840090guardRoan.pdf

Revised June 2026 1

City of Roanoke Invitation to Bid

Date: August 8, 2026

Bid Number:

ITB# SOL1364

FY27 Guardrail Repairs I

Bid Due Date and Time: September 9, 2026 at or before 2:00 p.m.

Bid Opening Date and Time: September 9, 2026 at 3:00 p.m. See Section 7. A. for details

Legal Name of Bidder (SCC Registration):

Mailing Address:

Terms: Net 30

Delivery:

Phone: Fax: E-mail:

Acknowledge each addendum received:

Date

Date

Date

Date

Printed name of authorized person submitting Bid:

Issued by:

City of Roanoke Purchasing Division Noel C. Taylor Municipal Building 215 Church Ave SW, Room 202 Roanoke, VA 24011

Blake Underwood Buyer Phone: 540-853-2873 Email: blake.underwood@roanokeva.gov (Purchasing Official)

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH BASED ORGANIZATIONS

No Bid may be withdrawn within a period of sixty (60) days after Bid opening except for clerical errors, as set forth in part (1) of Section 2.2-4330(B), Virginia Code, 1950, as amended.

The City reserves the right to cancel or reject any or all Bids and to waive any informalities in any Bid.

This Invitation to Bid consists of these parts:

1. All Sections of the Invitation to Bid.

2. Scope of Work (Attachment A).

3. Bid Form (Attachment B).

4. Sample Terms and Conditions (Attachment C).

mailto:blake.underwood@roanokeva.gov

Revised June 2026 2

CITY OF ROANOKE, VIRGINIA

INVITATION TO BID NO. SOL1364

SECTION 1. PURPOSE: The purpose of this Invitation to Bid (ITB) is the procurement of Guardrail Repairs at various locations throughout the City of Roanoke.

The City of Roanoke invites any qualified Bidder to respond to this ITB by submitting a Bid for such work, service, and/or items consistent with the terms and conditions herein set forth.

SECTION 2. BACKGROUND: NOT USED

SECTION 3. SERVICES AND/OR ITEMS REQUIRED: A description and/or listing of the services and/or items that the Successful will be required to provide to the City under this ITB are those that are set forth in Attachment A and/or referred to in any way in the sample contract, any terms and conditions, and/or any attachments referred to in this ITB. Each Bidder should carefully read and review all such documents.

SEE ATTACHMENT A FOR SCOPE OF WORK AND LOCATION DRAWINGS

The bid price shall include a new guardrail (all parts, labor, materials, hardware, and testing necessary for installation according to the specifications and manufacturers' guidelines and warranty requirements), proper removal and disposal of damaged guardrail, and traffic control as outlined by the Virginia Work Area Protection Manual.

All equipment and services shall be in accordance with the most current editions of the Virginia Department of Transportation (VDOT) Road and Bridge specifications, VDOT Road and Bridge Standards, the Manual on Uniform Traffic Control Devices (MUTCD), and the Virginia Work Area Protection Manual except where explicitly superseded by the requirement of the scope of work, associated plans, or other written instructions provided from the Transportation Division.

DELIVERY SHALL BE WITHIN 30 DAYS OF RECEIVING NOTICE TO PROCEED

The Successful Bidder will notify the Transportation Division at least three (3) days before delivery.

SECTION 4. REQUIRED QUALIFICATIONS FOR BIDDERS OR NOT USED: NOT USED

SECTION 5. TIME OF PERFORMANCE:

A. The Successful Bidder shall start the performance of any resultant Purchase Order as fixed by a notice to proceed given by the City to the Successful Bidder and fully and completely perform the purchase order within 30 consecutive calendar days after such date, all in accordance with the purchase order provisions.

SECTION 6. PAYMENT FOR SERVICES: Payment(s) to the Successful Bidder shall be made in accordance with the provisions of the resultant Purchase Order, subject to final approval by the City.

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SECTION 7. GENERAL INSTRUCTIONS TO BIDDERS:

A. Bids, to be considered, must be received by the Due Date and Time, . at or before 2:00 p.m., local time, on September 9, 2026. All Bids received by the Due Date and Time will be opened at the Open Date and Time, on September 9, 2026, at 3:00 p.m, and read via conference call using the following call-in information:

Join: https://teams.microsoft.com/meet/26389335242115?p=6yx8omZ2PIkT90bBlP Meeting ID: 263 893 352 421 15

Passcode: dJ9wm9bH

Dial in by phone +1 469-480-4192,,441292157# United States, Dallas

Find a local number Phone conference ID: 441 292 157#

Bids received after 2:00 p.m. will not be accepted or considered. The time of receipt of bids submitted shall be determined by the purchasing official who is to open the Bids. The ITB and related documents may be obtained from the City’s Vendor Self Services system, https://tiny.roanokeva.gov/solicitations.

There is a nonmandatory pre-Bid conference scheduled for 11:00 a.m. on August 13, 2026. Click on link below to register for the Pre-Bid Meeting.

PRE-BID MEETING INFORMATION:

Join: https://teams.microsoft.com/meet/212183232235485?p=rRebrJuyC0lY3ODnrS Meeting ID: 212 183 232 235 485

Passcode: Ay9xw7T9

Dial in by phone +1 469-480-4192,,59985513# United States, Dallas

Find a local number Phone conference ID: 599 855 13#

It is recommended that Bidders attend such conference.

Alert: Bidders must submit their bids no later than the date and time specified in this solicitation. Bids may be submitted electronically through Oracle Fusion or delivered in hard-copy form to:

City of Roanoke Purchasing Division 215 Church Avenue, Room 202 Roanoke, Virginia 24011

Hard-copy bids must be submitted in a sealed envelope clearly identified with the solicitation number and title.

Responses received after the specified due date and time will not be considered. No other methods of bid delivery or submission are authorized or acceptable. Any references elsewhere in the solicitation to alternate delivery methods shall be deemed invalid and shall not apply.

B. If you download this ITB from the City website and intend to submit a bid, you should notify

Purchasing that you have done so. However, each Bidder is solely responsible for ensuring that such Bidder has the current, complete version of the ITB documents, including any addenda, https://teams.microsoft.com/meet/26389335242115?p=6yx8omZ2PIkT90bBlP tel:+14694804192,,441292157 https://dialin.teams.cloud.microsoft/7ebe0b04-1af2-4b41-81f3-17678db61ebe?id=441292157 https://tiny.roanokeva.gov/solicitations https://teams.microsoft.com/meet/212183232235485?p=rRebrJuyC0lY3ODnrS tel:+14694804192,,59985513 https://dialin.teams.cloud.microsoft/7ebe0b04-1af2-4b41-81f3-17678db61ebe?id=59985513

Revised June 2026 4 before submitting a bid. Receipt by the bidder of such addendum should be acknowledged electronically through Oracle Fusion, or on the Bid Form and/or addendum. Addenda will be posted on Vendor Self Service (VSS) at https://tiny.roanokeva.gov/solicitations. The City is not responsible for any ITB obtained from any source other than the City. Contact Blake Underwood, Buyer, by phone at 540-853-2873, or by email at blake.underwood@roanokeva.gov.

C. Payment terms and delivery date(s) must be shown on the submitted Bid, if applicable.

D. All Bids must be submitted in accordance with all terms, conditions, rules, regulations, requirements and specifications identified in and by this ITB.

E. The City is not liable for any costs incurred by any Bidder in connection with this ITB or any response by any Bidder to this ITB. The expenses incurred by a Bidder in the preparation, submission, and presentation of the Bid are the sole responsibility of the Bidder and may not be charged to the City.

F. MANDATORY USE OF CITY FORM AND TERMS AND CONDITIONS. Bids must be on the Form (if provided) or as otherwise in this ITB. If a Bid Form is provided, no changes are to be made to the Bid Form. Any changes to a bid amount must be initiated. Failure to submit a bid on the official City form provided for that purpose will be a cause for rejection of the bid. Modification of or additions to any portion of the ITB may be cause for rejection of the bid; however, the City reserves the right to decide, on a case-by-case basis, in its sole discretion, whether to reject such a bid as nonresponsive. As a precondition to its acceptance, the City may, in its sole discretion, request that the Bidder withdraw or modify nonresponsive portions of a bid which do not affect quality, quantity, price, or delivery. No modification of an addition to the provisions of the contract will be effective unless reduced in writing and signed by both parties.

G. All items identified in this ITB must be quoted and provided F.O.B Destination-Inside Delivery, unless otherwise stated in this ITB. All items that require assembly must be put together and set in place.

H. All Bids must be signed by a person on behalf of the responding Bidder who is appropriately authorized to do so. Any bid submitted must be in the complete legal name of the Bidder responding.

I. The City may request clarification from any of the Bidders after review of the Bids received.

J. All Bids, appropriately received, will be evaluated by considering the requirements set forth in the ITB, the quality, workmanship, economy of operation, suitability for intended purpose, delivery, payment terms and price of product or service being requested in this Bid.

K. Bids are to be submitted on the type, brand, make, and/or kind of product and/or service requested or its approved equal, to be solely determined by the City, unless otherwise specified. Should a Bid be for a product and/or service as an equal, the name, make, model and type of that which is being Bid must be clearly stated. The Bid must also be accompanied by descriptive literature of the product or service Bid to allow for evaluation. Failure to provide this information may result in the Bid being considered non-responsive and may not be considered.

L. Bids that have been appropriately opened cannot be changed, adjusted, corrected or modified in any way other than complete withdrawal. The City’s procedures for withdrawal of bids (whether construction or other than construction) is that set forth in Code of Virginia, §2.2-4330(A)&(B)(1), which allows withdrawal of a Bid due to an error such as an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a Bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the Bid.

Withdrawal must be requested within two days of the Bid opening by delivering to the City original work papers, documents, and materials used in preparation of the Bid.

https://tiny.roanokeva.gov/solicitations

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M. The City reserves the right to cancel this ITB or reject any or all Bids, to waive any informalities in any Bid and to purchase any whole or part of the items and/ or services listed in the ITB. The City reserves the right to make separate and/or multiple awards.

N. Each Bidder is to notify in writing the Purchasing Division if any of Bidder’s owners, officers, employees, or agents, or their immediate family members, is currently or has been in the past year, an employee of the City of Roanoke or has any responsibility or authority with the City that might affect the procurement transaction or any claim resulting therefrom. If so, please provide the Purchasing Division with the complete name and address of each such person and their connection to the City of Roanoke.

Each Bidder is advised that the Ethics in Public Contracting and Conflicts of Interests Act of the Code of Virginia, as set forth in this ITB, apply to this ITB. Such information should be provided in writing before the Bid opening date or may also be provided with the Bid response.

O. DEBAREMENT STATUS. By participating in the procurement, the vendor certifies that they are not currently debarred by the Commonwealth of Virginia or the City from submitting a response for the type of goods and/or services covered by this solicitation. Vendor further certifies that they are not debarred from filling any order or accepting any resulting order, or that they are an agent of any person or entity that is currently debarred by the Commonwealth of Virginia or the City. If a vendor is created or used for the purpose of circumventing a debarment decision against another vendor, the non-debarred vendor will be debarred for the same time period as the debarred vendor.

P. Each Bidder who is a stock or Nonstock Corporation, Limited Liability Company, business trust, or a limited partnership or other business entity shall be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity if required by law. Each such Bidder shall include in its bid response the Identification Number issued to it by the Virginia State Corporation Commission (SCC) and should list its business entity name as it is listed with the SCC. Any Bidder that is not required to be authorized to transact business in the Commonwealth as a domestic or foreign business entity as required by law shall include in its bid response a statement describing why the Bidder is not required to be so authorized. (See Va. Code Section 2.2-4311.2).

Q. Ethics in Public Contracting. The provisions, requirements, and prohibitions as contained in Sections

2.2-4367 through 2.2-4377, of the Virginia Code, pertaining to bidders, offerors, contractors, and subcontractors are applicable to this ITB.

R. Conflict of Interests Act. The provisions, requirements, and prohibitions as contained in Sections 2.2-

3100, et seq., of the Virginia Code are applicable to this ITB.

S. The procurement provisions of the Code of the City of Roanoke (1979), as amended, Sections 23.2-1, et seq., as well as the City Procurement Manual, applies to this ITB, unless specifically modified herein.

The City’s Procurement Manual can be reviewed at the Purchasing office.

T. The attention of each Bidder is directed to VA Code Sections 54.1-1100 et seq. which requires certain licenses for contractors, tradesmen and others. Each Bidder is required to determine which license, if any, it is required to have under such sections. Each Bidder shall so state on the Bid Form, or in its response, if no Bid Form is provided, whether it has a VA license under such sections and, if so, the type of license and/or license number. Failure to include this information may result in the Bid being rejected as non-responsive.

U. Hardcopy Submissions: If submitting a hardcopy bid response, the bid package shall include the following documents:

1. Page 1, Invitation to Bid

2. Page 15, The Bid Form (Bid Price shall include all labor, material, delivery costs, overhead and profit.)

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Failure to do so may result in the Bid being determined as non-responsive.

Note: Hardcopy submissions shall be delivered to the Purchasing Division at 215 Church Avenue, Room 202, Roanoke, Virginia 24011. Hardcopy bids must be in a sealed envelope clearly identified with the solicitation number and title. Due to enhanced security measures at City facilities, Bidders/Offerors will no longer have direct access to the Purchasing Office.

All visitors must first check in at the building's security desk before being permitted access.

Bidders submitting a hard copy of their bid/proposal are advised to allow sufficient time for the security check-in process to ensure their bid/proposal is received by the

Purchasing Division no later than the date and time specified for receipt of bids/proposals. Bids/Proposals received after the stated due date and time will be considered late and will not be accepted.

V. Electronic Submissions through Oracle Fusion: If submitting an electronic bid response through Oracle Fusion, Bidders shall complete the electronic bid form within the system, if applicable, and provide responses to all required questions and solicitation requirements. Any documents required by the solicitation shall be uploaded and submitted through Oracle Fusion prior to the bid due date and time.

Failure to do so may result in the Bid being determined as non-responsive.

W. General and/or technical questions regarding the Scope of Services and/or items required, or procurement questions under this ITB may be directed Buyer Name, Buyer Title, by email at blake.underwood@roanokeva.gov.

X. Each Bidder is required to state if it has ever been debarred, fined, had a contract terminated, or found not be a responsible bidder or Offer or by any federal, state, or local government and/or private entity.

If so, please give the details of each such matter and include this information with Bidder’s response.

Y. Direct contact with any City employee without the permission of the Purchasing Manager or her designated representative, on the subject of this bid, is strictly forbidden. Violation of this Instruction may result in disqualification of Bid.

SECTION 8. MISCELLANEOUS:

A. Ownership of all data, materials, and documentation originated and prepared for the City pursuant to the

ITB shall belong exclusively to the City and be subject to public inspection in accordance with the Virginia Freedom of Information Act. The trade secrets or proprietary information submitted by the Bidder shall not be subject to public disclosure under the Freedom of Information Act, unless otherwise required by law or a court. However, the Bidder must invoke the protection of Section 2.2-4342(F) of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. The written notice must SPECIFICALLY identify the data or materials to be protected and state the reason why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line item prices, and/or total proposal prices as proprietary, or trade secrets, is NOT ACCEPTABLE and may result in REJECTION of the Bid.

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B. All Bidders shall be solely responsible for making sure that they have the most current and complete version of this ITB and all addenda that may have been issued for this ITB and that such Bidder has examined all such documents and data. Any interpretation, correction, or change of the ITB will be made by an addendum. Interpretations, corrections or changes of this ITB made in any other manner will not be binding and Bidders must not rely upon such interpretations, corrections, or changes. The City of Roanoke Purchasing Division will issue Addenda. Addenda will be posted on Vendor Self Service (VSS) at https://tiny.roanokeva.gov/solicitations.

C. No Bidder shall confer on any public employee having official responsibility for a purchasing transaction any payment, loan, subscription, advance, deposit or money, service, or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value is exchanged.

D. The City may make such reasonable investigations as deemed proper and necessary to determine the ability of the Bidder to perform the services/furnish the goods and the Bidder shall furnish to the City all such information and data for this purpose as may be requested. The City reserves the right to inspect Bidder’s physical facilities prior to award to satisfy questions regarding the Bidder’s capabilities. The City further reserves the right to reject and bid if the evidence submitted by, or investigations of, such Bidder fails to satisfy the City that such Bidder is properly qualified to carry out he obligations of the Contract and to provide the services and/or furnish the goods contemplated therein.

E. The Successful Bidder must comply with the nondiscrimination provisions of Virginia Code Section 2.2- 4311, which are incorporated herein by reference.

F. The Successful Bidder must comply with the drug-free workplace provisions of Virginia Code Section 2.2- 4312, which are incorporated herein by reference.

G. It is the policy of the City of Roanoke to maximize participation by minority-owned, women-owned, small, and service disabled veteran- owned businesses in all aspects of City contracting opportunities.

H. The Successful Bidder shall comply with all applicable City, State, and Federal laws, codes, provisions, and regulations. The successful Bidder shall not during the performance of any resultant contract knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

I. Providers of any outside services and/or items shall be subject to the same conditions and requirements as the Successful Bidder in regards to law, code, or regulation compliance. The City reserves the right of approval for any subcontract work, including the costs thereof.

SECTION 9. EVALUATION FOR LOWEST RESPONSIVE AND RESPONSIBLE BIDDER: To determine the lowest responsive and responsible Bidder with respect to this Bid, the following factors, among such others as will protect and preserve the interest of the City may be considered:

A. Total Bid price as set forth on the Bid Form;

B. The specified terms and discounts, if any, of the Bid;

C. The ability, capacity and skill of the Bidder to perform the Contract and/or provide the services and/or items required;

D. Whether the Bidder can perform the Contract and/or perform the services and/or provide the items promptly, or within the time specified, without delay or interference;

E. The character, integrity, reputation, judgment, experience and efficiency of the Bidder;

F. The quality of performance on previous contracts or services;

G. The previous and existing compliance by the Bidder with laws and ordinances relating to other contracts, purchase orders, items and/or services provided by Bidder in other matters;

H. The equipment and facilities available to the Bidder to perform the Contract and/or provide the services and/or items requested in the ITB;

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I. The sufficiency of the financial resources and ability of the Bidder to perform the Contract and/or provide the services and/or items requested in the ITB;

J. The quality, availability, and adaptability of the supplies, materials, equipment and/or services the Bidder can provide for the particular use and/or work requested in the ITB; and

K. The ability of the Bidder to provide future maintenance, parts, and service for the items requested in the

ITB.

SECTION 10. CONTRACTOR'S AND SUBCONTRACTOR'S INSURANCE: Successful Bidder, and any of its subcontractors, shall, at its sole expense, obtain and maintain during the life of the resulting Purchase Order the insurance policies and/or bonds required. Any required insurance policies and/or bonds shall be effective prior to the beginning of any work or other performance by Successful Bidder, or any of its subcontractors, under any resultant Purchase Order. All such insurance shall be primary and noncontributory to any insurance or self-insurance the City may have. The policies and coverages required are those as may be referred to in the the terms and conditions attached to this ITB, but shall include workers’ compensation coverage regardless of the number of employees, unless otherwise approved by the City’s Risk Manager.

SECTION 11. NEGOTIATIONS WITH LOWEST RESPONSIVE AND RESPONSIBLE BIDDER: If the Bid by the lowest responsive and responsible Bidder exceeds available funds, the City reserves the right to negotiate with the apparent low Bidder pursuant to §2.2-4318 Code of Virginia. The conditions and procedures under which such negotiation may be undertaken are as follows: the appropriate City officials shall determine that the lowest responsive and responsible Bid exceeds available funds, and notify such Bidder in writing of its desire to negotiate. Thereafter, negotiations with the apparent low Bidder may be held to obtain a contract within available funds involving discussions of reduction of quantity, quality, or other cost saving mechanisms. Any such negotiated contract shall be subject to final approval of the City, in the sole discretion of the City.

SECTION 12. BID AWARD: If an award of a Purchase Order is made, it will be made to the lowest responsive and responsible Bidder and notice of the award or the intent to award will be made by posting a notice of such award or announcement on the Purchasing Division web page at https://tiny.roanokeva.gov/solicitations.

SECTION 13. FAITH BASED ORGANIZATIONS: Pursuant to Virginia Code Section 2.2-4343.1, be advised that the City does not discriminate against faith-based organizations.

SECTION 14. HOLD HARMLESS AND INDEMNITY: Successful Bidder shall indemnify and hold harmless the City and its officers, agents, and employees against any and all liability, losses, damages, claims, causes of action, suits of any nature, costs, and expenses, including reasonable attorney’s fees, resulting from or arising out of Successful Bidder’s or its employees, agents, or subcontractors actions, activities, or omissions, negligent or otherwise, on or near City’s property or arising in any way out of or resulting from any of the work or items to be provided under the Purchase Order, and this includes, without limitation, any fines or penalties, violations of federal, state, or local laws or regulations, personal injury, wrongful death, or property damage claims or suits.

Successful Bidder agrees to and shall protect, indemnify, and hold harmless all the parties referred to above from any and all demands for fees, claims, suits, actions, causes of action, settlement or judgments based on the alleged or actual infringement or violation of any copyright, trademark, patent, invention, article, arrangement, or other apparatus that may be used in the performance of the Purchase Order.

SECTION 15. PROTESTS: Any Bidder who wishes to protest or object to any award made or other decisions Pursuant to this ITB may do so only in accordance with the provisions of Sections 2.2-4357, 4358, 4359, 4360, 4363, and 4364 of the Code of Virginia, and only if such is provided for in such Code section. Any such protest or objection must be in writing signed by a representative of the entity making the protest or objection and contain the information required by the applicable Code Sections set forth above. Such writing must be delivered to the City Manager within the required time period.

SECTION 16. COOPERATIVE PROCUREMENT: The procurement of goods and/or services provided for in this procurement is being conducted in accordance with Virginia Code Section 2.2-4304 and on behalf of other public bodies in Virginia. Unless specifically prohibited by the Successful Bidder, any resultant contract may be used by other public bodies in Virginia as allowed by Section 2.2-4304. The Successful Bidder shall deal directly

Revised June 2026 9 with each public agency or body seeking to obtain any goods and/or services pursuant to this procurement or from this procurement and in accordance with Virginia Code Section 2.2-4304. The City of Roanoke shall not be responsible or liable for any costs, expenses, or any other matters of any type to either the Bidder or the public agency or body seeking to obtain any goods and/or services pursuant to this cooperative procurement provision.

SECTION 17. LIMITATION OF VENDOR INDEMNIFICATION AND SIMILAR CLAUSES: The City of Roanoke, a political subdivision, and local government entity of the Commonwealth of Virginia, is prohibited from indemnifying third parties (pursuant to the Article VII, Section 10 of the Constitution of Virginia) except as otherwise specifically provided for by law or as ordered by a court of competent jurisdiction. Article VII, Section 10 of the Constitution of Virginia limits any pledge of credit by a locality without a referendum or general law and the Virginia Attorney General has opined that a contractually imposed obligation of indemnity creates a debt in the constitutional sense. In addition, an agreement to indemnify has been deemed an impermissible waiver of sovereign immunity. See Mann v County Board, 199 Va. 169 (1957) and 1987-88 Op. Va Atty Gen. 91. Thus, contract clauses which require the City of Roanoke to indemnify Vendor, pay liquidated damages, pay attorney's fees, waive Vendor's liability, or waive any applicable statute of limitations must be deleted or qualified with (to the extent permitted by the Constitution and Laws of the Commonwealth of Virginia."

SECTION 18. INFORMATION ON CONTRACT/PURCHASE ORDER TO BE AWARDED: The Terms and Conditions marked as Attachment __ to ITB No. SOL1364 contains Terms and Conditions that the City plans to include in any Purchase Order that may be awarded, but such Terms and Conditions may be added to, deleted, or modified as may be agreed to between the City and the Successful Bidder. However, if a Bidder has any objections to any of the Terms or Conditions set forth in such Attachment or any changes or additions thereto that the Bidder wants to discuss before submitting a bid, the Bidder should set forth such objections, changes, or additions in written correspondence to the Purchasing Division at least five (5) days before the bid opening date for this ITB. Otherwise, submission of a bid by a Bidder will obligate such Bidder, if it is the Successful Bidder, to enter into a Purchase Order containing the same or substantially similar Terms and Conditions as contained in such Attachment, and to comply with such Terms and Conditions. Also, such Terms and Conditions, together with the requirements of this ITB, shall be deemed to be a part of any resultant Purchase Order that may be issued by the City to the Successful Bidder.

END.

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ATTACHMENT A

TO

ITB #SOL1364

SCOPE OF WORK

The bid price shall include a new guardrail (all parts, labor, materials, hardware, and testing necessary for installation according to the specifications and manufacturers' guidelines and warranty requirements), proper removal and disposal of damaged guardrail, and traffic control as outlined by the Virginia Work Area Protection Manual.

All equipment and services shall be in accordance with the most current editions of the Virginia Department of Transportation (VDOT) Road and Bridge specifications, VDOT Road and Bridge Standards, the Manual on Uniform Traffic Control Devices (MUTCD), and the Virginia Work Area Protection Manual except where explicitly superseded by the requirement of the scope of work, associated plans, or other written instructions provided from the Transportation Division.

DELIVERY SHALL BE WITHIN 30 DAYS OF RECEIVING NOTICE TO PROCEED

The Successful Bidder will notify the Transportation Division at least three (3) days before delivery.

LOCATION #1 - EDGEWOOD ST and WESTOVER AVE, 37°16'01.3"N 79°59'24.5"W

• REMOVE ONE ~15’ SEGMENT OF W-BEAM AND SIX POSTS. SECOND W-BEAM SEGMENT IS

ALREADY MISSING

Revised June 2026 11

LOCATION #2 - FAIRLAND RD37°18'00.6"N 79°58'21.7"W

• GUARDRAIL REPAIR ALONG SOUTHSIDE OF FAIRLAND RD

• REPLACE 50’ W-BEAM AND SET 4 POSTS

Revised June 2026 12

LOCATION #3 - KENWOOD BLVD AND VERNON ST, 37°16'18.2"N 79°54'32.5"W

• REMOVE ~50’ OF GUARDRAIL, INCLUDING POSTS

Revised June 2026 13

LOCATION #4 - DALE AVE AND GLADE RD, 37°16'31.6"N 79°54'25.8"W

• GUARDRAIL REPAIR OF RADIAL SEGMENT WITH BRIDGE ATTACHMENT

Revised June 2026 14

LOCATION #5 – COLONIAL AVE AND BANNISTER ST SW, 37°14'36.7"N 79°58'41.0"W

• GUARDRAIL REPAIR OF RUN-ON SEGMENT UTILIZING MGS-2

Revised June 2026 15

ATTACHMENT B

BID FORM/SPECIFICATIONS

Bidders electing to submit a hardcopy bid response must complete, sign, and include this form with their bid submittal. Failure to return this completed form with the hardcopy bid may result in the bid being deemed non-responsive.

This requirement applies only to Bidders submitting a hardcopy response. Bidders submitting electronically through Oracle Fusion are not required to separately return this form unless specifically requested elsewhere in the solicitation.

BID PRICE SHALL INCLUDE ALL SHIPPING AND HANDLING CHARGES.

The City reserves the right to add, delete, or adjust quantities as deemed necessary by the City.

Bids containing any conditions, omissions, unexplained erasures, alterations or items not called for in the bid, or irregularities of any kind, may be rejected by the City as being nonresponsive. No changes are to be made to the Bid Form. Any changes to a Bid Amount must be initialed by the person signing the Bid Form.

The attention of each Bidder is directed to VA Code sections 54.1-1100, et seq. which requires certain licenses for contractors, tradesmen, and others. Each Bidder is required to determine which license, if any, it is required to have under such sections. Complete the following:

Bidder ___ does have ___ does not have a Virginia Contractor’s License. (Check appropriate block) If Bidder has a Virginia Contractor’s License, circle the class Bidder has and list the number.

Licensed “Class A”, “Class B”, or “Class C” Virginia Contractor Number _____________

If Bidder has another type of Virginia License, please list the type and number:

TABULATION

DESCRIPTION

QUANTITY

BID PRICE

LOCATION #1 – EDGEWOOD ST and WESTOVER AVE, 37°16'01.3"N 79°59'24.5"W

LOCATION #2 – FAIRLAND RD,

37°18'00.6"N 79°58'21.7"W

LOCATION #3 – KENWOOD BLVD AND VERNON ST,

37°16'18.2"N 79°54'32.5"W

LOCATION #4 - DALE AVE AND GLADE RD,

37°16'31.6"N 79°54'25.8"W

LOCATION #5 – COLONIAL AVE AND BANNISTER ST SW,

37°14'36.7"N 79°58'41.0"W

TOTAL BID PRICE

Revised June 2026 16

Type of license __________________ and number: ________________.

Bidder is a __ resident or __ nonresident of Virginia. (Check appropriate blank. See VA Code Sections 54.1-1100, et seq).

The attention of each Bidder is directed to Virginia Code Section 2.2-4311.2 which requires a bidder organized or authorized to transact business in the Commonwealth of Virginia pursuant to Title 13.1 or Title 50 of the Code of Virginia, as amended, or as otherwise required by law, shall include in its bid the Identification Number issued to such bidder by the Virginia State Corporation Commission (SCC). Furthermore, any bidder that is not required to be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid a statement describing why the bidder is not required to be so authorized. Please complete the following by checking the appropriate line that applies and providing the requested information:

Signature page required with submittal of bid

A._____ Bidder is a Virginia business entity organized and authorized to transact business in Virginia by the SCC and such bidder’s/offeror’s Identification Number issued to it by the SCC is

B._____ Bidder is an out-of-state (foreign) business entity that is authorized to transact business in Virginia by the SCC and such bidder’s Identification Number issued to it by the SCC is

C.______ Bidder does not have an Identification Number issued to it by the SCC and such bidder is not required to be authorized to transact business in Virginia by the SCC for the following reason(s):

Please attach additional sheets of paper if you need more space to explain why such bidder is not required to be authorized to transact business in Virginia.

The undersigned hereby agrees, if this Bid is accepted by the City, to provide the services and/or items in accordance with this Invitation for Bid and to execute a Purchase Order substantially similar to the attached Purchase Order Terms and Conditions for such services and/or items.

Legal Name of Bidder Date

Authorized Signature

Print or Type Name and Title

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Revised June 2026 17

ATTACHMENT C

SAMPLE TERMS AND CONDITIONS

1. Definitions.

City – City of Roanoke, Virginia (sometimes also referred to as Buyer).

Items – All materials, goods, components, end products, data (including electronic data), work, and/or services described in and/or called for by the Purchase Order.

Purchase Order or Order or Service Contract – The Purchase Order, Service Contract or other document ( which can include an electronic document) issued by the City to obtain the items identified in such document.

Vendor – The person or entity to which the Purchase Order is directed and who will provide the items identified therein (sometimes also referred to as Seller).

2. Invoicing.

All invoices shall be sent to: Information to be provided after Award.

3. Termination for Default and Convenience.

A. If Vendor refuses or fails to perform any of the terms of this Purchase Order, including poor services, work, or materials, the City may, by written notice to Vendor, terminate this Purchase Order, in whole or in part. In addition to any right to terminate, the City may enforce any remedy available at law or in equity in connection with such default, and Vendor shall be liable for all damages to the City resulting from Vendor’s default. The

City further reserves the right to obtain immediately such items from other vendors in the event of Vendor’s default. Furthermore, the City may reject any items that do not comply with the requirements of this Purchase

Order and any such items may be returned to Vendor at Vendor’s sole cost and risk of loss.

B. The City may also terminate this Purchase Order for convenience by giving written notice to Vendor at least

15 days prior to the effective date of cancellation. Any such termination shall be without liability of any type to the City except for payment for completed items delivered or services rendered to and accepted by the City.

C. The City may exercise the City’s right of setoff as to any amounts the City may owe the Vendor. City may require Vendor to transfer title and deliver to the City any or all items produced or procured by Vendor for performance of the work terminated.

4. Changes By Vendor.

No changes, deletions or additions may be made by the Vendor to this Purchase Order, including the terms and conditions, without the express written approval of the City.

5. Changes By City.

At any time the City may by written notice to Vendor make changes to the scope of this Purchase Order in any one or more of the following: (1) drawings, designs or specifications; (2) method of shipping/packaging; (3) place of inspection, delivery or acceptance; and/or (4) quantity. Vendor shall proceed immediately to perform this 2

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Purchase Order as changed. If any such change causes a material increase or decrease in the cost of the items, or the time required for performance of any part of the work required by this Purchase Order, the City and Vendor will agree upon an equitable adjustment in the price and/or delivery schedule. To qualify for adjustment consideration, Vendor must send written notice to the City of Vendor’s intent to file a claim under this clause within 14 calendar days from the date of receipt by Vendor of such written notice of change. Vendor shall proceed with the changed Purchase Order pending resolution of the claim for adjustment. The City may act on any such claim at any time prior to final payment under this Purchase Order. Nothing in this clause shall excuse Vendor from proceeding with this Purchase Order as changed.

6. Payment.

The price(s) to be paid the Vendor shall be the current price(s) as stated on this Purchase Order. Unless otherwise stated in this Purchase Order, the price(s) shall include all applicable taxes and other charges such as packaging, shipping, duties, customs, tariffs and government imposed surcharges. All personal property taxes assessable upon the items prior to the receipt and acceptance by the City of such items shall be borne by Vendor. The City will not be responsible for or pay for any items that may be ordered or received without an authorized Purchase Order number.

7. Sales Tax Exemption.

The City is exempt from payment of State Sales and Use Tax on all tangible personal property purchased or leased for the City’s use or consumption. The Virginia Sales and Use Tax Certificate of Exemption number is

217-074292-9.

8. Free on Board (F.O.B.), Risk of Loss, and Title.

All prices are to be quoted F.O.B. Destination. The risk of loss from any casualty, regardless of cause, shall be on the Vendor until the items have been delivered to the place specified in the Purchase Order and accepted by the City. The risk of loss shall also be on the Vendor during the return of any items to the Vendor. Title to the items shall pass to the City upon receipt and acceptance of such items by the City at the designated destination

9. Inspection.

The City shall have a reasonable time after receipt of items and before payment to inspect all items for conformity to this Purchase Order. If all or some of the items delivered to the City do not fully conform with the provisions hereof, the City shall have the right to reject and return such nonconforming items.

10. Insurance.

Vendor, and any of its subcontractors, shall, at its sole expense, obtain and maintain during the term of this

Purchase Order the insurance policies and/or bonds, if any, that may be required by this Purchase Order. 3

11. Warranty.

Vendor hereby warrants that all items and work covered by this Purchase Order shall conform to the specifications, drawings, samples, or other description furnished by the City and shall be merchantable, of good material and workmanship, and free from any defects. Vendor also warrants good title to and freedom from any encumbrances for all items and warrants against any infringement. Acceptance by Vendor may not exclude any warranty. If this Purchase Order is for services, Vendor warrants that the services shall be completed in a professional, good and workmanlike manner, with the degree of skill and care that is required

Revised June 2026 19 by like vendors in Virginia. Further, Vendor warrants that such services shall be completed in accordance with the applicable requirements of this Purchase Order and shall be correct and appropriate for the purposes contemplated in this Purchase Order. Such warranties are in addition to any of the Vendor’s other guarantees or obligations under this Purchase Order or that may arise by law. Vendor agrees that Vendor shall repair or replace, at Vendor’s sole expense, and to the satisfaction of the City, any items, work, material, equipment, or part of the item that is found by the City to be defective or not in accordance with the terms of this Purchase

Order.

12. Independent Contractor.

The relationship between Vendor and the City is a contractual relationship. Vendor shall, at all times, maintain its status as an independent contractor and both parties acknowledge that neither is an agent, partner or employee of the other for any purpose. Vendor shall be responsible for causing all required insurance, workers’ compensation and unemployment insurance to be provided for itself and all its employees and subcontractors.

Vendor will be responsible for all actions of any of its subcontractors, and that they are properly licensed.

13. Nondiscrimination.

Vendor shall comply with the nondiscrimination provisions of Section 2.2-4311 of the Code of Virginia, which are incorporated herein by reference.

14. Drug-Free Workplace.

Vendor shall comply with the drug-free workplace provisions of Section 2.2-4312 of the Code of Virginia, which are incorporated herein by reference.

15. Faith-Based Organizations.

Pursuant to the Code of Virginia, Section 2.2-4343.1, be advised that the City does not discriminate against faith-based organizations.

16. Assignment.

Vendor may not assign or transfer this Purchase Order in whole or in part except with the prior written consent of the City, which consent shall not be unreasonably withheld. 4

17. Successors and Assigns.

The terms, conditions, provisions, and undertakings of this Purchase Order shall be binding upon and inure to the benefit of each of the parties hereto and their respective successors and assigns.

18. Indemnification.

Vendor agrees to indemnify and hold harmless the City and its officers, agents, and employees against any and all liability, losses, damages, claims, causes of action, suits of any nature, costs, and expenses, including reasonable attorney’s fees, resulting from or arising out of Vendor’s or its employees, agents, or subcontractors actions, activities, or omissions, arising in any way out of or resulting from any of the work or items to be provided under this Purchase Order.

19. Governing Law and Forum Selection.

By virtue of entering into this Purchase Order, Vendor submits itself to a court of competent jurisdiction in the

City of Roanoke, Virginia, and further agrees that this Purchase Order is controlled by the laws of the

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Commonwealth of Virginia and that all claims, disputes, and other matters shall only be decided by such court according to the laws of the Commonwealth of Virginia.

20. Acceptance – Entire Agreement - Modification.

Acceptance of this Purchase Order shall be limited to the terms and conditions, but such Terms and

Conditions may be changed, added to, deleted, or modified as may be agreed to between the City and the Contractor contained herein and/or incorporated herein by reference. This Purchase Order shall be deemed accepted upon the commencement of performance by the Vendor. City rejects any additional and/or inconsistent terms and conditions offered by Vendor at any time and irrespective of City’s acceptance of or payment for Vendor’s items. The provisions of this Purchase Order, including these terms and conditions, constitute the entire agreement between the parties and no change to or modification of this Purchase Order shall be binding upon City unless signed by an authorized representative of City’s purchasing office. Vendor’s shipment or provision of the items and/or performance of services as called for in this Purchase Order shall constitute acceptance by Vendor of this Purchase Order with its terms and conditions.