841276skateOcity.pdf

MAYOR AND CITY COUNCIL OF OCEAN CITY

OCEAN CITY, MARYLAND

PROCUREMENT DEPARTMENT

QUOTE DOCUMENTS

FOR THE

Q02-27 – OCEAN BOWL SKATE PARK CONCRETE REPAIRS AND SEALING

DEPARTMENT USE ONLY

Pre-Quote Meeting: TUESDAY, SEPTEMBER 29TH, 2026 AT 10:00AM EST AT THE

OCEAN BOWL SKATE PARK, 3RD STREET AND ST. LOUIS AVENUE, OCEAN CITY,

MARYLAND 21842

Last Day for Questions: FRIDAY, OCTOBER 2ND, 2026 AT 4:00PM EST

Addendum Posting: MONDAY, OCTOBER 5TH, 2026 BY CLOSE OF BUSINESS

Quote Due Date: THURSDAY, OCTOBER 15TH, 2026 BY 4:00PM EST

Quote Opening Date: FRIDAY, OCTOBER 16TH, 2026 AT 10:00AM EST

Quote Award Date: AWARD QUOTE BEFORE FRIDAY, OCTOBER 23RD, 2026

SECTION I: INTRODUCTION

1. PURPOSE

1.1. The purpose of this Request for Quote is for the Town of Ocean City (“Town”) to purchase

“OCEAN BOWL SKATE PARK CONCRETE REPAIRS AND SEALING” described in the attached documents (“Quote Documents”).

2. CLARIFICATION OF TERMS

2.1. This document refers to Professional firms and/or Individuals that submit a Quote for the Award of a Purchase Order (“Vendors”). The Vendor that is Awarded the Purchase Order is herein referred to as the (“Successful Vendor”).

2.2. Quote Documents include Introduction, Specifications, Request for Quote, and the Town’s Purchase Order Terms and Conditions.

3. QUESTIONS AND INQUIRIES

3.1. For information regarding Quote Documents and requirements, please contact Procurement

Manager Matt Perry at mperry@oceancitymd.gov or call (410) 723-6647, or Purchasing Associate Dawn Leonard at dleonard@oceancitymd.gov or call (410) 723-6643.

4. SUBMISSION OF QUOTE DOCUMENTS

4.1. Sealed Quote Documents can be addressed to: Town of Ocean City Procurement Department, Attn: Matt Perry, Procurement Manager, 214 65th Street, Ocean City, Maryland 21842.

4.2. Quotes are due by THURSDAY, OCTOBER 15TH, 2026 BY 4:00PM EST at the Procurement

Department at 214 65th Street, Ocean City, Maryland 21842. AWARD QUOTE BEFORE FRIDAY, OCTOBER 23RD, 2026.

4.3. Quotes can be emailed to mperry@oceancitymd.gov and/or dleonard@oceancitymd.gov and must be received before 4:00PM EST ON THURSDAY, OCTOBER 15TH, 2026.

4.4. No late Quotes will be accepted.

4.5. Electronic Quote Documents are being accepted.

4.6. All Quotes must be made on the required Quote forms. All blank spaces for Quote prices must be filled out in ink or typewritten, and the Quote form must be fully completed and executed when submitted. Only one copy of the Quote form is required.

5. NOTICE TO VENDORS

5.1. The Town reserves the right to waive any informalities, minor defects, and/or reject any Quotes.

Any Quote may be withdrawn before the above scheduled time for the Quote Opening or authorized postponement thereof. Any Quote received after the time and date specified will not be considered.

mailto:mperry@oceancitymd.gov mailto:dleonard@oceancitymd.gov mailto:mperry@oceancitymd.gov mailto:dleonard@oceancitymd.gov

5.2. After Quotes have been submitted, the Vendor shall not assert that there was a misunderstanding concerning, but not limited to, the quantities or the nature of the SPECIFICATIONS provided.

5.3. The Quote Documents contain the provisions required for purchasing the item(s). Information obtained from an officer, agent, employee of the Town, or any other person will not affect the risks or obligations assumed by the Vendor, or relieve them from fulfilling any of the conditions of the Purchase Order.

5.4. The Town reserves the right to reject any Quote if the evidence submitted by, or investigation of, such Vendor fails to satisfy the Town that such Vendor is appropriately qualified to carry out the obligations of the Purchase Order and/or complete the Work contemplated therein.

5.5. The Quote Documents, Vendor’s response to this Solicitation, and subsequent Purchase Order(s) to the Successful Vendor contain the entire understanding between the parties, and any additions or modifications hereto shall be made in writing executed by both parties.

5.6. A Pre-Quote Meeting will be held on TUESDAY, SEPTEMBER 29TH, 2026 AT 10:00AM EST AT THE

OCEAN BOWL SKATE PARK, LOCATED AT 3RD STREET AND ST. LOUIS AVENUE, OCEAN CITY,

MARYLAND 21842, for any questions concerning the Quote Documents. A site survey shall immediately follow the Pre-Quote Meeting. Vendors interested in additional site survey(s), or Request(s) for Information subsequent to the Pre-Quote Meeting, may submit such requests formally in writing to the Procurement Manager, who shall review each request on a case-by-case basis.

END OF SECTION I

SECTION II: SPECIFICATIONS

1. SPECIFICATIONS:

1.1. The Town of Ocean City Procurement Department will conduct a formal Request for Quote process with a three-Quote minimum, review the submissions, and formally Award Vendor.

1.2. The Town of Ocean City is seeking Vendors to provide a proposal to procure the following Work as referenced below:

1.3. Concrete Sealing:

1.3.1. Successful Vendor shall power wash area(s) and apply lift and seal SC as per manufacturer’s directions, in constant atmospheric temperatures above 40’ (forty) degrees and rising with a minimum of three (3) hours of cure time.

1.4. Micro Cracking:

1.4.1. Successful Vendor shall clean surface(s) with compressed air.

1.4.2. Successful Vendor shall mix a loose cement and water mixture to create a slurry.

1.4.3. Successful Vendor shall place slurry mix with a sponge float.

1.4.4. Successful Vendor shall rub with burlap.

1.4.5. Successful Vendor shall allow five (5) days of curing process to complete.

1.5. Pop-Outs:

1.5.1. Successful Vendor shall adhere to the specifications provided in ACI RAP-6 (American

Concrete Institute RAP-6: Vertical and Overhead Spall Repair by Hand Application).

1.5.2. Successful Vendor shall apply Sika Quick Voh material(s) as needed.

1.5.3. Successful Vendor shall sound the concrete to locate area(s) of delamination.

1.5.4. Successful Vendor shall mark the perimeter of the repair area(s). Successful Vendor shall adhere to square and rectangle marked repair area(s).

1.5.5. Successful Vendor shall saw cut the perimeter of the repair(s). Successful Vendor shall verify that saw cut(s) are not deeper than the cover(s) of the reinforcement(s).

1.5.6. Successful Vendor shall remove unsound concrete with a fifteen (15) LB chipping hammer.

1.6. Cracks Greater Than Or Equal to ¼”:

1.6.1. Successful Vendor shall router cracks, filling with an epoxy resign and/or polyurethane elastometric sealant.

1.6.2. Successful Vendor shall apply Set22 by Simpson, Sikadur Crack Fix Product, and/or Sikadur SL1 as needed.

1.7. All pricing valuation(s) shall include shipping, delivery, installation, materials, and labor to Ocean Bowl Skate Park, located at 3rd Street and St. Louis Avenue, Ocean City, Maryland 21842.

1.8. Project will be executed as a standard Town of Ocean City Purchase Order with Vendor.

METHOD OF AWARD

1.9. The Town of Ocean City shall establish an evaluation committee for the purpose of reviewing

Quote submissions and The Town intends to Award the lowest responsive and responsible Vendor meeting Specifications and Evaluation for the Quote.

1.10. No exceptions will be allowed to the Specifications listed above.

END OF SECTION II

REFERENCES

List five (5) references for similar Services successfully completed within the last three years. Include contact name, address, telephone number and Services consumed.

Company Name: Company Name:

Type of Work: Type of Work:

Address: Address:

Town, State, Zip Code: Town, State, Zip Code:

Contact Person: Contact Person:

Telephone Number: Telephone Number:

Date of Service: Date of Service:

Company Name: Company Name:

Type of Work: Type of Work:

Address: Address:

Town, State, Zip Code: Town, State, Zip Code:

Contact Person: Contact Person:

Telephone Number: Telephone Number:

Date of Service: Date of Service:

Company Name:

Type of Work:

Address:

Town, State, Zip Code:

Contact Person:

Telephone Number:

Date of Service:

Sign for Identification Printed Name

TOWN OF OCEAN CITY, MARYLAND

Request for Quote

Date: _______________

Return Quote To: Matt Perry Company: _____________________ (contact name) _____________________ (contact name) Phone: (410) 723-6647________ Phone: _____________________ Fax: (410) 524-1482_________ Fax: _____________________ E-mail: mperry@oceancitymd.gov E-mail: _____________________

Quotes Must Be Received By: 4:00PM on Thursday, October 15TH, 2026 (month/day/year)

Unit of Measure

Description Total Cost

Square

Feet (SF) Concrete Sealing as described in the Request for Quote Documents

Square

Feet (SF) Micro Cracking as described in the Request for Quote Documents

Square

Feet (SF) Pop-Outs as described in the Request for Quote Documents

Lineal

Feet (LF)

Cracks Greater Than Or Equal To ¼” as described in the Request for Quote Documents

TOTAL (Items Concrete Sealing, Micro Cracking, Pop-Outs, and Cracks Greater Than Or Equal To ¼”)

QUOTES WILL BE VALID FOR A MINIMUM OF THIRTY (30) DAYS

Can your company guarantee delivery/installation by Thursday, December 31ST , 2026?

YES_____ NO_____

In the event a different Quote form is used, Vendor shall return the completed Quote Documents with the different Quote form combined as an attachment.

THIS IS NOT AN ORDER

mailto:mperry@oceancitymd.gov

The undersigned understands that the Town has the right to reject any and all completed Quote Documents for any reason.

NOTE: THIS QUOTE FORM MUST BE SIGNED BY AN OFFICER OF THE VENDOR OR AN AUTHORIZED AGENT

FOR THESE QUOTE DOCUMENTS TO BE CONSIDERED BY THE TOWN.

Printed Name Signature

Title Date

SECTION IV – TERMS & CONDITIONS

Purchase Order Terms & Conditions

1. General

1.1. The following terms and conditions, together with such terms as are set forth in the Contract, with such plans, specifications or other documents as are incorporated by reference, as amended in any subsequent authorized writing from Buyer, will constitute the entire contract (the "Purchase Order") between the Town of Ocean City ("Buyer") and Supplier. If bid documents, performance specifications, technical product descriptions or other similar descriptive materials submitted by Supplier in connection with the Purchase Order, or Supplier's proposal, have been incorporated by reference, these will not be deemed to supersede any contrary requirements of Buyer, but to the extent that such materials are not inconsistent with Buyer's requirements, they will constitute a part of the basis of this agreement. If this

Purchase Order is construed as an offer, this offer expressly limits acceptance to the terms of this offer and notice of objection to any different or additional terms in any response to this offer is hereby given.

If this Purchase Order is construed as an acceptance of an offer, this acceptance is expressly conditioned upon the offeror's assent to any different or additional terms contained or referenced in this Purchase

Order. If this Purchase Order is construed as a confirmation of an existing contract, the parties agree that this confirmation states the exclusive terms of any contract between the parties. This Purchase Order will be deemed to have been accepted by the Supplier upon receipt by the Buyer of any writing, including a writing transmitted by fax or other means of electronic transmission, indicating acceptance, or by any of the following: (i) shipment of the goods or any portion thereof, (ii) commencement of any work on site or

(iii) performance of any services hereunder.

2. Electronic/Facsimile Transmission

2.1. If this Purchase Order is transmitted by fax or by other means of electronic transmission, such transmission will have the legal significance of a duly executed original delivered to the Supplier.

3. Payment

3.1. If no other terms are specified, the net amount will be payable within 30 days after the later of (i) delivery and acceptance of goods or other performance conforming with the terms of this Purchase

Order and (ii) invoicing. Buyer is exempt from sales and use tax in the State of Maryland. Supplier assigns to Buyer all rights to refunds of sales and use taxes paid in connection with this Purchase Order and agree to co-operate with Buyer in the processing of any refund claims. Unless expressly provided in the

Purchase Order, Buyer will not be liable for any shipping, handling, fuel surcharges or similar fees. Invoices are to be sent electronically, with the Purchase Order number on them to, APFINANCE@OCEANCITYMD.GOV.

4. Time

4.1. If delivery or completion dates cannot be met, Supplier will inform Buyer immediately. Such notice will not, however, constitute a change to the delivery or completion terms of this Purchase Order unless

Buyer modifies this Purchase Order in writing. If any item is not received or if any element of the work is not completed by the date specified, the Buyer, at Buyer's option and without prior notice to Supplier, may either approve a revised date or may cancel this Purchase Order and may obtain such goods or work elsewhere, and in either event the Supplier will be liable to the Buyer for any resulting loss incurred by the Buyer. Supplier's sole remedy for a delay caused by Buyer will be an extension in the time for

Supplier's performance equal to the duration of Buyer's delay. Supplier will not be liable for damages resulting from Supplier's failure to deliver or complete, or for delays in delivery or completion, caused solely by strikes not caused by or within the control of Supplier, lock-outs not caused by or within the mailto:APFINANCE@OCEANCITYMD.GOV control of Supplier, fires, war, or acts of God. TIMING OF DELIVERY AND/OR PERFORMANCE OF THE

WORK IS OF THE ESSENCE OF THIS PURCHASE ORDER.

5. Improper Performance and Disputes

5.1. In addition to other remedies provided by law, Buyer reserves the right to reject any goods or to revoke any previous acceptance and to cancel all or any part of the Purchase Order if Supplier fails to deliver all or any part of the goods or perform any of the work in accordance with the terms and conditions of this

Purchase Order. Acceptance of any part of the Purchase Order will not bind the Buyer to accept any future shipments or work, nor deprive it of the right to return goods already accepted. At Buyer's option, if Buyer so elects in its sole discretion with regard to any particular dispute, any dispute arising in connection with this Purchase Order will be resolved by arbitration in Ocean City, Maryland in accordance with the rules of the American Arbitration Association; and all disputes will otherwise be resolved in and only in the Worcester County, Maryland as the exclusive judicial forum.

6. Warranty

6.1. Supplier expressly warrants all (i) goods delivered under this Purchase Order to be free from defects in material and workmanship and to be of the quality, size and dimensions ordered and (ii) work performed under this Purchase Order to be in conformity with all plans, specifications, and other data incorporated as part of this Purchase Order. These express warranties will not be waived by reason of acceptance or payment by the Buyer. This Purchase Order incorporates by reference all terms of the Uniform

Commercial Code as adopted in the State of Maryland (the "UCC") providing any protection to Buyer for goods, including but not limited to all warranty protection (express or implied) and all of Buyer's remedies under the UCC. All goods and work will also be subject to any stricter warranties specified in the Purchase Order or in other materials incorporated by reference.

7. Risk of Loss

7.1. Unless the Purchase Order expressly states otherwise, all goods will be shipped FOB: the "Destination" location designated in the Form. Risk of loss will not pass to Buyer until goods called for in this Purchase

Order actually have been received and accepted by the Buyer at the destination specified herein.

Supplier assumes full responsibility for packing, crating, marking, transportation, and liability for loss and/or damage even if Buyer has agreed to pay freight, express or other transportation charges.

8. Indemnity and Hold Harmless

8.1. Supplier will indemnify, defend and hold Buyer harmless from and against any and all cost (including reasonable attorneys’ fees), expense, liability or damage on account of, related to, or resulting from any and all demands, claims or causes of actions asserted against Buyer by any person or persons for injury or damages to persons, including death or property resulting from, arising out of, or related to the negligent, intentional or wrongful acts or omissions, or breaches of this Purchase Order by Supplier or its respective agents, employees or subcontractors in connection with the use of the Goods or the performance of subject matter under this Purchase Order.

9. Assignment/Subcontracting

9.1. Neither party will have any right to assign this Purchase Order or any benefits arising from this Purchase

Order without prior written consent of the other and, unless otherwise agreed upon in writing, the rights of any assignee will be subject to all set-offs, counterclaims, and other comparable rights arising hereunder. Supplier will not, except in the case of raw materials, castings, forgings or rough welded structures, or standard commercial goods, or except as otherwise agreed in writing by the Buyer, delegate or subcontract the work on any item of material or service to be delivered or performed under this Purchase Order.

10. Insurance

10.1. Insurance: Vendor will at all times, at its own cost and expense, carry and maintain the insurance coverage listed in this paragraph, in the specified minimum amounts. Vendor will provide a certificate of insurance that certifies that the policies below are in full force and effect. Vendor agrees that such policies will not be cancelled or materially altered without the Town of Ocean City’s prior written consent. Vendor will name the Town of Ocean City as an additional insured on the insurance accord.

10.2. Vendor will maintain excess catastrophe coverage at a minimum of two million dollars ($2,000,000).

10.3. Vendor will maintain Worker’s Compensation insurance and employer’s liability insurance in compliance with the state and/or federal authority having jurisdiction over each of the Vendor’s employees, with minimum coverage of at least one million dollars ($1,000,000) for employer’s liability, and statutory coverage for Workman’s Compensation. Coverage may be self-insured.

10.4. Maintain comprehensive public liability, bodily injury, and property damage insurance against any claim(s) which might occur in carrying out the Contract. Minimum coverage will be at least one million dollars ($1,000,000) liability for bodily injury and property damage including product liability and completed operations.

10.5. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out the Contract. Minimum coverage will be at least one million dollars ($1,000,000) per occurrence combined single limit for liability and property damage.

11. Examination of Records

11.1. The Supplier agrees that Buyer, any Federal agency providing funding for this Purchase Order, and the

Comptroller General of the United States or any of their duly authorized representatives, will have access to and the right to examine any pertinent books, documents, papers, and records of the Supplier involving transactions related to this Purchase Order to the extent necessary to verify the nature and extent of costs incurred under this Purchase Order until the expiration of four (4) years after final payment under this Purchase Order. Nothing in this Purchase Order will be deemed to preclude an audit by the U.S. General Accounting Office of any transaction under this Purchase Order. The preceding two sentences will not apply if this Purchase Order does not involve a sum in excess of One Thousand Dollars

($1,000.00), or if this is an agreement for public utility services at rates established for uniform applicability to the general public, or if this is as agreement for general inventory goods not specifically identifiable with work under the Buyer's contract with the government.

12. Compliance with Laws and Regulations

12.1. The Supplier agrees to comply with all applicable federal, state, and local laws, and regulations.

13. Termination Without Cause

13.1. Buyer, in its sole discretion and without cause, may terminate this Purchase Order, in whole or in part, at any time without incurring liability to Supplier for lost profits, or any other costs or damages, other than the proportionate value of the purchase price for work completed on site or goods delivered. Payment due will be a percentage of the purchase price equal to the percentage of the work completed and/or any unit prices in the purchase price specified for goods delivered. Supplier's warranties, and Supplier's liability for defective or non-conforming work or goods, as well as sections 5, 6, 8, 10, 11 and 17 of these

Terms and Conditions, will survive termination and remain in full force and effect.

14. Additional Provisions for Work Performed on Site

14.1. The Supplier will maintain on the Site at all times a sufficient work force to carry out its obligations in an efficient and timely manner. The Supplier will employ only competent, skilled, reliable and honest workmen who will work in harmony with other workmen on the Site. All persons furnished by Supplier will be deemed Supplier's employees or agents, and Supplier will comply with all applicable statutes regarding worker's compensation, employer's liability, unemployment compensation, and/or old age benefits and all other applicable laws relating to or affecting the employment of labor. At the Buyer's instruction, the Supplier will promptly remove from the Site any employee who, in the Buyer's opinion, represents a threat to the safety or progress of the Project or persons on the Site, or who has engaged in any improper conduct, specifically including (without limitation) conduct which the Buyer perceives as constituting harassment of other persons.

14.2. Supplier will secure all materials and the site where Work is performed, and will leave all areas broom clean (unless a more stringent cleanliness standard is set forth in documents that are incorporated in this

Purchase Order by reference) and in a safe condition at the end of each work day and upon completion of the Work. In case of dispute, Buyer may remove waste at Supplier's expense.

14.3. Supplier will ensure that federal, state, and county of residence criminal background checks are conducted on all persons performing Work at the Site, and will exclude from the Site any dishonest, dangerous or otherwise unqualified persons.

14.4. In the event of an emergency threatening health, life, or property, the Supplier will take such action as may be necessary to save lives and protect persons from injury and, this being done, to protect and preserve property. The Supplier will notify the Buyer of any such emergency as promptly as is practicable under the circumstances.

15. Confidentiality and Privacy Requirements

15.1. The Parties agree during and for a period of three (3) years after the term of this Contract to safeguard the confidentiality of any information obtained in the performance of this Contract regarding the products, designs or developments, specifications, and pricing of the other Party. It is agreed that each

Party remains the owner of its information and documents, and that such information and documents can be used by the other party only for the purpose of performing under the terms of this Contract. The disclosure of any such information or documents to any third party requires prior written approval of the owner of such information and requires the prior written Contract of such third party to safeguard the confidentiality. Any publicity by Vendor regarding the order (picture, descriptions, Notice of Award, or samples thereof) is prohibited except with the Town of Ocean City’s written approval. Notwithstanding anything stated herein to the contrary, the parties understand and agree that the Town of Ocean City must comply with the Maryland Public Information Act upon request of a third party.

END OF SECTION IV – TERMS & CONDITIONS