834589roadMddgs.pdf

PROJECT MANUAL

FOR

REPLACE ASPHALT ENTRANCE AND EXIT ROADWAY

AT

MARYLAND DEPARTMENT OF VETERANS AFFAIRS

CHELTENHAM VETERANS CEMETERY

11301 CRAIN HIGHWAY

CHELTENHAM, MD 20623

FOR

DGS PROJECT NUMBER: VC-001-260-003

DATE: JUNE 23RD 2026

PROJECT CLASSIFICATION: “A”

SMALL BUSINESS RESERVE

MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO

RESPOND TO THIS SOLICITATION

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES BOARD OF PUBLIC WORKS

Atif Chaudhry, Secretary Wes Moore, Governor 301 West Preston Street, Brooke E. Lierman, Comptroller Baltimore, Maryland 21201 Dereck E. Davis, Treasurer

DIVISION 0 - PROCUREMENT & CONTRACTING REQUIREMENTS

- Notice To Bidders - Solicitation Fact Sheet (eMaryland Marketplace Advantage attachment)

- Instructions to Bidders for Construction Projects (March 2022) (eMaryland Marketplace Advantage attachment)

- General Conditions for Construction Contracts (July 1, 2022) (eMaryland Marketplace Advantage attachment)

- Bid Proposal Affidavit (eMaryland Marketplace Advantage attachment)

- Payment of Employee Health Care Expenses Certification (eMaryland Marketplace Advantage attachment)

- Contractors Questionnaire

- Bid Bond, if applicable (eMaryland Marketplace Advantage attachment)

- Minority Business Enterprise Utilization Procedures (February 5, 2021) (eMaryland Marketplace Advantage attachment)

- MBE Attachment D-1A Forms (eMaryland Marketplace Advantage attachment)

- List of Prevailing Wage Rates, if applicable

- Addenda, if any (eMaryland Marketplace Advantage attachment)

- List of Drawings

- Pre-Bid Conference/Site Visit – Refer to: State Finance and Procurement Article §14- 302(a)(7)(v) and COMAR 21.11.03.09.C.(2)(e).

Table of Contents

A. Scope of work 4 B. Description 4 C. Site Conditions 4 D. Qualifications of the Contractor 5 E. Materials 5 F. Method of Work 6 G. Unit Prices 10 H. Pre-bid Conference 11 I. Project Duration 11 J. Environmentally Hazardous Materials 12 K. Submittals 12 L. Regulations and Code Requirements 12 M. Bidding 12 N. Hours and Point of Contact 13 O. Warranty 13

Project Sketch Sketch #1 14

A. General Scope of Work:

The Contractor is requested to remove, by cutting into existing asphalt road surface, milling as required. To install replacement asphalt roadway to existing grades.

B. Description of Work:

1. The work to be accomplished under this contract is located at the Cheltenham Veterans Cemetery, 11301 Crain Highway, Cheltenham, Prince Georges County, Maryland, 20623. It consists of furnishing all labor, materials, equipment and services necessary and incidentals for the completion of the work described herein.

2. Base bid: At the proposed location, proof roll, then saw cut the existing asphalt, as required, excavate and remove to top course of asphalt as required. Inspect the lower asphalt course and determine if patch repairs etc. are required. Install new asphalt wearing course and mark painted lines as per drawings. The Contractor is expected to provide traffic control, to keep one traffic lane open, during the active construction.

C. Site Conditions:

1. The work covered by this specification is in an occupied facility. The hours of work for this project are Monday through Friday from 3.00pm to 9.00pm unless permission is given in writing by the Facility Manager or mentioned elsewhere within these specifications.

2. The contractor shall, at all times, keep the premises and work area as clean as possible and free from an accumulation of waste materials and rubbish. At the completion of the work, all rubbish, tools, and surplus materials shall be removed, and the work area left completely clean.

3. The contractor shall leave no area unsafe or unsecure at the end of the working day. If requested by the Facility Manager, provide necessary barricades etc.

4. It shall be the contractor’s responsibility to field verify all existing conditions and dimensions prior to bidding and ordering materials.

5. The contractor shall repair and restore to its original condition any equipment, materials, or surfaces damaged as a result of their operations during this contract.

6. The contractor shall be entirely responsible for any loss or damage to his own materials, supplies or equipment and to the personnel property of their employees while they are on State premises.

7. The contractor shall be solely responsible for any damage to the building or its contents and for any loss or damage to any property belonging to the owner or the owner’s employees when such loss or damage may be attributable to their actions or negligence or the actions of their employees.

8. Any work, material, or supplies which have not been specifically mentioned but are reasonably implied and is necessary for the safe and satisfactory completion of the entire project are to be included and installed by the Contractor.

D. Qualifications of the contractor.

1. The Contractor shall be licensed in the State of Maryland in accordance with COMAR Regulations.

2. The Contractor shall have a minimum of three (3) years experience performing similar construction projects. Upon request, the Contractor shall supply a list of other similar, completed projects to the Procurement Officer for review.

3. The Contractor shall be Small Business Reserve (SBR) Certified in order to be eligible for Contract Award.

E. Materials:

1. Delivery, storage, and handling.

a. All materials to be delivered to the site in their original, unopened and undamaged condition.

b. Materials to be stored in a warm, dry, well ventilated, and weather-tight area per the manufacturer’s written instructions.

c. Protect all materials from damage while on site.

2. Specific

a. All material (where applicable) shall conform to applicable sections of the

Maryland Department of Transportation’s SHA “Standard Specifications for Construction Materials” dated January 2001 and all addenda pertaining thereto.

b. The Contractor shall be responsible for the coordination, off-loading, and proper storage of all materials and supplies up until the time of final acceptance.

c. Materials shall be stored in a safe place out of the way of traffic. The storage site location shall be approved by the Facility Manager prior to the storage of any materials on site.

d. All materials are subject to the inspection and approval of the Project Manager.

e. Tack Coat: Shall be SHA-approved type “CR-S2" asphalt emulsion.

f. Bituminous Concrete Base Course: Shall be SHA-approved hot mix asphalt, type “BC” 25 mm with a PG 64-22 binder or type “BF” 19 mm with PG 64-22 binder.

g. Bituminous Concrete Surface Course: Shall be SHA-approved hot mix asphalt, type “SF” 9.5 mm with a PG 64-22 binder.

h. Gravel Base Material: Shall be SHA-approved graded aggregate sub-base.

(CR-6).

i. Filter Cloth: Shall be SHA-approved filter blanket.

j. Outfall Swale Rip Rap stone shall be Class I Rip Rap in accordance with

State Highway Standard Specifications

k. Striping Paint: Shall be fast drying latex paint meeting the requirements of the American Association of State Highway and Transportation Official Specifications for Materials, Part 1, as amended to date, Specification #M 248, Type N.

F. Method of Work:

General:

1. All work shall be as shown in the drawings and as called for in these written specifications.

2. The Contractor shall coordinate all work with the various trades and suppliers in order to complete the project expeditiously and within the time limits of the contract.

3. All work shall be performed in the best and most professional manner by mechanics skilled in their respective trades.

4. All work shall be performed to minimize disruption of Cemetery operations. It is understood that the Contractor shall maintain accessibility for vehicular traffic throughout the project.

5. The Contractor shall provide and install adequate barricades, signs, etc., necessary to ensure public safety as approved by the Facility Manager.

6. The Contractor shall adhere to OSHA-MOSHA regulations throughout the project to ensure the safety of his/her employees, state employees, and the public.

7. The Contractor shall maintain the work site(s) in a safe, neat, and orderly manner throughout the entire project. The Contractor shall take steps to prevent the accumulation of debris at the job site(s).

8. Prior to performing any excavation work, the Contractor shall notify Miss Utility and a Private Utility Location Company to mark all underground utilities.

B. Pre-resurfacing Preparation:

NOTE: Contractor shall provide a dump truck (loaded) with operator to proof roll the existing roads at the start of the project. This will be carried out during the hours of 8.00am to 4.00pm with the DGS Project Manager and Facility Representative being present.

1. Mill existing asphalt adjacent to road surfaces, concrete curbs , sidewalks, etc., to insure positive drainage (1% minimum) away from sidewalks, etc.

Milled elevation shall insure that the finished elevation of the new overlay is even with or slightly lower than adjacent surface.

2. Properly seal cracks in existing paving in accordance with SHA requirements.

NOTE: For cracks supporting vegetation, the Contractor shall apply herbicide (approved by the Project Manager) and sprayed by a certified herbicide applicator.

3. Cracks greater than ¾" in width will be handled under Unit Price #3 and shall include: milling existing asphalt to a minimum depth of 3" and extending a minimum of 7" to each side. Apply tack coat to bottom and vertical faces. Backfill and compact excavation with type BC or BF bituminous concrete to grade.

4. All road surfaces shall be properly patched, and will be compensated by using Road Patching Method – Unit Price #2:

This shall include:

a. Removal of backfill materials to a minimum depth of 4” and extend 18” beyond the edges of the excavation.

b. Compact backfill materials with a motorized tamper as required.

c. Square up existing road edges as necessary and apply a tack coat to all vertical surfaces. Road edges shall be cut back a minimum of 18” from the edges of the trench.

d. Install a course of Type BF or BC asphalt concrete and compact with a motorized roller (minimum rating 5 tons) to match adjacent road surfaces.

NOTE: The above mentioned patching shall be overlaid with a new 2” course of Type “SF” bituminous concrete during the resurfacing phase of the project.

NOTE: Value Engineering of Patching materials or methods will not be considered during the bid solicitation.

NOTE: In the event unsound sub-grade material is found beyond the depth of

12”, notify the DGS Inspector/Project Engineer to determine course of action to be taken.

e. All excavations shall be rectangular or square with straight and vertical faces; one (1) pair of faces shall be perpendicular to the principal direction traffic flows.

f. The base or sub-grade material shall be level, smooth, and compacted with hand tampers or motorized hand tamper prior to backfilling.

g. The excavation shall then be backfilled with CR-6 to within 6” of the existing pavement. This base material shall be compacted using a motorized hand tamper. In the event the layer of base material exceeds 6” in depth, the base material shall be installed and compacted in 6” layers.

h. The Contractor shall install a 3" thick course of SHA type “BC” or “BF” bituminous concrete compacted with a motorized hand tamper.

i. All bituminous concrete vertical surfaces shall be coated with a tack coat of Type “CR-S2" prior to installing the final layer of

j. bituminous concrete.

6. Resurfacing Existing Roads & Parking Lots- Unit Price #1 Surface Course:

NOTE: All asphalt used for the resurfacing of existing roads associated with the base bid shall be calculated under Unit Price #1.

a. The Contractor shall, after milling, sweep the roadway clear of dirt and debris using a tractor-mounted power broom.

b. All horizontal surfaces shall be sprayed with a thin uniform tack coat. This tack coat shall be Type “CR-S2" asphalt emulsion and shall be sprayed at a rate of .01 to .05 gallons per square yard.

c. Existing bituminous concrete shall be overlaid with a 2" compacted thickness of SHA Type “SF” bituminous concrete Surface Course, installed with a motorized asphalt spreader and compacted with a steel wheel roller weighing not less than 5 tons.

Placement and compaction shall be in accordance with SHA requirements. To be calculated using Unit Price #1.

d. The Contractor shall confirm proper and positive drainage off the new road surface and away from buildings, walkways, etc., ⅛"/ft.

minimum.

NOTE: Cut and properly toe-in new bituminous concrete overlay to existing paved surfaces located at all start/stop points. Provide for a smooth and uniform transition between old and new paved surfaces.

e. As required paint STOP and stop line, in accordance with SHA

Standards. to the exit lane.

f. The Contractor shall dispose of excavated asphalt material and sub-base material on Cemetery Property in a location to be advised by the Facility Manager.

g. Remaining debris: concrete, etc., shall be removed and properly disposed of by the Contractor.

5. Swales

a. The Contractor, the Facility Manager and the DGS Project Manager will determine the exact location of the outfall swales.

b. Prior to performing any excavation work, the Contractor shall have the work site checked and marked for existing underground utilities, by both Miss Utility and a Private Utility Location company.

c. At the proposed location, excavate as required the agreed area approx 5ft x 5ft x 1ft deep. Remove all spoil and debris off site, unless agreed to with the Facility Manager.

d. Install filter cloth as required securing into place via stakes etc., place stone rip rap carefully on the filter cloth bed. Repair any tears/rips in the filter cloth.

e. As required seed and straw all disturbed areas.

G. UNIT PRICES:

A. Unit Price #1 “Overlay Surface Course”

The Contractor shall insert a cost per ton X estimated 225 tons to apply 2” thick bituminous concrete overlay Surface Course as directed by the Project Engineer or Inspector.

B. Unit Price #2 “Patching”

The Contractor shall insert a cost per yard X estimated 10 sq. yds. to patch existing paved surfaces as directed by the Project Engineer or Inspector.

F. Unit Price #3 “Wide Crack Sealing”

The Contractor shall insert a cost per linear foot X estimated 20 LF to install wide crack sealing as directed by the Project Engineer or Inspector.

NOTE: Unit prices will be used to increase or decrease the final project cost based on actual quantities installed.

H. Pre-bid conference:

1. All prospective bidders are encouraged to attend the pre-bid conference and familiarize themselves with all requirements for the project. All dimensions and information given are approximate and provided to potentially assist the contractor and are not intended to define the project. The contractor should visit the jobsite to familiarize himself/herself with the project and to make any necessary calculations for a complete project.

2. Failure to attend the pre-bid conference shall not relieve the successful bidder from complying with the requirements of this specification at no added cost to the State.

3. Any site visit requiring access to the building must be arranged in advance with the Facility Point of Contact, listed in section L of this specification.

I. Project Duration.

1. The Contractor shall have all project work completed and ready for complete acceptance by the Owner within 90 days of notice to proceed.

2. The contractor shall pay $250.00 in liquidated damages for every day past the due date of the project that the project is not completed.

J. Environmentally Hazardous Materials:

Note: If at any time during the performance of the work required by the contract, the contractor finds or has reason to suspect the presence, in any work area, of environmentally hazardous materials, other than those that may be addressed in the specifications and/or drawings, they shall immediately notify the Using Agency Representative, Contract

Monitor or Construction Inspector. This notification shall also be in writing, setting forth any observations/suspicions and requesting instructions. At the same time, the contractor shall withdraw all of their personnel from the potentially contaminated area.

K. Submittals:

1. Submittal Procedures: Refer to General Conditions for Submittal procedures.

2. Product Data: Submit data on product selected for use in the project.

3. Manufacturer's Installation Instructions: Submit installation procedures for products selected for use, manufacturer's installation instructions.

L. Regulations and Code requirements:

The contractor’s labor, materials, supplies and/or equipment shall comply with the most updated version of the following codes and regulations. In addition, all work shall be in accordance with the requirements of all local codes and regulations of authorities having jurisdiction over the work performed as well as all State of Maryland codes and regulations. This incudes but is not limited to :-

1. Occupational Safety and Health Act (OSHA)

2. International Building Code (IBC) 3.Stand Specifications for Construction and Materials (SHA)

M. Bids: Submit bids as follows:

1. Total bid shall be the lump sum total for base bid of the project herein described.

2. The contract shall be awarded to the responsible and responsive bidder submitting the lowest total bid.

N. Hours and Points of Contact:

1. The work hours of the facility are Monday through Friday; from 3.00pm to 9.00pm unless permission is given in writing by the Facility Manager or mentioned elsewhere within these specifications.

2. The Contractor will follow the requirements of the Facility regarding access requirements, keeping the Facility Manager advised of changes in personnel etc.

The Contractor is advised that the work is to be completed in a Cemetery. The

Facility Manager, may request that work be delayed for a short period of time to allow for funeral to be completed.

3. Point of Contact for the Facility, is as follows:

Ms. Dimitra Johnson, Phone Number 301 372 6398

Email: Dimitra.Johnson@maryland.gov

4. Point of Contact for DGS (Project Manager) is as follows:

Mr. Steven Hingley, 410-767-4941.

Email: steven.hingley1@maryland.gov

O. Warranty:

1. The contractor shall submit a written two (2) year warranty covering all work performed as outlined in the State of Maryland “Department of General Services General Conditions for Construction Contracts.” (9.13)

2. Contractor to forward all manufacturer’s warranties, product information, and maintenance materials to the using agency.

3. Final inspection shall be done by the contractor, using agency representatives and

DGS representatives.

mailto:Dimitra.Johnson@maryland.gov mailto:steven.hingley1@maryland.gov

Project Sketch

Sketch #1

Area of work

Limit of Work