RFP #1194729

Revised 07/2022 1

REQUEST FOR PROPOSALS

RFP # 1194729

New Installation of LED Lights and Controls in MCDOT Transportation Facilities

June 10, 2026

Montgomery County, Maryland is soliciting proposals for the provision of the above-referenced goods, services, or construction, as outlined in this document.

Vendors must electronically submit their proposal no later than 3:00 pm on July 17, 2026, through www.bidnetdirect.com/maryland/montgomerycounty. Vendors must register with BidNet Direct in order to view and respond to this solicitation. Visit www.bidnetdirect.com and click on the link to register at no charge. Follow the registration path and select the "Limited Access" option which will provide you with an automatic e-mail notification at no charge. If you need help registering, please call BidNet Direct’s Support Department at 800- 835- 4603, Option 2. It is the offeror’s responsibility to follow all steps in BidNet to completion in order to ensure submission of the proposal. The County will not accept proposals submitted after the due date and time.

There will NOT be an optional pre-submission conference.

The County will not accept proposals it receives by fax, email, mail, or personal delivery. All faxed, emailed, mailed, or personally delivered proposals will be returned to the vendor.

Should you have any questions regarding the technical information, or the scope of services contained in this solicitation, contact Adrian Labor at adrian.labor@montgomerycountymd.gov

Should you have any questions regarding procurement information (i.e., terms and conditions) contained in this solicitation, contact Michael Rivas at michael.rivas@montgomerycountymd.gov

Vendor can submit questions in writing via email to the contacts above (email MUST be sent to both technical and non-technical) NO LATER THAN 5 pm on June 24, 2026.

This RFP is NOT subject to the Local Business Preference (LBP) (https://www.montgomerycountymd.gov/PRO/dbrc/local-business-preference.html)

This is a Services Contract (see Section A, Services Contract):

X Non-Professional Services Professional Services

X or This is a Construction Contract

(http://www.montgomerycountymd.gov/PrevailingWage): X or This is not a Services Contract (disregard Section A, Services Contract) and is not a

Construction Contract:

http://www.bidnetdirect.com/maryland/montgomerycounty http://www.bidnetdirect.com/ mailto:adrian.labor@montgomerycountymd.gov mailto:michael.rivas@montgomerycountymd.gov https://www.montgomerycountymd.gov/PRO/dbrc/local-business-preference.html http://www.montgomerycountymd.gov/PrevailingWage

Revised 07/2022 2

Notice to Offerors

Request for Proposals #1194729 for

New Installation of LED Lights and Controls in MCDOT Transportation Facilities

This solicitation may be subject to the County’s Wage Requirements Law (WRL), which applies to service contracts.

• If this solicitation is subject to the WRL, then the appropriate space will be marked in the box denoting “This is a Services Contract”, at the bottom of the RFP cover page

• In this event, the “Wage Requirements for Services Contract Addendum” will apply to the resultant contract (www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-177.pdf)

1) In order to be compliant with the Wage Requirements Law an Offeror must submit with its proposal the following:

(a) Completed Wage Requirements Certification form (This form is contained in the PMMD-177

Web-link above).

(b) If applicable, 501(c)(3) Nonprofit Organization’s Employee’s Wage and Health Insurance form

(This form is contained in the PMMD-177 Web-link above).

Offeror’s failure to complete and submit the required material information on the Wage Requirements form(s) may result in offeror’s proposal being unacceptable and rejected.

NOTE: You can find the current mandatory payroll reporting requirements, and the wage rate per hour that a County contractor must pay to its employees, under Section 11B-33A of the County Code, at (www.montgomerycountymd.gov/WRL). The WRL is available at the same website.

If there is a need for sign-language interpretation and/or other special accommodations, it is requested that at least five (5) days advanced notice be provided to the County’s Office of Procurement contact on page 1.

http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-177.pdf http://www.montgomerycountymd.gov/WRL

Revised 07/2022 3

TABLE OF CONTENTS

1. ACKNOWLEDGMENT 4

2. NAME AND SIGNATURE REQUIREMENTS FOR PROPOSALS AND CONTRACTS 4

3. ACKNOWLEDGMENT OF SOLICITATION AMENDMENTS 4

4. SECTION A - INSTRUCTIONS, CONDITIONS AND NOTICES 5

5. SECTION B - SCOPE OF SERVICES: 12

6. SECTION C - PERFORMANCE PERIOD 18

7 SECTION D - METHOD OF AWARD/EVALUATION CRITERIA 19

8 SECTION E - SUBMISSIONS 20

9 SECTION F - COMPENSATION 22

10 SECTION G - CONTRACT ADMINISTRATOR 22

11 SECTION H - SPECIAL TERMS AND CONDITIONS 22

12 SECTION I - ETHICS 23

13 SECTION J - GENERAL CONDITIONS OF CONTRACT BETWEEN COUNTY & CONTRACTOR 24

Attachments A. References A1 B. Cost and Price Requirements B1 C. Mandatory Insurance Requirements C1 D. Quotation Sheets D1 E. Job Authorization Form E1 F. Contract Use Authorization Form F1 G. Exhibits G1 H. Prevailing Wage - Informational Wage Rates H1 I. Administrative Procedures 6-1 and 6-7 I1 Web-links for Documents and Forms

1. County Vendor Registration System (Home Page - Montgomery County Vendor Registration System)

2. Frequently Asked Questions, Procurement (https://www.montgomerycountymd.gov/office-procurement/vendor-resources/procurement-frequently-asked-questions)

3. MD-SDAT (https://dat.maryland.gov/Pages/default.aspx) & (http://dat.maryland.gov/businesses/Pages/Frequently-Asked-Forfeiture-

Questions.aspx).

4. Minority Business Program & Offeror’s Representation and Sample MFD Report of Payments Received

(www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-90.pdf) (www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-97.pdf)

5. Minority, Female, Disabled Person Participation Evaluation Points: Requirements and Examples (www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/MFDCriteria.pdf)

6. Minority, Female, Disabled Person Program Information (www.montgomerycountymd.gov/MFD)

7. Minority, Female, Disabled Person Subcontractor Performance Plan

(www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-65.pdf)

8. Minority-Owned Business Addendum to General Conditions of Contract Between County and Contractor

(www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-91.pdf)

9. Offeror’s Certification of Cost & Price for Contracts Above $100,000

(www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-92.pdf)

10. Prevailing Wage Requirements for Construction Contract Addendum

(www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-185.pdf)

11. Prevailing Wage Requirements Information (www.montgomerycountymd.gov/PrevailingWage)

12. Solicitation Postings and Amendments (http://www.montgomerycountymd.gov/pro/solicitations)

13. Wage Requirement Law Payroll Reporting (www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-183.pdf)

14. Wage Requirements Certification Form and 501(c)(3) Nonprofit Organization’s Employee’s Wage and Health Insurance Form

(www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-177.pdf)

15. Wage Requirements for Services Contracts Addendum (www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-177.pdf)

16. Wage Requirements Law Information (www.montgomerycountymd.gov/PRO/DBRC/WRL.html)

17. Wage Requirements Law, Independent Contractor Certification

(https://www.montgomerycountymd.gov/PRO/Resources/Files/PMMD-193.pdf)

18. Local Business Subcontracting Performance Plan (www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-192.pdf)

19. Prevailing Wage Local Hiring Report

(http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-195.pdf)

20. Prevailing Wage Law Local Hiring Attestation (http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-196.pdf)

NOTE:

If any of the County links above for forms do not work, please visit our updated website for the forms/links. https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://azex32.montgomerycountymd.gov/cvrs/ https://www.montgomerycountymd.gov/office-procurement/vendor-resources/procurement-frequently-asked-questions https://www.montgomerycountymd.gov/office-procurement/vendor-resources/procurement-frequently-asked-questions http://dat.maryland.gov/businesses/Pages/Frequently-Asked-Forfeiture-Questions.aspx http://dat.maryland.gov/businesses/Pages/Frequently-Asked-Forfeiture-Questions.aspx http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-90.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-97.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/MFDCriteria.pdf http://www.montgomerycountymd.gov/MFD http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-65.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-91.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-92.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-185.pdf http://www.montgomerycountymd.gov/PrevailingWage http://www.montgomerycountymd.gov/pro/solicitations http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-183.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-177.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-177.pdf http://www.montgomerycountymd.gov/WRL https://www.montgomerycountymd.gov/PRO/Resources/Files/PMMD-193.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-192.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-195.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-196.pdf https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms

Revised 07/2022 4

Montgomery County, Maryland Acknowledgment Page

1. ACKNOWLEDGMENT

The offeror must include a signed acknowledgment that all the provisions, terms and conditions of this solicitation are agreeable to the offeror and may, at the County's option, be made applicable in any contract issued as a result of this solicitation. Offers that do not include such an acknowledgment may be rejected. Executing and returning (with the offer) the acknowledgment shown below will satisfy this requirement.

The undersigned agrees that all the provisions, terms and conditions of this solicitation may, at the County's option, be made applicable in any contract issued as a result of this solicitation.

Business Firm's Legal Name (printed):

Printed Name, Title and E-Mail of Person Authorized to Sign Proposal:

Signature: Date:

2. NAME AND SIGNATURE REQUIREMENTS FOR PROPOSALS AND CONTRACTS

The correct and full legal business name of the offeror must be used in proposals received and on all contracts issued as a result of this solicitation. A trade name (i.e., a shortened or different name under which the firm does business) must not be used when the legal name is different. Corporations must have names that comply with State law, which requires a suffix indicating the corporate status of the business (e.g. Inc., Incorporated, etc.). Trade names may be indicated by individuals or corporations with the individual or corporate name followed by “t/a” (trading as) or “d/b/a’ (doing business as), respectively. The offeror’s signature on the proposal, contract, amendment(s) or related correspondence, must conform to the following:

All signatures must be made by an authorized officer, partner, manager, member, or employee. The signing of this offer or a contract is a representation by the person signing that the person signing is authorized to do so on behalf of the offeror or contractor.

3. ACKNOWLEDGMENT OF SOLICITATION AMENDMENTS

The Offeror acknowledges receipt of the following amendment(s) to the solicitation:

Amendment Number Date

Revised 07/2022 5

4. SECTION A - INSTRUCTIONS, CONDITIONS AND NOTICES

The following provisions are applicable to this solicitation:

4.1. Instructions:

4.1.1. Registered Vendor

4.1.1.1. The first step in doing business with Montgomery County is to become a registered vendor in the on-line County Vendor Registration System (CVRS). Go to the following website to register: (Home Page - Montgomery County Vendor Registration System)

4.1.2. Acknowledgement

4.1.2.1. The offeror must include the signed Acknowledgment page indicating agreement with all the provisions, terms and conditions of this solicitation.

4.1.3. Optional Pre-Submission Conference

4.1.3.1. If a pre-submission Conference is held, it is recommended that prospective offerors attend this pre-submission conference. For information regarding the date, time, and place of the conference, please see page 1 of this solicitation.

4.1.4. Proposals

4.1.4.1. Vendors must electronically submit their proposal through www.bidnetdirect.com/maryland/montgomerycounty. Proposals received after the date and time specified will not be considered and will be denied by the BidNet application.

4.1.4.2. It is the offeror’s responsibility to follow all steps in BidNet to completion in order to ensure submission of the proposal.

4.1.5. Proposal Withdrawal/Modification

4.1.5.1. Vendors can withdraw and make edits to a proposal before a solicitation’s closing date and time. To withdraw your proposal, log into www.bidnetdirect.com/maryland/montgomerycounty and click “Solicitations” then “Bid Management” and follow the withdrawal process. If you need help withdrawing your proposal, please call BidNet Direct’s Support Department at 800-835- 4603, Option 2.

Your withdrawal and resubmission must occur before the closing date and time.

4.1.6. Questions

4.1.6.1. All technical and non-technical questions pertaining to this solicitation are to be directed to the individuals whose names are indicated on Page 1 of this solicitation.

4.1.6.2. The Office of Procurement has an electronic ”Frequently Asked Questions” section on its website that may answer your questions:

(https://www.montgomerycountymd.gov/pro/vendor-resources/faq.html)

4.1.7. Obtaining Solicitation Amendments

4.1.7.1. What are they?

When the County determines that material changes to the solicitation document or material information needs to be disseminated to Offerors it will issue a formal amendment to a solicitation. However, not all solicitations will need an amendment.

Any information given to an offeror in response to a request will be furnished to all offerors as an amendment to this solicitation, if such information is deemed necessary for the preparation of solicitations, or if the lack of such information would be detrimental to the uninformed offerors. Such amendments only, when issued by the Director, Office of Procurement, will be considered as being binding on the County.

4.1.7.2. How do I identify if a solicitation has an amendment?

https://azex32.montgomerycountymd.gov/cvrs/ https://azex32.montgomerycountymd.gov/cvrs/ http://www.bidnetdirect.com/maryland/montgomerycounty http://www.bidnetdirect.com/maryland/montgomerycounty https://www.montgomerycountymd.gov/pro/vendor-resources/faq.html

Revised 07/2022 6

Offerors are responsible for checking the website at https://www.montgomerycountymd.gov/PRO/solicitations/formal-solicitations.html periodically to remain informed of any solicitation amendments. Solicitation amendments may occur any time prior to the proposal due date and time. As a courtesy, the Office of Procurement may email solicitation amendments to holders of record with valid email addresses. However, it is the responsibility of the offeror to frequently visit the Office of Procurement’s website to obtain solicitation amendments.

4.1.7.3. What am I required to do for the Amendment?

OFFERORS MUST ACKNOWLEDGE RECEIPT OF SUCH SOLICITATION

AMENDMENTS, to the place designated, and prior to the hour and date specified in the solicitation (as amended) for receipt of offers. This can be easily done in at least one of the following ways:

4.1.7.3.1. By filling-in the “Amendment Number” and “Date” of the amendment(s) under the Acknowledgment of Solicitation Amendments title; or

4.1.7.3.2. By returning one signed copy of the amendment with the Offeror’s response to the solicitation

4.1.8. Maryland State Department of Assessments & Taxation (MD-SDAT)

4.1.8.1. Vendors doing business in the State of Maryland are required to be in ‘Good Standing’ with MD-SDAT; this may not be applicable for individuals, sole proprietorships or partnerships.

4.1.8.2. The County will require, if applicable, a copy of a Certificate of Good Standing from SDAT prior to entering into a contract with your firm.

4.1.8.3. The County will verify this status on the MD-SDAT website.

4.1.8.4. If your firm has a ‘Forfeit’ status from MD-SDAT the County cannot enter into a contract with your firm until this status has been rectified with the MD-SDAT.

4.1.8.5. If this status is not rectified in a timely manner with MD-SDAT, then your firm maybe declared non-responsible and your proposal will be rejected.

4.1.8.6. Information can be found at: (https://dat.maryland.gov/Pages/default.aspx) and

(http://dat.maryland.gov/businesses/Pages/Frequently-Asked-Forfeiture-Questions.aspx).

4.2. Conditions

4.2.1. Acceptance Time

4.2.1.1. By submission of a proposal under this solicitation, the offeror agrees that County has 180 days after the due date in order to accept the proposal. The County reserves the right to reject, as unacceptable, any offer that specifies less than 180 days of acceptance time. Upon mutual agreement between the County and the offeror, the acceptance time for the offeror’s proposal may be extended.

4.2.2. Contract Documents

The following documents will be incorporated into the contract resulting from this solicitation:

4.2.2.1. General Conditions of Contract between County & Contractor (Section J)

4.2.2.2. Minority-owned Business Addendum to the General Conditions of Contract between

County & Contractor and its companion document entitled, “Minority, Female, Disabled Person Subcontractor Performance Plan”.

(www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-91.pdf)

4.2.2.3. Offeror’s Certification of Cost & Price (for contracts above $100,000.)

(www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-92.pdf)

4.2.2.4. Wage Requirements Law (WRL) for Services Addendum to the General Conditions of Contract between the County and Contractor and its companion documents entitled, “Wage Requirements Certification”, and “501(c)(3) Non-profit Organization’s Employee’s Wage and Health Insurance Form”.

(www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-177.pdf)

4.2.2.5. All representations and certifications listed in this document.

http://dat.maryland.gov/businesses/Pages/Frequently-Asked-Forfeiture-Questions.aspx http://www.montgomerycountymd.gov/PRO/Resources/Files/OBRC/PMMD-91.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-92.pdf

Revised 07/2022 7

4.2.2.6. Mandatory Insurance Requirements.

4.2.2.7. Prevailing Wage Requirements (only for a construction contract between the County and Contractor).

(www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-185.pdf)

4.2.2.8. Prevailing Wage Local Hiring Report. (if applicable) (http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-195.pdf)

4.2.2.9. Prevailing Wage Law Local Hiring Attestation. (if applicable) (http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-196.pdf)

4.2.3. Determination of Responsibility

4.2.3.1. The Offeror has the burden of demonstrating, affirmatively, its responsibility in connection with this solicitation. A debarred potential offeror must automatically be considered non-responsible in connection with this solicitation. The County reserves the right to consider an offeror non-responsible who has previously failed to perform properly or to complete contracts, in a timely manner, or if investigation shows the offeror is unable to perform the requirements of the contract. An offeror may be requested at any time by the Director, Office of Procurement or the Using Department to provide additional information, references and other documentation and information that relate to the determination of responsibility. Failure of an offeror to furnish requested information may constitute grounds for a finding of non-responsibility of the prospective offeror.

4.2.3.2. The Director may deny the award, renewal, or assignment of a contract to or for any offeror who is in default of payment of any money due the County.

4.2.3.3. The factors that may be considered in connection with a determination of responsibility include, but are not limited to:

4.2.3.3.1. The ability, capacity, organization, facilities, and skill of the offeror to perform the contract or provide the goods, services, or construction (“work”) required.

4.2.3.3.2. The ability of the offeror to perform the contract or provide the work within the time specified without delay, interruption or interference.

4.2.3.3.3. The integrity, reputation and experience of the offeror and its key personnel.

4.2.3.3.4. The quality of performance of previous contracts or work for the County or other entities. Past unsatisfactory performance, for any reason, is sufficient to justify a finding of non-responsibility.

4.2.3.3.5. The offeror’s previous and existing compliance with laws and ordinances relating to the contract or work.

4.2.3.3.6. The sufficiency of financial resources of the offeror to perform the contract or provide the work.

4.2.3.3.7. The certification of an appropriate accounting system, if required by the contract type.

4.2.3.3.8. Past debarment or suspension by the County or other governmental entity.

4.2.4. Joint Procurement

4.2.4.1. The following entities within Montgomery County must be able to purchase directly from any contract resulting from this Solicitation:

4.2.4.1.1. Maryland-National Capital Park & Planning Commission (M-NCPPC);

4.2.4.1.2. Montgomery College (MC);

4.2.4.1.3. Montgomery County Public Schools (MCPS);

4.2.4.1.4. Montgomery County Revenue Authority;

4.2.4.1.5. Montgomery County Housing Opportunities Commission (HOC);

4.2.4.1.6. Washington Suburban Sanitary Commission (WSSC); and http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-185.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-195.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-196.pdf

Revised 07/2022 8

4.2.4.1.7. Municipalities & Special Tax Districts in Montgomery County.

4.2.4.2. While this RFP is prepared on behalf of Montgomery County, it is intended to apply for the benefit of the above-named entities as though they were expressly named throughout the document. Each of these entities may purchase from the successful vendor under the same prices and goods and/or services of the contract with Montgomery County, in accordance with each entity's respective laws and regulations, or an entity may choose not to procure from the successful bidder at the entity's sole discretion. If one of the above-named entities elects to purchase under the contract, the price shall be determined by using unit costs and other pertinent costs that are provided in the bid. Montgomery County shall not be held liable for any costs, payments, invoices, or damages incurred by the above jurisdictions. Each entity above will be solely responsible for and contract directly with the bidder under the entity’s own procurement laws and regulations. ANY SPECIAL DISCOUNTS UNIQUE TO A PARTICULAR ENTITY (e.g. Montgomery County Public Schools educational discounts) SHOULD BE OFFERED TO THAT ENTITY.

4.2.5. Late Proposals

4.2.5.1. Proposals in response to this solicitation received after the due date and time specified in the solicitation are considered late and will not, under any circumstances, be considered for any award resulting from the Solicitation.

4.2.6. Minority, Female, Disabled Person Program Compliance

4.2.6.1. Under County law, this solicitation is subject to the Montgomery County Code (Part II.

Chapter 11B.Article XIV) and the Montgomery County Procurement Regulations (COMCOR 11B.00.01.07) regarding participation in the Minority-Female-Disabled Person (MFD) procurement program.

4.2.6.2. Information regarding the County’s MFD program can be found on the Office of Procurement website at: (www.montgomerycountymd.gov/MFD) Entitled “Minority-owned Business Addendum to the General Conditions of Contract between County and Contractor”.

4.2.6.3. The companion document entitled “Minority, Female, disabled Person Subcontractor Performance Plan” can be found on the Office of Procurement website at:

(www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-65.pdf).

4.2.7. Montgomery County Code and Procurement Regulations

4.2.7.1. The Montgomery County Code and the Montgomery County Procurement Regulations are applicable to this solicitation and any contract awarded pursuant to this solicitation.

4.2.8. Payment Terms

4.2.8.1. The County’s payment terms are net thirty (30) days.

4.2.8.2. The County is expressly permitted to pay the vendor for any or all goods, services, or construction under the contract through either a procurement card (“p-card”) or a Single Use Account(“SUA”) method of payment, if the contractor accepts the noted payment method from any other person. In that event, the County reserves the right to pay any or all amounts due under the contract by using either a p-card (except when a purchase order is required) or a SUA method of payment, and the contractor must accept the County’s p-card or a SUA method of payment, as applicable. Under this paragraph, contractor is prohibited from charging or requiring the County to pay any fee, charge, price, or other obligation for any reason related to or associated with the County’s use of either a p-card or a SUA method of payment.

http://www.montgomerycountymd.gov/MFD http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-65.pdf

Revised 07/2022 9

4.2.9. Prevailing Wage (County Code Sections 11B-33-C and 20-75)

4.2.9.1. The Prevailing Wage Law applies to all construction contracts and to mechanical systems services contracts that meet minimum threshold contract values. Unless otherwise excluded by County law, a County-financed construction contract and a mechanical systems service contract that meet minimum threshold contract values are subject to the Montgomery County Code regarding compliance with the prevailing wage paid to construction workers, as established for the County by the Maryland State Commissioner of Labor and Industry. Additional information regarding the County’s prevailing wage requirements can be reviewed at:

(www.montgomerycountymd.gov/PrevailingWage).

4.2.9.2. An aggrieved employee is a third-party beneficiary of this Contract and the employee may, by civil action, recover the difference between the prevailing wage for the type of work performed and the amount actually received, with interest and a reasonable attorney’s fee.

4.2.10. Qualification of Offerors

4.2.10.1. Offerors may be required to furnish satisfactory evidence that they are qualified dealers or manufacturers of the items listed, or are regularly engaged in performing the services for which they are submitting a proposal, and that they maintain a regularly established place of business.

4.2.10.2. An authorized representative of the County may visit any prospective contractor's plant, place of business or place where the services are performed to determine ability, capacity, reliability, financial stability and other factor(s) necessary to perform the contract.

4.2.10.3. Upon the County’s request, an offeror must submit information about its reputation, past performance, business and financial capability, and other factors to demonstrate that the offeror is capable of satisfying the County’s needs and requirements for this solicitation.

4.2.11. Services Contract (County Code 11B-33A)

4.2.11.1. Under County law, a solicitation for a contractor to provide services is subject to the Montgomery County Code regarding compliance with certain wage requirements related to wage amounts that contractor must pay its employees. If an offeror fails to submit and complete the required material information on the Wage Requirements Certification form, its proposal may be deemed unacceptable and rejected under County law.

4.2.11.2. Information regarding the County’s Wage Requirements Law (WRL) can be found on the Office of Procurement website at: (www.montgomerycountymd.gov/WRL).

Contractor must comply with the “Wage Requirements Law (WRL) for Services Contracts Addendum to The General Conditions of Contract between County and Contractor”, which can be found included with the Wage Requirements Certification form at the website below.

4.2.11.3. The companion document entitled “Wage Requirements Certification” form can be found on the Office of Procurement website at:

(www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-177.pdf).

4.3. Notices

4.3.1. Proprietary & Confidential Information

4.3.1.1. This is to notify prospective offerors that the County has unlimited data rights regarding proposals submitted in response to its solicitations. “Unlimited data rights” means that Montgomery County has the right to use, disclose, reproduce, prepare derivative works, distribute copies to the public, or perform publicly and display publicly any information submitted by offerors in response to this or any solicitation http://www.montgomerycountymd.gov/PrevailingWage http://www.montgomerycountymd.gov/WRL

Revised 07/2022 10 issued by the County. However, information that is deemed to be confidential commercial or financial information, as defined by the Maryland Information Act (MPIA), Md. Code Ann., Gen. Prov. §§ 4-101 through 4-601, will be exempted from disclosure if the offeror can show that release of such information would cause substantial competitive harm to the offeror.

4.3.1.2. It is the responsibility of the offeror to clearly identify each part of the offer that it believes is confidential commercial or financial information by stamping the bottom right-hand corner of each pertinent page with large boldface letters stating the words "confidential" or “proprietary.” However, the County, by law, must apply the MPIA’s requirements for public information disclosure deemed proprietary and confidential;

therefore, even information marked as such by the Offeror may still require public disclosure.

4.3.1.3. The offeror agrees, with regard to any portion of the proposal that is not stamped as proprietary or confidential, that it expressly permits the County to deem it not to be proprietary or confidential, and to release the information to the public in accordance with the MPIA.

4.3.2. Protests

4.3.2.1. Any Offeror who is aggrieved (see 4.3.2.5 below) may file a protest. Any Offeror who is aggrieved in connection with a formal solicitation must deliver a written protest to the Director, Office of Procurement: (a) within ten (10) days after the Director, Office of Procurement, publicly posts the proposed contract award, if the offeror seeks as a remedy the award of the contract or costs under Section 11B-36(h) of the Montgomery County Code, or (b) before the solicitation proposal submission due date and time, if the offeror seeks as a remedy the cancellation or amendment of the solicitation.

4.3.2.2. Each protest must contain a protest filing fee in the amount of $500 (US currency). If the fee is paid by check, the check must be made out to “Montgomery County Government”.

4.3.2.3. The Director, Office of Procurement, may return the filing fee to the protesting offeror, if the protest is sustained.

4.3.2.4. The Director, Office of Procurement, must dismiss any protest not timely received.

4.3.2.5. Only an offeror who is “aggrieved” may file a protest. “Aggrieved” means that the offeror who files the protest can demonstrate it may be eligible for an award of the contract if the protest is sustained.

4.3.2.6. Each protest must contain the following:

4.3.2.6.1. Identification of the solicitation;

4.3.2.6.2. Offeror Name;

4.3.2.6.3. Offeror Address;

4.3.2.6.4. Offeror Email Address;

4.3.2.6.5. Offeror Telephone Number;

4.3.2.6.6. Statement supporting that the Offeror is aggrieved;

4.3.2.6.7. Specification of all grounds for the protest;

4.3.2.6.8. Submission of detailed facts and all relevant documents;

4.3.2.6.9. Citation to relevant language in the solicitation, regulations, or law relied upon; and,

4.3.2.6.10. All other matters which the Offeror contends support its protest

4.3.2.7. The burden of production of all relevant evidence, data, and documents, and the burden of persuasion, to support the protest is on the offeror making the protest.

4.3.3. Public Posting

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4.3.3.1. It is the responsibility of the offeror, per Section 3.2.2 of the Procurement Regulations, to keep informed of the current status of any proposed award for a contract in which the offeror is interested.

4.3.3.2. Of particular importance is the fact that the notice of a decision to make an award will be accomplished by a public posting of the proposed awardee(s).

4.3.3.3. Information regarding the proposed award under this solicitation, or any solicitation issued by the Montgomery County Office of Procurement, will be posted on Montgomery County’s website at:

https://www.montgomerycountymd.gov/PRO/solicitations, and at the Office of Procurement, 27 Courthouse Square, Ste 330, Rockville, Maryland 20850.

4.3.4. Solicitation Preparation Expenses

4.3.4.1. All costs incurred in the preparation and submission of an offeror’s proposal will be borne by the offeror and shall not be incurred in anticipation of receiving reimbursement from the County.

4.3.5. Tie Scoring

4.3.5.1. In case of a tie in the numerical Qualification and Selection Committee scoring, the tie will be resolved by offering the proposed contract to the offeror who has its principal place of business in Montgomery County, Maryland. If there is a tie between two or more offers, each of whom have its principal place of business in Montgomery County, Maryland, then the tie will be resolved in accordance with the criteria stated under Procurement Regulation 4.1.2.4(f); See Procurement Regulations at:

(https://www.montgomerycountymd.gov/pro/help.html)

4.3.6. Verbal Explanations

4.3.6.1. Verbal explanations or instructions given by a Montgomery County employee to an offeror in regard to this or any other solicitation will not be binding on the County.

4.3.7. Health Insurance Preference

4.3.7.1. Only a proposal from a Certified Small Business with Health Insurance that submits a certificate issued by Montgomery County Department of Health and Human Services at the date and time of proposal submission will received a % evaluation factor that will be utilized to recalculate an Offeror’s QSC written or interview score(s) for the Method of Award process, in accordance with the criteria stated under Procurement Regulation 11B.77.01.06; See Procurement Regulations at:

https://www.montgomerycountymd.gov/PRO/vendor-resources/laws-regulations.html

4.3.8 Local Business Preference

4.3.8.1 Only an Offeror who: (1) has a valid local business certification when the business submits a timely proposal; or (2) has applied for local business certification prior to the due date/time to submit a proposal, will receive an evaluation factor worth 10% of the total points under an RFP, in accordance with Executive Regulations 13-20. Also, refer to: https://www.montgomerycountymd.gov/PRO/DBRC/local-business-preference.html.

END SECTION A - INSTRUCTIONS, CONDITIONS AND NOTICES

https://www.montgomerycountymd.gov/PRO/solicitations/ https://www.montgomerycountymd.gov/pro/vendor-resources/faq.html https://www.montgomerycountymd.gov/PRO/vendor-resources/laws-regulations.html https://www.montgomerycountymd.gov/PRO/DBRC/local-business-preference.html https://www.montgomerycountymd.gov/PRO/DBRC/local-business-preference.html

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5. SECTION B - SCOPE OF SERVICES:

5.1. Background

Montgomery County Department of Transportation (MCDOT) is undertaking a project to enhance the lighting infrastructure in its parking lots and garages through advanced energy management practices and supporting the integration of energy-efficient technologies and management practices within MCDOT’s existing infrastructure and systems. This initiative is part of a broader effort to ensure efficient, safe, and sustainable lighting solutions while leveraging cutting-edge technologies. The project encompasses installation, maintenance, management, and integration of LED lighting systems with modern control technologies. MCDOT LED Light Replacement program has piloted multiple projects to establish various LED Light fixtures and has studied their performance and energy consumption. Based on this study, we established a list of LED Light Fixtures that the County believes will perform well and enable the management of energy consumption in MCDOT Parking Facilities. The Contractor will be responsible for implementing strategies, tools, and systems to monitor, analyze, and reduce energy consumption while ensuring compliance with Montgomery County’s decarbonization goals. Additionally, offerors must support MCDOT’s ongoing 3D scanning and digital twin initiatives, which aim to enable efficient management and interaction with MCDOT resources. The following tasks outline the key responsibilities and deliverables for offerors.

5.2. Intent

Montgomery County Government, Maryland, through the Department of Transportation, Division of Parking Management, is seeking two qualified contractors to provide lighting retrofit services. The work includes upgrading existing light fixtures or lamps with new, energy efficient technology— typically LED light fixtures with control systems and providing technical PMS support for the control systems after installation at various County parking garages and lots.

It is the County’s intent to contract with two (2) contractors on a predetermined basis. Two contracts will be awarded as a result of this solicitation. Task Orders will be assigned on a rotating basis;

however, the County will only award a Task Order to a contractor in rotation if the proposed cost in that Task Order is determined to be fair and reasonable. The Contract Administrator or Project Manager reserves the right to negotiate proposed costs particularly the labor cost of the Task Order.

If negotiations with the first contractor are unsuccessful, the Task Order will be offered to the second contractor. Subsequent Task Orders will continue to follow the rotation, unless negotiations fail, in which case the order will again be offered to the other contractor.

Furthermore, if a contractor fails to demonstrate, to the County’s satisfaction, that adequate qualified personnel are available to perform any Task Oder, the County reserves the right to assign that Task Order to the other contractor.

The County also reserves the right to add additional retrofit services eligible for electric utility incentive programs. A list of light fixtures is provided in the Quotation Sheet of this RFP document (Attachment D). These resulting contracts will primarily focus on replacing existing HID, fluorescent, and HPS fixtures at multiple parking garages and parking lot locations throughout the County.

Depending on available funding, the County may increase or decrease the quantity of fixtures to be installed or purchased.

This solicitation is issued by MCDOT – Division of Parking Management.

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5.3 Method of assignment of Task Order

5.3.1 When lighting fixture replacements or PMS services are required for a project, the County will issue a Task Order. The Contractor must submit a proposal to the Contract Administrator or designee by the deadline specified in the Task Order. The Contractor’s proposal must be based on the fixture and labor costs listed in the Quotation Sheet (Attachment D) and summarized using the Job Authorization Form (JAF) (Attachment E).

5.3.2 The Contractor’s Task Order Proposal must include, but is not limited to, the following:

1) Lighting assessment & audit with project requirements.

2) Detailed material cost required to complete lighting project.

3) Detail labor costs required to complete lighting project

4) Lighting Services Compensation Form.

5) Lighting photometric chart,

4) Project schedule.

4) Utility application.

5) Special insurance requirements,

6) Any other documents or requirements necessary for the project.

7) Per-construction and post-inspection walkthrough (If required by the utility incentive program, and/ or the project manager)

All work must be performed in compliance with all applicable Federal, State, and local codes, laws, and regulations, and must be completed according to the terms explained in the Task Order. For more information regarding Montgomery County’s Building Codes, follow link below.

https://www.montgomerycountymd.gov/department-permitting-services/codes

5.4 Scope of Services/Specifications/Work Statement

5.4.1 Installation New LED light fixtures, and repairing the existing LED light fixtures In accordance with the issued Task Order, the Contractor is responsible for installing new LED fixtures or repairing existing LED fixtures listed in the Quotation Sheet (Attachment D). The County may request that the Contractor deliver fixtures to the County’s Parking Maintenance Store in Silver Spring, Maryland, for storage as replacement parts. The County may use its own personnel to replace malfunctioning fixtures as needed.

Unless otherwise specified in the Task Order, the Contractor must deliver all required fixtures within 60 days of the issuance of the Purchase Order (PO) and Notice to Proceed (NTP) for each Task Order.

5.4.1-A. Alternative Technologies and Fixture Submittal Requirements The County acknowledges that technological advancements and product availability may change over the duration of the contract. To accommodate such developments, the following procedure shall apply:

Alternative Product Submittal If the awarded Contractor wishes to propose alternate technologies, fixtures, or control systems that differ from those specified in Section B, the Contractor shall submit a Proposed Fixture/System Matrix.

The Proposed Fixture/System Matrix must include:

• A direct comparison between the specified products and the proposed alternatives.

• Detailed technical justification demonstrating performance equivalency or superiority.

https://www.montgomerycountymd.gov/department-permitting-services/codes

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• Detailed cost justification outlining any cost savings, total lifecycle value, or other economic advantages.

5.4.1-B. Minimum Requirements for Proposed Alternatives:

All proposed alternate fixtures and systems must meet or exceed the following minimum standards.

Documentation from the manufacturer confirming compliance must be submitted and approved prior to any procurement action:

• Dimming Capability: Fixtures must be equipped with 0-10V dimming functionality.

• Certification: Fixtures must be certified under the Design Lighting Consortium (DLC) Qualified

Products List.

• Control System Requirements: Any networked lighting control system must be DLC-approved and must provide the following minimum capabilities:

ο Site-based operation without reliance on an internet connection.

ο Mobile applications support for commissioning and control functions.

ο Individual and group fixture control based on automated scheduling and/or sensor inputs.

ο Secure communications with the site controller via Wi-Fi or LAN.

ο Automatic software updates via encrypted over-the-air (OTA) communication.

ο Graphing capabilities for real-time and historical power consumption and fixture voltage data.

ο Multi-zone fixture organization, allowing assignment of different behaviors, schedules, and sensor-based events.

ο Local data storage to ensure reliability and data security independent of cloud-based systems.

5.4.1-C- Approval Process, and Price All proposed alternate products and systems must undergo County review and receive written approval prior to acquisition, installation, or use. The replacement model must be of equal or greater quality and must offer the same or more features as the discontinued model. The replacement item shall be the same price (or less) than the discontinued model.

5.4.2 Light Fixtures System control and monitoring services.

The Contractor will be responsible for implementing strategies, tools, and systems to monitor, analyze, and reduce energy consumption while ensuring compliance with Montgomery County’s decarbonization goals. The Contractor shall Furnish Photometric Analysis in both PDF and Electronic Format (Autocad, Revit or IFC Industry Foundation Classes Model). The Contractor shall provide the CV (curriculum vitae) of a qualified manufacturer representative to train MCDOT maintenance staff in the programming of the required LED light fixtures. The Division of Parking Management will provide the Contractor with access to the online depository of parking garage drawings that can be used in photometric analysis. The Contractor must support MCDOT’s ongoing 3D scanning and digital twin initiatives, which aim to enable efficient management and interaction with MCDOT resources.

A task order will be issued for the following tasks and outline the key responsibilities and deliverables.

The Contractor must submit the service cost proposal based on the labor cost listed in the quotation sheet. The service cost proposal should be submitted to the Contract Administrator with summary of JAF attached (Attachment E).

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A) Firmware Upgrades The Contractor will update the firmware of all networked lighting control devices to ensure compatibility with existing infrastructure and future upgrades. Firmware upgrades must be documented, including version history and upgrade schedules.

B) Device Provisioning & Configuration The Contractor will provision and configure new IoT-enabled LED fixtures and implement control system settings to achieve optimal energy efficiency. All device configurations must be maintained in a centralized repository for future reference.

C) IoT Device Monitoring Real-time monitoring of all LED fixtures and control devices is required. This includes identifying communication issues and generating automated alerts for malfunctions or anomalies.

D) Remote Diagnostics & Repair The Contractor must perform remote diagnostics to identify and troubleshoot issues with fixtures and control systems. Repairs should be conducted remotely whenever feasible, and all activities must be documented.

E) Enablement application Networked lighting systems must be integrated with MCDOT’s management platforms. Advanced features, such as automated dimming and demand-response scenarios, must be enabled to optimize energy usage and enhance system functionality.

F) Data Collection & Orchestration The Contractor will collect and analyze data on energy consumption, outages, and usage patterns.

Data must be securely transmitted and stored, and monthly reports should provide insights into performance optimization.

G) Energy Management The Contractor will develop strategies to optimize lighting schedules and settings, identify energy-saving opportunities, and align efforts with Montgomery County’s decarbonization goals.

H) Training Comprehensive training will be provided for MCDOT staff, including detailed guides and video tutorials. Periodic refresher sessions should be conducted to ensure the staff remain proficient in using the system.

I) Legacy Planning A plan for integrating non-networked LED fixtures into the controlled system must be developed. The Contractor will document procedures for transferring maintenance responsibilities to in-house or outsourced personnel and outline a roadmap for future upgrades.

J) Specification Process The Contractor will collaborate with MCDOT to define detailed lighting specifications that meet project objectives and adhere to County standards. This includes recommending appropriate lighting products and controls and preparing detailed specifications for procurement and installation.

K) Photometric Lighting Plan The Contractor will create photometric lighting plans to model how light will be distributed in the space, including the impact on shadow distribution and overall illumination. Plans must ensure efficient lighting solutions that meet safety and aesthetic requirements and be provided in digital formats such as PDF and AutoCAD for review.

5.3. Contractor’s Qualifications

A) The Contractor must be registered within the distribution chain of major LED Light manufacturers.

MCDOT is leveraging advanced technologies as part of its digital twin initiative. The Contractor must demonstrate familiarity with these technologies and be prepared to utilize them as needed to fulfill project requirements. These tools include:

• Autodesk Revit

• Procore

• Jira

• iPads

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• MS Office products

• 3D Scanners

• BIM 360

• Bacnet

• RABs Light Cloud

• Lutron’s LimeLight

• Synapse lighting controls

• Mesh Networks B) The Contractor must provide professional services for each Task Order in accordance with the terms and conditions of the Contract and each Task Order. The Contractor must act as a professional contractor to the County and must perform lighting services to achieve the County's objectives.

C) The Contractor and sub-contractor must be registered electrical contractors in the state of Maryland and must have, at minimum, five years of lighting, consulting, and assessment experience. Additionally, they must demonstrate specific knowledge of the requirements of the following:

• Montgomery County ""Building Codes and Standards" specific to lighting.

• Utility incentive programs (i.e. Pepco "Commercial and Industrial Energy Savings Program'), Maryland (firstenergycorp.com), Savings Your Way | BGE Smart Energy Savers Program

• Illuminating…