ITB Services No. N1480

ARLINGTON COUNTY, VIRGINIA

OFFICE OF THE PURCHASING AGENT

2100 CLARENDON BOULEVARD, SUITE 500

ARLINGTON, VA 22201

(703) 228-3410

INVITATION TO BID NO. N1480

ELECTRONIC SEALED BIDS WILL BE RECEIVED BY ARLINGTON COUNTY VIA PRISM+ UNTIL 3:00 P.M. ON

THE 20TH DAY OF AUGUST, 2026 FOR:

COUNTYWIDE SNOW REMOVAL SERVICES

NO RESPONSES WILL BE ACCEPTED AFTER THE BID DUE DATE AND TIME.

VENDORS ARE REQUIRED TO REGISTER IN PRISM+, ARLINGTON COUNTY’S ePROCUREMENT SYSTEM, AS FOLLOWS:

• NEW VENDORS ARE REQUIRED TO COMPLETE A NEW REGISTRATION. AS A PART OF NEW SUPPLIER

REGISTRATION, IT IS IMPORTANT TO SELECT THE PRODUCTS AND SERVICES RELEVANT TO YOUR

ACCOUNT.

• EXISTING VENDORS ARE REQUIRED TO LOG INTO THEIR ENABLED ACCOUNT HERE. TO MAKE

CHANGES TO YOUR PRODUCT AND SERVICE OFFERINGS, PLEASE SUBMIT YOUR REQUEST HERE.

THOUGH REGISTRATION IS NOT REQUIRED TO VIEW COMPETITIVE BID SOLICITATIONS IN PRISM+, REGISTRATION IS REQUIRED TO SUBMIT A RESPONSE, ASK A QUESTION RELATED TO THE COMPETITIVE

SEALED BIDDING, AND RECEIVE NOTIFICATIONS OF FUTURE CONTRACTING OPPORTUNITIES FROM

ARLINGTON COUNTY.

The County will conduct a virtual bid opening via Microsoft Teams Application (APP). Bidders interested in viewing the public bid opening must download the APP and join the meeting via the Microsoft Teams APP and enable audio, video or both. The link to join the virtual bid opening is provided below:

Join Microsoft Teams Meeting +1 347-973-6905 United States, New York City (Toll)

Conference ID: 696 978 00# https://fa-exkk-saasfaprod1.fa.ocs.oraclecloud.com/fscmUI/faces/NegotiationAbstracts?prcBuId=300000009743672&_afrLoop=14301948248763335&_afrWindowMode=0&_afrWindowId=null&_adf.ctrl-state=5or86ikyg_1&_afrFS=16&_afrMT=screen&_afrMFW=1504&_afrMFH=915&_afrMFDW=1504&_afrMFDH=1003&_afrMFC=8&_afrMFCI=0&_afrMFM=0&_afrMFR=144&_afrMFG=0&_afrMFS=0&_afrMFO=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffa-exkk-saasfaprod1.fa.ocs.oraclecloud.com%2FfscmUI%2Fredwood%2Fsupplier-registration%2Fregister-supplier%2Fregister-supplier-verification%3Fid%3DRBAftsyLsxSthoDqyfAnzfehRnTK0SFy3Lx4mg8FNL22rWJ%252FZ8sUGRoTNQ%253D%253D&data=05%7C02%7Clalexander%40arlingtonva.us%7Cde2fad2841704c609bb608dd4dd5f468%7C803548041fdf428e9f5f5091e994cf54%7C0%7C0%7C638752303541450466%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=6e8v7qravz6alsbuEcEY0kSxFqjz%2FZEy8JQ3%2F9PcHh8%3D&reserved=0 file://///acg.arlington.local/ArlGov/DEPT-DMF/Divisions/DMF-Purchasing/TEMPLATES%20FY23%20(READ%20ONLY)/JUNE%202025%20Approved%20As%20To%20Form%20Templates/HERE https://egov.arlingtonva.us/TicketGeneration/Tickets/SupplierTechTicket https://teams.microsoft.com/meet/214458556257556?p=elHTAYFyuPs3bG7cst https://teams.microsoft.com/meet/214458556257556?p=elHTAYFyuPs3bG7cst tel:+1%20347-973-6905,,814000887#

NOTICE: ANY BIDDER ORGANIZED AS A STOCK OR NONSTOCK CORPORATION, LIMITED LIABILITY COMPANY, BUSINESS TRUST OR LIMITED PARTNERSHIP, OR REGISTERED AS A LIMITED LIABILITY PARTNERSHIP, MUST BE AUTHORIZED TO TRANSACT BUSINESS IN THE COMMONWEALTH OF VIRGINIA

BEFORE CONTRACT AWARD (REFER TO AUTHORITY TO TRANSACT BUSINESS SECTION OF THE

SOLICITATION FOR FURTHER INFORMATION).

Arlington County reserves the right to reject any and all bids, cancel this solicitation, and waive any informalities as defined in the Arlington County Purchasing Resolution.

Arlington County, Virginia Office of the Purchasing Agent

Briana Henley

Procurement Officer bhenley@arlingtonva.us mailto:bhenley@arlingtonva.us

TABLE OF CONTENTS

I. INFORMATION FOR BIDDERS

II. SCOPE OF SERVICES

III. CONTRACT TERMS AND CONDITIONS

EXHIBIT C - LIVING WAGE FORMS…………………………………………………………………………………………..39

EXHIBIT D - CONTRACTOR LIVING WAGE QUARTERLY COMPLIANCE REPORT

IV. ATTACHMENTS AND FORMS

BID FORM

ATTACHMENT A: PRICING SHEET

I. INFORMATION FOR BIDDERS

1. QUESTIONS AND ADDENDA

BIDDERS MUST BE REGISTERED IN PRISM+ TO SUBMIT A QUESTION FOR THIS INVITATION TO BID.

All communications relating to this solicitation must be submitted online using the Messages button in the upper right menu bar of PRISM+. Prior to the award of a contract resulting from this solicitation, Bidders are prohibited from contacting any County staff other than those assigned to the Office of the Purchasing Agent.

QUESTIONS REGARDING THE ORIGINAL SOLICITATION MUST BE SUBMITTED BY AUGUST 6, 2026, AT 5:00 P.M. EASTERN TIME TO BE CONSIDERED. ALL QUESTIONS RECEIVED BY THE QUESTION DEADLINE

WILL BE RESPONDED TO WITHIN PRISM+ AND POSTED FOR ALL BIDDERS.

Any revisions to this solicitation will be by formal addendum only. Bidders are cautioned not to rely on any written, electronic, or oral representations made by any County representative or other person, including the County’s technical contact, that appear to change any portion of the solicitation, unless the change is ratified by an electronic updated version to this solicitation issued by the Office of the Purchasing Agent.

If the County issues an addendum after a Bidder submits a bid, the Bidder must acknowledge the addendum in PRISM+ and resubmit the bid. The Bidder must take these steps after each addendum if the County issues more than one in the course of a solicitation. If the Bidder does not take these steps, the County will no longer see or consider the Bidder’s original bid. The County is not responsible for missed PRISM+ acknowledgments or the Bidder’s failure to acknowledge the addendum or resubmit a bid.

2. INTEREST IN MORE THAN ONE BID AND COLLUSION

Reasonable grounds for believing that a Bidder is interested in more than one bid for a solicitation, including both as a Bidder and as a subcontractor for another Bidder, or that collusion exists between two or more Bidders, will result in rejection of all affected bids. However, an individual or entity acting only as a subcontractor may be included as a subcontractor on bids of two or more different Bidders. Bidders rejected under the above provision will also be disqualified if they respond to a re-solicitation for the same work.

3. TRADE SECRETS OR PROPRIETARY INFORMATION

Trade secrets or proprietary information that a Bidder submits in connection with a procurement transaction may be exempted from public disclosure under the Virginia Freedom of Information Act (“VFOIA”). However, the Bidder must invoke VFOIA protection clearly and in writing with its response to this solicitation. The written request must be included with the Bidder’s original bid and must include at least the following: (1) the data or other materials sought to be protected and (2) specific reasons why the Bidder considers the material confidential or proprietary. It is the Bidder’s sole responsibility to defend such exemptions if challenged in a court of competent jurisdiction.

4. DEBARMENT STATUS

The Bidder must indicate on the Bid Form whether it or any of its principals is currently debarred, enjoined, or suspended from submitting bids to the County or to any other state or political subdivision and whether the Bidder is an agent of any person or entity that is currently debarred, enjoined or suspended from https://fa-exkk-saasfaprod1.fa.ocs.oraclecloud.com/fscmUI/faces/NegotiationAbstracts?prcBuId=300000009743672&_afrLoop=14301948248763335&_afrWindowMode=0&_afrWindowId=null&_adf.ctrl-state=5or86ikyg_1&_afrFS=16&_afrMT=screen&_afrMFW=1504&_afrMFH=915&_afrMFDW=1504&_afrMFDH=1003&_afrMFC=8&_afrMFCI=0&_afrMFM=0&_afrMFR=144&_afrMFG=0&_afrMFS=0&_afrMFO=0 submitting bids to the County or to any other state or political subdivision. An affirmative response may be considered grounds for rejection of the bid.

5. AUTHORITY TO TRANSACT BUSINESS

Any Bidder organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership must be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia, or as otherwise required by law. The proper and full legal name of the entity and the identification number issued to the Bidder by the Virginia State Corporation Commission must be included on the Bid Form. Any Bidder that is not required to be authorized to transact business in the Commonwealth must include in its bid a statement describing why the Bidder is not required to be so authorized. The County may require a Bidder to provide documentation that 1) clearly identifies the complete name and legal form of the entity and 2) establishes that the entity is authorized by the State Corporation Commission to transact business in the Commonwealth of Virginia. Failure of a Bidder to provide such documentation will be a ground for rejection of the bid or cancellation of any award. For further information refer to the Commonwealth of Virginia State Corporation Commission website at: www.scc.virginia.gov.

The County reserves the right to waive this requirement at any time, for any reason.

6. ARLINGTON COUNTY BUSINESS LICENSES

The successful Bidder must comply with the provisions of Chapter 11 (“Licenses”) of the Arlington County Code, if applicable. For information on the provisions of that Chapter and its applicability to this solicitation, contact the Arlington County Business License Division, Office of the Commissioner of the Revenue, at 2100 Clarendon Blvd., Suite 200, Arlington, Virginia, 22201, tel. (703) 228-3060, or e-mail business@arlingtonva.us.

7. ESTIMATED QUANTITIES/NON-EXCLUSIVITY OF CONTRACTOR

The contract that will result from this solicitation will not obligate the County to purchase a specific quantity of items during the Contract Term. Any quantities that are included in the contract documents are the present expectations the County has for the period of the contract, and the County is under no obligation to the estimated quantity, or any, amount as a result of having provided this estimate or of having had any normal or otherwise measurable requirement in the past. The County may require more goods than the estimated annual amount, and any such additional quantities will not give rise to any claim for compensation over the unit prices and/or rates specified in the contract.

The items covered by this contract may be or become available under other County contract(s), and the County may determine that it is in its best interest to procure the items through such other contract(s).

The County does not guarantee that the selected contractor will be the exclusive provider of the goods covered by the resulting contract.

8. BID FORM SUBMISSION

The submitted Bid Form must be fully executed. A bid may be rejected if the Bid Form is not signed in the designated space by a person authorized to legally bind the Bidder.

The Bidder name on the electronic bid submittal shall be the same as the Contractor/Vendor name on the uploaded W9 Form and the registration in PRISM+ to be considered a valid response.

http://www.scc.virginia.gov/ mailto:business@arlingtonva.us

ONLY ELECTRONIC SUBMISSION IS ALLOWED. NO BID SUBMITTED VIA MEANS OTHER THAN PRISM+

ELECTRONIC UPLOAD WILL BE ACCEPTED.

The bid must be submitted no later than the date and time specified in this solicitation. The PRISM+ system will not accept bids after the close date and time. Timely submission is the sole responsibility of the Bidder.

Arlington County is not responsible for late submissions, missed Addendums, or questions not submitted before the last date and time to submit.

Bids and all documents uploaded/submitted to Arlington County by a Bidder become the property of the County upon receipt.

The County may reject any bid that modifies or supplements the solicitation requirements; however, Arlington County reserves the right to decide, in its sole discretion, whether to reject such a bid as nonresponsive. As a precondition to bid acceptance, Arlington County may request the Bidder to withdraw or modify any such modifications or additions, if it does not affect quality, quantity, price, or delivery.

9. BIDDER CERTIFICATION

Submission of a signed Bid Form is certification by the respective bidder that it is registered with the Virginia State Corporation Commission, if applicable, it is the legal entity authorized to enter into an agreement with the County, and that it will accept any award made to it as a result of the submission.

10. ERRORS IN EXTENSION

If the unit price and the extension price differ, the unit price will prevail.

11. EXCEPTIONS AND NONCONFORMING TERMS AND CONDITIONS

If a bid contains exceptions to the solicitation or alternate terms and conditions that do not conform to the terms and conditions in this solicitation, the bid will be subject to rejection for nonresponsiveness.

The County reserves the right to permit a Bidder to withdraw such exceptions or nonconforming terms and conditions from its bid prior to the County’s determination of nonresponsiveness.

12. DISCOUNTS

Discounts for the County’s on-time payment of invoices are allowed, but the County will not consider the discount when evaluating bid prices or awarding the contract.

13. NEW MATERIAL

Unless the solicitation specifically allows it, all offered goods, materials, supplies and components must be new, not used or reconditioned, and must be current production models. If the Bidder believes that used or reconditioned goods, materials, supplies or components will be in the County's best interest, the Bidder must notify the County in writing of the reason(s) at least ten business days before the bid deadline.

If the Purchasing Agent authorizes the bidding of used or reconditioned goods, materials, supplies or components, such approval will be communicated to the Bidders in an Addendum to the solicitation.

14. PURCHASE OF THE UNITED STATES OR COMMONWEALTH FLAG FOR PUBLIC USE

Whenever a purchase of a flag of the United States or a flag of the Commonwealth is made for public use, the Bidder shall ensure such flag shall be made in the United States from articles, materials, or supplies that are grown, produced, and manufactured in the United States, if available.

15. BIDDERS’ RESPONSIBILITY TO INVESTIGATE

Before submitting a bid, each bidder must make all investigations necessary to ascertain all conditions and requirements affecting the full performance of the contract and to verify any representations made by the County upon which the bidder will rely. No pleas of ignorance of such conditions and requirements will relieve the successful bidder from its obligation to comply in every detail with all provisions and requirements of the contract or will be accepted as a basis for any claim for any monetary consideration on the part of the successful bidder.

16. BIDDER’S RESPONSIBILITY FOR ERRORS OR OMISSIONS IN DOCUMENTS

Each Bidder is responsible for having determined the accuracy and/or completeness of the solicitation documents, including electronic documents, upon which it relied in making its bid, and has an affirmative obligation to notify the Arlington County Purchasing Agent immediately upon discovery of an apparent or suspected inaccuracy or error in the solicitation documents.

17. QUALIFICATION OF BIDDERS

The Purchasing Agent may require a Bidder to demonstrate that it has the necessary facilities, ability and financial resources to furnish the materials or goods specified herein. A Bidder may also be required to provide past history and references.

18. ALTERNATE BID

Bidders who have other items they wish to offer in lieu of, or in addition to, what is required by this solicitation shall submit a separate bid clearly marked “ALTERNATE BID”. Alternate bids will be automatically deemed nonresponsive.

19. BID WITHDRAWAL PRIOR TO BID OPENING

The Bidder may withdraw a bid from PRISM+ before the opening date and time. It is the sole responsibility of the Bidder to remove and/or resubmit a bid before the bid deadline.

20. WITHDRAWAL OF BID FROM CONSIDERATION AFTER BID OPENING

After the opening of a bid, a bidder may withdraw its bid from consideration if the price of the bid is substantially lower than other bids due solely to a mistake therein, provided the bid is submitted in good faith, the mistake is a clerical mistake as opposed to a judgment mistake, and is actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid, which unintentional error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn. No partial withdrawals of bids will be permitted after the time and date set for the bid opening. The bidder must give an electronic written notice to the Arlington County Purchasing Agent of a claim of right to withdraw a bid and provide all work papers, documents and other materials used in the preparation of the bid sought to be withdrawn, within two (2) business days after the date of bid opening. A bid may also be withdrawn if the County fails to award or issue a notice of intent to award the bid within ninety (90) days after the date fixed for opening bids.

21. METHOD OF AWARD

The County will award the contract to the lowest responsive and responsible Bidder determined by the hourly rate per line item on Attachment A: Pricing Sheet.

22. INFORMALITIES

The County reserves the right to waive minor defects or variations from the exact requirements of the solicitation in a bid insofar as those defects or variations do not affect the price, quality, quantity, or delivery schedule of the goods being procured. If insufficient information is submitted for Arlington County to properly evaluate a bid or a bidder; the County may request such additional information after bid opening, provided that the information requested does not change the price, quality, quantity, or delivery schedule for the goods being procured.

23. INSURANCE REQUIREMENTS

Each bidder must be able to demonstrate proof of the specific coverage requirements and limits applicable to this solicitation. If the bidder is not able to do so, it may propose alternate insurance coverage for consideration by the County. Written requests for consideration of alternate coverage must be received by the County Purchasing Agent at least 10 working days prior to bid due date. If the County permits alternate coverage, an amendment to the Insurance Checklist will be issued prior to the time and date set for receipt of bids.

24. LIVING WAGE CONTRACT

If this solicitation and the resulting contract are subject to the Service Contract Wage (also called “Living Wage”) provisions covered under Article 4-103 of the Arlington County Purchasing Resolution, all employees of any contractor or subcontractor working on County-owned, County controlled property, facilities owned, or leased, and operated by a Contractor if services provided at that location are exclusive to Arlington County, or contracts for home-based client services must be paid an hourly wage no less than the Living Wage published on the County’s website. By submitting a bid, the Bidder certifies that it will comply with this provision and will ensure that its subcontractors, if any, do so as well. (Refer to draft Contract Terms and Conditions for further Living Wage details specific to this solicitation/contract.)

25. NOTICE OF DECISION TO AWARD

When the County has made a decision to award a contract(s), the County will post a Notice of Award or Intent to Award to the Arlington County’s Purchasing Division website.

26. EXPENSES INCURRED IN PREPARING BID

The Bidder is responsible for all expenses related to its bid.

27. RIDER CLAUSE

The Bidder will have the option to extend any contract resulting from this solicitation as follows:

A. Extension to Other Jurisdictions The County extends the resultant contract(s), including pricing, terms and conditions, to all public entities under the jurisdiction of the United States of America and its territories.

B. Inclusion of Governmental & Nonprofit Participants Eligible entities include but are not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities.

C. Contract Agreement

The contractor may be required by a using jurisdiction to enter into a separate contract containing general terms and conditions unique to that jurisdiction.

28. NEGOTIATIONS WITH LOWEST RESPONSIVE AND RESPONSIBLE BIDDER

If the bid by the lowest responsive and responsible bidder exceeds available funds, the County reserves the right to negotiate with the apparent low bidder to obtain an acceptable price. Negotiations with the apparent low bidder may involve discussions of reduction of quantity, quality, or other cost saving mechanisms. The final negotiated contract shall be subject to final approval of the County, in its sole discretion.

29. ELECTRONIC SIGNATURE

If awarded, the Bidder may be required to accept an agreement and sign electronically through the County's e-signature solution, DocuSign.

II. SCOPE OF SERVICES

I. PURPOSE

A. Arlington County (herein referred to as “County”) is soliciting bids from qualified Contractors to provide all necessary laborers and equipment, along with experienced, qualified, and licensed operators (licensed motor carrier Class A, B with endorsement(s) and/or specialized training, which does not apply to small equipment) laborers and drivers (small and large equipment) to perform snow and ice removal on County-maintained and/or County-controlled roads, and other County-controlled property and related facilities. County-maintained/ controlled roads include primary, secondary and residential roads, including sidewalks and bridges and safe routes to schools, all as defined in the current Snow Operations Plan (Snow Plan) on record with the Water, Sewer and Streets Bureau (WSS) of the Department of Environmental Services (DES) which will be shared with all awarded Contractors under this contract. County-controlled properties and facilities (can be found using the corresponding Real Property Code (RPC) at https://propertysearch.arlingtonva.us/) include, but are not limited to:

The County Trades Center, RPC 29-014-011 (Trades); the Wastewater Treatment Plant (RPC’S # 37036002 and 36006004) (WWTP) and accessory facilities; Wastewater (WWTP) and Water Treatment (WT) pump stations; bus stops/shelters; County controlled parking garages; sidewalks; and driveways.

B. Snow Removal Season, for all years are defined as October 15th of each year through April 30th of the following year.

C. Equipment and/or laborers will be assigned to various locations throughout the County as determined by the County department Project Officer. The Contractor will perform work at locations assigned, but will first report to one of the following primary County locations (or alternate locations as directed by the Project Officer):

Roads, Bridges, Sidewalks 4200 28th Street S.

Hauling 4200 28th Street S.

Snow Melter 4200 28th Street S.

Wastewater Treatment Plant 3402 S Glebe Rd.

Pumping Stations 3155 31st St. S.

Facilities 2100 Clarendon Blvd.

Bus Stops, Shelters and Facilities 2100 Clarendon Blvd.

Trades Center 4200 28th Street S.

Parks and Trails 2700 S. Taylor St.

II. SPECIFICATIONS

A. General Requirements:

1. The Contractor shall provide snow removal equipment, along with experienced and licensed Operators, Laborers, fuel, tools, parts, supplies, and all other items needed to perform safe and efficient snow removal operations. The Work shall consist of, but shall not be limited to, snow and ice removal from County-owned roads, sidewalks and https://propertysearch.arlingtonva.us/ properties. Work shall be performed on an “as-needed and when- needed” basis throughout the County.

2. The Contractor shall provide chemical deicing agents needed for County-owned community center parking lots, library parking lots, facilities, multi-use trails, trade center parking lots, park parking lots, roads and/or other identified areas requiring specialty deicing service. The deicing agents to be used must be approved for the stated purpose by the Virginia Department of Environmental Quality / Environmental Protection Agency and the Virginia Department of Transportation. Specialty deicing agents may be required based on the manufacturer directions, needs of the environmental conditions, and/or the existing material conditions which shall be approved by the Project Officer prior to use.

The Contractor shall provide a minimum of one (1) Supervisor to direct their employees at each work site location. Additional Supervisors may be required by the Project Officer on an as requested basis.

3. The Contractor shall not proceed with any work without the express authorization of the Project Officer.

B. Specifications and Standards:

1. All work shall be performed in accordance with the direction given by the pertinent Project Officer.

2. All work shall be performed in conformance with the latest edition of the Virginia Work Area Protection Manual (VWPAM) http://www.virginiadot.org/business/trafficeng- WZS.asp .

3. The Contractor’s equipment and personnel shall meet Occupational Safety and Health Administration (OSHA) https://www.osha.gov/law-regs.html and Virginia Occupational Safety and Health (VOSH) standards https://www.osha.gov/law-regs.html. The Contractor shall remain in compliance with all OSHA and VOSH personnel, equipment, and safety regulations throughout the course of the contract.

4. Contractor shall be in full compliance with all Federal Motor carrier Safety Administration requirements, laws and standards (as applicable).

5. Contractor shall be in compliance with all applicable Virginia State Inspection and Licensing requirements, laws and standards (as applicable)

6. Contractor shall be in compliance with all Stormwater Pollution Prevention measures at County facilities and within the County Right-of-Way (http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/21/2014/06/DES- Stormwater-Management-Ordinance- Guidance-Manual.pdf ).

C. Work assignment

Work assignments shall be made by the County Project Officer on basis of combination of price and availability of the Contractor. The Contractor offering the lowest hourly rate for each type of equipment for each location will be considered first. If the Contractor offering the lowest price cannot provide the requested equipment, Operators or supervisors as requested, then the Contractor offering the next lowest rate and or emergency equipment will be contracted.

D. Location-Specific Requirements

1. Clearing of Roads, Bridges and Sidewalks http://www.virginiadot.org/business/trafficeng-WZS.asp http://www.virginiadot.org/business/trafficeng-WZS.asp https://www.osha.gov/law-regs.html https://www.osha.gov/law-regs.html http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/21/2014/06/DES-Stormwater-Management-Ordinance-Guidance-Manual.pdf http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/21/2014/06/DES-Stormwater-Management-Ordinance-Guidance-Manual.pdf http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/21/2014/06/DES-Stormwater-Management-Ordinance-Guidance-Manual.pdf http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/21/2014/06/DES-Stormwater-Management-Ordinance-Guidance-Manual.pdf

The County maintains over 1,059 lane miles of roads within the County. The primary Contractor work function is to assist the County staff in clearing the County Snow Plan defined primary and secondary roads, as well as school bus routes, which taken together constitutes approximately 100 miles of roadway. Residential streets and alleys constitute the remaining road network within the County, typically handled by County internal resources. Information about the County’s Snow Priority Streets and Trails can be found at Snow_Street_Clearing_County.pdf

Work is primarily completed by plowing snow and/or application of deicing agents.

However; during larger storm events (i.e., 6-inces or more of snow), additional heavy equipment is required for snow removal/hauling from various County locations as defined in Section II.D.2

During most snow events, the County will request a combination of small, medium, and tandem dump trucks (to supplement the County’s snow plowing Operations) for treatment of primary, secondary and school priority streets. Typically, Operations will require a minimum of 12 Contractor units driving, during each winter event. A variety of 24 small and/or medium dump trucks will typically be used during deployment of storms of 4” or more. Additional units may be used when weather conditions warrant them.

Narrow Streets are those that have width as little as 9 feet wide and/or having a single lane for travel, and also include cul-de-Sacs, dead-ends (streets with no outlets) and alleys. The County may request the Contractor to utilize smaller equipment to assist with these narrow streets as needed.

Expectations: The minimum level of service provided in clearing streets is defined as a lane cleared for passable traffic. On primary, secondary and school priority routes, the Contractor shall treat the pavement by plowing and/or application of deicing chemicals to reach bare pavement. On residential streets and alleys, a single lane that is snow-covered with a 1/8th inch or less of snow is acceptable. The level of service may change based on the severity of the storm and may require curb-to-curb plowing for all streets, within the road network.

County-maintained sidewalks shall be cleared so they are bare pavement, upon the end of the storm. Direction will be provided by the Project Officer(s) for the clearing of roads/bridges/sidewalks.

2. Snow Removal & Hauling

This Work is primarily concentrated in the urban centers and villages within the County.

Snow removal includes plowing, collecting, hauling and dumping of snow at specific locations to designated staging areas for snow melting.

The urban villages and urban centers include:

• Ballston

• Clarendon https://arlgis.arlingtonva.us/web_files/Maps/Standard_Maps/Snow_Street_Clearing_County.pdf

• Courthouse

• Crystal City

• Pentagon City

• Rosslyn

• Shillington

• Virginia Square

• Westover

• And others as they are developed

When the accumulated snowfall exceeds 6 inches, and at the discretion of the County Department Project Officer(s), hauling of snow from the following corridors and locations will occur:

i. Metro Stations

a. East Falls Church

• N. Sycamore St. from 19th St. N. to Langston Blvd.

• Area between 19th Rd. N. and N. 18th St.

• Area between N. Tuckahoe St. and N. Van Buren St.

b. Ballston

• Area between Fairfax Dr. and Wilson Blvd. from N. Vermont St.

to N. Jackson St.

• Wilson Blvd. from N. Glebe Rd. to Washington Blvd.

• N. Utah St. from Fairfax Dr. to north (cul-de-sac)

• N. Taylor St. from Fairfax Dr. north (cul-de-sac)

• N. Stuart St. from Fairfax Dr. north (cul-de-sac)

• N. Fairfax Dr. from I-66 ramps to N. Glebe Rd.

c. Clarendon / Courthouse

• From Washington Blvd. to N. Courthouse Rd., between Wilson Blvd. and Clarendon Blvd.

• Wilson Blvd from N. Courthouse Rd. to Arlington Ridge Rd.

• Clarendon Blvd. from N. Courthouse Rd. to Wilson Blvd.

d. Rosslyn

• Area between Wilson Blvd. and Clarendon Blvd. from N.

Courthouse Rd. to Arlington Ridge Rd.

• Wilson Blvd. from N. Courthouse Rd. to Arlington Ridge Rd.

• Clarendon Blvd. from N. Courthouse Rd. to Wilson Blvd.

e. Courthouse Area

• N. Courthouse Rd. from Wilson to Fairfax Dr.

• N. Troy St, N. Veitch St., N. Taft St., and N Scott St., between Wilson Blvd. and Fairfax Dr.

f. Pentagon City

• S. Joyce St. from Army Navy Dr. to 15th St. S. and end of Crystal Dr.

• S. Hayes St. from Army Navy Dr. to 18th St. S. and end at Crystal Dr.

• S. Fern St., from Army Navy Dr. to 18th St. S.

• S. Eads St. from Army Navy Dr. to 23rd St. S.

ii. Other Corridors

a. Crystal City

• 12th St. S. from Army Navy Dr. to Crystal Dr.

• Area between S. Clark St. and Crystal Dr. from 33rd St. S. to 12th St. S.

• S. Potomac Ave. from S. Glebe Rd. to 27th St. S.

b. Shirlington: S. Quincy St., from Arlington Mill Dr. to S. Randolph St.

c. Columbia Pike Corridor: From Fairfax County line (Carlin Springs Rd.) to S.

Joyce St.

d. Other areas as determined by the Project Officer(s).

Emergency Material Hauling: In extreme weather events/emergencies, the County may request the Contactor to transport material between locations within the County and/or to/from other locations up to 100 miles each way. Materials to be transported will be described by the Project Officer prior to the assignment and may range from liquids to granular materials (i.e., rock salt) from ports or suppliers.

Expectations. All snow will be removed from the assigned urban corridors, loaded into equipment and hauled to designated locations. The urban corridors should be free from snow/ice. Typically, hauling and melting does not occur until approx. eight inches and/or initiated by the Project Officer(s) directing the snow melter and/or hauling Operations.

For any additional hauling, instructions will be provided.

3. Snow Melter & Snow Melting Operations The County currently owns and operates two snow melters; however, if needed, additional snow melters may be requested to assist in Operations. During snow melting Operations, the snow melter(s) are generally staged at designated locations that can accept large amounts of snow. During snow melting Operations, the Contractor is required to operate and maintain the contracted snow melter (fuel, cleaning, erosion and sediment controls, etc.). The Contractor may further be required to locate and relocate the snow melter between the designated hauling locations. The Contractor must provide whatever equipment and Operators are necessary to locate and relocate the snow melter.

Expectations. Melting of the snow shall take place until all the snow within the designated location is removed to the satisfaction of the Project Officer.

4. Wastewater Treatment Plant (3402 S. Glebe Road)

iii. Clearing of sidewalks along the frontage of the facility on S. Glebe Road, S. Fern

St., 31st St S. and S. Eads St. along with sidewalks within the fenced compound.

iv. Clearing roadways and parking lots within the Plant.

Expectations. The level of service provided in clearing the WWTP, is defined as a lane cleared to bare pavement, unless otherwise directed by the Project Officer(s) at the Wastewater Treatment Plant.

5. Pumping Stations

v. Wastewater Lift Stations: When requested, clearing at these locations must occur throughout snow events and shall be performed at a level that establishes and maintains continuous and ready access to these facilities. The areas that are to be cleared at each of these locations shall include: driveways, adjacent parking areas and sidewalks. All travel lanes will be cleared to bare pavement or as otherwise directed by the Project Officer(s) who is responsible for the wastewater lift stations and/or the wastewater treatment plant.

1. 2929 N. Military Rd. Donaldson Run Pump Station

2. 2801 N. Quebec St. Dover Run Pump Station

3. 3611 N. Military Rd. Gulf Run Pump Station

4. 1616 Kirkwood Rd. Kirkwood Pump Station

5. 2350 S. Walter Reed Dr. Lucky Run Metering Station

6. 2685 Marcey Rd. Marcey Creek Pump Station

7. 2220 N. Scott St. Palisades Pump Station

8. 3533 N. 36th St. River Estates Ejector Station

9. 3560 N. 36th Rd. Rivercrest Pump Station

10. 2770 N. Nelson St. Riverwood Ejector Station

11. 550 S. Clark St. Roaches Run Pump Station

12. 3912 N. Dumbarton St. Upper Pimmit Meter Station

13. 2500 N. Kenmore St. Windy Run Pump Station

6. Water Pumping Stations: When requested, clearing at these locations must occur throughout snow events and shall be performed to a level that establishes and maintains continuous and ready access to these facilities. The areas that are to be cleared at each of these locations shall include: driveways, adjacent parking areas and sidewalks. It is expected that all travel lanes will be cleared to bare pavement or as otherwise directed by the Project Officer(s) who is responsible for the water pumping stations.

1. 2400 N. Wakefield St. Lee Pump Station

2. 2060 S. Walter Reed Dr. Fort Barnard Pump Station

3. 3600 N. Powhatan St. Minor Hill Pump Station

4. 4451 N. Old Glebe Rd. Ethan Allen Pumping Station

5. 4990 N. Little Falls Rd. Little Falls Rd. Pumping Station

7. Facilities (sidewalk, Parking Lots)

vi. When requested, all sidewalks must be cleared while the snow is falling and the entire width of the sidewalks must be cleared within twenty-four (24) hours after the snow has stopped falling. The Contractor shall haul snow when the embankments/berms exceed two (2) feet in height. Below is a list of current locations where services may be needed, but additional locations may be added as identified and required.

Expectations. The level of service provided in clearing the facilities of sidewalks and roadways, is defined as a lane cleared down to bare pavement, unless otherwise directed by the Project Officer(s).

vii. Department of Human Services (DHS) Complex and Program Sites: When requested, parking lots, driveways and sidewalks are to be cleared. The entire width of the sidewalks must be cleared within twenty-four (24) hours after the snow has stopped falling. The Contractor shall haul snow when the embankments/berms exceed two (2) feet in height. Hauling snow from each location(s) may involve different Contractors. Additional locations may be added as identified and required.

1. 5409 3rd Street

2. 1212 South Irving street

3. 1723 N. Fairfax Dr.

4. 3103 9th Rd. South.

5. 1554 Columbia Pike

8. Bus Stops, Shelters and Facilities

1. 2100 Clarendon Blvd Pork Chop (Sidewalks)

2. 2920 Glebe Road (Sidewalks/Parking lot)

3. Clarendon House 3141 N. 10th Street Public Sidewalk only (Sidewalks/Parking lot)

4. Courts Police Facility 1425 N. Court House Road (Sidewalks/Large Public Parking lot on front of 1425 and 1435 N. Court House Road)

5. ACDF 1435 N. Courthouse Road) (Sidewalks)

6. Woodmont 2422 N. Fillmore Street (Sidewalks/Parking lot)

7. Arts Center 3550 Wilson Blvd. Public Sidewalk along Wilson Blvd. only

8. Court Square West 1400 N. Uhle Street (sidewalks, parking lot)

9. Argus House 1527 Clarendon Blvd. (Sidewalks)

10. Day Care Center 1915 U. Uhle Street (Sidewalks/parking lot)

11. 2020 N. 15th Street Homeless Shelter (Sidewalks/ Alley /Loading dock)

12. Central Library 1015 N. Quincy Street (Sidewalks/Parking Lot)

13. Cherrydale Library 2190 Military Road (Sidewalks/Parking Lot)

14. Glen Carlyn Library 300 Kensington Street (Sidewalk/Parking Lot)

15. Westover Library 1644 N. McKinley Street (Sidewalks/Parking Lots)

16. Aurora Hills Library 735 S. 18th Street (Sidewalks/Parking lots)

17. Shirlington Bus Station 2975 S. Quincy Street) (Sidewalks /Parking Lot)

18. Shirlington Library 4200 Campbell Street (Back sidewalk only)

19. Quincy Property 1425,1429,1435, 1439 Quincy Street (Sidewalks/ Parking Lots)

20. Carlyn Spring Road Facility 601 S. Carlyn Springs Road (Public Sidewalk only along Carlyn Springs Road/. Do not do Parking Lots)

21. Parking Lot at corner of 22nd St. S. and S. Eads St. (parking lot/sidewalks)

viii. Clear up to 200 priority bus stop locations throughout the County. Bus stop clearing will include removal of snow and/or ice from the roadway in front of the stop, passenger shelters, benches and waiting areas as well as adjacent sidewalks/pathways.

ix. Clear Shirlington Bus Station (2975 S Quincy St), including its parking lot, bus loop, sidewalks and bus bays. Hauling may be required by the Contractor and/or different Contractor(s). Additional locations may be added to this list as required.

x. Clear the three bus bays on 15th St N by the flag poles of 2100 Clarendon Blvd, including the ingress and egress lanes. Hauling may be required by the Contractor and/or different Contractor(s). Additional locations may be added to this list as required.

xi. Other bus stations/bays/depots as required and added yearly.

xii. The County’s Transit Bureau continuously reviews and updates the list of priority bus stops based on various factors such as route restructuring and ridership. The Contractor will be provided with a list and map of priority stops in October of each year.

Expectations. The level of service provided in clearing the bus stops, facilities and sidewalks is defined as a lane cleared to bare pavement, unless otherwise directed by the County Department Project Officer(s) from transit operations from facilities and/or an appointed Project Officer from the Trades Center. The ice melt product dispersed shall be a concrete, stormwater, and pet safe product.

9. Trades Center

xiii. Clear key, high-traffic sidewalks and pedestrian walks within the Trades center throughout snow events. These key high-traffic sidewalks need to remain open to support the work of the snow operation. This includes:

1. The stairwell leading from the southeast corner of the Trades Parking

Garage to the face of the WSS administrative building located at 4200 28th St. S.

2. The main entrance area and the sidewalk along the north side of the building located at 4200 28th St. S.

3. The stairwell leading up building located at 4300 29th St. S.

4. The sidewalks adjacent to the west and south facing sides of the Equipment Bureau Building, located at 2701 S. Taylor St.; and

5. Other specific location requested by the Project Officer(s).

xiv. Clear the upper level of the Trades Parking Garage.

1. The upper level of the Parking Garage. This area is limited to service by a skid steer and 1-ton truck or smaller with plow/ spreader. (Less than 3000

lb. wheel load).

2. Unless otherwise approved, only Cryotech deicer material shall be used.

Other materials may be used with prior approval of the Project Officer(s) prior to each winter season.

3. The parking area, immediately adjacent to the southeast side of the building located at 4200 28th St. S.

Expectations. The level of service provided in clearing the Trades Center sidewalks, roadways, driveways and parking deck is defined as a lane cleared to bare pavement, unless otherwise directed by the Project Officer(s). The Contractor assumes liability to any damage caused with materials placed on the parking deck.

10. Parks and Trails

xv. “Parks and Trails” Work consists of Community Center parking lots, Library parking lots, Multi-use trails, Trade Center parking lots and Park parking lots. The County maintains over 60 linear miles of trails within the County. The primary Contractor Work function is to assist the Parks County staff in clearing the County Snow Plan defined multi-use trails, Community Centers parking lots and safe routes to schools, which taken together constitutes approximately 50 linear miles of Multi-use trails, community and library sidewalk and parking lots. Work is primarily completed by plowing snow. The application of deicing agents may also be needed during larger storm events. Heavy equipment is required for snow removal within the County Snow Plan defined Multi-use trails, Community Centers parking lots and safe routes to schools.

xvi. Sidewalks and Trails must be cleared while the snow is falling. The entire width of the sidewalks must be cleared within twenty-four (24) hours after the snow has stopped falling. The Contractor may be required to haul snow when the embankments/berms exceed two (2) feet in height. Sidewalks range in width from 3 feet to 5 feet wide and will need smaller tools to clear the snow.

xvii. There are approximately 110 Bike Trails within the County that need to be cleared. Trails range from connecting locations/places within the County, to just in front of a specific location, such as a park.

xviii. Multi-Use Trails must be cleared simultaneously with streets, while the snow is falling.

1. Multi-Use Trails range in width from four (4) feet wide to over ten (10) feet wide in width. Mechanical means of snow removal may be used to remove the snow.

2. The entire width of the Multi-use trail must be cleared within twenty-four

(24) hours after the snow has stopped falling. The Contractor may be required to haul snow when the embankments/berms exceed two (2) feet in height. Hauling snow from each location(s) may involve different Contractors.

xix. Community Center Parking Lots that are to be cleared are listed below. The entire width of the sidewalks and parking lots are to be cleared within twenty-four (24) hours after the snow has stopped falling. The Contractor shall haul snow when the embankments/berms exceed two (2) feet in height. Multiple Contractors may be used to haul snow from the locations listed below.

1. Fairlington Community Center

2. Thomas Jefferson Community Center

3. Barcroft Fitness Center

4. Lubber Run Community Center

5. Lee Community Center

6. Walter Reed Community Center

7. Madison Community Center

8. Gunston Community Center

9. Gulf Branch Nature Center

10. Long Branch Nature Center

11. Ft. C. F. Smith Park

12. Thomas Jefferson community Centers

13. Carver Community Centers

14. Other areas as identified by the County Project Officer(s)

xx. Billing for the trails will be based on hourly cost of labor and linear lane mile for Parks and Recreation Bureau only.

xxi. The County’s Parks and Recreation Bureau continuously reviews and updates the list of trails. The Contractor will be provided with a list and map, upon Contract execution in Year 1, and in October of each subsequent year.

Expectations. The level of service provided in clearing the sidewalks is defined as bare pavement, unless otherwise directed by the County Department Project Officer(s) within the Parks Department. The Contractor assumes liability of any damage caused with materials placed on the parking deck.

Contractor Services and Expectations of multi-service areas:

If a condition exists where two (2) or more County-adjacent snow clearing operations take place, the Project Officer(s) can utilize the same Equipment, Laborers, Operators and/or Supervisors for a given area. The Contractor resources shall be made available to the Project Officer(s) to accomplish a timely snow removal process.

The Contractor may be required to Sign In/Out for each job, and/or effectively communicate with each Project Officer(s) (this form of communication is to be decided upon prior to beginning the job) prior to beginning any additional jobs with any other County Department Project Officer(s).

E. Contractor Services and Expectations of multi-service areas: The Contractor may be required to Sign In/Out for each job, and/or effectively communicate with each Representative(s) (this form of communication is to be decided upon prior to beginning the job) prior to beginning any additional jobs with any other Representative(s).

F. Personnel and Equipment Requirements- All of Contractor’s equipment shall meet the requirements listed below. The type of equipment is outlined on each bid line. The Contractor shall provide the necessary equipment and transportation for their Equipment/Operators.

Operator shall be appropriately licensed and trained per equipment in each bid line. No truck shall be older than 15 years old based on its model year.

1. Small Truck (GVW 16001-19500 and/or 1 ton truck and/or equivalent) with Plow, Spreader and Operator:

i. Single axle truck with Gross Vehicle Weight Restrictions (GVWR) of a minimum of sixteen thousand (16,000) pounds.

ii. Snowplow of a minimum of seven (7) feet and six (6) inches (7’-6”) in length and approximately twenty-seven (27) inches in height and approximately four hundred and ten (410) pounds. Plow shall be articulated, i.e. adjustable in height and direction.

iii. Snowplow shall include trip blade protection and lighting.

iv. Equipment shall have necessary tie downs and optional chains for rear tires.

v. Chemical spreader shall be a minimum capacity of three (3) cubic yard material capacity

vi. Unit shall have County owned Global Positioning System (GPS) /Automatic

Vehicle Location (AVL) unit inside vehicle at all times while performing work for the County (provided for by County during each snow event).

2. Medium Dump Trucks with Plow, Spreader, Operators:

i. Single axle truck with GVW of a minimum of twenty-six thousand (26,000) pounds. dump body should be a minimum of ten (10) feet in length.

ii. Reversible snowplow shall be ten (10) feet in length with a height of approximately thirty (30) inches in height. Plow shall be adjustable in height and direction.

iii. Chemical spreader shall be a minimum capacity of five (5) cubic yard material capacity.

iv. Equipment shall have necessary tie downs and optional chains for rear tires

v. Unit shall have County owned GPS / AVL unit inside vehicle at all times while performing work for the County (provided for by County during each snow event).

3. Tandem or multi-axle dump trucks with Operators:

i. Multi axle truck with GVW of a minimum of 33,001pounds dump body should be a minimum of fifteen (15) feet in length.

ii. Reversible snowplow shall be eleven (11) feet in length with a height of approximately 30 inches in height. Plow shall be adjustable in height and direction.

iii. Chemical spreader shall be a minimum capacity of eight (8) cubic yard material capacity.

iv. Equipment shall have necessary tie downs and optional chains for rear tires

v. Unit shall have County owned GPS / AVL unit inside vehicle at all times while performing work for the County (provided for by County during each snow event).

G. Personnel and Equipment Requirements:

All of the Contractor’s equipment shall meet the requirements listed below. The type of equipment is outlined on each bid line. The Contractor shall provide the necessary equipment and transportation for their Equipment, Operators and/or Laborers. All Contractor staff shall have safety gear that includes, at a minimum: eye protection, class (3) reflective vests and pants (during night operations), and hard hats. All Laborers and Operators shall be appropriately licensed and trained for the equipment listed in each bid line.

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