841342paveDorch.pdf

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INVITATION TO BID

The County Council of Dorchester County is requesting proposals for milling and overlay of a section of ramp at the Cambridge-Dorchester Regional Airport measuring approximately 20,400 sq.ft. The Airport is located at 5263 Bucktown Road, Cambridge, MD 21613.

Sealed bids, clearly marked, “BID NO. 2026-12” are to be submitted no later than Wednesday, September 23, 2026 at the Dorchester County Office Building, Room 108, 501 Court Lane, Cambridge, MD 21613 no later than 3:00 p.m., at which time bids will be opened in Room 110 of the County Office Building.

The Request for Proposals is available at www.dorchestermd.gov.

For additional information, please contact the Cambridge-Dorchester Regional Airport at

(410) 228-4571 or snuwer@dorchestermd.gov.

The County Council of Dorchester County reserves the right to accept or reject, in whole or in part, any and all proposals received in response to this Request for Proposal, to waive or permit cure of minor irregularities; and to conduct discussions with any or all bidders in any manner necessary to serve the best interests of the County.

This Request for Proposal creates no obligation on the part of the County to accept any bid, enter into a contract of sale, or convey any property.

George L. Pfeffer, Jr. President Dorchester County Council

DORCHESTER COUNTY PUBLIC NOTICE

INVITATION FOR BIDDERS

TITLE: CGE RAMP PAVEMENT REPAIR

CAMBRIDGE-DORCHESTER REGIONAL AIRPORT (CGE)

BID NO.: 2026-12

Sealed Proposals for this project shall be accepted by the Dorchester County Office Building, Room 108, 501 Court Lane, Cambridge, Maryland 21613. Bids must be itemized and shall be placed in a sealed envelope and clearly marked “Bid No. 2026-12” on the outside of the sealed package and must be received prior to 3:00 p.m. local time on Wednesday, September 23, 2026 (Bid Due Date). Bids will then be opened and informally read aloud at 3:00 p.m. (Bid Opening) in Room 110 at the respective location.

The Scope of Work:

The Contractor shall furnish all supervision, labor, materials, equipment, tools, transportation, traffic control, and incidentals necessary to complete the CGE Ramp Pavement Repair Project at the Cambridge- Dorchester Regional Airport (CGE) for Dorchester County.

Work shall include, but not be limited to:

Milling approximately 20,400 square feet of existing asphalt pavement to a depth of approximately 2 inches, or as necessary to accommodate a minimum 2-inch hot mix asphalt overlay, including the application of a tack coat to the prepared milled surface, while maintaining existing grades, elevations, and drainage patterns.

Furnishing and installing a dense graded 12.5mm hot mix asphalt in accordance with applicable Maryland State Highway Administration specifications and airport operational requirements.

Cleaning, preparing, and inspecting the milled surface prior to paving.

Removing and properly disposing of all debris, and foreign object debris (FOD) generated by construction activities. Millings will be retained by Dorchester County Maryland.

Protecting existing airport infrastructure and maintaining safe access and operations throughout the project, including low profile barriers to delineate closed work areas to aircraft and airport vehicles throughout the project.

Re-striping and restoring all disturbed taxiway / taxilane markings with 6” wide yellow paint (no black borders or glass beads required) using waterborne paint meeting Federal Specification TT-B- 1235D, Type III, color code 33538 per Federal Standard No. 595 and at an application rate of 115 sq.ft. per gallon.

Providing all necessary quality control and workmanship required to produce a smooth, durable pavement surface free of defects.

Work and materials shall be warranted for a minimum of one (1) year from date of project completion.

The quantities provided are approximate and are intended solely for bidding purposes. Bidders shall verify site conditions and dimensions during the required pre-bid site inspection. All work shall be completed in accordance with the Contract Documents and any applicable federal, state, local, and airport requirements.

Pre-Bid Inspection:

An on-site pre-bid inspection for this project is required by each bidder as square footage is approximate.

Bidders are invited to contact the CGE Airport Director (Steve Nuwer (443) 521-3158 or via email at snuwer@dorchestermd.gov) to schedule an appointment weekdays from 8:00L am to 5:00L pm. Site visits outside these times may be requested and approval at the discretion of the Airport Director. Bids will be disqualified if Bidder does not complete the on-site evaluation of the project area.

Construction: The Notice-to-Proceed (NTP) is expected to be released to the winning bidder by November 1, 2026 however, construction may not begin until NTP is provided by the CGE Airport Director via email.

Construction must be completed by May 1, 2026.

Terms and Conditions for this project are included on Attachment 1. The County Council of Dorchester County Maryland reserves the right to reject any or all bids or to accept any bid, or portions thereof, when, in their judgment, the public will be better served.

Attachment 1 – Terms and Conditions

The provisions below are applicable to all Dorchester County ("County") contracts.

These provisions are not a complete agreement. The provisions must be attached to an executed document that identifies the work to be performed, compensation, term, incorporated attachments, and any special conditions.

This document and the Contract are intended to be complementary. If the terms and conditions and the Contract conflict, then these Standard Terms and Conditions will prevail.

The term "Contract" includes a document entitled "agreement" or other title denoting a contract. The President of the Dorchester County Council is the person authorized to enter into contracts for Dorchester County. For purposes of this document the term “Contractor” shown below is the Successful Vendor awarded the contract associated with this Work.

Amendment. This Contract is the entire agreement between the parties. All other prior communications related to this Contract are superseded by this Contract. No amendment to this Contract is binding unless in writing and signed by the parties.

STANDARD TERMS AND CONDITIONS

Dorchester County Maryland

Bankruptcy. Upon the filing of a bankruptcy proceeding by or against the Contractor or upon the appointment of a receiver, trustee, or assignee for the benefit of creditors:

A. The Contractor must notify the County immediately; and

B. The County may cancel the Contract or affirm the Contract and hold the Contractor responsible for damages.

Compliance with Law. The Contractor warrants that:

A. The executed Contract will be a valid obligation enforceable in accordance with its terms;

B. Contractor will perform in a workmanlike manner and in accordance with applicable professional standards;

C. Contractor is qualified to do business in the State of Maryland and is in Good Standing with the State and that it will remain qualified and in Good Standing;

D. Contractor has not been excluded from doing business with the Federal government;

E. Contractor is not behind in the payment of any obligations due to the County and that it will not become behind during the term of this Contract;

F. Contractor will comply with all applicable federal, State, local laws, regulations, and ordinances; and

G. Contractor will obtain, at its expense, all licenses, permits, insurance, and governmental approvals needed to perform its obligations under this Contract.

Contingent Fee Prohibition. The Contractor warrants that it has not directed anyone, other than its employee or agent, to solicit this Contract and that it has not promised to pay anyone a commission, percentage, brokerage fee, contingent fee, or other consideration contingent on the making of this Contract.

Counterparts and Signature. This Contract may be executed in several counterparts, each of which may be an original and all of which will constitute the same instrument.

Unless otherwise specified by the County, this Contract may be signed in writing or by electronic signature, including by email. An electronic signature, a facsimile copy, or computer image of this Contract will have the same effect as an original signed copy.

Force Majeure. The performance of this agreement by either party is subject to acts of God, government authority, disaster, epidemic or other emergencies, fire, or riot, any of which make it illegal or impossible to provide the goods, facilities and/or services to be provided by a party under this contract. If one or more of such circumstances occur, then performance under this agreement may be delayed or terminated for any one or more of such reasons by written notice from one party to the other, in which case, neither party shall have any liability to the other, including any direct, consequential, compensatory, special, incidental, liquidated or other damages of any nature whatsoever, by reason of such delay or termination.

Governing Law. This Contract is governed by the laws of the State of Maryland and Dorchester County.

Indemnification. The Contractor will indemnify the County, its officers, agents, and employees from all liability, penalties, costs, losses, damages, expenses, causes of action, claims, or judgments (including Attorney's fees) resulting from injury to or death of any person or damage to property of any kind, which injury, death, or damage arises out of, or is in any way connected with the performance of the work or failure to perform its obligations under this Contract.

This obligation applies to any acts, omissions, or negligent conduct, including acts or omissions of Contractor's agents or employees, except that it is not applicable to injury, death, or damage to the property arising from the sole negligence of Dorchester County, its officers, agents, or employees.

Independent Contractor.

A. Contractor is an "Independent Contractor". Although the County may determine the delivery schedule for the work and evaluate the quality of the work, the County will not control the means or manner of the Contractor's performance.

The Contractor will comply promptly with County requests relating to the emphasis to be placed on aspects of the work. But Contractor is responsible for determining the appropriate means and manner of performing the work.

B. Contractor warrants that Contractor is not an employee of the County, is not currently employed by the Federal Government, and is not an officer, employee, or agent of the County.

C. Contractor is responsible for all federal or state taxes applicable to any compensation or payments paid to Contractor under this Contract. Contractor is not eligible for any federal Social Security, unemployment insurance, or workers' compensation benefits from compensation paid to Contractor.

D. Contractor agrees to immediately provide the County notice of any claim made against Contractor by any third party. Contractor also agrees not to assign to any third party, without the County's written consent, any obligation of the County to indemnify Contractor for any actions under this Contract.

Insurance Requirements.

A. Contractor must obtain and keep in effect Commercial General Liability

Insurance in the amounts listed below for its activities and operations. The insurance must include coverage for personal injury, discrimination, and civil rights violation claims. All insurance must name County, its employees, and agents as "ADDITIONAL INSURED". A copy of the certificate of insurance must be filed with the County prior to the time this Contract is executed, providing coverage in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate, and $500,000 for property damage.

Coverage must be written on an occurrence form.

B. Contractor must obtain and keep in effect, automobile insurance on all vehicles used in this Contract to protect Contractor against claims for damages resulting from bodily injury, including wrongful death, and property damage that may arise from the operations of any owned or hired automobiles used by Contractor in connection with the Contract. All insurance must name County, its employees, and agents as "ADDITIONAL INSURED".

C. Contractor must provide the County with a certification of Workers' Compensation Insurance, with employer's liability in the minimum amount required by Maryland law in effect for each year of this Contract.

D. All insurance policies must have a minimum 30 days’ notice of cancellation. The County must be notified immediately upon cancellation or restriction by the insurance company of any insurance policy referred to in this section.

E. When insurance coverage is renewed, Contractor must provide new certificates of insurance prior to expiration of current policies.

Nondiscrimination. Contractor may not discriminate against any worker, employee, or applicant because of religion, race, sex, age, sexual orientation, physical or mental disability, or perceived disability. Contractor agrees that this provision will be incorporated in all subcontracts in connection to this Contract.

Ownership of Documents and Materials; Intellectual Property.

A. The Contractor agrees that all documents, including reports, drawings, studies, specifications, estimates, maps, photographs, designs, graphics, mechanicals, artwork, or computations prepared for this Contract will be available to the County upon request and become the exclusive property of the County upon termination or completion of the services. The County has the right to use the documents without restriction or without additional compensation to the Contractor. The County will be the owner of the documents for the purposes of copyright, patent, or trademark registration.

B. If the Contractor obtains, uses, or subcontracts for any intellectual property, then it must provide an assignment to the County of ownership or use of the intellectual property.

C. The Contractor must indemnify the County from all claims of infringement related to the use of any patented design, device, materials, or process, or any trademark or copyright, and must indemnify the County, its officers, agents, and employees with respect to any claim, action, costs, or infringement, for royalties or user fees, arising out of purchase or use of materials, construction, supplies, equipment, or services covered by this Contract.

Payments. Payment to the Contractor pursuant to this Contract will be within 30 days of the County's receipt of a proper invoice from the Contractor and only upon successful completion of the project as approved by the County. Notwithstanding the foregoing, the Contractor acknowledges and understands that this project may be fully or partially funded by a grant and is subject to the terms, conditions, and project requirements set forth in the Notice of Award, if applicable, or any exhibits attached hereto and incorporated herein. Should funding be interrupted, rescinded, or otherwise made unavailable to the County, for whatever reason, this Contract may be immediately terminated, in the County’s sole discretion, in which case the County shall not be responsible for payment of work performed and not yet compensated, nor for any future work or obligations. Furthermore, in the event that payment of the grant funding to the Contractor has been found to be contrary to law, this Contract shall terminate immediately.

Records. Contractor must maintain all fiscal records relating to this Contract in accordance with generally accepted accounting principles. Contractor must maintain any other records pertinent to this Contract in a manner that clearly documents Contractor's performance.

Contractor agrees that the County and its agents can obtain all records of the Contractor that are relevant to this Contract. All relevant records must be retained by Contractor and kept accessible for at least five years after final payment, termination of this Contract, or until the conclusion of any audit, controversy, or litigation related to this Contract, whichever is later.

All subcontracts must comply with these provisions.

Remedies.

A. Corrections of errors, defect and omissions. Contractor agrees to perform work necessary to correct errors, defects, and omissions in the services required under this Contract, without undue delays and without cost to the County. The County's acceptance of the work will not relieve the Contractor of the responsibility of subsequent corrections of errors.

B. Set Off. The County may deduct from any amounts payable to the Contractor any back- charges, penalties, or damages sustained by the County, its agents, or employees caused by Contractor's breach. Contractor will not be relieved of liability for any costs caused by a failure to satisfactorily perform the services.

C. Cumulative. These rights and remedies of County and Contractor are cumulative and without waiver of any other rights or remedies.

Responsibility of Contractor.

A. The Contractor must perform the services with the standard of care, skill, and diligence normally provided by a Contractor in the performance of services similar the services.

B. Notwithstanding any review, approval, acceptance, or payment for the services by the County, the Contractor will be responsible for the accuracy of any work, design, drawings, specifications, and materials furnished by the Contractor under this Contract.

C. If the Contractor fails to perform the services in conformance with the standard set forth in subparagraph A above, then it must, if required by the County, perform at its own expense any service necessary for the correction of any deficiencies or damages resulting from the Contractor's failure. This obligation is in addition to any other remedy available to the County.

Severability/Waiver. If a court finds any term of this Contract to be invalid, the validity of the remaining terms will not be affected. The remaining terms will be construed as if the Contract did not contain the invalid term. The failure of either party to enforce any term of this Contract is not a waiver by that party.

Subcontracting or Assignment. The Contractor may not subcontract or assign any part of the Contract without the prior written consent of the County. The County has the right to withhold consent for any reason the County deems appropriate.

Substance Abuse and Drug Testing. Contractors and its employees are subject to the County's policy on substance abuse and drug testing for the use, possession, or sale of drugs or alcohol while performing County business or while in a County facility. Violation or refusal to cooperate may result in a ban from County facilities or from participating in County operations.

Survival. The terms, conditions, representations, and all warranties contained in this Contract survive the termination or expiration of this Contract.

Termination. If the Contractor violates any provision of the Contract, the County may terminate the Contract by written notice to the Contractor. The notice will specify the cause for termination. All finished or unfinished work provided by the Contractor will, at the County's option, become the County's property. The County will pay the Contractor fair compensation for satisfactory performance that occurred before termination less the amount of damages caused by the Contractor's breach. If the damages are more than the compensation payable to the Contractor, the Contractor will remain liable after termination and the County can affirmatively collect damages.

Termination of Contract for Convenience. Upon written notice, the County may terminate the Contract, in whole or in part, when the County determines termination is in the County's best interest. Termination for convenience is effective on the date specified in the County's written notice. The County will pay for reasonable costs allocable to the Contract for work or costs incurred by the Contractor up to the date of termination. But the

Contractor will not be reimbursed for any anticipatory profits that have not been earned up to the date of termination.

Termination of Multi-year Contract or Termination of Grant Funding. If funds are not available for any fiscal period of this Contract, or if the funding grant(s) become cancelled or unavailable, then this Contract will be cancelled automatically as of the beginning of the unfunded period. The effect of termination of the Contract will be to discharge both the Contractor and the County from future performance of the Contract but not from their rights and obligations existing at the time of termination. The County will notify the Contractor if it has knowledge that funds are not available for the continuation of this Contract for a fiscal period beyond the first period, or if said funds are terminated without notice.

Third Party Beneficiaries. The County and Contractor are the only parties to this Contract and are the only parties entitled to enforce its terms. Nothing in this Contract gives any benefit or right to third persons unless individually identified by name and expressly described as intended beneficiaries of the terms of this Contract.

Time is of the Essence. Time is of the essence in Contractor's performance of each and every obligation and duty under this Contract.

Use of County Facilities. Contractor and its employees or agents have the right to use only those facilities of the County that are necessary to perform the services under this Contract. County has no responsibility for the loss, theft, disappearance of or damage to equipment, tools, materials, supplies, or other personal property of Contractor or its employees, subcontractors, or agents which may be stored on County premises.

Whole Contract. This Contract constitutes the complete and exclusive statement of the Contract between the parties relevant to the purpose described and supersedes all prior agreements or proposals, oral or written, and all other communication between the parties relating to the subject matter of this Contract.