838981streamHenr.pdf

Project Manual

Version 4.13.26

Project Manual for

ITB No. 26-2992-8EAR

Tuckahoe Library Stream Restoration

Department of Public Works

County of Henrico, Virginia

August 13, 2026

Engineer of Record:

Timmons Group

1001 Boulders Parkway, Suite 300

Richmond. VA 23225

Phone: 804-200-6482

Department of Public Works, County of Henrico, Virginia

TOC-1

TABLE OF CONTENTS

1 Table of Contents TOC

2 List of Drawings LOD

3 Invitation to Bid ITB

4 Bid Form BF

5 Unit Price Bid Sheet Price Schedule PS

(Separate Microsoft Excel Document)

6 County of Henrico Construction General Terms and Conditions GTC

7 County of Henrico Insurance Specifications INS

8 Sample Unit Price Contract UPC

9 Sample Change Order CO

County Documents

10 County of Henrico, Virginia Bid Bond

11 County of Henrico, Virginia Standard Performance Bond

12 County of Henrico, Virginia, Standard Labor and Material Payment Bond

Technical Specifications

Division Division Title

SECTION-01.01 SUMMARY OF WORK

SECTION-01.02 ALTERNATIVES

SECTION-01.03 REGULATORY REQUIREMENTS

SECTION-01.04 PROJECT MEETINGS

SECTION-01.05 CONSTRUCTION PROGRESS DOCUMENTATION

SECTION-01.06 SUBMITTALS

SECTION-01.07 SPECIAL PROCEDURES

SECTION-01.08 TEMPORARY FACILITIES AND ENVIRONMENTAL PROTECTION

SECTION-01.09 MOBILIZATION

SECTION-01.10 FIELD ENGINEERING AND MANAGEMENT

SECTION-01.11 CONSTRUCTION SURVEYING

SECTION-01.12 CLOSE-OUT SUBMITTALS

SECTION-01.13 RIGHT-OF-WAY SURVEY AS-BUILT

SECTION-01.14 GUARANTEE

SECTION-02.01 CLEARING AND GRUBBING

SECTION-02.02 EROSION AND SEDIMENT CONTROL

SECTION-02.03 EARTHWORK

SECTION-02.04 GEOTEXTILE FABRIC

SECTION-02.05 COIR FIBER MATTING

SECTION-02.06 CURLEX I FIBRENET EC BLANKET

SECTION-02.07 CLAY PLUG

SECTION-02.08 STREAMBED SUBSTRATE MIX

SECTION-02.09 TRIPLE LOG SILL

TOC-2

SECTION-02.10 ROCK SILL

SECTION-02.11 BRUSH TOE

SECTION-02.12 REINFORCED SOIL LIFT

SECTION-03.01 PLANTING

SECTION-03.02 UPLAND BUFFER SEEDING

SECTION-03.03 RIPARIAN BUFFER SEEDING

SECTION-04.01 STORM PIPES AND STRUCTURES

SECTION-01501 FLOW CONTROL

SECTION-02221 TRENCHING AND BACKFILLING

SECTION-02722 SANITARY SEWER SYSTEM

SECTION-02732 PIPE REHABILITATION BY CURED-IN-PLACE METHOD (PER

ASTM F1216)

SECTION-02733 PIPE REHABILITATION BY PULLED IN PLACE GLASS

REINFORCED PLASTIC CURED-IN-PLACE METHOD (PER ASTM

F2019)

SECTION-02735 SERVICE CONNECTION SEAL AND LATERAL REHABILITATION

BY CURED-IN-PLACE METHOD

SECTION-02737 MANHOLE REHABILITATION

SECTION-02741 SEWER LINE AND MANHOLE CLEANING

SECTION-02742 TELEVISION INSPECTION

SECTION-02799 ELECTRONIC MARKER BALLS

- END OF TABLE OF CONTENTS -

LOD-1

LIST OF DRAWINGS

Sheet Title

1.00 Cover

1.01 Legend & Geomorphology

2.00 Existing Conditions & Demolition Plan

2.01 Waters of the U.S. Impact Map

2.02 Easement Plan

3.00 Erosion & Sediment Control Notes

3.01 Erosion & Sediment Control Details

3.02 Erosion & Sediment Control Details

3.03 Henrico County Standard E&S Notes

3.04 Henrico County Standard E&S Details

3.05 Henrico County Pollution Prevention Plan

3.06 Erosion & Sediment Control Plan Phase 1

3.07 Erosion & Sediment Control Plan Phase 2

3.08 Erosion & Sediment Control Matting Plan

4.00 Construction Notes

4.01 Construction Details

4.02 Construction Details

4.03 Construction Details

4.04 Typical Sections & Structure Tables

5.00 Grading Plan & Profile – Main Reach

5.01 Grading Plan & Profile – Tributaries

5.02 Proposed Sections

5.03 Proposed Sections (Cont.)

6.00 Vegetation Notes

6.01 Vegetation Details

6.02 Vegetation Schedules

6.03 Seeding Plan

6.04 Planting Plan

6.05 Drainage Area & Soils Map

7.00 Sewer Replacement Plan and Profile

7.01 Sewer Notes and Details

7.02 Potential Bypass Pumping Plan

- END OF LIST OF DRAWINGS -

ITB-1

INVITATION TO BID

County of Henrico, Virginia

Sealed bids for Tuckahoe Library Stream Restoration, in accordance with the conditions, specifications, and instructions below and on the attached sheets hereto, will be received no later than 3:00 P.M., local prevailing time, September 22, 2026, and then publicly opened and read immediately thereafter through a

Microsoft Teams meeting. Sealed bids shall be submitted through Henrico County’s Electronic

Documents Web Portal, ProcureWare, at https://henrico.procureware.com. Bidders interested in participating in the bid opening shall send a request to be added to the meeting invitation to Eric Rosen via email at ros074@henrico.gov.

Time is of the essence, and any bidder that attempts to submit a bid after the appointed hour for submission, will be unable to, as ProcureWare automatically closes the bid. The time of receipt shall be determined by the time clock in ProcureWare. Bidders are responsible for ensuring that their bid is submitted in ProcureWare by the deadline indicated.

The Work consists of a restored reach length of 600 linear feet (LF). The channel will be restored utilizing priority level 2, which includes raising the stream bed slightly and creating a bankfull bench within the confined valley. The banks along the floodplain of the confined channel will be graded back allowing for slopes of 2 to 1 or less, creating greater stability. The restoration will utilize natural channel design (NCD) techniques, a B4c channel has been designed for the site with a steeper step pool sequence at the downstream extents of the stream. This approach allows for adequate cover over the sanitary sewer system, while tying into the elevation of the existing downstream culvert. Riffle, step, and pool cross sections were developed using a combination of Virginia regional curve data, reference reaches, and onsite bankfull data collection. In addition to the stream restoration, sanitary sewer rehabilitation and pipe replacement shall occur. The sewer system is currently exposed within the degraded stream channel, and shall be repaired and buried to restore and protect the system for future use. All denuded areas shall be re-seeded, fertilized, matted, and planted with native woody stems and herbaceous cover. Large growth trees shall be protected to the greatest extent practicable, allowing for increased seed dispersal and shade canopy for the newly planted seedlings. The Tuckahoe Library Stream Restoration is located on three Henrico County owned

Parcels (753-747-1611, 753-746-6345, and 753-746-7124) and two privately owned Parcels (753-746-7862 and 752-746-2526). The site is located at Parham Road, and Spans to Cloisters Apartments, Southeast of

Tuckahoe Library. The stream generally flows East to West. The site is bound primarily by offices, roads, and an apartment complex. The total drainage area to the site is approximately 65 acres, comprised of 44% impervious and 56% pervious surfaces. The entire stream channel is within a confined valley and is bound by existing culverts at the upstream and downstream extents of the channel. Various stream assessments were conducted at the site as laid out by Rosgen classification of natural rivers methodology, the channel is classified as a moderately incised type B4. Consistent land use changes in the boundary conditions have attributed to the lateral and vertical channel instability. Due to the unstable banks and pattern, significant sediment and erosional losses have been experienced.

The project is funded by the County.

https://henrico.procureware.com/ mailto:ros074@henrico.gov

ITB-2

Pursuant to Henrico County Code Section 16-43, the Board of Supervisors of Henrico County, Virginia shall be the awarding authority when the contract amount is over $200,000. Otherwise, the award will be made by the Purchasing Director.

Normal working hours shall be between 8:00 AM to 5:00 PM Monday through Friday. Work after normal working hours and may be scheduled only with the County’s approval.

Bidding Documents consisting of Contract Drawings and Project Manuals may be obtained by visiting the

Henrico County Electronic Document’s Web portal at https://henrico.procureware.com/home. Options are provided for downloading a complete set of documents or selected files from this web portal. The Contract

Drawings and Project Manuals are provided in PDF Format, which may be shared electronically with your subcontractors, employees, and suppliers. The failure or omission of any bidder to download, receive or examine any form, instrument, addendum or other documents, or to acquaint itself with conditions existing at the site(s), shall in no way relieve any bidder from any obligations with respect to its bid or to the contract.

A non-mandatory pre-bid conference will be held at 10:00 A.M. on August 25, 2026 at the Purchasing

Office located at 8600 Staples Mill Road, Henrico, VA 23228 to review the scope of work and clarify any aspects of the work that may be in question. A site visit will commence after the meeting. Direct any questions concerning the Project Manual and Drawings in writing through the Questions function in

ProcureWare.

Bids must be accompanied by either a cashier’s check or certified check or bid bond in the amount of 5% of the Total Unit Price Base Bid Amount and made payable to the County of Henrico, Virginia.

A bid may not be modified, withdrawn or cancelled by the bidder after the time and date designated for the receipt of bids and for 90 days thereafter except as provided by Va. Code § 2.2-4330. The following is the procedure for withdrawal of a bid: Va. Code § 2.2-4330(B)(1), as may be amended from time to time.

Nothing herein is intended to exclude any responsible bidder, its product or service or in any way restrain or restrict competition. Comments as to how bid documents, specifications or drawings can be improved are welcome.

If a contract is awarded, a separate performance bond and a payment bond, County of Henrico, Virginia

Standard Performance Bond and County of Henrico, Virginia Standard Labor and Material

Payment Bond and as provided in the Project Manual, for 100% of the contract amount shall be provided by the Successful Bidder.

The Owner reserves the right to waive informalities and/or reject all bids. In accordance with Va. Code, Section

2.2-4319, the Owner shall not reject all bids solely to avoid awarding a contract to a particular responsive and responsible bidder.

The Bidder must be a registered contractor in the Commonwealth of Virginia in accordance with Title 54.1, Chapter 11 of the Code of Virginia, as amended, at the time of bid submission, and shall possess a Virginia

Contractor’s License Class A. The Bidder shall have completed projects of comparable nature, size, complexity and construction cost. At the sole discretion of the County of Henrico, bidders may be requested to submit information for past projects to determine the experience and qualification of the bidder after the bid is opened.

https://henrico.procureware.com/home

ITB-3

- END OF INVITATION TO BID -

BF-1

BID FORM

UNIT PRICE CONTRACT

Date: ____________________________

To: County of Henrico

Department of Finance, Purchasing Office

8600 Staples Mill Road, Henrico, VA 23228-2360

PO Box 90775, Henrico, VA 23273-0775

Project: Tuckahoe Library Stream Restoration

From (full name): __________________________________

(full address) __________________________________

Having carefully examined the site, the drawings, specifications and other documents, and in compliance with your "Invitation to Bid", County of Henrico Construction General Terms and Conditions, and this “Bid

Form”, the undersigned proposes to furnish all labor, materials, supplies and equipment necessary for Tuckahoe

Library Stream Restoration. All shall be in accordance with Drawings prepared by Timmons Group, dated

June 16, 2026, and the Project Manual, dated September 15, 2026.

The Bidder must be a registered contractor in the Commonwealth of Virginia in accordance with Title 54.1, Chapter 11 of the Code of Virginia, as amended, at the time of bid submission, and shall possess a Virginia

Contractor’s License Class A. The Bidder shall have completed projects of comparable nature, size, complexity and construction cost. At the sole discretion of the County of Henrico, bidders may be requested to submit information for past projects to determine the experience and qualification of the bidder after the bid is opened.

The Work consists of a restored reach length of 600 linear feet (LF). The channel will be restored utilizing priority level 2, which includes raising the stream bed slightly and creating a bankfull bench within the confined valley. The banks along the floodplain of the confined channel will be graded back allowing for slopes of 2 to 1 or less, creating greater stability. The restoration will utilize natural channel design (NCD) techniques, a B4c channel has been designed for the site with a steeper step pool sequence at the downstream extents of the stream. This approach allows for adequate cover over the sanitary sewer system, while tying into the elevation of the existing downstream culvert. Riffle, step, and pool cross sections were developed using a combination of Virginia regional curve data, reference reaches, and onsite bankfull data collection. In addition to the stream restoration, sanitary sewer rehabilitation and pipe replacement shall occur. The sewer system is currently exposed within the degraded stream channel, and shall be repaired and buried to restore and protect the system for future use. All denuded areas shall be re-seeded, fertilized, matted, and planted with native woody stems and herbaceous cover. Large growth trees shall be protected to the greatest extent practicable, allowing for increased seed dispersal and shade canopy for the newly planted seedlings. The Tuckahoe Library Stream Restoration is located on three Henrico County owned

Parcels (753-747-1611, 753-746-6345, and 753-746-7124) and two privately owned Parcels (753-746-7862 and 752-746-2526). The site is located at Parham Road, and Spans to Cloisters Apartments, Southeast of

Tuckahoe Library. The stream generally flows East to West. The site is bound primarily by offices, roads, BF-2 and an apartment complex. The total drainage area to the site is approximately 65 acres, comprised of 44% impervious and 56% pervious surfaces. The entire stream channel is within a confined valley and is bound by existing culverts at the upstream and downstream extents of the channel. Various stream assessments were conducted at the site as laid out by Rosgen classification of natural rivers methodology, the channel is classified as a moderately incised type B4. Consistent land use changes in the boundary conditions have attributed to the lateral and vertical channel instability. Due to the unstable banks and pattern, significant sediment and erosional losses have been experienced.

It shall be the responsibility of the Contractor to apply for and diligently pursue the applicable Building Permits from the County of Henrico. It shall be the responsibility of the Owner to pay for the Building Permits.

However, in a cooperative and expedient effort, the Owner may apply and pay for the Building Permits prior to receipt of bids and should not be included in the bid amount. The Contractor will be responsible for obtaining and bearing the cost of all subcontractors permits.

The Bid Form must be completed in blue or black ink or by typewriter. The bid amounts shall be expressed in figures, only. The unit price of each item on the form, if requested, must be stated in figures.

Discrepancies in the multiplication of units of work and the unit prices will be resolved in favor of the correct multiplication of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. My/Our total unit price base bid price is as follows:

PRICES QUOTED SHALL BE FOB DESTINATION

TOTAL UNIT PRICE BASE BID AMOUNT:

TOTAL UNIT PRICE BASE BID: The Base Bid includes all Work required by the Bidding Documents for Tuckahoe Library Stream Restoration in strict accordance with the Bidding Documents, including the

Drawings and Project Manual, for the computed price shown on the attached Unit Price Bid Sheet Price

Schedule:

$[Enter pricing electronically in ProcureWare] (Figure Only)

The final contract amount shall be determined upon completion of the project by multiplying the actual County-authorized unit quantities required for the construction of the project by the unit prices contained in the bid.

BID SECURITY:

Attached hereto is my bid security for five percent (5%) of the Total Unit Price Base Bid amount, made payable to the County of Henrico, Virginia.

GENERAL:

It is the intent of the County of Henrico to recommend the award of this contract to the lowest responsive and responsible bidder based upon the Total Unit Price Base Bid amount provided the bid does not exceed the funds available for the contract.

If a contract is awarded, a separate performance bond and a payment bond County of Henrico, Virginia

Standard Performance Bond and County of Henrico, Virginia Standard Labor and Material Payment

BF-3

Bond, for 100% of the contract amount, including any additions and/or deductions, shall be provided by the

Successful Bidder.

The Successful Bidder agrees to use unit prices to determine changes to the Contract Sum when authorized changes are directed. Unit prices shall include all labor and materials, in place and complete. The source of the unit prices (other than those listed herein) shall be Means Open Shop Building Construction Cost

Data, latest edition, R. S. Means Company, Inc., adjusted for Richmond, Virginia. The unit prices will be used as maximum limiting charges and minimum credits allowable for any change in the Work.

TIME OF COMPLETION:

The Work shall be completed by the Contractor and certified by the Owner within 330 calendar days after the date of the written Notice to Proceed from the Owner to the Contractor. If work is not completed by the deadline established in the sentence immediately preceding this one, the Owner shall enforce Liquidated

Damages on the Contractor.

The Owner and the Contractor recognize that time is of the essence and that the Owner will suffer financial loss if the Work is not completed by the deadline established above. For each calendar day that any work remains incomplete after the Contract Time, the County will assess liquidated damages, not as a penalty, against the Contractor. Liquidated damages will be assessed at the rate applicable to the Contract in accordance with the Schedule of Liquidated Damages, Table I-1, included below, or as otherwise specified in the Contract provisions. Liquidated damages will be deducted from any monies due the Contractor for each calendar day of additional time consumed until final completion and acceptance of the Work, subject to such adjustments as provided in accordance with the requirements of Section 108.06 of the VDOT Road and Bridge Specifications .The Contractor waives any defense as to the validity of any liquidated damages stated in the Contract or these Specifications and assessed by the County against the Contractor on the grounds that such liquidated damages are void as penalties or are not reasonably related to actual damages

The following Schedule of Liquidated Damages is a reasonable estimation of the actual damages Owner may incur because of Contractor’s breach. This Schedule includes the cost of administration, engineering, supervision, inspection, and other damages not readily ascertainable. Liquidated damages will be charged against the Contractor for each calendar day beyond the Contract Time that the Contract remains in an incomplete state:

TABLE I-1

Schedule of Liquidated Damages

Original Contract Amount in Dollars Daily Charge in Dollars

0.00 – 500,000.00 350

500,000.01 – 2,000,000.00 600

2,000,000.01 – 8,000,000.00 1,350

8,000,000.01 – 15,000,000.00 2,500

15,000,000.01 or more 3,100

(BID SIGNATURE SHEET FOLLOWS)

BF-4

BID SIGNATURE SHEET

My signature certifies that the bid as submitted complies with all requirements specified in this Invitation to

Bid (“ITB”) No. 26-2992-8EAR – Tuckahoe Library Stream Restoration.

My signature also certifies that by submitting a bid in response to this ITB, the Bidder represents that in the preparation and submission of this bid, the Bidder did not, either directly or indirectly, enter into any combination or arrangement with any person or business entity, or enter into any agreement, participate in any collusion, or otherwise take any action in the restraining of free, competitive bidding in violation of the

Sherman Act (15 U.S.C. Section 1) or Sections 59.1-9.1 through 59.1-9.17 or Sections 59.1-68.6 through

59.1-68.8 of the Code of Virginia.

I hereby certify that I am authorized to sign as a legal representative for the business entity submitting this bid.

LEGAL NAME OF BIDDER (DO NOT USE TRADE NAME): ________________________________

ADDRESS: __________________________________________________________________________

SIGNATURE: ________________________________________________________________________

NAME OF PERSON SIGNING (PRINT): __________________________________________________

TITLE: ______________________________________________________________________________

TELEPHONE: ________________________________________________________________________

EMAIL ADDRESS: ____________________________________________________________________

DATE: ______________________________________________________________________________

VIRGINIA CONTRACTOR’S REGISTRATION NUMBER:______________________ CLASS: _____

Surety2000 Bond Number for Bid Bond (if applicable): _______________________________________

Bidder _____ is or ____ is not located in Henrico County? If so, have you obtained a County license to conduct or engage in business, trade or occupation in the County? _____ Yes _____ No

RECEIPT OF ADDENDA:

We acknowledge the receipt of the following Addenda:

Addendum No. Dated

Addendum No. Dated

BF-5

BUSINESS CATEGORY CLASSIFICATION FORM

Company Name: _______________________________________________________________

This form has been completed by:

Signature: _____________________________________________ Date: _________________

Title: _____________________________________________

Specify your Business Category by checking the appropriate business category classification below (check all that apply):

_____ Small Business

_____ Women-Owned Business

_____ Minority-Owned Business

_____ Military Family-Owned Business

_____ Service-Disabled Veteran Business

_____ Employment Services Organization

_____ Non-SWaM Business (if none of the above)

If certified by the Virginia Department of Small Business and Supplier Diversity (SBSD), provide your certification number and expiration date below:

Number: _________________________ Date: _________________________

For the purpose of determining the appropriate business category, please review the definitions provided by SBSD at: https://sbsd.virginia.gov/certification-division/swam/. “Employee services organization” is defined as s an organization that provides community-based employment services to individuals with disabilities that is an approved Commission on Accreditation of Rehabilitation Facilities (CARF) accredited vendor of the Department of Aging and Rehabilitative Services.

https://sbsd.virginia.gov/certification-division/swam/

BF-6

VIRGINIA STATE CORPORATION COMMISSION (SCC)

REGISTRATION INFORMATION

The Bidder:

is a corporation or other business entity with the following SCC identification number:

________________________________ -OR-

is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR-is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the Bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from Bidder’s out-of-state location) -OR-is an out-of-state business entity that is including with this bid/proposal an opinion of legal counsel which accurately and completely discloses the undersigned Bidder’s current contracts with Virginia and describes why those contracts do not constitute the transaction of business in Virginia within the meaning of §13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

Please check the following box if you have not checked any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids:

BF-7

RESPONSIBLE BIDDER CERTIFICATION

Name of Bidder: __________________________________

“Responsible bidder” means a person who has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability that will assure good faith performance, and who has been prequalified, if required.

In determining whether a Bidder is responsible, the County will consider whether the Bidder has defaulted on any government contract in the last five years; whether any government has terminated a contract with the Bidder for cause in the last five years; and whether the Bidder or any of its officers, directors, partners, or owners is currently barred from bidding on contracts by any federal, state, or local government agency.

As part of this submission, the Bidder certifies that:

It has not defaulted on any government contract in the last five years.

No government has terminated a contract with the Bidder for cause in the last five years.

Neither it nor any of its officers, directors, partners, or owners are barred from bidding on contracts by any federal, state, or local government agency.

If the Bidder cannot make any of the certifications required above, the Bidder must indicate the reason by selecting the appropriate box below.

It has defaulted on one or more government contract(s) in the last five years.

A government has terminated a contract with the Bidder for cause in the last five years.

It or one or more of its officers, directors, partners, or owners are barred from bidding on contracts by a federal, state, or local government agency.

If any of the above three boxes are checked, the Bidder must explain all defaults, terminations, and/or bars in reasonable detail and include the contact information for the government agency on whose contract the Bidder has defaulted, been terminated, or been barred from bidding.

Signature of Authorized Representative

Printed Name of Authorized Representative

- END OF BID FORM –

PS-1

UNIT PRICE BID SHEET PRICE SCHEDULE

The Unit Price Bid Sheet Price Schedule is available on a separate Microsoft Excel document located in

Henrico County Electronic Document’s Web portal at https://henrico.procureware.com/home. Bidders shall electronically complete and attach the Unit Price Bid Sheet Price Schedule in ProcureWare.

- END OF UNIT PRICE BID SHEET PRICE SCHEDULE –

GTC-1

COUNTY OF HENRICO CONSTRUCTION GENERAL TERMS AND CONDITIONS

All bidders shall note that the Invitation to Bid (ITB) method of procurement does not allow any modifications or exceptions to the County of Henrico Construction General Terms and Conditions.

Any modifications or exceptions made to this section shall cause your bid response to be considered non-responsive.

A. Limitation of Operations

1. The Contractor shall conduct the work in a manner and sequence that will ensure its expeditious completion with the least interference to traffic and shall have due regard for the location of detours and provisions for handling traffic. The Contractor shall not open any work to the prejudice or detriment of work already started. The Engineer may require the Contractor to finish a section of work before work is started on any other section.

2. Except as is necessary to maintain traffic, work shall not be performed on Sundays or the following holidays without the permission of the Engineer: January 1, Memorial Day, July 4, Labor Day, Thanksgiving Day, and Christmas Day.

i. If any of these holidays occurs on a Sunday, the following Monday shall be considered the holiday.

ii. In addition to the Sunday or Holiday work limitations, mobile, short duration, short-term stationary, or intermediate-term stationary temporary traffic control zone (as defined in the

VWAPM) lane closures on mainline lanes, shoulders, or ramps shall not be performed during the following Holiday time periods without the written permission of the Henrico

County Traffic Engineer. Additionally, a long-term stationary temporary traffic control zone (as defined in the VWAPM) shall not be initially put in place, adjusted, or removed during the following Holiday time periods without the written permission of the Engineer:

1. January 1: From Noon on the preceding day until Noon on the following day, except as indicated below for Holidays occurring on a Friday/Saturday or Sunday/Monday.

2. Memorial Day: As indicated below for Holidays occurring on a Monday.

3. July 4: From Noon on the preceding day until Noon on the following day, except as indicated below for Holidays occurring on a Friday/Saturday or Sunday/Monday.

4. Labor Day: As indicated below for Holidays occurring on a Monday. • Thanksgiving

Day: From Noon on the Wednesday preceding Thanksgiving Day until Noon on the

Monday following Thanksgiving Day.

5. Thanksgiving Day: From Noon on the Wednesday preceding Thanksgiving Day until

Noon on the Monday following Thanksgiving Day

6. Christmas Day: From Noon on the preceding day until Noon on the following day, except as indicated below for Holidays occurring on a Friday/Saturday or

Sunday/Monday.

GTC-2

7. If the Holiday occurs on a Friday or Saturday: From Noon on the preceding Thursday to Noon on the following Monday.

8. If the Holiday occurs on a Sunday or Monday: From Noon on the preceding Friday to

Noon on the following Tuesday.

B. Addenda

1. Bidders are welcome to provide comments regarding how the bidding documents, specifications or drawings can be improved. Bidders requesting clarification or interpretation of or improvements to the bid general terms, conditions, specifications or drawings shall make a written request which must reach the Purchasing Office, Department of Finance, at least eight (8) calendar days prior to the date set for the receipt of bids.

2. Any changes to the bid general terms, conditions, specifications or drawings shall be in the form of a written addendum from the Purchasing Office and it shall be signed by the Purchasing Director of Finance or a duly authorized representative.

3. An addendum shall be issued no later than six (6) calendar days prior to the date set for the receipt of bids. However, an addendum extending the date for the receipt of bids or an addendum withdrawing the Invitation to Bid may be issued any time prior to the date set for the receipt of bids.

4. Each bidder shall be responsible for determining that it has received all addenda for the Invitation to Bid issued by the Purchasing Office before submitting a bid for the work.

5. Each Addendum will be transmitted according to one of the following protocols, as stated in the

Invitation to Bid:

a. For Bid Documents distributed via Printed Sets, any Addendum issued will be mailed or delivered to each Bidder registered on the Plan Holder’s List; and

b. For Bid Documents distributed via the Henrico County Construction Bid Postings Web

Portal, a notice of each Addendum will be sent to the email address for each Bidder registered on the Henrico County Construction Bid Posting Web Portal, where the

Addendum will be available for download.

6. Each bidder shall acknowledge the receipt of each addendum on the Bid Form.

C. Annual Appropriations

It is understood and agreed that this contract shall be subject to annual appropriations by the Board of Supervisors of Henrico County, Virginia (the "Board"). Should the Board fail to appropriate funds for this contract, the contract shall be terminated when existing funding is exhausted. The successful bidder (“Successful Bidder”) shall not be entitled to seek redress from the County of

Henrico, Virginia (the “County”) should the Board fail to make annual appropriations for this contract.

D. Authorization to Transact Business in the Commonwealth (Va. Code § 2.2-4311.2)

GTC-3

1. Any business entity that enters into a written contract with the County of Henrico (the

“County”) that is organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership must be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia, or as otherwise required by law.

2. Any business entity described in paragraph E.1 above that enters into a contract with the County shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth of Virginia, if so required under Title 13.1 or Title 50 of the

Code of Virginia, to be revoked or cancelled at any time during the term of the contract.

3. Any business entity organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 of the Code of Virginia must include in its bid or proposal the identification number issued to it by the State Corporation Commission. Any business entity that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.

4. A bidder described in subsection 3 that fails to provide the required information shall not receive an award unless a waiver is granted by the Purchasing Director of Finance, his designee, or the County Manager.

5. Any falsification or misrepresentation contained in the statement submitted by a bidder pursuant to Title 13.1 or Title 50 of the Code of Virginia may be cause for debarment.

6. The County may, in its sole discretion, void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section, entitled “Authorization to Transact Business in the Commonwealth.”

E. Award of Contract

1. The Purchasing Office reserves the right to waive any informality in bids and to award in part or in whole or to reject any or all bids. The reasons for the rejection shall be made a part of the contract file.

2. In case of a tie bid, preference shall be given to goods, services, and construction produced in the

County of Henrico or the Commonwealth of Virginia or provided by persons, firms or corporations having principal places of business in the County of Henrico or the Commonwealth of Virginia, if such a choice is available; otherwise the tie shall be decided by lot. A County of Henrico business shall be given preference over a Commonwealth of Virginia business, if such a choice is available.

3. The Purchasing Office shall have the right, before awarding the contract, to require a bidder to submit such evidence of its qualifications as it may deem necessary and may consider any evidence available to it concerning the financial, technical, and other qualifications and abilities of a bidder.

4. It is the intent of the County of Henrico to recommend the award of this contract to the lowest responsive and responsible bidder provided the bid does not exceed the funds available for the contract. This bid will be awarded by Total Unit Price Base Bid. (See the Bid Form)

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5. Notice of award or intent to award is posted on the Purchasing Office website:

https://www.henrico.gov/finance/divisions/purchasing/.

6. The bidder to whom the contract is awarded (“Successful Bidder”) shall, within fifteen (15) days after prescribed documents are presented for signature, execute and deliver to the Purchasing

Office the contract forms and any other forms required by the bid.

F. Bid Security

1. Each bid shall be accompanied by a bid security in the form of either a cashier's or certified check or an acceptable bid bond in the amount of five percent (5%) of the bid amount, made payable to the County of Henrico, Virginia. If a Bidder elects to submit a cashier’s or certified check as its bid security, the Bidder must contact Eric Rosen at ros074@henrico.gov or (804)

501-5639 to schedule drop-off of the check at the Purchasing Office located at 8600

Staples Mill Road, Henrico, VA 23228 prior to the deadline for receipt of bids.

2. The bid security is a guarantee that if the contract is awarded by the County to the bidder, the bidder shall enter into the contract with the County for the work mentioned in this bid or forfeit the bid security to the County, not as a penalty, but as liquidated damages.

3. No forfeiture under a bid security shall exceed the lesser of (i) the difference between the bid for which the bid security was written and the next low bid of another bidder, or (ii) the face amount of the bid security (Va. Code § 2.2-4336.C).

4. All bonds shall be executed by a surety company selected by the bidder which is legally authorized to do business in the Commonwealth of Virginia (Va. Code § 2.2-4336), and the bond shall be the same in both form as well as substance as County of Henrico, Virginia Bid Bond, with notary seal or 13 digit bond number from Surety 2000.

5. The bidder shall require the attorney-in-fact, who executed the required bond on behalf of the surety company, to affix thereto a certified and current copy of the power of attorney.

6. The bond premium shall be paid by the bidder and the cost shall be included in the bid price.

G. Successful Bidder’s Performance

1. Goods and services must be delivered and rendered strictly in accordance with this bid and shall not deviate in any way from the terms, conditions, prices, quality, quantity, delivery instructions, and specifications of this bid.

2. All goods and/or services delivered and/or rendered shall comply with all applicable federal, state, and local laws, and shall not infringe any valid patent or trademark. The Successful

Bidder shall indemnify, keep, save, and hold the County, its officers and employees, harmless from any liability for infringement and from any and all claims or allegations of infringement by the Successful Bidder or the County, its officers and employees, arising from, growing out of, or in any way involved with the goods delivered or services rendered pursuant to this purchase.

3. In the event that suit is brought against the County (including Henrico County Public Schools), its officers and/or its employees, either independently or jointly with the Successful Bidder, the https://www.henrico.us/finance/divisions/purchasing/ mailto:ros074@henrico.gov

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Successful Bidder shall defend the County and the County’s officers and employees in any such suit at no cost to the County and the County’s officers and employees. In the event that final judgment is obtained against the County, its officers, and/or its employees, either independently or jointly with the Successful Bidder, then the Successful Bidder shall pay such judgment, including costs and attorney’s fees, if any, and hold the County, and the County’s officers and employees, harmless therefrom.

4. The Successful Bidder shall ensure that its employees shall observe and exercise all necessary caution and discretion so as to avoid injury to person or damage to property of any and all kinds.

5. The Successful Bidder shall not, in its product literature or advertising, refer to this purchase or the use of the Successful Bidder's goods or services by the County of Henrico, Virginia.

6. The Successful Bidder shall cooperate with County officials in performing the specified work so that interference with the County's activities will be held to a minimum.

7. The Successful Bidder shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs. The provisions of all rules and regulations governing safety as adopted by the Safety Codes Commission of the Commonwealth of Virginia and as issued by the

Department of Labor and Industry under Title 40.1 of the Code of Virginia shall apply to all work under this purchase order.

8. Notwithstanding any other language to the contrary contained in the contract documents, in case of an inconsistency between drawings and specifications or within either document and clarified by addendum, the better quality or greater quantity of work shall be provided.

H. Bidder’s Representation

1. By submitting a bid in response to this Invitation to Bid, the bidder certifies that it has read and understands the bid documents, specifications, and drawings, if any, and has familiarized itself with all federal, state and local laws, ordinances, rules and regulations that in any manner may affect the cost, progress or performance of the work.

2. The failure or omission of any bidder to receive or examine any form, instrument, addendum or other documents, or to acquaint itself with conditions existing at the site(s), shall in no way relieve any bidder from any obligations with respect to its bid or to the contract.

I. Bonds

1. The Successful Bidder shall be required to furnish a Performance Bond covering the faithful performance of the contract and a Payment Bond covering the payment of all obligations arising thereunder electronically through www.surety2000.com verified a Digital Staple and QR code which is generated by the Surety2000 system.

a. Bidder must register with Surety2000 by visiting www.surety2000.com. If you have already registered with Surety2000 previously you will not need to register again.

b. Verify that your Surety Broker is registered with Surety2000. If they are not direct them to visit www.surety2000.com to register.

c. Provide your Surety Broker the bond details for the contract your company awarded to.

d. Once your Surety Broker has confirmed execution of the electronic bond creating log into the www.surety2000.com to digitally sign the bond and receive a Digital Staple and QR code.

http://www.surety2000.com/ http://www.surety2000.com/ http://www.surety2000.com/ http://www.surety2000.com/

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2. The bonds shall be executed by one or more surety companies selected by the Successful Bidder which are legally authorized to do business in the Commonwealth of Virginia and the bonds shall be written of County of Henrico, Virginia Standard Performance Bond and County of Henrico, Virginia Standard Labor and Material Payment Bond. Each bond shall be written for 100% of the contract amount.

3. The bonds shall be dated on or after the date of the contract.

4. The Successful Bidder shall require the attorney-in-fact, who executed the required bonds on behalf of the surety company, to affix thereto a certified and current copy of the power of attorney.

5. The bond premium shall be paid by the Successful Bidder awarded the contract.

J. Collusion

By submitting a bid in response to this Invitation to Bid, the bidder represents that in the preparation and submission of this bid, said bidder did not, either directly or indirectly, enter into any combination or arrangement with any person, Bidder or corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C. § 1) or Va. Code §§ 59.1-9.1 through 59.1-9.17 or §§

59.1-68.6 through 59.1-68.8.

K. Compensation

1. The County shall not pay for any goods or services until the same have been actually received by the County.

2. The Successful Bidder/Offeror shall provide the Purchasing Office their social security numbers, upon request. Proprietorships, partnerships and corporations shall provide their federal employer identification numbers, upon request (Va. Code § 2.2-4354.2).

3. The Successful Bidder shall submit a complete itemized invoice for each item or service delivered under the contract. The Successful Bidder shall indicate the purchase order number on the front of each invoice and on the outside of each package or shipping container.

4. Cash discounts shall be deducted in accordance with the terms of the bid.

5. Payment shall be rendered to the Successful Bidder for satisfactory performance in compliance with the general terms, conditions and specifications of this bid. The required payment date shall be either: (i) the date on which payment is due under the terms of the contract for the provision of such goods or services; or (ii) if such date is not established by contract, not more than forty-five days after goods or services are received or not more than forty-five (45) days after the Successful

Bidder renders a proper invoice to the County, whichever is later (Va. Code § 2.2-4352).

6. Unless otherwise provided under the terms of this contract, interest shall accrue at the rate of one percent per month (Va. Code § 2.2-4354.4).

a. Payments due and unpaid under the Contract Documents shall bear interest at the rate of

½% per month from the date payment is due.

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7. The County shall pay to the Successful Bidder 95% of each request for payment for work performed in satisfactory compliance with the general terms, conditions, specifications, and drawings of this bid and it shall make each payment in accordance with the compensation terms herein (see Subsection J.5., above) and in the Contract Documents.

8. Progress payments for the approved work will be issued in accordance with the compensation terms herein (see Subsection J.5., above) and in the Contract Documents for work satisfactorily completed in the preceding thirty (30) day period less the five percent (5%) retainage on that amount.

9. Upon final acceptance of all work, payment will be issued for that part of the contract amount still outstanding and the payment to include the previously withheld 5% retainage amounts.

L. Reserved.

M. Contractor’s Registration

1. No person shall engage in, or offer to engage in, contracting work or operate as an owner-developer in the Commonwealth of Virginia unless it has been licensed or certified under the provisions of Chapter 11 of Title 54.1 of the Code of Virginia, as amended. See Virginia Code §

54.1-1103(A).

2. Bidders are prohibited from contracting for, or bidding upon the construction, removal, repair or improvements to or upon real property owned, controlled or leased by the County of Henrico without a Virginia contractor’s license or certificate.

3. Each bidder shall indicate its Virginia contractor’s registration number on the bid envelope and the Bid Form.

N. Contract Time

1. The number of days within which, or the date by which, the work is to be completed (the

“Contract Time”) is set forth in the Bid Form and will be included in the agreement.

2. “Final Completion” means the point in the progress of the work when the project is complete and the Contractor has fulfilled all its duties under the contract, except continuing duties such as warranty work or future maintenance work, and the Contractor is entitled to final payment.

All warranties provided by or through the Contractor will begin on the date of Final

Completion for a one-year period.

3. Final Completion Inspections – Prior to the Final Completion date the contractor and project inspectors shall perform and on-site inspection and note all deficiencies. Once all deficiencies have been corrected and verified, the contractor shall request a final inspection. If no deficiencies are found, a final acceptance letter will be issued.

4. The Successful Bidder may obtain an extension of the Contract Time only for Excusable Delay.

An Excusable Delay is one of the following events that delays the Successful Bidder’s performance of the Work, when such event is the sole cause of delay and the Successful Bidder is not responsible in whole or in part for the event:

a. An act or omission by the County;

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b. An act or omission by a third party employed by the County and not under the

Successful Bidder’s control;

c. Changes ordered by the County that affect the scope of the Work; and

d. Other events beyond the control of the Successful Bidder that were not reasonably anticipated by the Successful Bidder.

5. If the Successful Bidder believes an Excusable Delay has occurred, the Successful Bidder shall notify the County in writing that the Successful Bidder believes an Excusable Delay has occurred and specify the nature of the Excusable Delay within ten (10) calendar days of the beginning of the Excusable Delay. The Successful Bidder’s notice of the Excusable Delay shall be a condition precedent to an extension of the Contract Time.

6. The Successful Bidder may recover damages only for an Unreasonable Delay. An

Unreasonable Delay is a delay caused by the acts or omissions of the County, its agents or employees that is due to causes within their control.

O. Controlling Law and Venue; Claims

1. This contract is made, entered into, and shall be performed in the County of Henrico, Virginia, and shall be governed by the applicable laws of the Commonwealth of Virginia. Any dispute arising out of the contract resulting from this Invitation to Bid, its interpretations, or its performance shall be litigated only in the County of Henrico General District Court or the

Circuit Court of the County of Henrico, Virginia.

2. The claims process will follow the Code of Virginia, Section 2.2-4363.Contractual disputes.

P. County License Requirement

1. If you have a current business license issued by Henrico County, please include a copy with your bid. If you do not have a current business license issued by Henrico County, you will be required to obtain one in the event the county awards a contract to you.