Statement_of_work.docx

Statement of Work for the Turn-Key Supply and Installation of a Cardboard Compactor and Baler Machine at Tobyhanna Army Depot

1.0 General Scope

1.1 The Contractor shall submit with the proposal a signed Statement of Acknowledgment stating the Contractor has read the Solicitation and the Statement of Work contained therein; the Contractor understands the Solicitation and the Statement of Work contained therein; and the Contractor shall comply with all terms, elements and conditions in the Solicitation and the Statement of Work contained therein. Submitted proposals that do not include this signed Statement of Acknowledgment may not be reviewed and may not be given contract award consideration.

1.2 This Statement of Work (SOW) is for the turn-key removal, relocation, and installation of a cardboard compactor baler machine from Building (Bldg.) 73 to Bldg. 3 Bay 5 and the turn-key supply, delivery, off-loading, transport, assembly, installation and training for a new cardboard compactor and baler machine to be located in Bldg. 73 at Tobyhanna Army Depot (TYAD), Tobyhanna, PA.

1.3 The Contractor shall furnish all supervision, labor, equipment, tools, and materials to remove, relocate, and install the cardboard compactor baler machine from Bldg. 73 to Bldg. 3 Bay 5. The Contractor shall furnish all supervision, labor, equipment, tools, and materials to supply, deliver, off-load, transport, assemble, and install a new cardboard compactor and baler machine to be located in Bldg. 73. The new cardboard compactor and baler machine shall meet or exceed all applicable Industrial, Federal, State, and Local standards and codes. The Contractor shall supply only a new cardboard compactor and baler machine. A used and refurbished machine is not acceptable and will not be considered. All repair and replacement parts for the machine shall be new. All repair and replacement parts shall be available for purchase and supplied from within the continental United States.

1.4 The Contractor shall provide on-site training for Bldg. 73 personnel in the use of the new machine and provide on-site training for Production Equipment Branch personnel in the maintenance of the new machine.

1.5 A single site visit will be scheduled and it is strongly encouraged that Contractors interested in proposal submittal attend. The site visit is for the purpose of interested Contractors to consider the layout and floor space of the project area and to enable viewing of the delivery, utility and installation sites. The site visit shall be used by the Contractors to identify structures and conditions that may impede, obstruct, or prevent work completion. It shall be the responsibility of the Contractor to identify all obstructions and impediments to the project and to make appropriate accommodations for correction and modification to mitigate the potential problem. The Contractor shall identify to the Government corrective measures in the quotation and proposal submittal. Questions and concerns developed during the site visit shall be submitted by the Contractors in writing. Should a Contractor fail to identify an obstruction or hindrance to the installation that is identifiable from a pre-award site visit the Contractor shall provide a solution that is to the satisfaction of the Government and at no additional cost to the Government. Contractors shall be responsible for providing their own personal protective equipment (PPE) for the site visit. At a minimum, PPE for the site visit includes protective eyewear and safety footwear.

1.6 Bldg. 73 is a secure facility. All Contractors and sub-contractors coming on-site shall undergo a background check that is performed by depot Security Branch personnel. Once access to TYAD has been granted to the Contractors and sub-contractors seeking access, all Contractors and sub-contractors who shall be entering and working in Bldg. 73 will be issued a hard visitor badge at the Visitor Control Center (Bldg. 606). Upon entering Bldg. 73 all Contractors and sub-contractors shall exchange the hard visitor badge for an escort required badge. The escort required badge will be issued on a daily basis. All Contractors and sub-contractors performing work in Bldg. 73 will be escorted at all times.

1.7 The Contractor shall be responsible to verify all dimensions and volumes.

1.8 Within 10 calendar days after award the Contractor shall coordinate with the Contract Point of Contact (CPOC) the scheduling of a post-award pre-installation meeting at TYAD at which time the Contractor shall discuss his action plan and provide a timeline for the completion of the project. The Contractor shall attend the post-award pre-installation meeting in person; no video and no telephone conferencing is available. The Contractor is encouraged to have all sub-contractors attend the post-award pre-installation meeting.

2.0 Cardboard Compactor and Baler Specifications, Characteristics and Features

1. Machine shall be equipped with a 10 horsepower motor, minimum.

2. Machine shall be of vertical design with a vertical down stroke.

3. Machine shall be of structural steel composition with welded construction.

4. Machine shall use 480V/3 Phase/60 Hz requiring no more than 20 full load amperes.

5. Nominal bale size of the machine shall be 72 inches x 30 inches x 48 inches.

6. Bale weight shall be 1,300 pounds old corrugated cardboard (OCC), maximum.

7. Bale volume shall be 60 cubic feet, maximum.

8. Number of bale tie slots shall be 5 ea., minimum.

9. Loading height shall not exceed 50 inches. Loading shall be from the front of the machine.

10. The front ejector system shall be semi-automatic.

11. Machine shall be equipped with a Full Bale Indicator Light.

3.0 Site Preparation in Bldg. 73

3.1 The Contractor shall furnish and use only electric-powered equipment inside all Government buildings. For all Contractor-supplied electrical equipment that requires battery recharging it shall be the responsibility of the Contractor to supply battery-charging equipment. Connection of the Contractor-supplied battery-charging equipment to TYAD power shall be the responsibility of the Contractor. A location for the battery-charging equipment will be provided by the Government to the Contractor.

3.2 The Contractor shall obtain a Hot Work Permit from the TYAD Fire Department prior to performing soldering, welding, torch cutting, metal grinding and all open-flame work. A Hot Work Permit shall be obtained on a daily basis from the TYAD Fire Department.

3.3 The Contractor may perform all work during normal 1st-shift work hours: Monday-Thursday, 7:00 AM—4:00 PM, but the Contractor shall not interfere with normal production.

3.4 The Contractor shall disconnect the machine from power.

3.5 The Contractor shall drain all hydraulic oil from the machine. Hydraulic oil in the machine is Mobil DTE 25 in a volume of approximately 20 gallons. Disposal of Contractor-removed hydraulic oil will be done by the Government.

3.6 The Contractor shall be responsible to disassemble the machine; to remove the machine from its present location in Bldg. 73; and to transport the machine to Bldg. 3 Bay 5. The Contractor shall be responsible for machine reassembly and placing the machine at the designated site in Bldg. 3 Bay 5. The Contractor shall furnish all equipment, tools and labor to remove the machine from Bldg. 73; transport the machine to Bldg. 3 Bay 5; assemble the machine and place the machine at the designated location. The Contractor shall level and anchor the machine to the floor, per manufacturer specification. The Contractor shall furnish all materials, tools, equipment and labor to level and anchor the machine to the floor.

3.7 The Contractor shall connect the machine to power. Power will be supplied by the Government to within 20 feet of the machine. The Contractor shall supply all materials, tools, equipment and labor to connect the machine to power. The Contractor shall supply and fill the machine with fresh Mobil DTE 25 hydraulic oil in the proper volume to fill the machine to the manufacturer’s recommended fluid level.

3.8 The Contractor shall ensure a minimum of 3 feet of clearance around the installed machine electrical assemblies, subassemblies and wiring. The Contractor shall ensure sufficient clearance in the front of the machine to permit full opening of the bale door for forklift access for bale removal. The Contractor shall ensure all wiring is in accordance with (IAW) NEC and OSHA standards.

3.9 The Contractor shall ensure the machine is operational following installation.

4.0 Delivery and Installation of New Machine in Bldg. 73

4.1 The Contractor shall furnish and use only electric-powered equipment inside all Government buildings. For all Contractor-supplied electrical equipment that requires battery recharging it shall be the responsibility of the Contractor to supply battery-charging equipment. Connection of the Contractor-supplied battery-charging equipment to TYAD power shall be the responsibility of the Contractor. A location for the battery-charging equipment will be provided by the Government to the Contractor.

4.2 The Contractor shall obtain a Hot Work Permit from the TYAD Fire Department prior to performing soldering, welding, torch cutting, metal grinding and all open-flame work. A Hot Work Permit shall be obtained on a daily basis from the TYAD Fire Department.

4.3 The Contractor may perform all work, including delivery of the new machine and all necessary equipment and supplies during normal 1st-shift work hours: Monday-Thursday, 7:00 AM—4:00 PM, but the Contractor shall not interfere with normal production. Deliveries shall be coordinated by the Contractor with the CPOC a minimum 14 calendar days in advance of delivery to TYAD.

4.4 The Contractor shall deliver the machine to TYAD and to Bldg. 73; the Contractor shall off-load the machine at Bldg. 73; the Contractor shall transport, place and properly position the machine at the designated floor location within Bldg. 73. The Contractor shall furnish all personnel and equipment to deliver the machine to TYAD and to Bldg. 73; to off-load the machine at Bldg. 73; and to transport, place and position the machine within Bldg. 73.

4.5 Within 7 calendar days of delivery and placement of the machine within Bldg. 73 the Contractor shall arrive on-site to begin machine assembly and installation.

4.6 The Contractor shall remove all packaging, packing and crating material from the machine and all delivered accessories. The Contractor shall remove from TYAD all packaging, packing and crating materials removed from the machine and all delivered accessories.

4.7 The Contractor shall thoroughly clean the machine and all accessory pieces.

4.8 The Contractor shall level the machine and anchor the machine to the floor per manufacturer’s recommendation. The Contractor shall supply all materials, tools and personnel labor to level and anchor the machine to the floor. The Contractor shall assemble the machine.

4.9 The Contractor shall thoroughly clean the work site prior to daily, weekend, and holiday departures.

4.10 The Contractor shall supply all paints, fluids, greases and lubricants required by the manufacturer for the machine in the necessary volumes. The Contractor shall have all paints, fluids, greases and lubricants delivered with the machine. The Contractor shall fill the machine to the manufacturer’s recommended fluid levels and use all paints, greases, fluids and lubricants per manufacturer instruction. The Contractor shall remove from TYAD all empty, full, and partially-full paint, fluid, grease and lubricant containers.

4.11 The Contractor shall connect the machine to power. The Contractor shall supply all materials, tools, equipment and labor to connect the machine to power. The Government will supply power to within 20 feet of the machine installation location. The machine shall utilize 480V/3 Phase/60 Hz.

4.12 The Contractor shall ensure a minimum of 3 feet of clearance around the installed machine electrical assemblies, subassemblies and wiring. The Contractor shall ensure sufficient clearance in the front of the machine to permit full opening of the bale door for forklift access for bale removal. The Contractor shall ensure the installed machine and all wiring is in accordance with (IAW) NEC and OSHA standards.

4.13 The Contractor shall note the installation site is located within a secure facility. The Contractor and all sub-contractors shall adhere to all security rules that pertain to the facility while performing contract work within and outside the secure facility.

4.14 The Contractor shall be responsible to supply all PPE for all Contractor and sub-contractor personnel.

4.15 The Contractor shall ensure the machine is operating within manufacturer’s specifications prior to beginning machine operator training and machine maintenance training.

4.16 Following delivery and placement of the machine in Bldg. 73, the Contractor shall complete assembly; complete installation; complete all personnel training; and present all documentation and data to the CPOC within 30 calendar days of work initiation.

4.17 The Contractor will be granted a Period of Performance (PoP) of 150 days after receipt of order (ARO) to complete all elements, terms and conditions of the contract.

5.0 Warranty

5.1 The Contractor shall warrant the cardboard compactor and baler machine, installation, parts, and workmanship for a period of 1 calendar year following Final Acceptance by the CPOC. During this warranty period all parts costs, labor costs, transportation and shipping costs, travel costs, tool costs and per diem for all Contractor personnel shall be the responsibility of the Contractor. The Contractor field repair technician shall arrive on-site within 48 hours after being contacted by TYAD personnel to make warranty repairs during the warranty period. The Contractor shall supply Contact Telephone Numbers and Points of Contact (POCs) for use by TYAD personnel to contact the Contractor for warranty, operation and maintenance questions and support.

6.0 Documentation

6.1 The Contractor shall provide to the CPOC 3 ea. hardcopies of the Operation and Maintenance (O&M) Manuals. The O&M Manuals shall contain a complete set of mechanical drawings and diagrams; a complete set of electrical drawings and diagrams including electrical schematics; spare parts list; operator and maintenance instructions for operating and maintaining the machine. All documentation shall be provided to the CPOC prior to Final Acceptance being given. O&M manuals shall contain a detailed description of the lock-out/tag-out procedures needed to take the machine to a zero mechanical and electrical state for maintenance and servicing. Procedures for returning the machine to full operational capability shall also be provided.

6.2 All Contractor-furnished documentation shall be written in English.

7.0 Training

7.1 The Contractor shall provide operator training for 6 ea. Government personnel. Training shall be conducted by the Contractor’s qualified training representative. Training shall be conducted on-site and during normal business hours. Operator personnel shall be trained in the full operation and operator-recommended maintenance of the machine. The Contractor shall coordinate operator personnel training with the CPOC and area supervision. Training shall be conducted in English.

7.2 The Contractor shall provide maintenance training for 2 ea. Production Equipment personnel. Training shall be conducted by the Contractor’s qualified training representative. Production Equipment personnel shall be trained in the full maintenance and preventive maintenance (PM) of the machine. Production Equipment personnel training shall occur during normal business hours. The Contractor shall coordinate personnel training with the Production Equipment Branch work leader and the CPOC. Training shall be conducted in English.

7.3 All materials and documentation used in the operator and maintenance training shall be in English and shall become the property of the Government.

8.0 Safety

8.1 All energy control sources shall have the capability of being locked-out/tagged-out and returned to full operational status.

8.2 See Contractor Safety Requirements, below, for additional Safety requirements.

9.0 Environmental

9.1 The Contractor shall submit the MSDSs for hazardous materials that will be used for assembly and installation of the machine to the CPOC at least 10 working days prior to the materials being brought onto post. Hazardous materials must be approved by the hazardous material review board prior to use.

9.2 See below for Standard Specifications for Projects Under the National Environmental Policy Act for further Environmental requirements.

10.0 General Acceptance

10.1 Upon completion by the Contractor of the relocation of the cardboard compactor and baler machine from Bldg. 73 to Bldg. 3 Bay 5 it shall be the responsibility of the Contractor to verify the machine is fully operational.

10.2 Upon completion by the Contractor of the installation of the cardboard compactor and baler machine it shall be the responsibility of the Contractor to demonstrate and to verify the machine is operating within manufacturer’s specifications.

10.3 The demonstration will be witnessed by the CPOC and representatives of the CPOC’s choosing. Demonstration shall be coordinated with the CPOC. All defects encountered prior to or during the demonstration shall be addressed and corrected by the Contractor at no expense to the Government. Only upon correction of the defect will the demonstration be allowed to continue.

10.4 Only following the successful demonstration of the cardboard compactor and baler machine; verification the relocated machine is fully operational; conclusion of all Government personnel training; and furnishing of all documentation to the CPOC will General Acceptance be granted to the Contractor.

11.0 Final Acceptance

11.1 Final Acceptance will occur upon ACCEPTANCE by the CPOC in Wide Area Workflow (WAWF) of the Contractor’s submitted invoice. The warranty period will begin on the date of Final Acceptance. Final Acceptance will be granted only after General Acceptance has been given to the Contractor and all elements, terms and conditions of the contract have been completed to the satisfaction of the CPOC.

12.0 DEPOT ACCESS FOR THE CONTRACTOR

12.1 A background check and approval from Tobyhanna Army Depot (TYAD) Security Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

12.2 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

12.3 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC.

13.0 SECURITY TRAINING REQUIREMENTS FOR THE CONTRACTOR

13.1 Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

13.2 iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

13.3 Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. The training is available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

14.0 Proposal Submittals

14.1 The Contractor shall furnish with the proposal product data sheets describing the cardboard compactor and baler machine that is being proposed for installation by the Contractor.

14.2 The Contractor shall submit with the proposal a signed Statement of Acknowledgment stating the Contractor has read the Solicitation and the Statement of Work contained therein; the Contractor understands the Solicitation and the Statement of Work contained therein; and the Contractor shall comply with all terms, elements and conditions in the Solicitation and the Statement of Work contained therein. Submitted proposals that do not include this signed Statement of Acknowledgment may not be reviewed and may not be given contract award consideration.

CONTRACTOR SAFETY STANDARDS FOR TYAD

June 2018

Below are the contractor requirements for any work done on Tobyhanna Army Depot (TYAD). It is the responsibility of the contractor to enforce the below requirements. Failure to enforce safety requirements on the depot can result in termination of the contract.

Important Phone Numbers

Emergency: 911 Security: 570-615-7550 Fire Department – (Non-Emergency): 570-615-7300 Safety: 570-615-7027

Changes in this document for June 2018:

The contractor is solely responsible for jobsite safety S10.0.

Update on the red card program in S 10.0.5.

Update on confined space S 10.6.3.

Subcontractors are the responsibility of the prime contractors, S 10.10.4.

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB-SITE SAFETY.

Review of the project plans and other documents by the Tobyhanna Safety Office does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with OSHA rules and regulations. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract.

Contractors shall comply with the following:

1. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings. The contractor must follow the TYAD fossil fuel memorandum of understanding.

2. All direct construction supervision including subcontractors must have completed the OSHA 10 hour safety course for construction. These certificates must be submitted with the site safety plan BEFORE construction starts.

3. Red card program - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when the employee sees an action they consider unsafe. Work ceases until TYAD management can decide if it is safe or not. Contractors are required to comply with this. If a Tobyhanna employee presents his red card to a contractor, the contractor must stop working until the COR and the safety office can determine if there is a safety hazard or not.

S 10.1 CODE COMPLIANCE

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring and enforcing all rules, regulations and codes, by ALL personnel working for the contractor including all subcontractors. These codes include:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards), Title 29 Code of Federal Regulations-1926 (Construction Industry Standards), National Fire Protection Association Codes, Uniform Facilities Code, Other codes as required to maintain safety standards.

S.10.2 JOB HAZARD ANALYSIS (JHA)

Prior to the start of work, the contractor shall prepare a JHA for each phase of work that will be done under the contract. A phase is any operations involving a certain type of work. Examples include demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring. Work done by each subcontractor is also a phase. The JHA will:

1. List the activity being performed and identify the sequence of work steps

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable level.

S.10.3 SAFETY PLAN

Contractors will submit a written Contractor Safety Plan prior to beginning construction. The plan must follow the guidelines in OSHA 1926.

1. Who will implement the plan, including who is responsible for safety and accident prevention.

2. A means for coordinating and controlling subcontractors and suppliers.

3. Safety training.

4. Who will investigate accidents.

5. Emergency response.

6. Job site cleanup and safe access.

7. Public safety requirements such as signs and barricades.

S.10.4 FALL PROTECTION

1. Personnel performing any work on elevated surfaces, six (6) feet or more above a lower level, shall comply with 29 CFR §§ 1926.500 through 1926.503.

2. There are no certified anchorage points or permanent guardrail systems on any TYAD roof. Most roofs of the depot are more than 20 feet high.

3. Contractors and their employees must be protected from falling off the edge of the roof, regardless of how briefly the employees are at the edge of the roof.

S.10.5 ELECTRICAL SAFETY

Follow the current Tobyhanna Army Depot standard. This standard is based on NFPA 70E.

S.10.6 DEPOT REQUIRED PERMITS/APPROVALS

Permits are required for:

1. Excavation: Contractors must utilize the PA 1 Call system and coordinate with contracting officer representative (COR) for excavations prior to any groundbreaking including digging, drilling and stake driving. See appendix L for permitting details.

2. Trenching: Contractors must obtain approval from the TYAD Safety and Occupational Health Office (SOHO) before any trenching deeper than 5 feet. The contractor must have a trenching plan and the appropriate safety equipment. The contractor is to request approval from the (SOHO) by e-mail through the contracting officer representative.

3. Confined space: Contractors must obtain approval from the TYAD Safety and Occupational Health Office (SOHO) before entering any confined space. The contractor must have a confined space plan and the appropriate safety equipment. The contractor is to request approval from the (SOHO) by e-mail through the contracting officer representative.

4. Burning/fire: Hot work permits must be obtained daily from the Fire Department.

5. Cranes: Use of cranes on the depot: See S.10.13

6. Army Radiation Permits: Non-Army agencies (including other military Services, vendors, and civilian contractors) require an Army Radiation Permit (ARP) to use, store, or possess ionizing radiation sources on TYAD (see 32 CFR 655). Non-Army applicants will apply by letter with supporting documentation to the Depot Commander. The letter should be submitted so that the Depot Commander receives the application at least 30 days before the requested start date of the permit. The ARP application will specify start and stop dates for the ARP and describe the intended use of the radioactive material.

For sealed sources of radiation, i.e. Moisture Soil Density Gauges, the application must include a valid Nuclear Regulatory Commission (NRC) Radioactive Materials License that allows the applicant to use the source as specified in the ARP application, current leak test certificates, operator training records and calibration certificates for any equipment that may be utilized at TYAD.

For machine produced ionizing radiation sources, i.e. X-ray Equipment, the application must include the appropriate state authorization that allows the applicant to use the source as specified in the ARP application along with operator training records and calibration certificates for any equipment that may be utilized at TYAD.

ARPs will not be issued for more than 12 months at a time.

S.10.7 CONFINED SPACES

1. All Confined Spaces at TYAD are considered as Permit-Required Confined Spaces.

2. Contractors must fully comply with all OSHA regulations for Confined Space Operations, including on-site use and availability of a Confined Space Entry Permit / Checklist.

3. The contractor must request access from the TYAD SOHO before entering any confined space area. The contractor is to request approval from the SOHO through the Contracting Officer Representative (COR). The Contractor or COR will also notify the Fire and Emergency Services Branch of the Confined Space Entry.

4. Upon completion, the contractor will notify the SOHO and discuss whether any new hazards were added to the Confined Space, and will submit the completed Confined Space Entry Permit / Checklist.

S.10.8 LOCKOUT/TAGOUT PROCEDURE

1. The Contractor shall perform this work in accordance with 29 CFR § 1910.147, The Control of Hazardous Energy.

2. The Contractor shall notify the COR that a lockout/tagout system is going to be used.

3. The contractor is to request the COR to notify them if TYAD is using any lockouts/tag outs in the construction area.

4. The Contractor shall locate and identify all isolating devices.

5. The Contractor shall shut down the equipment normally.

6. The Contractor shall isolate all energy using appropriate methodology.

7. After all work is complete, the Contractor shall remove the energy isolating device and restore the equipment to service.

8. The Contractor shall notify the COR that energy is again restored.

S.10.9 PROTECTION TO THE DRINKING WATER SYSTEM

The contractor will not perform any work on the depot potable water system until prior approval is obtained from the Environmental Branch and the certified operator through the Directorate, Installation Services COR.

S.10.10 PROTECTION OF PERSONNEL

At no time is any depot employee to be put at risk to illness or injury.

No construction actions are exempt from this requirement.

1. Where pedestrian and driver safety is endangered, use appropriate traffic barricades. Use anchor barricades to prevent displacement by wind. Notify the COR prior to beginning such work.

2. Where demolition is required, continuously evaluate the condition of the structure being demolished and take action to protect personnel working around the project site. No structural element will be left standing without sufficient support to prevent collapse.

3. Personal Protective Equipment for visitors: three complete sets of personal protective equipment shall be available to visitors for entry to the regulated area. Visitors shall be provided with training equivalent to that provided to Contractor employees in the use of Personal Protective Equipment and the site safety and health requirements.

4. Subcontractors are the responsibility of the prime contractor and must follow the same regulations the prime contractor does.

S.10.11 FIRE AND EMERGENCY SERVICES

Hot Work Permits will be issued by Fire Department upon request. HWP requests must be made at least thirty (30) minutes prior to the expected start time by contacting the fire department.

1. Contractors are required to have fully charged and operable contractor provided fire extinguisher(s) that are appropriate for the type of possible fire. Fire extinguisher shall be immediately available for inspection by the fire department upon an inspection of the work site and remain at the work site. At a minimum, a ten (10) pound class 4A: 60B: C multi-purpose dry-chemical fire extinguisher or equivalent shall be provided. Contractors shall provide an appropriate number of fire extinguishers.

2. A fire watch must be in place during the hot work and for 30 minutes after the HWP operation. Upon completion of the thirty (30) minute, post hot work fire watch, the contractor shall contact the fire department to report the work is complete.

The fire department will be notified when flammable or hazardous materials are used.

3. Use of a plasma torch will require special approval by the fire department.

4. Any fire, even one that is extinguished, must be reported to the fire department.

5. Ambulance services are provided at a cost to contractors. The contracted ambulance service provider will transport to the nearest hospital. Advanced Life Support, helicopter transport, etc. is all at the contractor's expense.

6. The fire department will respond to all fire, ambulance, hazmat and confined space incidents.

S.10.12 IF AN INCIDENT HAPPENS

1. Any serious injury or medical emergency:

a. Dial 911 and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

b. Send someone to the nearest exit to assist responders.

c. Treat victims to the best of your ability.

d. Call the work order desk at 570-615-7805 if there is any blood or body fluids that must be cleaned up.

2. In the event of the smell of natural gas:

a. Call dial 911.

b. Have all personnel evacuate the area if the smell is significant.

c. Assist the fire company to determine the leak as appropriate.

3. In the case of a fire:

a. If the fire is small, use a fire extinguisher and call 911.

b. Otherwise, dial 911 and pull the fire alarm.

c. Evacuate the building.

S.10.13 CRANE LIFT OPERATIONS AT TOBYHANNA ARMY DEPOT

A Lift Plan for Crane Operations will be submitted to the SOHO at least five business days prior to a lift operation. It shall include:

1. A description of the operation to be performed, specific personnel assignments (Lift Director, Safety Coordinator, Operator, rigger, etc.) and signaling and any other details pertaining to activities during the lift.

2. A drawn Site Plan with specifications including work zone, support equipment locations, evacuation area, traffic control, electrical power line clearances (if applicable), lift path, surface conditions at crane location, etc.

3. Training/Certifications (scans) for crane operator and other lift-team members included in the lift operation.

4. Equipment nomenclature and a certificate of comprehensive annual inspection records, including any deficiencies and corrective action.

5. Load chart for crane, with target capacities specific to the crane/boom configuration and lift details clearly marked.

6. Lift calculations, including rigging components and configuration.

7. Weather conditions are always part of the ongoing safety assessment and may result in rescheduling of the lift.

8. Only approved operators are allowed to operate or move the crane for any reason.

A Production Lift Plan pertains to repetitive lifts within a work project and may be outlined with one lift plan depicting the nomenclature and general capacities of the equipment to be utilized. Besides the eight items above, the plan will also include how often the crane will be used and how traffic and personnel safety will be handled.

S.10.14 APPLICATION OF ANY ODOR PRODUCING MATERIAL

Any application of any paint, epoxy, adhesive or anything else that produces an offensive odor must be coordinated with the COR or POC before starting. This is particularly true of the construction work in a building occupied by Tobyhanna employees.

IN ANY CONFLICT BETWEEN STANDARDS, THE STRICTER OF THE TWO SHALL APPLY. IF UNSURE CONTACT THE TYAD SOHO AT 570-615-7027

Standard Specifications for Projects Under the National Environmental Policy Act in Accordance with 32 CFR 651 Proponent ELTY-ISR-E

****Spill Response Procedures 1-2-3****

1. Stop work

2. Call 911

3. Evacuate Area

*********Damaged Asbestos?********* Call Environmental Branch (EB) at 615-7098

*******Environmental Questions?****** Call EB 615-7098

1. Air Pollution Control The contractor must control fugitive emissions, including dust, during the course of their contract. The contractor must obtain approval from the Environmental Branch (EB) prior to exhausting equipment to the outside. The contractor must not allow any pollutant or particulate matter to be released to the atmosphere at levels that are visible from outside of Tobyhanna Army Depot (TYAD). The contractor must not perform work that will release pollutants or particulate matter to the atmosphere when the wind speed exceeds ten miles per hour and will result in adverse effects to the surrounding areas. TYAD will monitor the wind speed; it is the contractor’s responsibility to obtain wind speed information through the Contracting Officer Representative (COR).

2. Asbestos The contractor must ensure that all materials used in the performance of this contract are asbestos-free.

Unless specified in the contract, the contractor must not disturb any existing Asbestos-Containing Material (ACM) in the performance of this contract. If ACM, or suspect ACM might be disturbed in performance of this contract, the contractor must avoid coming in contact with the material and immediately notify the COR and the Contract Administrator in writing. The COR must coordinate with EB to have the material tested to determine if there is ACM. If the material is determined to be ACM and the contractor cannot avoid disturbing the material, the COR will notify the Contracting Officer. The Contracting Officer will direct a change pursuant to the contract clauses entitled “Changes” and “Differing Site Conditions.” If ACM, or suspect ACM has been disturbed, the contractor must immediately notify the COR and call the EB. The contractor will shut down and not move any equipment or supplies near the damaged ACM. The contractor will evacuate all non-contaminated contractor personnel from the immediate vicinity. Any contractor personnel thought to be contaminated with asbestos must remain in the area until the EB responds. If the damaged material is determined to be ACM and there is potential for further damage, the Contracting Officer will direct a change pursuant to the clauses of the contract clauses entitled “Changes” and “Differing Site Conditions.”

Asbestos abatement required under the contract as originally awarded must be in accordance with United Facilities Guide Specification 02 83 14 00 10 and as otherwise required in the contract. Asbestos abatement not required under the contract as originally awarded, can be incorporated into the existing contract via contract modification, or by the Government taking responsibility for the asbestos abatement. The method of acquiring the abatement is at the discretion of the Government. The contractor must have an asbestos abatement work plan that has been approved by EB prior to beginning any asbestos abatement work.

3. Backflow The contractor shall have a backflow prevention device installed on all contractor equipment that is connected to Tobyhanna Army Depot’s (TYAD) water distribution system. The contractor shall have a water meter installed to monitor water consumption during all phases of the contract. Water use will be reported monthly to the Environmental Branch.

4. Burning The contractor must not burn refuse and debris anywhere on TYAD.

5. Buy Recycled-Content Materials The Contractor must comply with Resource Conservation and Recovery Act (RCRA) Section 6002 (42 U.S.C. 6962, Federal Procurement) in the acquisition of materials with recycled content to meet the standards of Executive Order 13693, Planning for Federal Sustainability in the Next Decade; March 19, 2015. Specific designated items in this contract for which recycled content standards have been established have been set forth in the specification (e.g., insulation, roofing materials, carpet, carpet pad, paint, floor tiles, shower and restroom dividers). Recovered Material Certification: As required by the RCRA, the contractor must certify that the percentage of recovered materials to be used in the performance of the contract will be at least the amount required by the applicable contract specifications (see Federal Acquisition Regulation (FAR) Provision 52.223-4, Recovered Material Certification). Prior to application for final payment, the contractor must provide a report in accordance with FAR Clause 52.223-9, Estimate of Percentage of Recovered Material Content for Environmental Protection Agency (EPA) Designated Items, to the Contracting Office. Compliance with this program does not relieve the contractor from meeting all other specification requirements.

6. Cultural Resources The contractor must not adversely affect any property listed on the National Register of Historic Places (NRHP) or properties eligible for inclusion on the NRHP without consultation and approval from the EB through the COR. If there is a discovery of any historic properties, including archeological sites and graveyards, work will cease immediately until requirements of National Historic Preservation Act, as amended, have been met. All archaeological artifacts found at TYAD or TYAD-controlled properties are U. S. Government property until a determination is made otherwise.

7. Demolition Notification If a project involves the demolition of any load-bearing structural members, whether or not asbestos is present, 25 days prior to the demolition, the Commonwealth of Pennsylvania Asbestos Abatement and Demolition/Renovation Notification Form 2700-FM-BAQ0021 must be submitted to EB as specified in the Unified Facilities Guide Specification 02 82 13.00 10. The contractor may obtain a copy of the form from the EB.

8. Drinking Water The contractor must not perform any work on the TYAD potable water system prior to obtaining approval from the EB and the Installation Planning and Maintenance Division certified operator through the COR. If a permit is required due to construction or proposed chemical feed changes, it will be the responsibility of the contractor to obtain all permits associated with the project. Permit applications will first be reviewed and approved by the Environmental Branch before being submitted to regulatory authorities. Any piping or additions added to the TYAD water system must be disinfected following American Water Works Association circular C651-14 "Disinfecting Water Mains." Construction will be kept outside of drinking water wellhead protection zones when feasible. All new buildings and remodeled buildings will be equipped with a water meter that can easily be read from the exterior of the building.

9. Endangered Species The contractor is responsible for meeting requirements of the Endangered Species Act of 1973. The contractor must not disturb any endangered species, their habitat or offspring during the implementation of this contract.

10. Emergency/Spills All emergencies and spills must be reported to the TYAD Fire Department by calling 911 from a TYAD phone or (570) 615-7300. If a 911 call is placed on a cell phone, the call will go to the Monroe County Emergency Office. Notify the Monroe County Emergency Office that you are at TYAD and the call will be forwarded to TYADs Fire Department. The contractor must ensure all personnel working on site are trained in the proper procedure according to 29 CFR 1910.120 (if applicable) to initiate a spill response to handle the hazardous substances they are working with. The contractor will take the necessary actions to prevent and contain spills of hazardous materials.

11. Energy Efficiency The Energy Policy Act of 2005 section 109 and the Energy Independence and Security Act of 2007 require all new construction at federal facilities to be 30% better than ASHRAE 90.1. Energy Policy Act of 2005 section 104 and the Energy Independence and Security Act of 2007 require all new equipment to be Energy Star qualified when available. This is applicable to heating, ventilation and air conditioning equipment, plumbing, building materials, lighting, commercial food service equipment and appliances.

12. Environmental Automation and Control Systems The contractor will not alter, modify, remove or tamper with any environmental automation or control system unless previous arrangement have been made with EB. This includes sensors, programmable logic controllers, equipment housing, power supplies, meters or other hardware/sensor technology.

13. Erosion and Sedimentation Control The contractor shall protect streams, lakes and wetlands from sediment discharges caused by the contractor's activities. The contractor shall also provide (where applicable) an erosion and sedimentation control plan in compliance with state and local laws and regulations, to the COR for approval prior to executing any soil-disturbing activities. The contractor must submit a National Pollutant Discharge Elimination System Permit to the Pennsylvania Department of Environmental Protection (PADEP) prior to any construction activity that encompasses more than one acre. All permits must be reviewed and approved by the EB prior to being sent to any regulatory authority. The contractor shall not disturb any wetlands. Contractor will remove all silt fencing and other temporary control measures once the site is stabilized. Contractor will remove all spoils from TYAD unless a previously approved disposal site has been established. The contract COR will be responsible for management and control of the spoils disposal site.

14. Fluorescent and Mercury-Bearing Lamps The contractor is to collect, containerize, manage and recycle fluorescent and mercury-bearing lamps in accordance with 40 CFR 273, Standards for Universal Waste Management. A copy of the manifest/Bill of Lading must be given to the EB through the COR five days in advance of shipment by the contractor so that it can be reviewed for accuracy and completeness. The contractor must install low mercury bulbs when available.

15. Hazardous Materials Stored and Labeled The contractor must ensure all hazardous materials (HM) at the work site are properly stored and labeled. The contractor must not leave any HM behind at the completion of the job for any reason. HM must not be stored outside without adequate secondary containment and shelter.

16. Hazardous Waste The contractor must ensure that all hazardous wastes (HW) at the work site are properly stored and labeled…