834590snowPrGeo.pdf

Snow and Ice Removal Services

PRINCE GEORGE’S COUNTY, MARYLAND

OFFICE OF PROCUREMENT

BUSINESS SERVICES DIVISION

REQUEST FOR PROPOSAL NUMBER WS2307730752

SNOW AND ICE REMOVAL

SERVICES

ISSUE DATE: JULY 10, 2026

THIS SOLICITATION IS OPEN TO ALL INTERESTED VENDORS AS A PRIME CONTRACTOR

NO HARD COPY SUBMISSIONS WILL BE ACCEPTED

PRINCE GEORGE’S COUNTY GOVERNMENT

Office of Procurement

Dear Potential Contractor, Thank you for your interest in this Prince George’s County, Maryland procurement. We look forward to a competitive and successful procurement process.

Please carefully review the response submission requirements outlined in this solicitation. All instructions must be followed precisely, as any misinterpretation or failure to comply may result in your submittal being deemed non-responsive.

Any changes to this solicitation will be issued exclusively through written amendments with notifications sent electronically to suppliers registered to receive updates to this solicitation. In addition, all amendments are posted on the SPEED eProcurement Platform and eMaryland Marketplace Advantage (eMMA). Contractors are responsible for reviewing all amendments and complying with the instructions, as well as those included in the original solicitation. It is the responsibility of all potential Contractors to monitor the referenced platforms for updated information prior to submitting a response.

Should you have any questions, please contact the Procurement Officer identified in this solicitation. Also visit our website on How to Do Business with Prince George’s County to find information about registration, certification, and other procurement opportunities.

Thank you for your continued interest in doing business with Prince George’s County Government.

Sincerely, Alice M. Williams Alice M. Williams Office of Procurement Director and Purchasing Agent https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 https://emma.maryland.gov/ https://www.princegeorgescountymd.gov/departments-offices/procurement/doing-business-prince-georges-county

PRINCE GEORGE’S COUNTY MARYLAND GOVERNMENT

OFFICE OF PROCUREMENT

SOLICITATION KEY INFORMATION SUMMARY SHEET

Solicitation Name: Snow and Ice Removal Services Solicitation Number: WS2037730752 Solicitation Issue Date: July 10, 2026

Continuous Open Period:

This is a Continuous Open Solicitation. The Solicitation will remain open and continuously accept submissions from the date of issuance through February 27, 2027, or until canceled earlier by Prince George’s County (“the County”), whichever occurs first. The County’s award of multiple contracts under this Solicitation shall not close the Solicitation, and the County reserves the right to continue accepting submissions, to continue evaluating submissions, and to make additional awards throughout the duration of the Solicitation.

Weekly Submission Cutoff:

Each weekly cycle closes at 4:00 PM local time on Wednesday (the “Weekly Cutoff”).

Submissions received at or before the Weekly Cutoff are evaluated in that week’s cycle.

When a County-observed holiday falls in the cycle, the Weekly Cutoff moves to the next business day.

Equal Evaluation: All submissions, regardless of the date or week of submission, are evaluated against the same criteria. Submission timing is not an evaluation factor.

Resubmission: An Offeror found non-responsive, non-responsible, or not qualified may correct the identified deficiencies and resubmit. There is no limit on the number of resubmissions.

Cancellation / Early Closure: The County reserves the right to cancel this Solicitation, in whole or in part, at any time.

Submission Method:

All proposals shall be submitted electronically in SPEED.

Contractor Registration details are in SPEED.

Pre-Proposal Conference:

May be scheduled on several dates, as this is a rolling, Continuous Open Solicitation.

A Frequently Asked Questions Document is also included in this solicitation.

Procurement Officer:

Dom Amanze Procurement Officer Office of Procurement Email: DCAmanze@co.pg.md.us

Submission of Questions: All questions must be submitted through SPEED.

Questions Due By: Continuously. Answers will be posted in SPEED .

Bonding Required: No.

The terms “quote,” “offer,” and “bid” may be used interchangeably. The cover page of the solicitation will specify the exact solicitation type.

https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 mailto:DCAmanze@co.pg.md.us https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158

SECTION 1

GENERAL INFORMATION

1.0 The Prince George’s County (“The County”) Office of Procurement, Business Services Division, on behalf of the Department of Public Works and Transportation (DPW&T) is issuing this Request for Proposal (RFP) to establish multiple contracts for Snow and Ice Removal Hauling Services for Prince George’s County, Maryland.

1.1 This solicitation is open to all participants as a prime contractor.

1.2 This solicitation and all related documents will be posted in SPEED which is the County’s eProcurement platform that offers online strategic sourcing and contracting capabilities to enhance the procurement process. SPEED is an acronym formed by abbreviating the following: Strategic - S, Purchasing & – P, Efficient - E, Evaluation - E, Domain - D.

1.3 The successful Contractor shall remain responsible for performance regardless of subcontractor participation. The Contractor, either directly or through its subcontractor(s), must be able to provide all services and meet all requirements of this solicitation. Contractors must provide all labor, materials, and equipment needed for all work to be performed. The County Representative, upon award, will supply the necessary information as required. The Contractor shall perform the required services in coordination with, and subject to review by, the County’s designated Representative in the Department of Public Works and Transportation.

1.4 All invoices shall be submitted in SPEED within 72 hours of satisfactory completion of services for review, approval, and payment. Pursuant to provisions of Section 10A-153 of the County Code, the County shall pay interest in the event payment against “proper” invoices is not made as prescribed.

1.5 The Procurement Officer and point of contact is:

Dom Amanze Office of Procurement DCAmanze@co.pg.md.us

1.6 Contract Duration: The Start Date will be the date of award or notice to proceed from the Purchasing Agent or designee. The Contract term is continuous and does not lapse between snow seasons. The base period begins on the date of award and continues through June 30, 2027, with two (2) one-year option periods. If, at the time of any contemplated exercise of an option to extend the term of this Contract, the Contract is not in compliance with any participation requirements of this solicitation, the Contract shall not be extended.

1.7 The Contractor’s obligations to pay invoices to subcontractors that provided services during the Contract term, as well as the audit, confidentiality, document, and indemnification obligations of the Contract shall survive expiration or termination of the Contract and continue in effect until all such obligations are satisfied.

1.8 Each prospective Contractor shall become fully informed as to the extent and character of the work required. No consideration will be granted for alleged misunderstanding of the material to be furnished or work to be performed.

1.9 This solicitation is conducted under the procedures of Section 10A of the Prince George’s County Code.

1.10 Submission. No hand-deliveries, email or facsimile bid/quote/proposal will be accepted and must be submitted electronically in the SPEED eProcurement Platform. Responses may be modified or withdrawn in SPEED before the time and date set for the closing and are irrevocable for 180 days following the applicable weekly cutoff/evaluation cycle. This period may be extended at the Procurement Officer’s request only with the Contractor’s written agreement.

1.11 Revisions of the Solicitation. If it becomes necessary to revise this solicitation the County will post the amendment in SPEED and eMMA. However, it remains the responsibility of all prospective Contractor’s to check all applicable websites for amendments issued prior to the submission. Failure to acknowledge receipt of an amendment does not relieve the Contractor from complying with the terms, additions, deletions, or corrections set forth in the amendment, and may cause the bid/proposal/quote to be rejected as being non-responsive to the requirements of the solicitation.

mailto:LCAdams@pg.co.md.us

1.12 Cancellation of Solicitation. The County reserves the right to cancel this solicitation, or accept or reject any and all submissions, in whole or in part.

1.13 Confidentiality of Offer/Bid Submissions. Offerors must specifically identify those portions of their proposals, if any, which they deem to contain confidential, proprietary information or trade secrets and must provide justification on why such material should not, upon request, be disclosed by the County in accordance with the Maryland Public Information Act, 4-201 et. seq., General Provisions Article of Maryland Annotated Code, County Charter Section 203, and County Administration Procedure 133. Offerors must clearly indicate each and every page that is deemed to be confidential/proprietary or a trade secret.

1.14 Offerors may elect to take minor exceptions to requirements of the RFP except pricing, the Statement of Work, insurance, submission requirements, or material contract terms. Any exceptions will be evaluated based on the intent of the Contract. Exceptions may be considered only if they are submitted with the technical proposal submittal. All exceptions will be taken into consideration when evaluating the Offeror’s Proposal. The County reserves the right to accept or reject any exceptions.

1.15 Award Basis. The County intends to award one or more contracts to responsive and responsible Offerors meeting the qualification criteria set forth in Section 5. Award is based on price and qualifications, as described in Section

5.9. Offerors submit proposed pricing on Attachment A (Bid Proposal Sheet).

1.16 Incurred Expenses. The County will not be responsible for any costs incurred by any Contractor in preparing and submitting a response to this solicitation.

1.17 Substitution of Key Personnel. If this solicitation requires that a particular individual or personnel be designated by the Contractor to provide services in the resulting award, any substitution of key personnel after the contract has commenced must be approved in writing by the Purchasing Agent prior to the substitution. If the Contractor substitutes key personnel without the prior written approval of the Purchasing Agent, the contract may be terminated for default which shall be in addition to, and not in lieu of, the County’s remedies under the Contract or which otherwise may be available at law or in equity.

1.18 Reserved.

1.19 Payments by Electronic Funds Disbursement. Pursuant to County Code Section 10A-153(k)(3), the County Director of Finance requires the Contractor to enroll in Automated Clearing House (ACH) or a similar electronic payment system with the County. Payments can be posted directly to the business bank account. The County’s Accounts Payable Section will e-mail a separate advice to detail the paid invoice(s) information and to confirm the transmission date so that the business enterprise can update financial records. The County reserves the right to reverse - without prior notice - any erroneous transmissions.

1.20 Materials and Workmanship. The work performed pursuant to this solicitation shall be under the general direction of the Contractor, but subject to inspection by the County’s authorized representative who may require the Contractor to correct defective workmanship without cost to the County.

1.21 Wages. This solicitation is subject to the wage requirements of Subtitle 10A of the Prince George's County Code.

For County construction contracts, the Prevailing Wage rates established by the Wage Determination Board apply.

For County service contracts, the Livable Wage requirements of Section 10A-144 of the Prince George's County Code apply, subject to the exemptions for particular contractors under Section 10A-144(b) and for particular employees under Section 10A-144(f). Current Prevailing Wage and Livable Wage rates, along with additional information, are available on the Wage Determination Board's webpage. The applicable “Wage Requirements Certification” and, if applicable, the “501(c)(3) Nonprofit Organization's Employees' Wage and Health Insurance Form” are included as Attachments to this solicitation. The required form(s) must be completed, signed, and submitted with your bid, proposal, or quote. Failure to submit the required certification and pricing information on the prescribed form(s) will render the bid, proposal, or quote non-responsive under County law and it will be rejected.

1.22 Personnel and Equipment. The Contractor represents that it has, or shall secure at its own expense, all personnel required to perform the services under this Contract. Such personnel shall not be employees of, nor have any contractual relationship with, the County. All services required hereunder shall be performed by the Contractor using its own equipment or County-approved equipment. All personnel performing work under this Contract shall be fully qualified and shall hold all licenses, certifications, and authorizations required under applicable federal, state, and local laws to perform such services.

1.23 The Contractor shall supply a list of equipment, if applicable, which it owns or intends to lease in the performance of the tasks under this contract. Failure to supply this information as requested may result in a rejection of the bid/proposal/quote.

1.24 Reserved.

1.25 Contract Changes in the Interest of the County. The County reserves the right, throughout the contract term, to direct changes within the general scope of the contract that the County determines to be in its operational or financial interest. Permitted changes include, without limitation, additions, deletions, or modifications to the geographic areas, routes, facilities, or locations covered by the contract; adjustments to the activation and operational period set forth in Statement of Work § 3.11 to accommodate observed weather conditions; updates to equipment, operator, technology, or reporting requirements; and changes to communication protocols or storm operations coordination procedures.

All such changes shall be directed in writing by the Purchasing Agent or designee. The Contractor shall continue performance in accordance with the contract pending resolution of any equitable adjustment that may result from the change. If the Contractor believes that a directed change entitles the Contractor to an adjustment of the contract term, the contract scope, or any other contract right, the Contractor shall submit a written request for adjustment to the Procurement Officer within thirty (30) calendar days of the County’s written direction. Failure to submit a written request within this period shall constitute a waiver of any claim for adjustment arising from the directed change.

The rates set forth in Attachment A (Bid Proposal Sheet) shall not be adjusted as a result of any change directed under this section during the base period. Option-year rate adjustments, if any, are governed exclusively by Attachment A and the Statement of Work and are limited to not more than three percent (3%) per year.

Adjustments to other contract terms resulting from a directed change shall be effected by written contract amendment executed by the Purchasing Agent in accordance with GTC § 21. No verbal direction by any County employee shall be binding on the County, and the Contractor shall not undertake any work outside the general scope of the contract without prior written authorization by the Purchasing Agent or designee.

1.26 The Contractor represents and warrants that it has, or shall secure at its own expense, all personnel necessary to perform the services under this Contract. Contractor personnel are not employees of the County and have no contractual relationship with the County. The Contractor shall perform all services using its own equipment or equipment approved by the County. All personnel shall be fully qualified and shall hold all licenses, certifications, and authorizations required under applicable federal, state, and local laws.

1.27 Quality of Work. All work performed shall be of high quality and conducted in accordance with recognized industry standards, best practices, and applicable procedures. The Contractor shall comply with all Federal, State, and Local laws, as well as all relevant governmental regulations.

1.28 Interrupted Service. If service is interrupted by inclement weather, natural disaster, or other event beyond the Contractor's control, the Contractor shall resume work within 24 hours, or sooner if conditions permit, and complete the work without further delay. Not applicable to this solicitation and resulting contract.

1.29 Property Damage. The Contractor shall be responsible for any damage caused to County property, public or private property, or adjacent properties. The Contractor must make all necessary repairs in a timely manner. If the Contractor fails to do so within a reasonable period, the County reserves the right to perform the repairs or replacements and deduct the associated costs from any payments due to the Contractor.

1.30 Work Stoppage. The County representative or their designee may temporarily suspend work in the field due to inclement weather, material shortages, safety violations, non-compliance with contract terms, or other unforeseen circumstances that pose a risk to the public, workers, or the project.

1.31 Use of Hazardous Materials. The Contractor shall not use any materials or chemicals that may pose a physical or health hazard without prior written approval from the County. Requests for approval must include the manufacturer’s specifications, the applicable Safety Data Sheet (SDS), and any required Environmental Protection Agency (EPA) documentation regarding safe usage and handling.

1.32 Reserved.

1.33 Quantity Estimates. The County’s estimated quantities or annual expenditure amounts represent the County’s best estimate of anticipated needs at the time of solicitation and award. These estimates are provided for informational purposes only.

1.34 Protection of Existing Facilities. The Contractor shall take all necessary precautions during contract performance to protect existing County facilities, structures, equipment, and property from damage caused by its employees, agents, or subcontractors. In the event damage occurs, the Contractor shall repair or replace the damaged property at no cost to the County. All repairs or replacements shall be completed within thirty (30) calendar days of the occurrence of the damage, unless otherwise approved in writing by the County.

1.35 Payment Bonds – Not Applicable for this solicitation.

1.36 Performance Bond – Not Applicable for this solicitation.

1.37 Premises Cleanliness. The Contractor shall, at all times, keep the owner’s premises clean of rubbish and upon completion of the work shall remove all tools, equipment, surplus materials, and leave the premise clean and ready for use daily.

1.38 Allowance of In-House Work. No section or portion of this Contract shall be construed or interpreted to preclude the County from accomplishing any task or undertaking of any operation or project utilizing its own workforce.

1.39 Bid/Quote/Proposal Acceptance. The County reserves the right to accept or reject any and all Bid/Quote/Proposal, in whole or in part, received as a result of this solicitation and to waive minor irregularities.

1.40 Economic Development. Prince George’s Minority Business Enterprises are encouraged to participate in the County’s procurement process. The County is committed to promoting economic development, expanding business opportunities, and providing assistance to businesses interested in locating their principal office or base of operations in Prince George’s County.

1.41 Environmentally Preferred Purchasing Policy. Prince George’s County is committed to procuring quality goods and services in a timely manner and at reasonable cost that supports the County in meeting its sustainability goals.

1.42 Gifts. Quoters and Contractor must not make or offer to make a gift to a public employee as public employees are prohibited from accepting gifts under the Code of Ethics, Prince George’s County Code Section 2-293(d).

1.43 Kickbacks. A kickback means any money, fee, commission, credit, gift, or compensation of any kind which is provided directly or indirectly to a Contractor, a Contractor employee, a subcontractor, a subcontractor employee, a public employee, or other person for the purpose of obtaining or rewarding favorable treatment in connection with a contract awarded by the County. A person must not:

a) Provide, attempt to provide, or offer to provide a kickback.

b) Solicit, accept, or attempt to accept a kickback.

c) Include, directly or indirectly, the amount of a kickback in the price charged by the subcontractor to the Contractor, or by the prime Contractor in the price charged to the County; or

d) Claim that the unlawfully induced contract or subcontract fulfills any legal, regulatory, or contractual requirement.

1.44 Provision for Other Agencies. Unless otherwise stipulated by the Contractor, the Contractor agrees, by submitting a response to this solicitation, to extend the resulting Contract, in accordance with its terms and conditions, to all County agencies and departments, bi-County agencies, and in-County municipalities that wish to purchase under it.

1.45 Prohibition of Sex and Labor Trafficking. During the performance of this Contract, the Contractor and its employees and agents shall not engage in sex trafficking or labor trafficking as defined in Section 14-191, Subtitle

14 of the Prince George's County Code. Any person who believes that the Contractor, or any of its employees or agents, has violated this prohibition may file a complaint with the Office of Human Rights.

1.46 Drug and Alcohol-Free Workplace. The Contractor warrants that it shall comply with the Drug-Free Workplace Act of 1988 and shall maintain such compliance throughout the term of the Contract.

1.47 Insurance. General Insurance Requirements:

(1) The Contractor shall not start work under this Contract until the Contractor has obtained at his own expense all of the insurance required hereunder, and such insurance has been approved by the County; nor shall the Contractor allow any subcontractor to start work on any subcontract until all insurance required of the subcontractor has been so obtained and approved by the Contractor. Approval of insurance will be granted only after submission to the Procurement Officer of original, signed certificates of insurance or, alternately, at the County’s request, certified copies of the required insurance policies.

(2) The Contractor shall require all subcontractors to maintain during the term of this Contract Commercial General Liability insurance, Business Automobile Liability insurance, and Workers’ Compensation and Employers’ Liability Insurance, in the same manner as specified for the Contractor. The Contractor shall furnish subcontractors’ certificates of insurance to the County immediately upon request.

(3) All insurance policies required hereunder shall be endorsed to include the following provision: “It is agreed that this policy is not subject to cancellation or non-renewal until thirty (30) days prior written notice has been given to Prince George’s County, Maryland.”

(4) No acceptance and/or approval of any insurance by the County shall be construed as relieving or excusing the Contractor, or its surety if applicable, from any liability or obligation imposed upon either or both of them by the provision of the Contract.

(5) Prince George’s County, Maryland shall be named as an additional insured under the Commercial General and, if applicable, Umbrella or Excess Liability policy(ies), and the policy(ies) must be endorsed. Coverage afforded under this paragraph shall be primary.

(6) The Contractor shall indemnify and hold harmless the County, its officials, and employees, from any actual or alleged liability, damage, expense, cause of action, suit, claim or judgment arising from injury to person including death or personal property or otherwise which arises out of the act, failure to act, error or negligence of the Contractor, in connection with or arising out of the performance of the Contract. The Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefrom. Any performance bond or insurance protection required by the Contract shall in no way limit the responsibility to indemnify, defend and hold harmless the County.

(7) The Contractor shall be responsible for the work performed under the Contract Documents and every part thereof, and for all materials, tools, equipment, appliances, and property of any description used in connection with the work, and assumes all risks for direct and indirect damage or injury to the property or persons used or employed on or in connection with the work, until final acceptance of the work by the County.

(8) Insurance coverage required in these specifications shall be in force throughout the Contract term. Should the Contractor fail to provide acceptable evidence of current insurance within seven (7) days of written notice at any time during the Contract term, the County shall have the absolute right to terminate the Contract.

(9) The Contractor shall assume all on-the-job responsibilities as to the control of persons directly employed by it and of the subcontractor and any persons employed by the subcontractor.

(10) If the Contractor does not meet the insurance requirements of the specifications, alternate insurance coverage, satisfactory to the Procurement Officer, may be considered. Written requests for consideration of alternate coverage must be received by the Procurement Officer at least ten working days prior to the date set for receipt of bids or proposals.

(11) All required insurance coverage must be acquired from insurers that are licensed to do business in the State of Maryland and acceptable to the County.

(12) The County will consider deductible amounts as part of its review of the financial stability of the Contractor. Any deductibles shall be disclosed by the Contractor, and all deductibles will be assumed by the Contractor.

INSURANCE REQUIREMENTS: The Contractor shall provide the County with evidence of commercial insurance coverage for the following exposures, with limits not less than:

• Workers’ Compensation: Statutory limits. Employer’s Liability - Each Accident $500,000;

• Commercial General Liability (CGL): $1,000,000 per occurrence and $2,000,000 aggregate, including Products, Completed Operations, and Contractual Liability.

• Professional Liability: $1,000,000.

• Automobile Liability: $1,000,000 Combined Single Limit (owned, non-owned, hired, rented, or leased vehicles).

Prince George’s County, Maryland, Office of Procurement must be included as an additional insured under the general liability coverage with respect to activities related to this Contract, and “Prince George’s County, Maryland” shall be designated as the Certificate Holder and as an Additional Insured. Insurance companies must be acceptable to the County, rated by A.M. Best and carry at least an “A” Rating VII. The Contractor shall forward to the County Office of Risk Management a certificate(s) of insurance; prior to beginning any project work, the insurance requirements as outlined by the Risk Management Office must be approved in writing. All updates to insurance information shall be sent to the Office of Procurement, Business Services Division, at CAPCOI@co.pg.md.us.

1.48 Invoices. All invoices for services shall be submitted electronically in SPEED and must include the Contractor name; remittance address; Federal taxpayer identification number; invoice period, date, and number; contract number; purchase order number(s); detailed goods and/or services provided; location of work; date(s) work was performed; number of units of service multiplied by the unit price with the extended dollar amount; and amount due. All prices and payments shall constitute full compensation for all contract work described herein. Invoices submitted without the required information cannot be processed until the Contractor provides the required information. The County reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide all required deliverables within the time frame specified, or otherwise materially breaches the Contract, until the Contractor brings itself into full compliance.

1.49 End of Contract Transition. The Contractor shall cooperate in the orderly transition of services from it to a subsequent Contractor upon receipt of a Notice of Transition from the County. Transition shall be provided in a prompt and timely manner, in accordance with the schedule provided by the County, and shall be for a period of at least ninety (90) days.

1.50 Security Requirements / Safety Measures. Contractors shall provide all necessary safeguards for the protection of the employees and the public.

1.51 Employee Identification. (a) Each person who is an employee or agent of the Contractor or a subcontractor shall always display his or her company ID badge while on County premises and, upon request, provide additional photo identification. (b) At all times at any facility, the Contractor’s personnel shall cooperate with County site requirements, including being escorted, providing information for badge issuance, and wearing the badge in a visible location.

1.52 Information Technology. (a) Contractors shall comply with and adhere to the County IT Security Policy and Standards, as revised from time to time. (b) The Contractor shall not connect any of its own equipment to a County LAN/WAN without prior written approval by the County and shall complete any necessary paperwork as directed.

1.53 Criminal Background Check. The Contractor shall obtain from each prospective employee a signed statement permitting a criminal background check. The Contractor shall secure at its own expense a Maryland State Police and/or FBI background check and shall provide the County with completed checks on all new employees prior to assignment. The Contractor may not assign an employee with a criminal record unless prior written approval is obtained from the Office of Procurement.

1.54 The Contractor affirms by submission of a response to this solicitation that for any existing contract or agreement for a procurement funded by a County agency, including any multiyear or extended contract, the Contractor shall provide best efforts to meet the annual County resident hiring goals pursuant to Prince George’s County Code Section 10A-169(f) at the time of any contemplated exercise of an option, extension, or renewal, including automatic renewals, or the Contract shall not be renewed or extended.

mailto:CAPCOI@co.pg.md.us

1.55 Suspension and Debarment. In accordance with the common rule implementing Executive Orders 12549 and 12689, the Contractor certifies with submission of its bid/proposal/quote that its firm is not debarred or suspended by any local, state, or Federal agency or government, and has complied with all applicable requirements of the Nonprocurement Common Rule for Debarment and Suspension.

1.56 Pursuant to Subtitle 10, Section 10A-110 of the Prince George’s County Regulations, the Contractor affirms by submission of this bid/quote/proposal that no officer or employee of the County, whether elected or appointed, is in any manner interested in or will receive any benefit from this Contract unless specifically authorized by resolution of the Board of Ethics; and that no member of the elected governing body, or members of his or her immediate family, or any person purporting to represent any member, has received or been promised any financial benefit on account of the awarding or executing of this Contract, unless exempted under Section 1002 of the County Charter.

SECTION 2

SUPPLIER CERTIFICATION, PARTICIPATION,

PREFERENCE POINTS AND COMPLIANCE

2.1 Supplier Certification

Contractors must be certified with Supplier Development and Diversity Division (SDDD) prior to the applicable weekly cutoff for the submission being evaluated to be considered as certified in one or more of the County’s certification programs. For questions or application status send an email to SDDD@co.pg.md.us. To begin the certification process, visit https://mypgc.diversitycompliance.com/. SDDD can also be contacted at (301) 883-6480.

A business that is certified as a minority business enterprise (MBE) pursuant to Section 10A-101(a)(26), whose certification indicates that the business’s principal address, principal place of operation, or domicile is within Prince George’s County, Maryland, shall be automatically deemed by SDDD and the Purchasing Agent to be a certified County-based minority business enterprise and County-based business under this Subtitle, provided the business provides SDDD a copy of a federal tax return establishing that the business has continuously operated within the County within the preceding twelve (12) months. A list of current Certified Vendors can be found on SDDD’s website under the Resource tab.

2.2 Supplier Participation Requirements — Reference Sec. 10A-161 (County-based business participation requirements) The County has waived the supplier participation requirements for this solicitation. No County-based business (CBB), County-based small business (CBSB), or County-based minority business enterprise (CBMBE) supplier utilization requirement applies, and Offerors are not required to submit a Supplier Utilization Plan (Attachment D) with their proposals. Offerors are nonetheless encouraged to utilize certified County-based and minority business enterprises in the performance of any resulting contract.

2.3 Certification and Compliance System

Because supplier participation requirements have been waived for this solicitation, no Supplier Utilization Plan or supplier utilization data submission is required at time of proposal submission. However, if subcontractors are utilized in the future, the Supplier Utilization Plan (Attachment D) should be submitted to the Office of Procurement Certification and Compliance System at https://mypgc.diversitycompliance.com. Any change to the Supplier Utilization Plan during the term of the Contract must be approved by the Purchasing Agent. At the discretion of the Purchasing Agent or the County Auditor, any Contractor subject to participation requirements shall be subject to an audit to verify compliance.

2.4 Definitions of Certified Businesses

The definitions of the certified business categories referenced in this Section - including CBB, CBSB, MBE, CBMBE, CBSMBE, and CLB - are set forth in Subtitle 10A of the Prince George’s County Code and are available through the Supplier Development and Diversity Division at https://mypgc.diversitycompliance.com.

2.5 Percentage Points and/or Bid Discount for Evaluation Purposes

On any procurement for which a County agency or the County government secures competitive bids pursuant to Section 10A-112 (IFBs) or competitive proposals pursuant to Section 10A-113 (RFP, RFQ) the Purchasing Agent shall apply the following percentage bid discount to the bid price or add the following percentage points to the total evaluated score of the proposal:

Business Type Where the prime bidder or prime proposer is a certified firm, add or discount the following, as applicable:

County-based minority business enterprise 15% County-based small business 12% mailto:SDDD@co.pg.md.us https://mypgc.diversitycompliance.com/ https://mypgc.diversitycompliance.com/ https://mypgc.diversitycompliance.com/

County-based business 10% Minority Business Enterprise or Disadvantage Business Enterprise

5%

County-located business 3%

a) Cumulative preference points: The same firm that is a prime bidder or prime proposer of a bid or proposal shall not be counted for a preference for more than one of the certified business categories above and shall receive a preference for the highest scoring certified business category for which it qualifies. No single certified firm can receive more than 15% percentage points or discount, as applicable, in any one bid or proposal, with the exception of the application of the County resident-owned business preference prescribed in Subsection (b), below.

b) County resident-owned business preference. In addition to the preferences awarded in accordance with

Subsection (a), above, the Purchasing Agent shall apply a five percentage (5%) bid discount to the bid price or add five percentage (5%) points to the total evaluated score of the bid or proposal of a prime bidder or prime proposer, respectively, (for joint venture entities, the majority firm of a joint venture entity) that is a County resident-owned business. A County resident-owned business in this Subtitle is a firm that has majority ownership (defined herein as "owning more than 50% of the ownership interest of the entity") by one or more residents domiciled in Prince George's County. At the time of bid or proposal, the owner(s) of the prime bidder or prime proposer shall provide an affidavit affirming current domicile in the County, income tax returns establishing residency in the County for the most recent full calendar year, and documentation establishing majority ownership of the prime bidder or prime proposer (for joint venture entities, the majority firm of the joint venture entity) to establish status as a County resident-owned business and be awarded the 5% preference prescribed in this Subsection. The Purchasing Agent may require additional information to clarify current residency or ownership in accordance with this Subsection.

c) Mentor Protégé Preference. Pursuant to Prince George’s County Code Section 10A-14.01, the Purchasing Agent may impose a Mentor-Protégé requirement on a procurement. In addition to the preferences awarded in accordance with Subsection (a), above, the Purchasing Agent will apply a five percentage (5%) bid discount to the bid or price or add five percentage (5%) point to the total evaluated score of the bid or proposal of a prime bidder or prime offer that is a Prince George’s County Mentor Protégé Program Participant. The Protégé is required to self-perform at least 20% of the value of the awarded procurement.

d) The Purchasing Agent may determine not to apply a bid or proposal preference under this Section if the Purchasing Agent certifies that such a preference would result in the loss of federal or state funds, subject to the approval of the County Executive.

e) The requirements of this Section shall apply to the procurement of vendors retained by a County agency or the County government to assist in the financing and sale of County government debt. The requirements of this Section shall also apply to the procurement of brokerage firms, investment banking firms, investment management firms, consultants, and other vendors retained to manage or invest funds controlled or administered by a County agency or the County government. The application of this Subsection is subject to the requirements and restrictions of federal and state law.

f) A business may opt to not receive a business preference under this Section.

g) The term "competitive bids or proposals" means any bids or proposals for procurement funded or administered by a County agency or the County government except for procurement awards made pursuant to Section 10A- 114.

h) The following terms have the following meanings:

(1) Prime bidder means the person, firm, entity, or organization submitting a response to a solicitation for competitive bids and is responsible for executing the work as mentioned in the solicitation; and https://library.municode.com/md/prince_george%27s_county/codes/code_of_ordinances?nodeId=PTIITI17PULOLAPRGECOMA_SUBTITLE_10APU_DIV2AWCO_S10A-114CONE https://library.municode.com/md/prince_george%27s_county/codes/code_of_ordinances?nodeId=PTIITI17PULOLAPRGECOMA_SUBTITLE_10APU_DIV2AWCO_S10A-114CONE

(2) Prime proposer means the person, firm, entity, or organization submitting a response to a solicitation for competitive proposals and is responsible for executing the work as mentioned in the solicitation.

SECTION 3

STATEMENT OF WORK

3.1 Background and Purpose

The purpose of this contract is to secure reliable, qualified snow and ice control support for Prince George’s County Department of Public Works & Transportation (DPW&T) during the winter operational season, typically from November 1 through April 15. The Contractor shall provide fully operational, roadworthy vehicles, qualified operators, and on-site supervision to support all snow and ice control operations as directed by DPW&T.

Contractors are expected to maintain designated routes in a safe, drivable, and continuously passable condition for the duration of each event. Assigned units must remain in service until officially released by the County’s Authorized Representative. Contractors shall operate with the full understanding that this work is critical to public safety and demands precision, compliance, and professionalism.

3.2 Scope of Work Requirements

3.2.1 General Requirements

The Contractor shall furnish all vehicles, equipment, operators, supervision, labor, materials, communication devices, and incidentals necessary to support Prince George’s County snow and ice control operations during the winter operational season, generally November 1 through April 15, or as otherwise directed by the County.

The Contractor shall report to the designated County staging area or DPW&T facility with approved vehicles, properly equipped units, qualified operators, and requested supervisory personnel at the time directed by the County. The Contractor shall remain available and in continuous service until released by the County’s Authorized Representative.

The Contractor shall perform snow and ice control services in a manner that maintains assigned routes in a safe, passable, and serviceable condition during each event. Services may include, but are not limited to, route patrol, salt or sand application, anti-icing support, snow plowing, clearing of travel lanes, emergency response support, and other snow and ice control activities directed by the County.

Unless otherwise directed by the County, the Contractor shall prioritize assigned main travel lanes and shall clear such lanes within two (2) hours after the County determines that active precipitation has ended. The County reserves the right to modify priorities, routes, response requirements, or operational assignments based on storm severity, public safety needs, available resources, or emergency conditions.

The Contractor shall maintain operational readiness 24 hours per day, seven days per week during the winter operational season. The Contractor shall provide sufficient operators, relief operators, supervisors, and backup equipment to meet County response requirements and to support extended or continuous snow and ice operations.

The Contractor shall submit a certified equipment list with its offer, including vehicle identification numbers, license plate numbers, equipment type, ownership or lease status, storage location, and clear photographs of each proposed unit. All proposed equipment shall be fully operational, properly equipped, and available for County inspection upon request.

At least eighty percent (80%) of the proposed equipment shall be owned by the Contractor or secured under a valid lease, rental, or other legally binding agreement that gives the Contractor control and availability of the equipment for performance under this Contract. The Contractor shall not propose equipment that is unavailable, committed to another jurisdiction in a manner that would impair performance, or otherwise not under the Contractor’s control.

During County-declared snow and ice events, all equipment accepted for use under this Contract shall be available for County activation unless otherwise authorized in writing by the County. Equipment committed to other jurisdictions or private entities shall not interfere with the Contractor’s ability to meet County response times, deployment requirements, or service obligations.

The County reserves the right to inspect and validate proposed equipment before award, during the pre-season inspection process, and at any time during the Contract term. Equipment that fails inspection, does not meet specifications, is unsafe, or is unavailable for deployment may be rejected, removed from service, or deemed ineligible for payment until deficiencies are corrected and the equipment is reapproved by the County.

Misrepresentation of equipment ownership, condition, availability, staffing, or operational readiness may result in rejection of the offer, cancellation of award, removal from the active contractor pool, termination for default, or other remedies available to the County under the Contract.

3.2.2 Snow and Ice Control Services

During County-declared snow and ice events, the Contractor shall actively patrol assigned routes using County-approved vehicles and properly equipped units. The Contractor shall apply salt, sand, liquid deicing materials, or other approved materials only as directed by the County.

The Contractor shall continue material application, route patrol, plowing, hauling, clearing, or other assigned snow and ice control activities until directed by the County to modify operations, stand down, or demobilize. Once plowing operations begin, the Contractor shall plow continuously and shall maintain assigned roadways in a safe and passable condition for the duration of the event.

Unless otherwise directed by the County, the Contractor shall prioritize main travel lanes and shall clear such lanes within two (2) hours after the County determines that active precipitation has ended. The Contractor shall also support restoration of full lane accessibility on primary, secondary, and residential roads as directed by the County.

The County may assign Contractor vehicles, equipment, operators, or supervisors to support broader County snow and ice control operations, emergency response activities, public safety operations, or other related winter weather assignments.

The Contractor shall perform all such assignments until reassigned or released by the County’s Authorized Representative.

3.2.3 Communication

Effective and reliable communication between the Contractor and the County is essential for the safe and efficient execution of snow and ice control operations. The Contractor shall maintain a primary point of contact who is reachable by home, office, or mobile phone, or via a staffed answering service, 24 hours a day, seven days a week, without exception. This contact must have the authority to coordinate deployment, respond to County instructions, and manage on-site operations in real time.

3.2.3.1 Operator Communication Devices

Each vehicle operator must be equipped with a fully functional, hands-free cellular device capable of maintaining communication for shifts lasting up to 12 hours.

3.2.3.2 District Check-In

Operators are required to report to their assigned DPW&T maintenance district at a minimum of every two (2) hours during an active deployment. At check-in, the operator’s cell phone number must be clearly written on the Snow/Ice Removal Time Ticket for use throughout the shift.

3.2.3.3 Bilingual Supervision

To ensure effective communication during any Operational Period in which the Contractor deploys field personnel whose primary language is not English, the Contractor shall provide supervisory personnel who are fluent, both orally and in writing, in English and in the primary language(s) of such field personnel. These supervisors must be capable of communicating effectively with non-English-speaking operators to relay critical instructions, safety updates, and operational changes as directed by the County.

Prior to the commencement of each snow season, and upon any change in personnel, the Contractor shall provide the County with a written list of all designated Bilingual Supervisors, including their names, languages spoken, and 24-hour contact information.

Bilingual supervisors are required to be present whenever the Contractor deploys field personnel whose primary language is not English. This requirement promotes operational clarity, reduces response delays, and ensures compliance with County directives. Failure to maintain this standard may result in performance penalties or removal from active status.

3.2.4 Mobilization, Lodging, and Reimbursement Requirements

The County recognizes that snow and ice operations may require the deployment of contractor resources from outside the local service area. For Contractors whose principal place of business is located outside the State of Maryland and/or more than fifty (50) miles from the County’s primary snow operations facility located at 8400 D’Arcy Road, Forestville, Maryland, the County may authorize reimbursement of reasonable and necessary lodging expenses when such reimbursement is determined to be in the County’s best operational interest and necessary to support snow and ice response operations.

3.2.4.1 Eligibility for Lodging Reimbursement

Lodging…