site upon completion of the work.

1.46 WORKING IN VICINITY OF EXISTING WATERLINE

Contractor shall verify the existing waterline (via potholes) at all locations where the existing waterline is within two feet horizontal distance of the extents of the proposed excavation for work. In the event that the trench excavation for the placement of the proposed drainage or roadway items would result in less than two feet of temporary cover over the existing waterline during construction, the contractor shall limit the areas of exposure (based on exposure being defined as any locations with less than two feet of cover left in place at any period of time) to 20’ lengths so as not to run the risk of the existing waterline blowing out. It is understood that any additional work involved in meeting this requirement is included in the lump sum bid.

1.47 DISPOSAL OF UNSUITABLE MATERIALS

The County shall waive all dump fees associated with disposal of unsuitable materials at the

County Landfill, located at 130 Trashmore Road, Farmville, VA 23901. The Contractor shall coordinate with County Waste Management personnel as required to provide notice ahead of hauling operations to the landfill.

1.48 HANDRAIL

The Contractor shall provide shop drawings for the handrail required along the top of the proposed retaining wall for review and approval by the Engineer. The handrail materials shall be consistent with VDOT Std. HR-1 and provide for fall protection, while also designed to accommodate waste disposal over the wall into open top dumpsters below.

Entrance Road and Scale House 00010-21 LaBella Associates

Attachment C

Plans prepared by LaBella Associates titled “Trashmore Rd. Scale House

Major Site Plan” dated July 8, 2026

Plans incorporated by reference, refer to separate PDF plan assembly package.

(remainder of page is intentionally blank)