PROJECT MANUAL

FOR

GENERATOR REPLACEMENT

ALBEMARLE COUNTY OFFICE BUILDING

401 MCINTIRE ROAD

CHARLOTTESVILLE, VA 22902

IFB#2610014

THE COUNTY OF

ALBEMARLE, VIRGINIA

June 25, 2026

PREPARED BY:

SIMMONS, ROCKECHARLIE AND PRINCE, INC.

Consulting Engineers

10150 Staples Mill Road, Suite A Glen Allen, VA. 23060

Phone (804) 262-7323

July 2021

INVITATION FOR BIDS

GENERATOR REPLACEMENT

ALBEMARLE COUNTY OFFICE BUILDING

IFB#2610014

PROJECT MANUAL TABLE OF CONTENTS

BIDDING INFORMATION Page No.

Invitation for Bids 1 Instructions to Bidders 1 - 9 Prebid Question Form 1 Bid Form BF-1 to BF-6 Bid Receipt-Opening Instructions 1

GENERAL CONDITIONS & FORMS Page No.

Construction Contract General Conditions 1 - 61 Supplemental General Conditions 1 - 2

AC Form # Contract Between Owner and Contractor AC-9 Post Bid Modification AC-9b Standard Performance Bond AC-10 Standard Labor and Material Payment Bond AC-10.1 Construction Change Order AC-11 Change Order Log AC-11.1 Change Order Estimate (General Contractor) GC-1 Change Order Estimate (Subcontractor) SC-1 Change Order Estimate (Sub-subcontractor) SS-1 Schedule of Values and Certificate for Payment AC-12 Affidavit of Payment of Claims AC-13 Architect/Engineer’s Certificate of Substantial Completion AC-13.1a Architect/Engineer’s Certificate of Completion AC-13.1 Contractor’s Certificate of Substantial Completion AC-13.2a Contractor’s Certificate of Completion AC-13.2

Section TECHNICAL SPECIFICATIONS Page No.

DIVISION 1 – GENERAL REQUIREMENTS

010100 List of Drawings 010100-1 013100 Project Management and Coordination 013100-4 013300 Submittal Procedures 013300-3 015000 Temporary Facilities and Controls 015000-4 017310 Cutting and Patching 017310-4 017320 Selective Demolition 017320-5 017700 Closeout Procedures 017700-4

July 2021

DIVISION 26 – ELECTRICAL

260400 Basic Electrical Requirements 260400-5 260519 Low Voltage Electrical Power Conductors and Cables 260519-7 260526 Grounding and Bonding for Electrical Systems 260526-8 260529 Hangers and Supports for Electrical Systems 260529-6 260533 Raceways and Boxes for Electrical Systems 260533-7 260553 Identification for Electrical Systems 260553-10 262726 Wiring Devices 262726-5 263600 Transfer Switches Testing 263600-3 264313 Surge Protection for Low-Voltage Electrical Power Circuits 264313-5

APPENDICES

Appendix A Submittal for Generator (Purchased by Owner. Received and Installed by this Contractor).

Appendix B Submittals for Transfer Switches (Purchased by Owner. Received and Installed by this Contractor).

County of Albemarle Page 1 of 1 Invitation for Bids (Rev. July 2021)

NOTICE OF

INVITATION FOR BIDS

IFB#2610014

Sealed bids are invited for the Albemarle County Office Building (401 McIntire Road, Charlottesville, VA 22902) Generator Replacement. The project is generally described as the replacement of existing emergency generator with a new, owner provided, contractor installed whole-building generator and installation of a new owner provided service-entrance transfer switch.

Solicitations are posted on our public-facing Bids Dashboard (https://albemarlecountyva.tylerportico.com/va/vendor-access/bids) and available to browse and view. It is highly encouraged to submit proposals electronically via the Bids Dashboard. Please note that in order submit a bid/proposal electronically, vendors must first register an account in our Vendor Access portal, see https://www.albemarle.org/government/finance/procurement/solicitations Alternatively, proposals may be hand delivered to the designated lockbox "Vendor/Contractor Bids or Proposals Only" at the exterior of the County Office Building Visitors Entrance at 401 McIntire Road OR, proposals may be shipped/mailed to the Albemarle County Office Building, 401 McIntire Road, Room 248, Charlottesville, Virginia 22902, by not later than the date and time established herein or as modified by an addendum hereto. Regardless of the method of delivery, it shall be the Bidder’s responsibility to ensure timely and accurate delivery. Proposals delivered to the wrong location or received in the specified location late, will not be considered. Please contact the Procurement Office at 434-296-5854, for delivery questions. The deadline for submitting bids is 2:00 P.M., as determined by the Purchasing Agent, on Tuesday, July 28, 2026. The bid opening will be a virtual bid opening at 2:30 P.M. on Tuesday July 28, 2026. Additional details are included in the “Bid Receipt and Bid Opening Procedures”. If the County of Albemarle is closed for business at the time scheduled for bid opening, for whatever reason, sealed bids will be accepted and opened on the next scheduled business day, at the originally scheduled time.

The estimated construction cost range for this project is $350,000 - $450,000. A Bid Bond is required for any bid which exceeds $100,000. The “Time for Completion” will be as detailed in the Bid Form.

Bids to be considered shall be received in a sealed envelope marked as follows: County of Albemarle, Procurement Office, Room 248, Albemarle County Office Building, 401 McIntire Road, Charlottesville, VA 22902 / Contract: Albemarle County Office Building Generator Replacement / IFB No. 2610014.

Procedures for submitting a bid, claiming an error, withdrawal of bids, and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and §2.2-4330A (i), Code of Virginia.

The Owner reserves the right to reject any or all bids.

An in-person pre-bid conference will be held at the site at 10:00 AM on Tuesday, July 7, 2026. Attendance will be optional for those submitting a bid. Meet at front entrance of the County Office Building.

The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount plus such successive Additive Bid Items as the Owner in its discretion decides to award.

Contractor registration in accordance with Title 54.1, Chapter 11, of the Code of Virginia, is required. See the Instructions to Bidders for additional qualification requirements.

The Invitation for Bids for the above project, including the drawings and the specifications prepared by Simmons, Rockecharlie & Prince, Inc. and containing the information necessary for bidding, may be downloaded online from the Albemarle County Procurement web site at www.albemarle.org/Procurement . Please note that Bidders are responsible to check the Procurement web site and download any Addenda issued for this Bid.

The County of Albemarle does not discriminate on the basis of race, religion, color, sex, national origin, age or disability, or against faith-based organizations as defined under the Virginia Public Procurement Act on the basis of such organization’s religious or charitable character.

County of Albemarle Page 1 of 9 Instructions to Bidders (Rev. April 2019)

INSTRUCTIONS TO BIDDERS

The Invitation For Bids (IFB) consists of the Notice, this Instructions to Bidders, the Bid Form, the Pre-Bid Question Form, the Construction Contract General Conditions, the Supplemental General Conditions (if any), the Special Conditions (if any), the Forms to be used, and the Scope of Work as described by the Plans and Specifications, other documents listed in the Specifications, and any addenda which may be issued, all of which request qualified bidders to submit competitive prices or bids for providing the described work on the project.

1. CONDITIONS AT SITE OR STRUCTURE: Bidders shall be responsible for ascertaining pertinent local conditions such as location, accessibility, general character of the site or building, and the character and extent of existing work within or adjacent to the site. Claims, as a result of failure to have done so, will not be considered by the Owner. See Section 7 of the General Conditions entitled “Conditions at Site.”

2. EXPLANATIONS TO BIDDERS: Bidders may not rely on any oral explanation in regard to the meaning of drawings and specifications or oral instructions given before the award of the contract.

Discrepancies, omissions or doubts as to the meaning of drawings and specifications shall be communicated in writing to the Architect/Engineer for interpretation. Bidders must use the “Prebid Question Form” provided in the bid documents. Bidders must so act to assure that questions reach the Architect/Engineer at least seven (7) days prior to the time set for the receipt of bids to allow a sufficient time for an addendum to reach them before the submission of their bids. If an addendum is required for clarification or interpretation of the Bid Documents, the addendum will be issued not later than five (5) days prior to the date set for the receipt of bids except an addendum withdrawing the invitation for bid or one which includes postponement of the date set for the receipt of bids. Any interpretation made will be in the form of an addendum to the Invitation For Bids, which will be made available to all bidders, and its receipt shall be acknowledged, in writing, by the bidder on the Bid Form.

3. TIME FOR COMPLETION:

(a) “Time for Completion” shall be designated by the Owner on the Invitation for Bids or other pre-bid documents and shall mean the number of consecutive calendar days following the issuance of the Notice to Proceed which the Contractor has to substantially complete all Work required by the Contract. In some instances, the Time for Completion may be stated in the form of a Contract Completion Date based on a stipulated date of Notice to Proceed.

Unless otherwise specified, the Contractor shall achieve Final Completion within thirty (30) days after the date of Substantial Completion.

(b) When the Notice to Proceed is issued, it will state a Contract Completion Date, which has been set by the Owner based on date of the Notice to Proceed and the Time for Completion.

(c) The Contractor, in preparing and submitting his bid, is required to take into consideration normal weather conditions. No additional compensation will be paid to the Contractor because of adverse weather conditions; however, an extension of time for abnormal weather will be considered by the Owner as indicated in the General Conditions.

County of Albemarle Page 2 of 9

4. PREPARATION AND SUBMISSION OF BIDS:

(a) Bids shall be submitted on the forms furnished, or copies thereof, and shall be signed in ink.

Erasures or other changes in a bid must be explained or noted over the signature of the bidder. Bids containing any conditions, omissions, unexplained erasures, alterations or items not called for in the proposal, or irregularities of any kind, may be rejected by the Owner as being incomplete or nonresponsive.

(b) Each bid must give the complete legal name and full business address of the bidder and be signed by the bidder, or the bidder's authorized representative, with his usual signature. Bids by partnerships must be signed in the partnership name by one of the general partners of the partnership or an authorized representative, followed by the designation/title of the person signing. Bids by corporations must be signed with the legal name of the corporation followed by the name of the state in which it is incorporated and by the signature and title of the person authorized to bind it in this matter. The name of each person signing shall be typed or printed below the signature. A signature on a bid by a person who identifies his title as “President,” “Secretary,” “Agent” or other designation without disclosing the principal firm, shall be held to be the bid of the individual signing. When requested by the Owner, satisfactory evidence of the authority of the officer signing on behalf of the corporation shall be furnished. Trade or fictitious names may be referenced by using “t/a ___” but bids shall be in the legal name of the person or entity submitting the bid.

(c) Bids with the bid guarantee shall be enclosed in a sealed envelope which shall be marked and addressed as indicated by the advertisement. If a contract is for one hundred twenty thousand dollars ($120,000) or more, or if the total value of all construction, removal, repair or improvements undertaken by the bidder within any twelve-month period is seven hundred fifty thousand dollars ($750,000) or more, the bidder is required under Title 54.1, Chapter 11, Section 1100, Code of Virginia, as amended, to be licensed in Virginia as a "Class A Contractor." If a contract is for ten thousand dollars ($10,000) or more, but less than one hundred twenty thousand dollars ($120,000), or if the total value of all construction, removal, repair or improvements undertaken by the bidder within any twelve-month period is one hundred fifty thousand dollars ($150,000) or more, but less than seven hundred fifty thousand dollars ($750,000), the bidder is required to be licensed in Virginia as a "Class B Contractor."

If the bidder is not properly licensed in Virginia at the time the bid is submitted, or if the bidder fails to provide this information on his bid or fails to promptly provide said Contractor license number to the Owner in writing when requested to do so after the opening of bids, he shall be deemed to be in violation of Section 54.1-1115 of the Code of Virginia, as amended, and his bid will not be considered.

(d) The Board for Contractors has interpreted its regulations to mean “a licensed Contractor can bid on a contract which contains work outside his license classification(s) as long as he subcontracts those items for which he is not qualified to licensed contractors with the appropriate License Classification and the work of the second party is incidental to the contract.” Therefore, the Owner may, as a part of determining whether the bidder is “responsible,” require the apparent low bidder

County of Albemarle Page 3 of 9 to submit a listing of his subcontractors along with the license number and classification or specialty of each.

(e) The bidder must also place its Employer Identification Number (SSN or FEIN) in the space provided on the Bid Form.

(f) Every bidder organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership must be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia, as amended, or as otherwise required by law. Any bidder organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 must include in its bid the identification number issued to it by the State Corporation Commission. Any bidder that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized. A bidder required to be authorized to transact business in Virginia that fails to provide the required information shall not receive an award unless a waiver of this requirement and of any administrative policies and procedures established to implement Section 2.2-4311.2 of the Code of Virginia, as amended, is granted by the Owner.

If awarded the Contract, the bidder shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the Contract. Doing so shall be deemed to be a violation of Section 2.2-4311.2 and the bidder understands and agrees that the Owner may void the Contract if the bidder fails to comply with this provision.

5. BID GUARANTEE:

(a) Any bid (including the Total Base Bid plus all Additive Bid Items) which exceeds one hundred thousand dollars ($100,000) shall be accompanied by a Bid Bond payable to the Owner as obligee in an amount equal to five percent (5%) of the amount of the bid. A Bid Bond may be required for projects having bids of less than one hundred thousand dollars ($100,000) if such requirement is stated in the Notice of Invitation for Bids. The Bid Bond must be issued by a surety company which is legally authorized by the Virginia State Corporation Commission to do fidelity and surety business in the Commonwealth of Virginia. The bid bond shall identify the name and address of an attorney-in-fact who is appointed to act on behalf of the surety. The attorney-in-fact shall affix to the bond a certified and current copy of the power of attorney. Such Bid Bond shall guarantee that the bidder will not withdraw his bid during the period of sixty (60) days following the opening of bids; that if his bid is accepted, he will enter into a formal contract with the Owner in accordance with the Contract Between Owner and Contractor included as a part of the IFB Documents; that he will submit a properly executed and authorized Standard Performance Bond and Standard Labor and Material Payment Bond on the forms included in the IFB documents;

and that in the event of the withdrawal of said bid within said period, or failure to enter into said contract and give said bonds within ten (10) days after he has received notice of acceptance of his bid, or other forfeiture under the Bid Bond, the bidder shall be liable to the Owner for the difference between the amount specified in said bid and such larger amount for which the Owner may contract with another party to perform the work covered by said bid, up to the amount of the bid guarantee.

County of Albemarle Page 4 of 9

This amount represents the damage to the Owner on account of the default of the bidder in any particular hereof. See §2.2-4336 of the Code of Virginia.

(b) See §2.2-4338 of the Code of Virginia for provisions allowing alternative forms of bid security in lieu of a Bid Bond.

(c) The Bid Bonds or other bid security will be returned to all except the three lowest bidders after the formal opening of bids. The remaining Bid Bonds or bid security will be returned to the bidders after the Owner and the accepted bidder have executed the Contract and the Performance Bond and the Payment Bond have been approved by the Owner.

(d) If the required Contract and bonds have not been executed within sixty (60) days after the date of the opening of the bids, then the bond or other bid security of any bidder will be returned upon his request, provided he has not been notified of the acceptance of his bid prior to the date of such request.

6. WITHDRAWAL OR MODIFICATION OF BIDS:

(a) WITHDRAWAL: Bids may be withdrawn by written or telefaxed notice received from bidders prior to the deadline fixed for bid receipt. The bidder has sole responsibility to ensure that such notice is received by the Owner in the appropriate office designated in the Instructions to Bidders, and the Owner shall not be responsible for ensuring accurate or prompt delivery. A withdrawal must be signed by the person signing the sealed bid or by other individual(s) who is authorized to act on behalf of the bidder. Such authorization must be provided in writing at the time of withdrawal, and stated on the face of the withdrawal notice. Withdrawn bids may be resubmitted by the bidder up to the deadline fixed for bid receipt.

(b) MODIFICATION: Bids may be modified only in the following manner. E-mail or telefaxed modifications are not acceptable. All modifications must be signed by the person signing the sealed bid or by an individual(s) who is authorized by him/her on the face of the bid. Written modifications may only be made on the bid form itself. Written modifications must be signed by the person making the modification. The modification must state specifically what is to be modified and by what amount or it must state the item to be modified and what the corrected amount should be. (e.g.

“Deduct $25,000 from Part A and from the Total Base Bid Amount”; or “Add $23,456 to the Total Base Bid Amount”; or “Deduct $15,650 from the Additive # 2 amount”. A modification to “Deduct $25,000 from Part A” will only be applied to Part A and not to the Total Base Bid Amount). Unless otherwise specified by the Bidder in the modification, the modification will be applied to the TOTAL BASE BID AMOUNT shown on the Bid Form (e.g. a modification stating only “Deduct $25,000” which is properly signed will be deducted from the Total Base Bid Amount shown on the Bid Form).

7. RECEIPT OF BIDS:

(a) Bids will be received at or before the date and the hour and at the place stipulated in the Invitation for Bids as may be modified by subsequent Addenda.

(b) It is the responsibility of the bidder to assure that his bid and any bid modifications are delivered to the place designated for receipt of bids by the date and hour (deadline) set for receipt of bids.

County of Albemarle Page 5 of 9

Therefore, it is the bidder’s responsibility to take into account all factors which may impact on its bid deliverer/courier’s ability to deliver the bid and to implement whatever actions are necessary to have the bid delivered to the proper bid receipt location prior to the bid receipt deadline. No bids or bid modifications submitted or offered after the date and hour designated for receipt of bids will be accepted or considered.

(c) The Purchasing Agent is the Owner's representative designated to receive bids at the time and place noted in the IFB and to open the bids received at the appointed time.

(d) The official time used for the receipt of responses is determined by reference to the clock designated by the Purchasing Agent. The Purchasing Agent shall determine when the Bid Receipt Deadline has arrived and shall announce that the Deadline has arrived and that no further bids or bid modifications will be accepted. All bids and bid modifications in the possession of the Purchasing Agent and his assistants at the time the announcement is completed are deemed to be timely, whether or not the bid envelope has been physically date/time stamped or otherwise marked by the time the Purchasing Agent makes the deadline announcement.

8. OPENING OF BIDS:

(a) Bids will be opened at the time and place stated in the Invitation for Bids or as modified by subsequent Addenda, and their contents publicly announced. The Purchasing Agent shall decide when the specified time for bid opening has arrived. No responsibility will be attached to any officer or agent for the premature opening of a bid not properly addressed and identified.

(b) The provisions of §2.2-4342 of the Code of Virginia shall be applicable to the inspections of bids received.

9. ERRORS IN BIDS: A bidder may withdraw his bid from consideration if the price bid was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn. The bidder shall give notice of a claim to withdraw a bid, in writing, and submit his original work papers, documents and materials used in the preparation of his bid, to the Purchasing Agent within two business days after the conclusion of the opening of bids. §2.2-4330(B)(1) of the Code of Virginia.

Failure of a bidder to give notice and submit his original work papers, documents and materials used in the preparation of his bid on or before the time, date and place required shall constitute a waiver by that bidder of his right to withdraw his bid due to a mistake.

No bid may be withdrawn under this section when the result would be the awarding of the Contract on another bid of the same bidder or of another bidder in which the ownership of the withdrawing bidder is more than five percent (5%).

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom the Contract is awarded

County of Albemarle Page 6 of 9 or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted. The person or firm to whom the Contract was awarded and the withdrawing bidder are jointly liable to the Owner in an amount equal to any compensation paid to or for the benefit of the withdrawing bidder without such approval.

If a bid is withdrawn under authority of this section, the lowest remaining bid shall be deemed to be the low bidder on the project.

10. REJECTION OF BIDS: The Owner reserves the right to cancel the Invitation for Bids, to reject any and all bids at its sole discretion when such rejection is in the interest of the Owner, or to reject the bid of any bidder who is determined to be not responsive or not responsible. See §2.2-4319, Code of Virginia.

11. DETERMINATION OF RESPONSIBILITY:

Each bidder shall be prepared, if so requested by the Owner, to present evidence of his experience, qualifications and financial ability to carry out the terms of the Contract.

Prior to award of the Contract, an evaluation will be made to determine if the low bidder has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability which will assure good faith performance, and who has been prequalified, if required. Factors to be evaluated may include, but are not limited to:

(a) sufficient financial ability to perform the contract as evidenced by the bidder's ability to obtain payment and performance bonds from an acceptable surety;

(b) appropriate experience to perform the Work described in the bid documents;

(c) any judgments entered against the bidder, or any officers, directors, partners or owners for breach of a contract for construction;

(d) any substantial noncompliance with the terms and conditions of prior construction contracts with a public body without good cause where the substantial noncompliance is documented; or

(e) a conviction of the bidder or any officer, director, partner, project manager, procurement manager, chief financial officer, or owner in the last five years of a crime relating to governmental or nongovernmental construction or contracting;

(f) any current debarment of the contractor, any officer, director or owner, from bidding or contracting by any public body of any state, any state agency, or any agency of the federal government.

The Owner reserves the right to disqualify or refuse to accept the bid of any bidder who has been convicted, or entered a plea of guilty or nolo contendere, in any federal or state court to any charge involving any unlawful, corrupt or collusive practice involving a public contract whether federal, state, or local, or who has been determined in any judicial proceeding to have violated any antitrust, bid-rigging or collusive practice statute in connection with any public contract, or against whom such formal criminal prosecution or other judicial proceeding has been initiated.

A bidder who, despite being the apparent low bidder, is determined not to be a responsible bidder shall be notified in writing in conformance with the procedures in §2.2-4359 of the Code of Virginia.

County of Albemarle Page 7 of 9

12. AWARD OF CONTRACT:

(a) Basis for Contract Award: The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder, if any, provided his bid is reasonable and it is in the best interest of the Owner to accept it and subject to the Owner's right to reject any and all bids and to waive informality in the bids and in the bidding. The Bid Form may contain a multi-part Base Bid and may contain Additive Bid Items. Determination of the lowest responsible bidder, if any, will be based on the Total Base Bid amount entered on the Bid Form including any properly submitted bid modifications plus as many Additive Bid Items taken in sequence as the Owner in its discretion chooses to Award.

Where the sum of the values entered in the multiple parts do not agree with the Total Base Bid amount, the Total Base Bid amount entered on the Bid Form, including any properly submitted bid modifications, shall take precedence. In the event that the Total Base Bid from the lowest responsible bidder exceeds available funds, the Owner may negotiate the Total Base Bid amount with the apparent low bidder to obtain a contract price within available funds, pursuant to §2.2- 4318 of the Code of Virginia and Section 12(c) herein.

(b) Informalities: The Owner reserves the right to waive any informality in the bids when such waiver is in the interest of the Owner.

(c) Negotiation With Lowest Responsible Bidder: If award of a contract to the lowest responsive and responsible bidder is precluded because of limitations on available funds, under the provisions of §2.2-4318 of the Code of Virginia (the Public Procurement Act), the Owner reserves the right to negotiate the Total Base Bid amount with the lowest responsive, responsible bidder to obtain a contract price within the available funds. This may involve changes in either the features or scope of the work included in the Base Bid. Such negotiations with the apparent low bidder may include reducing the quantity, quality, or other cost saving mechanisms involving items in the Total Base Bid. The Owner shall notify the lowest responsive and responsible bidder that such a situation exists and the Owner and bidder shall then conduct their negotiations in person, by mail, by telephone or by any means they find convenient. If an acceptable contract can be negotiated, the changes to the Invitation for Bid documents agreed upon in the negotiations shall be summarized in a “Post Bid Modification” and included in the contract. If an acceptable contract cannot be negotiated, the Owner shall terminate negotiations and reject all bids.

(d) Notice of Intent to Award or Notice of Award: The Notice of Award or the Notice of Intent to

Award will be posted on the Albemarle County Purchasing Office web site with the Invitation for Bid procurement documents (www.albemarle.org/purchasing). Any bidder or offeror who desires to protest the award or decision to award a contract shall submit the protest in writing to the Albemarle County Purchasing Agent no later than ten days after the posting of the Notice of Award or Notice of Intent to Award, whichever comes first (§ 2.2-4360).

13. CONTRACT SECURITY: For contracts of more than $100,000, the Standard Performance Bond (Form

AC-10) and the Standard Labor and Material Payment Bond (Form AC-10.1) shall be required, as specified in the Invitation for Bids documents. See the General Conditions and §2.2-4337 and §2.2-4338 of the Code of Virginia. The Owner reserves the right to require such bonds for contracts less than $100,000. If the Owner so elects, the requirement shall be set forth in the Invitation for Bids. The bonds shall identify the name and address of an attorney-in-fact who is appointed to act on behalf of the surety within the Commonwealth of Virginia. The attorney-in-fact shall affix to the bond a certified and current copy of the power of attorney.

http://www.albemarle.org/purchasing

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14. CERTIFICATION: The bidder, by his signature on the Bid Form, certifies that neither his organization nor any of its officers, directors, partners or owners is currently barred from bidding on contracts by the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government. See the statement “Disqualification of Contractors” in the Bid Form.

15. ETHICS IN PUBLIC CONTRACTING: The provisions, requirements and prohibitions as contained in Chapter 43, Article 6, §2.2-4367 et seq, Code of Virginia, pertaining to bidders, offerers, contractors, and subcontractors are applicable to this project.

16. BUILDING PERMITS: The Virginia Uniform Statewide Building Code shall apply to the Work and shall be administered by the local Building Official. The Building Permit will be obtained by the Contractor and paid for by the Owner. All other permits, local license fees, business fees, taxes, or similar assessments shall be obtained and paid for by the Contractor. See Section 25 of the General Conditions for utility connection fees and services.

17. MINORITY UTILIZATION: The County of Albemarle, Virginia, encourages the participation of minority businesses in public procurement activities. Towards that end, the Owner encourages firms to provide for the participation of minority owned businesses through partnerships, joint ventures, subcontracts, and other contractual opportunities.

18. BID DOCUMENTS: Bid Documents are the property of the Owner and are available electronically through the Albemarle County Purchasing Office web site at www.albemarle.org/purchasing. Bidders are responsible to check the Purchasing web site and download any Addenda issued for the bid. A deposit is not required for downloading of electronic documents through the web site. The bidder is responsible for the cost of printing any contract documents necessary for bidding. If awarded a contract, the Owner will provide the contractor with two sets of contract documents (i.e. full sized drawings and specifications) for use in the field and the contractor will be responsible for the cost of printing any additional contract documents that may be needed.

19. GENERAL CONDITIONS: The County of Albemarle Construction Contract General Conditions are incorporated in the bid documents. If the General Conditions are incorporated by reference, the bidder may obtain a copy of the current edition of the Construction Contract General Conditions at no cost by request to the County of Albemarle, Facilities & Environmental Services - Project Management Division, 401 McIntire Road, Charlottesville, Virginia 22902 (434-872-4501).

20. PREBID CONFERENCE: See the Invitation for Bids for requirements for a prebid conference and whether such conference is mandatory or optional.

21. INSPECTION OF BID DOCUMENTS: Copies of the Invitation for Bids documents including Plans and Specifications will, upon request, be made available for inspection at the Albemarle County Facilities & Environmental Services Department - Project Management Division, or the A/E’s office.

22. DRUG-FREE WORKPLACE REQUIRED: Bidders are reminded that §2.2-4312 of the Code of

Virginia requires that during the performance of the contract resulting from this solicitation, the contractor agrees to (i) provide a drug-free workplace for the contractor’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is http://www.albemarle.org/purchasing

County of Albemarle Page 9 of 9 prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with this solicitation, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

23. CERTIFICATION OF CRIMES AGAINST CHILDREN: Pursuant to Virginia Code §22.1-296.1(C), as a condition of awarding a contract for the provision of services that require the contractor or his employees to have direct contact with students on school property during regular school hours or during school-sponsored activities, the School Board requires the contractor to provide certification that all persons who will provide such services have not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child. Any person making a materially false statement regarding any such offense shall be guilty of a Class 1 misdemeanor and, upon conviction, the fact of such conviction shall be grounds for the revocation of the contract to provide such services and, when relevant, the revocation of any license required to provide such services. This requirement does not apply to a contractor or his employees providing services to the School Board in an emergency or exceptional situation, such as when student health or safety is endangered or when repairs are needed on an urgent basis to ensure that school facilities are safe and habitable, when it is reasonably anticipated that the contractor or his employees will have no direct contact with students.

County of Albemarle Prebid Question Form (July 2021)

PREBID QUESTION FORM

(Use separate form for each question submitted.)

DATE: _____________________________

PROJECT: Albemarle County Office Building Generator Replacement

IFB#2610014

The following question concerns Drawing Sheet (number)_________________:

The following question concerns Specifications Section (number)_________________, page _________, paragraph ________________:

All responses to questions will be made by Addendum.

Questions submitted by:

Name Organization

Email Form To: County of Albemarle Purchasing – cbeahm@albemarle.org County of Albemarle Project Manager – sreuschling2@albemarle.org.

Simmons Rockecharlie & Prince – rmadala@srpeng.com

Or Mail Form to: County of Albemarle

Office of Procurement 401 McIntire Road Charlottesville, Virginia 22902-4596

And

Rama K C Madala, PE Simmons, Rockecharlie & Prince, Inc.

10150 Staples Mill Road, Suite A Glen Allen, Virginia 23060

BF-1 of 6 Bid Form (July 2021)

BID FORM

DATE: _____________________________

PROJECT TITLE: Albemarle County Office Building Generator Replacement

IFB No. IFB#2610014

TO: County of Albemarle, Virginia, and/or The School Board of Albemarle County, Virginia Office of Procurement – Room 248 Albemarle County Office Building 401 McIntire Road Charlottesville, VA 22902

In compliance with and subject to your Invitation for Bids and the documents therein specified, all of which are incorporated herein by reference, the undersigned bidder proposes to furnish all labor, equipment, and materials and perform all work necessary for construction of this project, in accordance with the Plans and Specifications dated June 25, 2026, and the addenda noted below, as prepared by Simmons Rockecharlie & Prince, Inc for the consideration of the following amount:

BASE BID (including the following parts but excluding work in Additive Bid Items):

PART A.

Lump sum price for work complete and in accordance with the Plans and Specifications:

PART A = Dollars ($ ) (Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words shall govern.)

ADDITIVE BID ITEM 1: Lump sum price for all work to remove existing diesel tank complete, in accordance with the drawings and specifications is Dollars ($ ) (Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words shall govern.)

Contract award will be based on the TOTAL BASE BID AMOUNT shown above (including any properly submitted bid modifications) plus as many Additive Bid Items as the Owner in its discretion decides to award.

BF-2 of 6

(July 2021)

The undersigned understands that time is of the essence and agrees that the date for Substantial Completion of the entire project shall be on or before December 4, 2026 based on a Notice authorizing Work to proceed on or about August 18, 2026, with construction to begin onsite August 21, 2026 and Final Completion shall be achieved within 90 consecutive calendar days after the date of Substantial Completion as determined by the A/E.

Acknowledgment is made of receipt of the following Addenda:

If notice of acceptance of this bid is given to the undersigned within 60 days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will execute and deliver a contract in the prescribed form (County of Albemarle Contract Between Owner and Contractor, Form AC-9) within 10 days after the contract has been presented to him for signature.

The required payment and performance bonds, on the forms prescribed, shall be delivered to the owner along with the signed Contract.

Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and will not during the performance of the Contract for this project violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens.

DISQUALIFICATION OF CONTRACTORS: By signing this bid or proposal, the undersigned certifies that this Bidder or any officer, director, partner or owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government, nor is this Bidder a subsidiary or affiliate of any firm/corporation that is currently barred from bidding on contracts by any of the same. We have attached an explanation of any previous disbarment(s) and copies of notice(s) of reinstatement(s).

CERTIFICATION OF NO COLLUSION: The undersigned does hereby certify in connection with the procurement and bid to which this Certification of No Collusion is incorporated that:

This bid is not the result of, or affected by, any act of collusion with another person engaged in the same line of business or commerce; nor is this bid the result of, or affected by, any act of fraud punishable under Article 1.1 of Chapter 12 of Title 18.2 of the Code of Virginia, 1950, as amended (18.2-498.1 et seq.).

The undersigned declares that they are fully authorized to sign the proposal on behalf of the firm listed and to all conditions and provisions thereof. The firm name given below is the true and complete name of the bidder and the bidder is legally qualified and licensed by the Commonwealth of Virginia, Department of Commerce, State Board for Contractors, to perform all Work included in the scope of the Contract.

Virginia License No. Bidder (Name of Firm)

BF-3 of 6

(July 2021)

Contractor Class By (Signature)

Valid Until (Typed Name)

FEIN/SSN: Title

If Partnership (List Partner’s Names) If Corporation, affix Corporate Seal & list State of Incorporation State:

(Affix Seal)

Business Address:

Telephone No.: ________________ Fax No.: __________________

Email: ________________________

BF-4 of 6

(July 2021)

STATE CORPORATION COMMISSION & REGISTERED AGENT FORM

Virginia State Corporation Commission (SCC) registration information.

Code of Virginia § 13.1-757. A foreign corporation may not transact business in the Commonwealth until it obtains a certificate of authority from the Commission.

The bidder:

is a corporation or other business entity with the following Virginia SCC identification number:

_____________________ -OR-

is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR-is not required to obtain a certificate of authority from the Virginia SCC, pursuant to Virginia Code § 13.1-757(B) because its sole contact(s) with the Commonwealth consist(s) of:

1. Maintaining, defending, or settling any proceeding;

2. Holding meetings of the board of directors or shareholders or carrying on other activities concerning internal corporate affairs;

3. Maintaining bank accounts;

4. Maintaining offices or agencies for the transfer, exchange, and registration of the corporation's own securities or maintaining trustees or depositories with respect to those securities;

5. Selling through independent contractors;

6. Soliciting or obtaining orders, whether by mail or through employees or agents or otherwise, if the orders require acceptance outside this Commonwealth before they become contracts;

7. Creating or acquiring indebtedness, deeds of trust, and security interests in real or personal property;

8. Securing or collecting debts or enforcing deeds of trust and security interests in property securing the debts;

9. Owning, without more, real or personal property;

10. Conducting an isolated transaction that is completed within 30 days and that is not one in the course of repeated transactions of a like nature;

11. For a period of less than 90 consecutive days, producing, directing, filming, crewing or acting in motion picture feature films, television series or commercials, or promotional films which are sent outside of the Commonwealth for processing, editing, marketing and distribution. The term "transacting business" as used in this subsection shall have no effect on personal jurisdiction under § 8.01-328.1; or

12. Serving, without more, as a general partner of, or as a partner in a partnership which is a general partner of, a domestic or foreign limited partnership that does not otherwise transact business in the Commonwealth.

13. Transacting business in interstate commerce.

is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned bidder’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia. Attach opinion of legal counsel to this form.

BF-5 of 6

(July 2021)

Registered Agent Information

Please specify the Registered Agent who will accept service of process on your behalf.

Agent Name: ___________________________________________________________

Physical Address (no Post Office Boxes):

I certify the accuracy of this information.

Signed:_______________________________Title:___________________________Date:______________

BF-6 of 6

(July 2021)

OFFEROR DATA SHEET

Note: The following information is required as part of your response to this solicitation. Failure to complete and provide this sheet may result in finding your bid nonresponsive.

1. Qualification: The vendor must have the capability and capacity in all respects to satisfy fully all of the contractual requirements.

2. Vendor’s Primary Contact:

Name: ________________________________________________ Phone: _____________________

3. Years in Business: Indicate the length of time you have been in business providing this type of good or service:

__________ Years ________ Months

4. Vendor Information:

FIN or FEI Number: __________________________________ If Company, Corporation, or Partnership

5. Indicate below a listing of at least four (4) recent projects, either educational or governmental, that your company has successfully completed with similar scope, cost and complexity, include the date of services and the name, address, and email address, and telephone number of the point of contact.

A. Company: Contact:

Phone: Email:

Dates of Service:

$ Value:

B. Company: Contact:

Phone: Email:

Dates of Service:

$ Value:

C. Company: Contact:

Phone: Email:

Dates of Service:

$ Value:

D. Company: Contact:

Phone: Email:

Dates of Service:

$ Value:

I certify the accuracy of this information.

Signed:____________________________________Title:____________________________ Date: _______________

04/2025

Bid Receipt and Bid Reading Procedures

June 25, 2026

IFB#2610014 – Albemarle County Office

Building Generator Replacement

The following Albemarle County Purchasing Procedures shall be in effect:

1. Electronic bids may be submitted in .pdf format (Adobe), by submitting all required bid documents, and posted addenda, electronically by the stated due date and time, or as modified by an addendum hereto, through the Bids Dashboard on the Albemarle County Procurement Solicitations Page:

https://www.albemarle.org/government/finance/procurement/solicitations It is the Offeror’s responsibility to ensure that bids are received prior to the established bid due date and time.

Or,

2. Paper bids, including all posted addenda, may be delivered to the County Office Building at 401

McIntire Road, Charlottesville, VA 22902. Bids will be received in a secure manner and will be stored in such manner as to keep them in a secure status.

a. A secure lock box will be available, at the exterior of the County Office Building, at the front

Visitors Entrance, and will be labeled Vendor/Contractor Bids or Proposals Only. Bids shall be placed in this box, prior to the established due date and time for each solicitation. It is the Offeror’s responsibility to ensure that bids are received prior to the established bid due date and time.

3. Electronic or Paper Bids will be received until 2:00 p.m. ET on Tuesday July 28, 2026. Any further bids received will be ruled as late bids and will be retained un-opened. Late bids will not be considered. If you have any difficulty utilizing Electronic Procurement Intake Form, or the lockbox for paper submittal, please call the Purchasing Office, at 434- 296-5854.

4. Virtual Bid readings will be held at 2:30 p.m. ET on Tuesday July 28, 2026. At the appointed time as noted below, the bids will be virtually read aloud by Purchasing personnel. Public attendance at the Bid Reading will be by virtual attendance through MS Teams Meeting.

5. The bids shall be examined for conformance of all requirements of the solicitation including required signature(s), acknowledgement of addenda, and presence of a bid bond with power of attorney,…