JA16-073-_SSSC_Redacted.pdf

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JUSTIFICATION & APPROVAL (J&A) FOR EXCEPTION TO FAIR

OPPORTUNITY FEDERAL ACQUISITION REGULATION (FAR)

SUBPART 16.5 ACQUISITIONS

EXCEPTION TO FAIR OPPORTUNITY

Multiple Award Schedule (MAS)/ Multiple Award Contract (MAC) Orders under MAC/ Fair Opportunity – FAR 16.505, Department of Defense FAR Supplement

(DFARS) 216.505-70, Procedures, Guidance and Information (PGI) 216.505-70

Purchase Request Number:

Contract Number:

Task/Delivery Order Number:

Procurement Title: Software Systems Support Contract Bridge Estimated Value:

Authority: FAR 16.505(b)(2)(i)(C)

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY

Number: JA16-073

Upon the basis of the following justification, I, as the Procuring Activity Competition Advocate, hereby approve this exception to fair opportunity pursuant to the authority of FAR 16.505(b)(2)(i)(C).

1. REQUIRING AGENCY AND CONTRACTING OFFICE:

Requesting Agency:

Contracting Activity:

DISA/Defense Information Technology Contracting Organization (DITCO) PL 2300 East Drive, Bldg. 3600

2. NATURE/DESCRIPTION OF ACTION(S): The nature of this action is to procure 1 month base plus three 1-month firm-fixed-price option periods by issuing a new task order to continue performance for the services provided by task order , which expired on April 29, . This task order will continue the services for 4 months, if all options are exercised. The period of performance (POP) of the task order will be May 17,

– September 16, . This new task order will ensure continued support during the protest period of the follow-on contract. The software systems support contract effort actively provides software systems support and helpdesk sustainment services for the Graduate Training Integration Management System (GTIMS)/Aviation Resource Training System (ARTS), Advanced Distributed Learning Services (ADLS), and Mission Planning Systems (MPS). Fiscal year 16 operations and maintenance funding will be used.

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3. DESCRIPTION OF SUPPLIES/SERVICES: Continuity of services is required for support to

. The contract provides ADLS, which is used world-wide by all branches and major commands (MAJCOMS). GTIMS/ARTS is the mandated training management system for all graduate flying training in and is used by the as well. Acquired services provide enterprise service desk functions for GTIMS/ARTS and MPS in direct support of operational training units. Aforementioned training missions are dependent on GTIMS and MPS. Outages of these systems will degrade operations/cause mission aborts. The software system support contract enables the information technology (IT) service provider to manage and sustain the command’s mission IT systems through several related functions. The contractor provides a blend of centralized and on-site product support for one or more mission IT systems, service support and enhancements for the ADLS, GTIMS/ARTS technical support, integration branch support, and GTIMS sustainment.

The previous task order ( ) expired on April 29, . This effort was re-competed as a competitive ENCORE II small business set-aside. On April 28, , the follow-on contract, was awarded. The bid protest was submitted in a timely manner to trigger an automatic suspension of performance of pending resolution of the protest in accordance with FAR 33.103(f)(3). This J&A contemplates the issuance of a “bridge” (new task order) for the requirement and will allow for continued support of this vital program during the protest period, while retaining the ability to provide a consistent level of effort for and its stakeholders with only a minimal break in service.

The estimated cost of support for this extension is , which includes all labor categories included in the expired task order , for the 1 month base plus three 1-month option periods:

Base - May 17, 2016 to June 16, 2016 - Option 1 - June 17, 2016 to July 16, 2016 - Option 2 - July 17, 2016 to August 16, 2016 - Option 3 - August 17, 2016 to September 16, 2016 -

4. IDENTIFICATION OF THE EXCEPTION TO FAIR OPPORTUNITY:

(a) Exception to Fair Opportunity. In accordance with 16.505(b)(2)(i)(C), the order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(b) Justification.

(1) Minimum Government Requirements. and its stakeholders all depend on daily services currently rendered by the incumbent contractor. ADLS is used world-wide by all branches and MAJCOMS. GTIMS/ARTS is the mandated training management system for all graduate flying training in AETC. Acquired services provide enterprise service desk functions for GTIMS/ARTS and MPS in direct support of operational training units. Failure to support mission partners and

Software Systems Support Contract

Page 3 of 4 Pages other stakeholders will negatively impact the mission by causing mission aborts for the mandated training management system for all graduate flying training in AETC.

(2) Proposed sole source contractor. Due to the bid protest filed by FemmeComp, Inc., Data Systems Analysts, Inc. is the only source that can fulfill this requirement without risk of a substantial break in service/support to the software systems support contract.

(3) A sole-source action is necessary due to a protest filed in response to the award of the follow-on contract, . If a bid protest had not been received, this extension would not be necessary.

5. COST/PRICE FAIR AND REASONABLE DETERMINATION: During source selection of solicitation number, (the expired incumbent task order), a price evaluation was conducted in accordance with FAR 15.404. The contract prices were determined to be reasonable. The proposed prices for the extension will be compared to the current contract prices as well as the independent government cost estimate and the proposed prices for the follow-on effort in order to determine fair and reasonableness.

6. MARKET RESEARCH: This is a continuation of services until the protest of the follow-on contract, are complete. Market research was conducted for the follow-on contract, which was conducted within the last 12 months. The market research identified potential sources which enabled the follow-on contract to be conducted as a competitive ENCORE II small business set-aside.

7. ANY OTHER SUPPORTING FACTS: N/A

8. ACTIONS THE AGENCY MAY TAKE TO REMOVE OR OVERCOME BARRIERS

THAT LED TO THE EXCEPTION TO FAIR OPPORTUNITY:

(a) Previous Contract:

(b) Status: Expired April 29, 2016. Competitive fair opportunity competition was completed for follow-on. Award announced April 29, 2016. Stop-work order was issued on May 9, 2016 due to a bid protest.

9. REFERENCE TO THE APPROVED ACQUISITION PLAN (AP): In accordance with the exceptions under DARS 7.103(S-91)(1)(viii), an AP is not required for this action.

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TECHNICAL CERTIFICATION: I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief.

NAME: SIGNATURE: See separate signature page

TITLE/ORGANIZATION:

PHONE: DATE:

REQUIREMENTS CERTIFICATION: I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief.

NAME: SIGNATURE: See separate signature page

CONTRACTING OFFICER CERTIFICATION: I certify that this justification is accurate and complete to the best of my knowledge and belief.

NAME: SIGNATURE: See separate signature page

PROCURING ACTIVITY COMPETITION ADVOCATE APPROVAL: I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief.

Since this justification does not exceed $13.5M, this review serves as approval and my written determination that the aforementioned FAR circumstances apply.

NAME: SIGNATURE: See separate signature page

ALL QUESTIONS REGARDING THIS JUSTIFICATION ARE TO BE