826258bldgWash.pdf

C. WAYNE STEVENS, JR.

PUBLIC SAFETY FACILITY

GLADE – HIGHLANDS REGIONAL

INDUSTRIAL PARK

GLADE SPRING, VA 24340

JANUARY 30, 2026

PROJECT MANUAL – VOLUME 1

CONTRACT DOCUMENTS AND SPECIFICATIONS

OWNER:

COUNTY OF WASHINGTON, VIRGINIA

1 GOVERNMENT CENTER PLACE, SUITE A

ABINGDON, VIRGINIA 24210

ARCHITECT / ENGINEER:

THE LANE GROUP

Architects – Engineers – Planners Environmental Specialists

310 WEST VALLEY ST NW

ABINGDON, VA 24210

276.206.8571

Washington County VA – Public Safety Facility Seal Sheet

Glade – Highlands Regional Industrial Park, Glade Spring, VA Page 1 of 2

SEAL SHEET

Washington County VA – Public Safety Facility Seal Sheet

Glade – Highlands Regional Industrial Park, Glade Spring, VA Page 2 of 2

Washington County VA – Public Safety Facility Table of Contents

Glade – Highlands Regional Industrial Park, Glade Spring, VA Page 1 of 5

TABLE OF CONTENTS

SECTION NO. SECTION TITLE

VOLUME ONE

Title Page (Cover)

Seal Sheet

Table of Contents

PART I GENERAL REQUIREMENTS

Invitation for Bids

Instructions to Bidders AIA A701

Supplemental Instructions to Bidders RD 1942-A, Guide 27, Attach. “2”

Terms and Conditions for Bid

Additional Terms and Conditions for Federally Funded Contracts

Pre-Bid Question Form DGS-30-272

PART II BID SUBMITTAL DOCUMENTS

Bid Form DGS-30-220

Bid Bond AIA A310

References

Lobbying Certification

Debarment and Suspension Certification

Vendor eVA Registration Requirements DGS-30-384

PART III CONDITIONS OF THE CONTRACT

Terms and Conditions for Federally Funded Contracts

General Conditions of the Contract for Construction AIA A201-2017

Attachment to AIA Doc. A201-2017 RD 1942-A Guide 27, Attach. “4”

Supplemental General Conditions DGS-30-376

Labor Standard Provisions RD Instruction 1940-C, Exhibit A

Davis Bacon Wage Rates

PART IV CONTRACT FORMS

Notice of Award DGS-30-068 (CO-9.1)

Standard Form of Agreement Between Owner and Contractor AIA A101-2017

Attachment to AIA Doc. A101-2017 RD 1942-A Guide 27, Attach. “3”

Exhibit A – Insurance and Bonds AIA A101-2017

Performance Bond AIA A312

Payment Bond AIA A312

Worker’s Compensation Certificate of Coverage DGS-30-076 (CO-9a)

Notice to Proceed DGS-30-068 (CO-9.2)

Application and Certificate for Payment AIA G702 / G703

Partial Payment Estimate RD 1928-18

Glade – Highlands Regional Industrial Park, Glade Spring, VA Page 2 of 5

Affidavit of Payment and Claims DGS-30-108 (CO-13)

General Contractor Estimate for Change Order DGS-30-200 (GC-1)

Contract Change Order AIA G701

Contract Change Order RD 1924-7

Certificate of Substantial Completion AIA G704

Certificate of Completion by Architect / Engineer DGS-30-112 (CO-13.1)

Contractor’s Affidavit of Payment of Debts and Claims AIA G706

Contractor’s Affidavit of Release of Liens AIA G706A

Release of Liens RD 1924-9

Release of Claimants RD 1924-10

Consent of Surety to Final Payment AIA G707

Builder’s Warranty RD 1924-19

PART V GENERAL REQUIREMENTS

Division 1 - Project Requirements

010100 Summary of Work

010400 Procedures and Quality Control

012300 Additive Bid Items

012500 Contract Modification Procedures

012900 Payment Procedures

013000 Submittals

013100 Project Management and Coordination

013200 Construction Progress Documentation

014000 Quality Requirements

015000 Temporary Facilities

016000 Product Requirements

017000 Execution Requirements

017700 Closeout Procedures

017810 Project Record Documents

017820 Operation and Maintenance Data

017900 Demonstration and Training

VOLUME TWO

Title Page (Cover)

Seal Sheet

Table of Contents

PART VI TECHNICAL SPECIFICATIONS

Division 2 – Existing Conditions

This Division is not used.

Glade – Highlands Regional Industrial Park, Glade Spring, VA Page 3 of 5

Division 3 – Concrete

031000 Concrete Forming and Accessories

032000 Concrete Reinforcing

033000 Cast-in-Place Concrete

033543 Polished Concrete Finishing

Division 4 – Masonry

042000 Concrete Unit Masonry

042613 Masonry Veneer

Division 5 – Metals

052100 Steel Joist Framing

053100 Steel Decking

055000 Miscellaneous Metals

057500 Decorative Metal Panels

Division 6 – Wood, Plastics, and Composites

061000 Rough Carpentry

061600 Roof Sheathing / Coverboards

064116 Plastic-Laminate-Faced Architectural Cabinets

Division 7 – Thermal and Moisture Protection

072000 Building Insulation

072140 Foamed-in-Place Masonry Wall Insulation

074116 Insulated Metal Roof Panels

074213 Insulated Metal Wall Panels

075323 EPDM Roofing Membrane

076200 Sheet Metal Flashing and Trim

077100 Roof Specialties

077200 Roof Accessories

079200 Joint Sealants

Division 8 – Openings

081113 Hollow Metal Doors and Frames

081416 Flush Wood Doors

083613 Sectional Overhead Doors

084113 Aluminum-Framed Entrances and Storefronts

085113 Aluminum Windows

087100 Door Hardware (Hardware schedule to be provided by Bid Addendum #1)

088000 Glass & Glazing

Division 9 – Finishes

092116 Non – Structural Metal Framing (To be provided by Bid Addendum #1)

092900 Gypsum Board

Glade – Highlands Regional Industrial Park, Glade Spring, VA Page 4 of 5

093013 Ceramic Tiling

095113 Acoustical Panel Ceilings (To be provided by Bid Addendum #1)

096513 Resilient Base and Accessories (To be provided by Bid Addendum #1)

Division 9 – Finishes

099113 Exterior Painting (To be provided by Bid Addendum #1)

099123 Interior Painting (To be provided by Bid Addendum #1)

099600 Industrial Protective and Marine Coatings

Division 10 – Specialties

101419 Dimensional Letter Signage (To be provided by Bid Addendum #1)

102239 Folding Panel Partitions (To be provided by Bid Addendum #1)

102800 Toilet, Bath and Laundry Accessories (To be provided by Bid Addendum #1)

104000 Fire Protection Specialties

104400 Specialty Signs

105113 Metal Lockers (To be provided by Bid Addendum #1)

105723 Wire Shelving

107313 Metal Canopies

107516 Ground Set Flagpoles (To be provided by Bid Addendum #1)

Division 11 – Equipment

This Division is not used.

Division 12 – Furnishings

122413 Manual Roller Window Shade System

123661 Solid Surfacing Countertops

Division 21 – Fire Suppression

See Drawing FP102.

Division 22 – Plumbing

See Drawing MPE101 and MPE102.

Division 23 – Heating, Ventilation & Air Conditioning

Division 26 – Electrical

Division 31 – Earthwork

311000 Site Clearing

312000 Earthwork for Utilities

Glade – Highlands Regional Industrial Park, Glade Spring, VA Page 5 of 5

313000 Site Grading

313116 Termite Control

314000 Earthwork for Structures

315000 Erosion and Sediment Control

Division 32 – Exterior Improvements

321216 Roadway

321713 Parking Bumpers (To be provided by Bid Addendum #1)

321723 Pavement Markings

321726 Tactile Warming Surfacing (To be provided by Bid Addendum #1)

329200 Topsoil and Seeding

329300 Plants (To be provided by Bid Addendum #1)

Division 33 – Utilities

330100 Water line Construction

330200 Sewer line Construction

330300 Storm Sewer Construction

PART VI EXHIBITS

Temporary Construction Sign for Rural Development Projects

List of Drawings

Boundary Survey by Addison Surveyors dated 01-14-2025

Geotechnical Study by The Lane Group, Inc. dated 11-04-2025

Environmental Report by The Lane Group, Inc. dated February 2025 available upon request.

END OF TABLE OF CONTENTS

GENERAL REQUIREMENTS

Washington County VA – Public Safety Facility Invitation for Bids Glade – Highlands Regional Industrial Park, Glade Spring, VA Page 1 of 2

WASHINGTON COUNTY, VIRGINIA

INVITATION FOR BIDS

For

CONSTRUCTION OF WASHINGTON COUNTY

C. WAYNE STEVENS, JR. PUBLIC SAFETY FACILITY

Date: May 04, 2026

Time: All time references shall be to Eastern Standard Time.

SEALED BIDS: Washington County, VA is seeking sealed Bids for the construction of C. Wayne Stevens, Jr.

Public Safety Facility, (Washington County Emergency Medical Services Facility), at Highlands Business

Park, Glade Spring, Virginia 24340. The Project generally consists of an approximately 8,602 square foot facility that will be partially a pre-engineered metal building and partially load-bearing concrete masonry construction. The location of the Project will be located on lot 4 of the Highlands Business Park in Glade

Spring, Virginia. Specifications and Scope of Work are provided with the Solicitation.

CLOSING DATE: Tuesday, June 16, 2026 at 2:00 pm. One (1) hardcopy of the Bid shall be delivered to:

County of Washington, Virginia

Attn: Tammy Sturgill, Director, Department of Budget and Finance

Washington County Government Center

1 Government Center Place, Suite A

Abingdon, VA 24210

OPTIONAL (NON-MANDATORY) PRE-BID MEETING: Tuesday, May 19, 2026 at 10:00 am in Board of

Supervisor’s Auditorium, 1 Government Center Place, Suite A, Abingdon, Virginia 24210. The purpose of https://www.washcova.com/invitation-for-bids-reroof-project-for-washington-county-courthouse/

Washington County VA – Public Safety Facility Invitation for Bids Glade – Highlands Regional Industrial Park, Glade Spring, VA Page 2 of 2 this meeting is to allow potential bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation.

While attendance at this meeting will not be a prerequisite to submitting a bid, bidders who intend to submit a bid are encouraged to attend.

DEADLINE FOR QUESTIONS: Tuesday, June 9, 2026 at 5:00 pm. All questions should be submitted by email no later than seven working days before the due date to mweaver@thelanegroupinc.com . The email inquiry should be identified with a subject line of: “Questions Regarding Construction of Washington

County Emergency Medical Services Facility”.

The Issuing Office for the Bidding Documents is: The Lane Group, Inc., 310 West Valley Street NW, Abingdon, Virginia 24210, Phone 276-206-8571, email mweaver@thelanegroupinc.com. Prospective

Bidders may obtain the Bidding Documents at the Issuing Office on Monday through Thursday between the hours of 7:30am – 5:30pm and Friday between the hours of 8:00am – 12:00pm. Prospective Bidders may examine copies of the Bidding Documents provided by the Issuing Office at the locations identified below:

Online at:

• County of Washington, Virginia website--https://www.washcova.com/ (download “free of charge”)

• eVA-Virginia’s eProcurement Marketplace--Virginia Business Opportunities

• Dodge Data & Analytics (subscription required)

• Valley Construction News, 426 W. Campbell Ave., Roanoke, VA 24016 (subscription required)

• AGC of Tennessee/Tri-Cities Branch, 249 Neal Dr., Blountville, TN 37617

Printed copies of the Bidding Documents may be obtained from the Issuing Office, during the hours indicated above. Contractors have the option to purchase an electronic set of Bidding Documents (PDF

Format) for no charge or hard copy set of Bidding Documents upon payment of $400 (non-refundable) for each set. Checks for Bidding Documents shall be payable to The Lane Group, Inc. Upon request and receipt of the document fee, indicated above, the Issuing Office will transmit the Bidding Documents via delivery service. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither the County nor Architect will be responsible for full or partial sets of Bidding Documents, including Addenda, if any, obtained from sources other than the Issuing

Office and the County.

The project is subject to the Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58. Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project must be produced in the United States, as further outlined by the Office of Management and Budget’s “Regulation (Reference 2 CFR 200) on the application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure.

mailto:mweaver@thelanegroupinc.com mailto:mweaver@thelanegroupinc.com https://www.washcova.com/

Washington County VA – Public Safety Facility

Glade – Highlands Regional Industrial Park, Glade Spring, VA Supplemental Instructions to Bidders

RD Instruction 1942-A Guide 27

Attachment 2

Supplemental Instructions to Bidders

ATTACHMENT TO AIA DOCUMENT A701-2018, Instructions to Bidders

The provisions of this Attachment shall delete, modify and supplement the provisions contained in the "Instructions to Bidders", AIA Document A701-2018

Edition. The provisions contained in this Attachment will supersede any conflicting provisions of the AIA Document. The term "Agency", as used in this Attachment, shall mean the United States of America, acting through the

United States Department of Agriculture.

ARTICLE 1, DEFINITIONS

Add the following paragraphs and subparagraphs:

1.10 Build America, Buy America Act (BABAA) – Requirements instituted by the Bipartisan Infrastructure Law of 2021 mandating domestic preference that all iron and steel, manufactured products, and construction materials are produced in the United States.

1.10.1 Construction Materials – Those articles, materials, or supply, other than an item of primarily iron or steel; a manufactured product;

cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives – that are or consist primarily of: non-ferrous metals, plastic and polymer-based products, glass, lumber or drywall.

1.10.2 Manufactured Product – Items assembled out of components, or otherwise made or processed from raw materials into finished products.

Manufactured products must be manufactured (assembled) in the United States, and the cost of components that were mined, produced, or manufactured in the United States must be greater than 55 percent of the total cost of all components of the project.

1.10.3 Manufacturer’s Certificate – Documentation provided by a

Manufacturer, certifying that the items provided by Manufacturer meet the domestic preference requirements of BABAA.

ARTICLE 2, BIDDER'S REPRESENTATIONS

2.1 Add the following subparagraph to paragraph 2.1:

2.1.7 This Bid has been arrived at independently, without

consultation, communication, or agreement as to any matter relating to this Bid, with any other Bidder or with any competitor.

2.1.8 Bidder is familiar with all laws and regulations that may affect cost, progress and performance of the work, including BABAA requirements.

ARTICLE 3, BIDDING DOCUMENTS

Add the following sentence to the end of subparagraph 3.3.1: “Any request for substitute or “or equal” shall include the Manufacturer’s Certificate of compliance with the Build America, Buy America Act

(BABAA) requirements mandated by Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58.”

ARTICLE 4, BIDDING PROCEDURES

4.1.1 Add the following sentence to subparagraph 4.1.1:

Only one copy of the Bid is to be submitted.

4.2.1 Delete subparagraph 4.2.1 and substitute the following:

4.2.1 Each Bid must be accompanied by a Bid Bond payable to the Owner for five percent of the total amount of the Bid.

4.3 Add the following subparagraphs to paragraph 4.3:

4.3.6 All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the Project, shall apply to the Contract throughout.

4.3.7 The Bidder agrees to abide by the requirements of Executive Order 11246, specifically including the provisions of the Equal Opportunity Clause and the Standard Federal Equal Employment Construction Contract

Specifications set forth in the Supplementary Conditions.

4.3.8 The Bidder agrees to abide by the requirements of section 319 of

Public Law 101-121, which pertains to lobbying activities and applies to recipients of contracts or subcontracts that exceed $100,000 at any tier under a Federal loan that exceeds $150,000 or a Federal grant that exceeds

$100,000. Each Bid shall be accompanied by a completed lobbying certification form identical to that included in the Bidding Documents.

4.3.9 The Bidder agrees to abide by the requirements under 2 C.F.R. Part 417, which pertains to the debarment or suspension of a person from participating in a Federal program or activity.

4.3.10 This Bid is for services related to a project that is subject to the Build America, Buy Americal Act (BABAA) requirements under Title IX of the

Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58. Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project must be produced in the United States, as further outlined by the Office of Management and Budget’s regulation (reference 2 CFR 200) on the application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure.

4.3.11 Under these Bidding Instructions, all Bidders (Contractors / Subcontractors) shall be responsible for:

.1 Providing bids that reflect compliance with BABAA requirements.

.2 Providing only iron, steel, construction materials and manufactured products that meet BABAA requirements. Installation of materials or products that are not compliant with BABAA requirements shall be considered defective work.

.3 Including manufacturer’s certification for BABAA requirements with all applicable submittals. If a specific manufacturer is used in the bidding, a statement that the manufacturer will comply with submission.

Contractor shall comply with BABAA manufacturers, distributors, and suppliers to correct deficiencies in any BABAA documentation.

.4 Providing manufacturer’s certification for BABAA requirements with any Change Order for any new construction materials or manufactured products required by the change.

.5 Certifying by submitting an Application for Payment, based in whole or in part on furnishing construction materials or manufactured products; that such materials and products, to the Contractor’s knowledge, are compliant with BABAA requirements.

.6 Ensuring that the Architect / Engineer has been provided an approved manufacturer’s certification or waiver prior to items being delivered to the project site.

.7 Certifying upon completion that all work and materials are in compliance with BABAA requirements.

4.4.3 Delete subparagraph 4.4.3 and substitute the following subparagraphs

4.4.3 and .1:

4.4.3 No Bidder may withdraw, modify or cancel a Bid within 30 calendar days after the actual date of the opening thereof. Should there be reasons why the Contract cannot be awarded within the specified period, the time may be extended, by mutual agreement between the Owner and the Bidder, and the concurrence of the Agency.

4.4.3.1 In the event the lowest responsive bidder requests to withdraw its bid after a bid opening due to an unintentional error in its contents, the Owner may waive informalities, accept the request, and keep the bid security provided by the Bidder.

ARTICLE 5, CONSIDERATION OF BIDS

5.3.2 Delete subparagraph 5.3.2 and substitute the following:

5.3.2 The Owner shall have the right to accept Alternates in the sequence or combinations listed and to determine the low Bidder on the basis of the sum of the Base Bid and the Alternates accepted.

ARTICLE 7, PERFORMANCE BOND AND PAYMENT BOND

7.1.1 Replace this subparagraph with the following:

Prior to execution of the Contract, the Bidder shall furnish Bonds covering the faithful performance of the Contract and the payment of all obligations arising thereunder. Both Bonds shall be separately written, each in the amount of the Contract Sum with Power of Attorney attached naming “The United States of America, acting through the

United States Department of Agriculture, Rural Development as co-obligee. The cost shall be included in the Bid.

7.1.3 Delete subparagraph 7.1.3 and substitute the following:

7.1.3 Surety companies executing Bonds must hold a certificate of authority as a acceptable surety on Federal Bonds as listed in Treasury Circular 570, as amended, and be authorized to transact business in the State where the Project is located.

7.2.1 Delete subparagraph 7.2.1 and substitute the following:

7.2.1 The Bidder to whom the Contract is awarded will be required to execute the Agreement and obtain Performance and Payment Bonds, if required, within ten (10) calendar days from the date when the Notice of Award is delivered to the Bidder. The Notice shall be accompanied by the necessary Agreement and Bond forms.

7.2.2 Delete subparagraph 7.2.2 and substitute the following:

7.2.2 The Bonds shall be written on forms identical to those included in the Bidding Documents.

ARTICLE 8, ENUMERATION OF CONTRACT DOCUMENTS

The following documents should be referenced, if applicable, in paragraph 8.1, clause .9:

Attachment to the Standard Form of Agreement Between Owner and

Contractor, (RD Instruction 1942-A, Guide 27, Attachment 3).

Attachment to the General Conditions of the Contract for Construction, (RD Instruction 1942-A, Guide 27, Attachment 4).

Special Conditions

Invitation for Bids

Instructions to Bidders, (AIA A701 – 2018).

Attachment to the Instructions to Bidders (this attachment also referred to as Supplemental Instructions to Bidders).

Bid Form

Bid Bond

Payment Bond

Performance Bond

Certification for Contracts, Grants and Loans (RD Instruction 1940-Q, Exhibit A-1).

(Note: Any additional provisions that are necessary to remain effective after execution of the Contract for Construction will be inserted here and continue in the same format.)

o0o

Attachment 1 – TERMS AND CONDITIONS OF BID Invitation for Bids for Construction of C. Wayne Stevens, Jr. Public Safety Facility Glade-Highlands Regional Industrial Park, Glade Spring, VA

Washington County Department of Budget & Finance 1 Government Center Place, Suite A; Abingdon, Virginia 24210

By submitting a bid in response to this Solicitation, Contractor agrees to the following terms and conditions that shall apply to this procurement.

A. Submittal of bid

One copy of the completed bid form, references, and certifications may be submitted by regular mail delivery (U.S. or private delivery service) or hand-delivered to Tammy Sturgill, Director; Department of

Budget and Finance, Washington County Government Center Building, 1 Government Center Place, Suite

A; Abingdon, Virginia 24210. The County shall not accept bids by email transmittal. If forwarded by mail, the sealed envelope containing the Bid must be enclosed in another envelope addressed to the County at the above address.

Sealed Bids may be submitted electronically through eVA (eVA.virginia.gov), but this is NOT a requirement.

The County DOES require that a hard copy of the bid and other required documents be submitted by regular mail delivery or be hand delivered to Ms. Tammy Sturgill, Director of Budget and Finance.

B. Deadline for County receipt

Bids must be received by the County no later than: 2:00 p.m. on Tuesday, June 16, 2026. Bids received after the deadline, postmark notwithstanding, shall be rejected.

C. Form of bid

a. Bid must be made using the form provided with this Solicitation.

b. Bid must include references using the form provided with this Solicitation (Attachment 2).

c. Bid must include signed lobbying certification using the form provided with this Solicitation

(Attachment 3).

d. Bid must include signed certification regarding debarment and suspension using the form provided with this Solicitation (Attachment 4).

e. Bid must be submitted in an envelope that is clearly marked: “Bid for C. Wayne Stevens, Jr. Public

Safety Facility ” and shall bear on the outside the Bidder’s name, address, and license number.

f. Bid must be signed in ink by an official authorized to bind the Contractor.

g. Bid must contain the following on the outside of the envelope containing the Bid: If a contract is for one hundred twenty thousand dollars ($120,000) or more, or if the total value of all construction, removal, repair, or improvements undertaken by the bidder within any twelve-month period is seven hundred fifty thousand dollars ($750,000) or more, the bidder is required under Title 54.1, Chapter 11, Code of Virginia (1950) as amended, to show evidence of being licensed as a “Class A Contractor.” The bidder shall place on the outside of the envelope containing the Bid, and shall place in the Bid over his signature, the following notation:

“Licensed Class A Virginia Contractor No. .”

D. Bid Bond or Guarantee

Each bid shall be accompanied by surety in the form of a bid bond or letter of credit in the amount of five percent of the amount of the bid, which shall be made payable to the Treasurer of Washington County.

The surety provider must be legally authorized by the Virginia State Corporation Commission to do business in the Commonwealth of Virginia. Such bid surety shall be submitted with the understanding that it shall guarantee that the bidder will not withdraw such bid during the period of 30 days following the opening of bids; that if such bid is accepted, the bidder will accept and perform under the terms of the

Invitation for Bids and purchase order or contract. The bid surety will be returned upon award of contract.

E. Rejection if bid in improper form

Contractor’s failure to submit a bid on the bid form provided with this Solicitation and with all information required by this Solicitation shall be a cause for rejection of the bid. Modification of or additions to any portion of the bid form may be cause for rejection of the bid; however, the County reserves the right to decide, on a case by case basis, in its sole discretion, whether to reject such a bid as nonresponsive. As a precondition to its acceptance, the County may, in its sole discretion, request that Contractor withdraw or modify non-responsive portions of a bid that do not affect quality, quantity, price, or delivery.

The County may waive any informalities or minor defects or reject any and all bids. Any Bid may be modified or withdrawn prior to the scheduled time for the opening of bids or authorized postponement thereof. Any Bid received after the time and date specified shall not be considered. No Bidder may withdraw a Bid within 30 days after the actual date of the opening thereof except due to an error in accordance with provision “(i)” contained in 11-54(a), Code of Virginia (1950) as amended. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the County and Bidder.

F. Questions and modification

Questions to clarify this Solicitation shall not be received or answered by telephone or in-person.

Questions shall be submitted by email no later than seven working days before the due date to mweaver@thelanegroupinc.com . The email must identify in the subject line: “Question Regarding

Construction of Washington County Emergency Medical Services Facility.” Please complete the Pre-Bid

Question Form provided with the Solicitation and submit to the email indicated. Answers to all questions will be sent by email to all Contractors of whom the County is aware have interest in this Solicitation. There shall be no modification of the Solicitation except by written modification provided by the County. Any written modification will be provided by email to all Contractors of whom the County is aware have interest in this Solicitation.

G. Optional (Non-Mandatory) Pre-Bid Meeting

An optional (non-mandatory) pre-bid meeting will be held at 10:00 am on Tuesday, May 19, 2026, in the

Board of Supervisor’s Auditorium, 1 Government Center Place, Suite A, Abingdon, Virginia 24210. The purpose of this meeting is to allow potential bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation. Any changes to the Bid Documents resulting from this meeting will be issued in a written addendum to the solicitation.

While attendance at this meeting will not be a prerequisite to submitting a bid, bidders who intend to submit a bid are encouraged to attend.

mailto:mweaver@thelanegroupinc.com

H. Inspection of job site and review of contract documents

By submittal of a bid in response to this Solicitation, Contractor certifies that Contractor has inspected the job site and is aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by the County.

Contractor must satisfy themselves of the accuracy of the quantity of the Work by examination of the site and a review of the Contract Documents including Addenda. After bids have been submitted, the

Contractor shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done. It is the responsibility of each Contractor before submitting a bid to (a) examine the Contract Documents thoroughly, (b) visit and inspect the site to become familiar with local conditions and perform additional investigations necessary to satisfy themselves as to surface and subsurface conditions, availability of utilities, and access roads as necessary that may affect the cost, progress, performance, or furnishing of the Work, (c) consider federal, state, and local laws and regulations that may affect cost, progress, performance, or furnishing of the Work, (d) study and carefully correlate

Contractor’s observations with the Contract Documents, and (e) notify the County of all conflicts, errors, or discrepancies in the Contract Documents. The failure of any Contractor to do any of the foregoing shall in no way relieve any Contractor from any obligation in respect to its Bid.

I. Period allowed for County acceptance of bid

Any bid submitted in accordance with this solicitation shall be valid for 30 days after the bid submittal deadline. At the end of the 30-day period, the bid may be withdrawn at the written request of the

Contractor. If the bid is not withdrawn at that time, it remains in effect until an award is made or the solicitation is cancelled.

J. Interview

Prior to making an award pursuant to this solicitation, the County reserves the right to require Contractor to interview with a County review committee to determine whether Contractor is fully qualified to provide the goods and services as set forth herein. The interview is intended to show that Contractor is fully qualified, that Contractor’s services will be provided in a completely satisfactory manner, and that

Contractor is competent to meet or exceed the performance specifications. Failure by a Contractor to comply promptly with a request for interview may result in its bid being rejected.

K. Award

The contract will be awarded to the lowest responsive and responsible bidder that demonstrates the qualifications as required by this solicitation. The award will be based on the Total Base Bid plus the

Additive Bid Alternate, if selected. If the Additive Alternate is not selected, the award will be based on the

Total Base Bid. The County reserves the right to conduct any tests it may deem advisable and to make all evaluations. The County reserves the right to reject any and all bids in whole or in part, to waive any informality, and to negotiate the bid price as permitted by Virginia Code § 2.2-4318 if the lowest responsive and responsible bid exceeds available funds. Failure of Contractor to execute a contract, provide certificate(s) of insurance, and, if required, file an acceptable performance security within 10 business days of the date of the approval for awarding of the contract as herein provided will be just and sufficient cause for denial of the award.

The Contractor to whom the Contract is awarded will be required to execute the Contract and obtain acceptable performance and payment bonds and certificates of insurance and return four copies of these documents within ten (10) business days from the date when Notice of Award is delivered to the

Contractor. The Notice of Award shall be accompanied by the necessary Contract forms. In case of failure of Contractor to execute the Contract, the County may consider the Contractor in default, in which case the Bid Bond accompanying the proposal shall become the property of the County.

The County within twenty (20) days of receipt of an acceptable certificate of insurance, performance and payment bonds, and the Contract signed by the party to whom the Contract was awarded shall sign the

Contract and return to such party an executed duplicate of the Contract. Should the County not execute the Contract within this twenty (20) day period, the Contractor may, by written notice, withdraw the signed

Contract. Such notice of withdrawal shall be effective upon receipt of the notice by the County. This withdrawal is the only recourse available to the Contractor when the County fails to execute the contract within this specified time period. The Contractor cannot be reimbursed for any additional costs incurred if he does not, by written notice, withdraw the signed Contract.

The Notice to Proceed shall be issued within ten (10) business days of the execution of the Contract by the

County. Should there be reasons why the Notice to Proceed cannot be issued within such period; the time may be extended by mutual agreement between the County and Contractor. If the Notice to Proceed has not been issued within the period mutually agreed upon, the Contractor may terminate the Contract without further liability on the part of either party.

L. Announcement of Decision to Award

Following the announcement of the decision to award a contract as a result of this solicitation, the County will publicly post such notice on the County website at washcova.com on the Board of Supervisors’ web page in the meeting agenda public packet.

M. Performance Bond and Payment Bond

A performance security instrument (bond or letter of credit) in the amount of 100 percent of the total bid price for materials and installation will be required of the Contractor prior to providing goods/services. The form of instrument to be provided as surety must be approved by the County.

Failure to execute a contract and file an acceptable performance security and certificate of insurance within 10 business days of the date of the approval for awarding of the contract as herein provided, will be just and sufficient cause for the denial of the award. The performance bond will be released upon County’s written acceptance after final inspection and determination that the project was completed in compliance with contract specifications. The United States, acting through Rural

Development, will be named as co-obligee on all surety unless prohibited by State law. Contractors providing performance bonds and payment bonds must hold a certificate of authority as an acceptable surety on Federal bonds as listed in Treasury Circular 570 as amended and be legally doing business in the State where the facility is located.

N. Applicable laws and courts

This solicitation and any resulting contract shall be governed in all respects by the law of the

Commonwealth of Virginia, and any litigation with respect thereto shall be brought in the court of appropriate jurisdiction in Washington County, Virginia. The Contractor shall comply with all applicable federal, state and local laws, rules and regulations.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction projects shall apply to the contract throughout.

O. Ethics in public contracting

By submitting their bid, Contractor certifies that their bid is made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other bidder, supplier, manufacturer, or subcontractor in connection with their bid, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

P. Debarment status

By submitting their bid, Contractor certifies that they are not currently debarred by the Commonwealth of

Virginia or County of Washington, Virginia from submitting a response for the type of goods and/or services covered by this solicitation. Contractor further certifies that they are not debarred from filling any order or accepting any resulting order, or that they are an agent of any person or entity that is currently debarred by the Commonwealth of Virginia or County of Washington, Virginia. If a vendor is created or used for the purpose of circumventing a debarment decision against another vendor, the non-debarred vendor will be debarred for the same time period as the debarred vendor.

Q. Investigation of qualifications of contractor

Contractor agrees to cooperate with such reasonable investigation as the County deems proper and necessary to determine the ability of Contractor to satisfy the terms of any contract that may be awarded pursuant to this Solicitation. Investigation may include inspection of Contractor’s physical facilities prior to award to satisfy questions regarding Contractor’s capabilities. Further, the County reserves the right to reject any bid if the evidence submitted by, or investigations of, such contractor fails to satisfy the County that such contractor is properly qualified to fulfill the obligations of the contract.

R. Testing and inspection

The County reserves the right to conduct any test/inspection it may deem advisable to assure goods and services conform to the specifications.

S. Equal employment opportunity

The Contractor agrees to abide by the requirements under Executive Order No. 11246, as amended, including specifically the provisions of equal opportunity. Executive Order No. 11246 requires affirmative action and prohibits contractors from discriminating on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin.

T. State Energy Conservation Plan. Contractor shall recognize mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the

Energy Policy and Conservation Act (Pub. L. 94-163).

U. Build America, Buy America. Any request for substitute or “or equal” shall include the Manufacturer’s

Certification of compliance with Build America, Buy America Act (BABAA) requirements mandated by Title

IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58.

Attachment to Contract – Additional Terms & Conditions for Federally-Funded Contracts

The purchase of goods and services funded in whole or in part by the federal government are subject to the requirements OF 2 C.F.R. §§ 200.317 – 200.326 and 2 C.F.R. Part 200, Appendix II. The contractor, vendor, or supplier is responsible for ensuring its compliance with all applicable Federal requirements.

The following contract clauses shall be incorporated in any contract awarded by the County.

1. Compliance with Federal Law Regulations and Executive Orders. This is an acknowledgment that financial assistance may be used to fund all or a portion of the contract. Therefore, the contractor must comply with all applicable Federal law, regulations, executive orders, USDA Rural Development policies, procedures and directives.

2. Program Fraud and False or Fraudulent Statements or Related Acts. The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor’s actions pertaining to this contract.

3. No Obligation by Federal Government. The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the County, the contractor, or any other party pertaining to any matter resulting from the contract.

4. Equal Employment Opportunity.

This section applies to construction contracts. During the performance of the contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not limited to the following:

Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other form of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

b. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

c. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee’s essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal compliant or charge in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor’s legal duty to furnish information.

d. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contractor or understanding, a notice to be provided advising the said labor union or workers’ representatives of the contractor’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

e. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations and relevant orders of the Secretary of Labor.

f. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

g. In the event of the contractor’s noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

h. The contractor will include the portion of the sentence immediately preceding paragraph a. and the provisions of paragraphs a. through h. in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United Stated to enter into such litigation to protect the interests of the United States.

The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency’s primary responsibility for securing compliance.

The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, government contracts and federal assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency of the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.

5. Compliance with the Copeland “Anti-Kickback” Act.

This section applies to construction contracts in excess of $2,000 paid for by the one of the following programs: United States Department of Agriculture, Rural Development Community Facilities Grant Program

a. Contract. The Contractor shall comply with 18 U.S.C. §874, 40 U.S.C. §3145, and the requirements of 29 C.F.R. pt 3 as may be applicable, which are incorporated by reference into this contract.

b. Subcontracts. The Contractor or Subcontractor shall insert in any subcontract the clause above and such other clauses as USDA Rural Development may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts.

The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses.

c. Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. §5.12.

6. Davis-Bacon Act

This section applies to construction contracts in excess of $2,000.

a. All transactions regarding this contract shall be done in compliance with the Davis-Bacon Act (40

U.S.C. 3141-3144, and 3146-3148) and the requirements of 29 C.F.R. pt. 5 as may be applicable.

Vendor shall comply with 40 U.S.C. 3141-3144, and 3146-3148 and the requirements of 29 C.F.R.

pt. 5 as applicable.

b. Contractors are required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determined by the Secretary of Labor.

c. Additionally, Contractors are required to pay wages not less than once a week.

d. Do not apply to projects funded under the American Rescue Plan Act of 2021 (ARPA).

7. Contract Work Hours and Safety Standards Act

This section is applicable on contracts in excess of $100,000 that involve the employment of mechanics or laborers.

a. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

b. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (a) of this section the contractor and any subcontractor responsible therefore shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States, for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (a) of this section, in the sum of $33 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (a) of this section.

c. Withholding for unpaid wages and liquidated damages. The County shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (b) of this section.

d. Subcontracts. The contractor or subcontractor shall insert in any subcontracts…