823365renoStaunt.pdf

City of Staunton

Park Facilities Improvements Staunton, Virginia

Prepared for

T&L Project No. 18861

Document Date: February 20, 2026

Issued for Bids: May 1, 2026

PROJECT MANUAL

Volume I of IV

00 0101

PROJECT MANUAL

Park Facilities Improvements

Prepared For

This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of Thompson & Litton and is not to be used in whole or in part for any other project without the written authorization of Thompson & Litton.

726 Auburn Avenue

Radford, Virginia 24141

Document Date: February 20, 2026

T&L Project No. 18861 Issued for Bids: May 1, 2026

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City of Staunton Park Facilities Improvements

For

SEALS PAGE

For Architectural & Life Safety Only

For Civil Engineering Only For Structural Only

For Mechanical Only

For Electrical Only

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TABLE OF CONTENTS

Volume I

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS – VOLUME I

00 0101 Project Title Page 00 0107 Seals Page 00 0110 Table of Contents 00 0115 Drawings Index

00 0515 VPPA

00 1113 Advertisement for Bids 00 2113 Instructions to Bidders 00 2515 Pre-Bid Question Form 00 4100 Bid Form 00 4313 Bid Bond (AIA A310) 00 4513 Contractor’s Qualification Statement (AIA A305) 00 4546.13 Workers’ Compensation Certificate (DGS 30-076) 00 4546.16 Certification of Bidder Regarding Debarment 00 5213 Standard Form of Agreement Between Owner & Contractor (AIA A101) 00 5433 Request for Electronic Files Form 00 6113 Performance Bond & Payment Bond (AIA A312)* 00 6275 Payment Application Checklist 00 6276 Application & Certificate for Payment (AIA G702)* 00 6276.10 Continuation Sheet (AIA G703)* 00 6277 Escrow Agreement 00 6313 Request for Information (RFI) Form 00 6325 Request for Substitution Form 00 6333 Architect’s Supplemental Instructions (AIA G710)* 00 6346 Construction Change Directive (AIA G714)* 00 6353 Proposal Request (AIA G709)* 00 6363 Change Order (AIA G701)* 00 6516 Certificate of Substantial Completion (AIA G704)* 00 6519.13 Contractor’s Affidavit of Payment of Debts & Claims (AIA G706)* 00 6519.16 Contractor’s Affidavit of Release of Liens (AIA G706A)* 00 6519.19 Consent of Surety Company to Final Payment (AIA G707)* 00 7210 General Conditions of the Contract for Construction (AIA A201) 00 7310 Supplementary General Conditions

* Asterisks indicate references made to AIA (American Institute of Architects) documents - latest edition, which are hereby made a part of the Contract Documents. All provisions and requirements contained in reference, after being duly executed, shall be considered as part of the Contract Documents, as if bound herein. Copies of the referenced documents are available for review at the office of the Architect.

Contractors shall purchase copies from the American Institute of Architects. The original document shall be provided by the Contractor and will be required for the execution of the “Contract”.

TABLE OF CONTENTS (CONTINUED)

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SPECIFICATIONS

VOLUME I

DIVISION 01 - GENERAL REQUIREMENTS

01 1000 Summary

01 3000

01 3200

Administrative Requirements

Construction Progress Documentation

01 4000 Quality Requirements

01 4533 Code-Required Special Inspections and Procedures

01 5000 Temporary Facilities and Controls

01 6000 Product Requirements

01 7000 Execution and Closeout Requirements

01 7800 Closeout Submittals

VOLUME II – 16472 GYPSY HILL PARK RESTROOM IMPROVEMENTS

DIVISION 02 - EXISTING CONDITIONS

02 4119 Selective Structure Demolition

DIVISION 03 - CONCRETE

03 3000 Cast-In-Place Concrete

DIVISION 04 - MASONRY

04 2000 Unit Masonry

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 1000 Rough Carpentry

06 1753 Shop-Fabricated Wood Trusses

06 6100 Cast Polymer Fabrications

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DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 2500 Weather Barriers

07 4113 Metal Roof Panels

07 9200 Joint Sealants

DIVISION 08 - OPENINGS

08 1113 Hollow Metal Doors and Frames

08 7100 Door Hardware

DIVISION 09 - FINISHES

09 2116 Gypsum Board Assemblies

09 9120 Painting

DIVISION 10 - SPECIALTIES

10 1400 Signage

10 2113.13 Metal Toilet Compartments

10 2800 Toilet, Bath, and Laundry Accessories

DIVISION 31 - EARTHWORK

31 1000 Site Clearing

31 2200 Grading

31 2316 Excavation

31 2316.13 Trenching

31 2323 Fill

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 1123 Aggregate Base Courses

32 1216 Asphalt Paving

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32 9219 Seeding

DIVISION 33 - UTILITIES

33 1116 Water Utility Distribution Piping

33 1300 Disinfecting Of Water Utility Distribution

33 3111 Sanitary Utility Sewerage Piping

33 4111 Storm Utility Drainage Piping

VOLUME III – 17678 MONTGOMERY HALL PARK POOL HOUSE AND RESTROOMS

DIVISION 02 - EXISTING CONDITIONS

02 4119 Selective Structure Demolition

DIVISION 03 - CONCRETE

03 3000 Cast-In-Place Concrete

DIVISION 04 - MASONRY

04 2000 Unit Masonry

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 1000 Rough Carpentry

06 1753 Shop-Fabricated Wood Trusses

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 2500 Weather Barriers

07 3113 Asphalt Shingles

07 4646 Fiber-Cement Siding

07 7123 Manufactured Gutters and Downspouts

07 9200 Joint Sealants

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DIVISION 08 - OPENINGS

08 1113 Hollow Metal Doors and Frames

08 7100 Door Hardware

DIVISION 09 - FINISHES

09 2116 Gypsum Board Assemblies

DIVISION 10 - SPECIALTIES

10 1400 Signage

10 2113.13 Metal Toilet Compartments

10 2800 Toilet, Bath, and Laundry Accessories

DIVISION 31 - EARTHWORK

31 1000 Site Clearing

31 2200 Grading

31 2316 Excavation

31 2316.13 Trenching

31 2323 Fill

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 1123 Aggregate Base Courses

32 1723.13 Painted Pavement Markings

32 9219 Seeding

DIVISION 33 - UTILITIES

33 1116 Water Utility Distribution Piping

33 1300 Disinfecting Of Water Utility Distribution

33 4111 Storm Utility Drainage Piping

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VOLUME IV – 17679 GYPSY HILL PARK PUMP HOUSE RENOVATIONS BID ALTERNATE NO. 1

DIVISION 02 - EXISTING CONDITIONS

02 4119 Selective Structure Demolition

DIVISION 03 - CONCRETE

03 3000 Cast-In-Place Concrete

DIVISION 04 - MASONRY

04 2000 Unit Masonry

DIVISION 05 - METALS

05 4000 Cold-Formed Metal Framing

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 1000 Rough Carpentry

06 1753 Shop-Fabricated Wood Trusses

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 1400

07 2500

Fluid-Applied Waterproofing

Weather Barriers

07 4113 Metal Roof Panels

07 9200 Joint Sealants

DIVISION 08 - OPENINGS

08 1213 Hollow Metal Frames

08 1416 Flush Wood Doors

08 4313 Aluminum-Framed Storefronts

08 7100 Door Hardware

DIVISION 09 - FINISHES

09 2116 Gypsum Board Assemblies

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09 9120 Painting

DIVISION 10 - SPECIALTIES

10 1400 Signage

10 2113.13 Metal Toilet Compartments

10 2800 Toilet, Bath, and Laundry Accessories

DIVISION 31 - EARTHWORK

31 1000 Site Clearing

31 2200 Grading

31 2316 Excavation

31 2316.13 Trenching

31 2323 Fill

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 1123 Aggregate Base Courses

32 1216 Asphalt Paving

32 9219 Seeding

DIVISION 33 - UTILITIES

33 1116 Water Utility Distribution Piping

33 1300 Disinfecting Of Water Utility Distribution

33 3111 Sanitary Utility Sewerage Piping

33 4111 Storm Utility Drainage Piping

For

DRAWINGS INDEX

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DRAWING TITLE: DRAWING NUMBER:

GENERAL

TITLE SHEET G001

SHEET INDEX G002

GYPSY HILL PARK RESTROOM IMPROVEMENTS

TITLE SHEET G003

CIVIL

GENERAL NOTES, EROSION & SEDIMENT CONTROL NOTES & LEGENDS C001

CONCESSIONS RESTROOM EXISTING SITE PLAN C101

NORTH RESTROOM EXISTING SITE PLAN C102

NORTH RESTROOM EXISTING SITE PLAN CONT'D. C102A

NORTH RESTROOM EXISTING SITE PLAN CONT'D. C102B

EXISTING NORTH RESTROOM EXISTING SITE PLAN C103

CONCESSIONS RESTROOM DEMOLITION PLAN C201

NORTH RESTROOM DEMOLITION PLAN C202

NORTH RESTROOM DEMOLITION PLAN CONT'D. C202A

NORTH RESTROOM DEMOLITION PLAN CONT'D. C202B

EXISTING NORTH RESTROOM DEMOLITION PLAN C203

CONCESSIONS RESTROOM NEW WORK PLAN C301

NORTH RESTROOM NEW WORK PLAN C302

NORTH RESTROOM SITE PLAN CONT'D C302A

NORTH RESTROOM SITE PLAN CONT'D C302B

STANDARD WATER, SEWER, & STORM DETAILS C400

STANDARD PAVING & SIDEWALK DETAILS C401

EROSION & SEDIMENT CONTROL DETAILS C402

ARCHITECTURAL

ARCHITECTURAL SITE PLAN AND CODE INFORMATION A100

CONCESSIONS RESTROOM PLANS AND ELEVATIONS A102

NORTH RESTROOM PLANS AND ELEVATIONS A103

WALL SECTIONS A301

FINISH & DOOR SCHEDULES, NOTES, & LEGEND A701

DRAWINGS INDEX (CONTINUED)

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STRUCTURAL

GENERAL NOTES, DESIGN CRITERIA, SECTIONS AND DETAILS S001

FOUNDATION/SLAB AND FRAMING PLANS S100

PLUMBING

GENERAL NOTES, DETAILS, SCHEDULES & SPECIFICATION MP001

BATHROOMS PLUMBING & MECHANICAL PLANS MP101

BATHROOM MECHANICAL PLANS MP102

ELECTRICAL

ELECTRICAL LEGEND, ABBREVIATIONS, GENERAL NOTES, AND SCHEDULES E001

BATHROOMS ELECTRICAL PLANS E101

MONTGOMERY HALL PARK POOL HOUSE AND RESTROOMS

TITLE SHEET G004

PROJECT INFORMATION AND DATA, NOTES, AND LEGENDS G005

CIVIL

GENERAL NOTES, EROSION AND SEDIMENT CONTROL NOTES, AND

LEGENDS C001

EXISTING CONDITIONS C100

DEMOLITION PLANS C101

SITE PLAN C200

GRADING PLAN C300

EROSION & SEDIMENT CONTROL PLAN C400

SITE DETAILS C500

EROSION AND SEDIMENT CONTROL DETAILS C501

POOL HOUSE DEMOLITION AND NEW WORK PLANS A101

POOL HOUSE REFLECTED CEILING AND ROOF PLANS A102

RESTROOM 1 AND 2 DEMOLITION, NEW WORK AND ROOF PLANS A103

POOL HOUSE EXTERIOR ELEVATIONS AND BUILDING SECTIONS A201

RESTROOM 1 AND 2 EXTERIOR ELEVATIONS A202

DOOR AND FINISH SCHEDULES, NOTES, LEGENDS, AND DETAILS A601

GENERAL NOTES AND DESIGN CRITERIA S001

FOUNDATION/SLAB AND ROOF FRAMING PLANS S100

TYPICAL DETAILS S200

SECTIONS S300

PLUMBING NOTES, SCHEDULES & SPECIFICATION P001

DETAILS P002

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WASTE & VENT PIPING PLAN -DEMO P101

WASTE & VENT PIPING PLAN -RENO P102

WATER PIPING PLAN -DEMO P103

WATER PIPING PLAN -RENO P104

MECHANICAL

HVAC SPECIFICATIONS, NOTES & LEGEND M001

HVAC DETAILS M002

MECHANICAL FLOOR PLANS & SCHEDULES M101

ELECTRICAL LEGEND, ABBREVIATIONS, AND GENERAL NOTES E001

ELECTRICAL SPECIFICATIONS E002

POOL HOUSE LIGHTING AND POWER PLANS E101

RESTROOM 1 LIGHTING AND POWER PLANS E102

RESTROOM 2 LIGHTING AND POWER PLANS E103

ELECTRICAL SCHEDULES AND DETAILS E701

GYPSY HILL PARK PUMP HOUSE RENOVATIONS BID ALTERNATE NO. 1

TITLE SHEET G006

LIFE SAFETY

PROJECT INFOMATION, LEGENDS, AND LIFE SAFETY PLAN LS101

DEMOLITION FLOOR PLAN AD101

NEW WORK FLOOR PLAN A101

REFLECTED CEILING PLAN A102

ROOF PLAN A103

EXTERIOR ELEVATIONS A201

WALL AND BUILDING SECTIONS A301

EXTERIOR DETAILS A501

DOOR AND FINISH SCHEDULES, NOTES, LEGEND, AND INTERIOR

ELEVATION A701

GENERAL NOTES AND DESIGN CRITERIA S001

FOUNDATION/SLAB PLAN S100

FRAMING PLAN S101

TYPICAL DETAILS S200

SECTIONS AND DETAILS S300

PLUMBING NOTES, SCHEDULES & SPECIFICATION P001

PLUMBING DETAILS P002

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WASTE & VENT PIPING PLANS P101

WATER SUPPLY PIPING PLANS P102

MECHANICAL

HVAC SPECS, LEGEND, NOTES & DETAILS M001

HVAC FLOOR PLANS & SCHEDULES M101

ELECTRICAL LEGEND, ABBREVIATIONS, GENERAL NOTES, AND SCHEDULE E001

ELECTRICAL SPECIFICATIONS E002

DEMOLITION LIGHTING PLAN ED101

DEMOLITION POWER AND COMMUNICATIONS PLAN ED102

LIGHTING PLAN E101

POWER AND COMMUNICATIONS PLAN E201

SECTION 00 0515 - CITY OF STAUNTON / VPPA PROJECT REQUIREMENTS / FEDERAL REQUIREMENTS

The provisions of this Section 000515 are prescribed by state or other law, and become part of the final agreement of the successful Bidder. By bidding on the Project, each Bidder signifies agreement to these provisions.

PART 1 - GENERAL

1.1 ANTI-DISCRIMINATION:

By submitting proposals, Bidders certify to Owner that they will comply with the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment

Contracting Act of 1975, as amended, when applicable, the Virginians With Disabilities Act, the

Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA).

In every contract over $10,000 the provisions in 1. and 2. below apply:

1. During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements.

2. The contractor will include the provisions of 1. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

1.2 ETHICS IN PUBLIC CONTRACTING:

A. By submitting proposals, Bidders certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other

Bidder, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged Work covered by Contract Documents.

1.3 IMMIGRATION REFORM AND CONTROL ACT OF 1986:

A. By entering into a written contract with Owner, the Contractor certifies that the Contractor does not, and shall not during the performance of the contract for goods and services for Owner, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and

Control Act of 1986.

1.4 DEBARMENT STATUS:

By participating in this procurement, the Bidder certifies that it is not currently debarred by the

Commonwealth of Virginia or Owner from submitting a response for the type of goods and/or services covered by this solicitation. Bidder further certifies that they are not debarred from filling any order or accepting any resulting order, or that it is are an agent of any person or entity that is currently debarred by the Commonwealth of Virginia or Owner.

1.5 RECORDS RETENTION:

If successful, the Bidder hereby agrees to retain all books, records, and other documents relative to this contract for three (3) years after final payment, or until audited by the Owner, whichever is sooner. The Owner, its authorized agents, and/or auditors reserve the right to perform or have performed an audit of the records of the Contractor pertaining to this Project and therefore shall have full access to and the right to examine any of said materials within a reasonable period of time during said period.

1.6 ANTITRUST.

By entering into a contract pursuant to this solicitation, the Bidder conveys, sells, assigns, and transfers to the Owner all rights, title and interest in and to all causes of the action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by the Owner under said contract.

1.7 CHARGES AND PAYMENTS TO SUBCONTRACTORS—GENERAL:

A. Payment to Subcontractors From Funds that Contractor Receives.

1. A Bidder awarded a contract under this solicitation is hereby obligated:

(a) To pay the subcontractor(s) within seven (7) days of the Bidder’s receipt of payment from Owner for the proportionate share of the payment received for work performed by the subcontractor(s) under the contract; or

(b) To notify the Owner and the subcontractor(s), in writing, of the Bidder’s intention to withhold payment and the reason.

2. The Bidder is obligated to pay the subcontractor(s) interest at the rate of one percent per month (unless otherwise provided under the terms of the contract) on all amounts owed by the Bidder that remain unpaid seven (7) days following receipt of payment from

Owner, except for amounts withheld as stated in (A)(1)(b) above. The date of mailing of any payment by U. S. Mail is deemed to be payment to the addressee. These provisions apply to each sub-tier contractor performing under the primary contract. An Bidder’s obligation to pay an interest charge to a subcontractor is not an obligation of Owner.

B. Payment to Subcontractors When Contractor Has Not Received Funds

In the event that the Bidder awarded a contract under this solicitation has not received payment from the Owner for work performed by a subcontractor under such contract, such Bidder is liable for the entire amount owed to such subcontractor and to pay such subcontractor within 60 days of the receipt of an invoice following satisfactory completion of the work for which the subcontractor has invoiced. Such Bidder shall not be liable for amounts otherwise reducible due to the subcontractor's noncompliance with the terms of the contract. However, in the event that the Bidder withholds all or a part of the amount invoiced by the subcontractor under the terms of the contract, the contractor shall notify the subcontractor within 50 days of the receipt of such invoice, in writing, of his intention to withhold all or a part of the subcontractor's payment with the reason for nonpayment, specifically identifying the contractual noncompliance, the dollar amount being withheld, and the lower-tier subcontractor responsible for the contractual noncompliance. Payment by the party contracting with the contractor shall not be a condition precedent to payment to any lower-tier subcontractor, regardless of that contractor's receiving payment for amounts owed to that contractor. This paragraph shall not apply to any amounts withheld as retainage under the applicable contract.

C. Tax Identification Numbers.

Individual contractors or subcontractors shall provide their social security numbers.

Proprietorships, partnerships, and corporations (or other entities taxed as one of the foregoing under federal law) shall provide their federal employer identification numbers.

1.8 QUALIFICATIONS OF BIDDERS

A. By submitting a proposal, a Bidder authorizes Owner to make such reasonable investigations with the Bidder and with any third party, as deemed proper and necessary in the sole discretion of the Owner to determine the ability of the Bidder to perform the services under this Bid, and the Bidder also authorizes the third party to provide any information requested by Owner, even if the information is adverse to the Bidder. Owner reserves the right to inspect Bidder’s physical facilities and previous work and record prior to award to satisfy questions regarding the Bidder’s capabilities. Owner further reserves the right to reject any proposal if the evidence submitted by, or investigations of, such Bidder fails to satisfy Owner that such Bidder is fully qualified to carry out the obligations of the contract and to provide the procured services in all respects.

1.9 TAXES:

Sales to Owner are exempt from State sales tax. State sales and use tax certificates of exemption, Form ST-12, will be issued upon request, as Owner determines appropriate.

1.10 DRUG-FREE WORKPLACE

A. During the performance of a contract, the Bidder agrees to: (1) provide a drug-free workplace for the Bidder's employees; (2) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Bidder's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (3) state in all solicitations or advertisements for employees placed by or on behalf of the Bidder that the Bidder maintains a drug-free workplace;

and (4) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

B. For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

1.11 AVAILABILITY OF FUNDS:

It is understood and agreed between the parties herein that Owner shall be bound and liable hereunder only to the extent of the funds appropriated by the governing body of the City of

Staunton for the purpose of this Contract

1.12 AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH:

A Bidder organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law.

Any business entity described above that enters into a contract with a public body pursuant to the Virginia Public Procurement Act shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title

13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract. Owner may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section. Any LLC Bidder’s signatory to any document related to this procurement shall be regarded as a declaration under penalty of perjury that the signatory has full authority to execute the document as a legally binding obligation of the LLC and there are no restrictions or conditions to the LLC’s contractual commitment or the execution of all documents related thereto.

1.13 PUBLIC INSPECTION OF PROCUREMENT RECORDS:

A. Proposals submitted shall be subject to public inspection only in accordance with Section 2.2-

4342 of the Code of Virginia as follows:

1. Except as provided in this section, all proceedings, records, contracts and other public records relating to procurement transactions shall be open to the inspection of any citizen, or any interested person, firm or corporation, in accordance with the Virginia

Freedom of Information Act (§ 2.2-3700 et seq.).

2. Cost estimates relating to a proposed procurement transaction prepared by or for a public body shall not be open to public inspection.

3. Any competitive negotiation Bidder, upon request, shall be afforded the opportunity to inspect proposal records within a reasonable time after the evaluation and negotiations of proposals are completed but prior to award, except in the event that the public body decides not to accept any of the proposals and to reopen the contract. Otherwise, proposal records shall be open to public inspection only after award of the contract.

4. Any inspection of procurement transaction records under this section shall be subject to reasonable restrictions to ensure the security and integrity of the records.

5. Trade secrets or proprietary information submitted in connection with a procurement transaction or prequalification application consistent with and pursuant to subsection

B of § 2.2-4317 shall not be subject to the Virginia Freedom of Information Act (§ 2.2-

3700 et seq.); however, the Bidder shall (a) invoke the protections of this section prior to or upon submission of the data or other materials, (b) identify the data or other materials to be protected, and (c) state the reasons why protection is necessary, all to the extent required by law.

1.17 COMPANY WORKSITE BADGE

All Contractors working onsite must have a visible company badge at all times. The badge must include the company name, name of employee and a photo of the employee.

1.18 CERTIFICATION OF INTEREST & RELATIONSHIPS WITH CITY OF STAUNTON, STAUNTON CITY

COUNCIL, SCHOOL BOARD AND STAUNTON PUBLIC SCHOOL EMPLOYEES.

The extent that neither Offeror nor any of Offeror's officers, directors, or executive employees maintains a financial or familial or any business relationship with any person acting for, or employed by, City of Staunton or Staunton City Council and SCS or

Staunton City School Board members of the Board itself, the offeror shall reveal and fully describe such relationships in writing, which shall be made public. In accordance with this paragraph, the offeror shall execute the certification attached hereto as Attachment A and submit the certification contemporaneously with this executed Contract.

1.19 PROOF OF STATE CORPORATION COMMISSION NUMBER

All prime and subcontractors shall certify that it is authorized to transact business in the

Commonwealth of Virginia as a domestic or foreign business entity by providing proof of registration with the VA Corporation Commission.

1.20 Procurement of imported goods; forced and indentured child labor prohibition (VA Code § 2.2-

4311.4)

a. For the purposes of this section, "forced or indentured child labor" means all work or service

i. (i) exacted from any person younger than 18 years of age under the menace of any penalty for the nonperformance of such work or service and for which such person does not offer himself voluntarily or

ii. (ii) performed by any person younger than 18 years of age pursuant to a contract the enforcement of which can be accomplished by process or penalties.

b. A public body that enters into a public contract for goods or services that exceeds $10,000 shall include in such a public contract provisions

i. (i) prohibiting the use of forced or indentured child labor in the performance of the contract and

ii. (ii) requiring that the contractor include such prohibition in every subcontract or purchase order that exceeds $10,000, so that the prohibition will be binding upon each subcontractor or vendor.

END OF SECTION 00 0515

ATTACHMENT A

CERTIFICATION OF INTEREST & RELATIONSHIPS

WITH CITY OF STAUNTON, STAUNTON CITY COUNCIL,

SCHOOL BOARD AND STAUNTON PUBLIC SCHOOL EMPLOYEES

Contractor hereby certifies that neither Contractor, nor any of Contractor’s officers, directors, or executive employees maintain a financial of familial relationship with any person acting for, or employed by, the City of Staunton, Staunton City Council, School Board, or Staunton Public

Schools (City Employee).

To the extent that such relationships exist, Contractor shall reveal the relationship below by describing the nature of the relationship and identifying the person with whom such relationship exists.

� Neither Contractor nor any of its officers, directors, or executive employees maintain a financial or familial relationship with any person acting for, or employed by, the City of

Staunton, Staunton City Council, School Board, or Staunton Public Schools.

� The following individuals currently maintain a financial relationship with Contractor.

City Employee’s Name:

Position with City:

Nature of Relationship:

� The following individuals currently maintain a familial relationship with Contractor.

City Employee’s Name:

Position with City:

Nature of Relationship:

Contractor: Date:

By:

Name:

Title:

00 1113/1

ADVERTISEMENT FOR BIDS

Chad Horvat

ByDate

May 1, 2026

City of Staunton

116 W. Beverley St., 3rd Floor

Staunton, Virginia 24401

Seeking sealed bids for the City of Staunton Park Facilities Improvements for the City of Staunton, which consists of Gypsy Hill Park Restroom Renovations, Montgomery Hall Park Restrooms & Pool

House Improvements, and Gypsy Hill Park Pumphouse Renovations, will be received by Chad Horvat, Finance Business Manager, at 116 W. Beverley St., 3rd Floor, Staunton, Virginia, 24401, until 2:00 P.M., local prevailing time, on June 2, 2026, and then at said office publicly opened and read aloud.

The Contract Documents may be examined at Thompson & Litton, 726 Auburn Avenue, Radford, VA;

the City of Staunton website; and eVA.

A non-mandatory Pre-Bid Conference will be held on May 14, 2026, at 10:00 A.M. All interested parties are requested to meet the Architect at 116 West Beverly Street, 3rd Floor Planning Conference Room, Staunton, VA 24401 at that time, with following visits to Gypsy Hill Park, Gypsy Hill Pump House, and

Montgomery Hall Park.

Withdrawal of bids shall be according to procedure (i) of the Virginia Public Procurement Act and to the

Code of Virginia (§ 2.2-4330).

Bids must be accompanied by Bid security as specified in the Instructions to Bidders.

Each Bidder must be licensed as a Class A contractor in the State of Virginia; Bidders are instructed to review the Code of Virginia, Title 54.1, Chapter 11, prior to bidding.

The Owner does not discriminate against faith-based organizations in accordance with the Code of

Virginia, § 2.2-4343.1.

MBE/WBE firms are encouraged to submit Bids.

The Contract(s) shall be awarded to the lowest responsive and responsible Bidder(s).

The Owner reserves the right to reject any and all Bids if it appears in its best interest to do so.

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INSTRUCTIONS TO BIDDERS

1. Defined Terms

1.1 Terms used in these Instructions to Bidders which are defined in the General Conditions of the

Contract for Construction (AIA A201-2017) have the meanings assigned to them in the General

Conditions. Additional terms used in these Instructions to Bidders have the meaning indicated below:

A. The term "Bidder" means one who submits a Bid directly to Owner, as distinct from a sub-bidder, who submits a Bid to a Bidder.

B. The term "Successful Bidder" means the qualified, responsible, and responsive Bidder to whom Owner (on the basis of Owner's evaluation hereinafter provided) makes an award.

C. The term "Bidding Documents" includes the Advertisement or Invitation for Bids, Instructions to Bidders, the Bid Form, sample forms, and the proposed Contract

Documents (including all Addenda issued prior to receipt of Bids).

D. The term “Days” means calendar days.

1.2 Terms as used in the Code of Virginia, § 2.2-4301.

2. Copies of Bidding Documents

2.1 Complete sets of the Bidding Documents are available as stated in the Advertisement or

Invitation for Bids.

2.2 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor

Architect assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.3 Owner and Architect, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.

3. Qualifications of Bidders

3.1 Each Bidder shall submit to the Owner, through the Architect, on the form entitled "Contractor's

Qualification Statement" a statement of its qualifications, its experience record in constructing the types of improvements embraced in the Contract, and its organization and equipment available for the Work contemplated. The Owner shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform its obligation under the

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Contract, and the Bidder shall furnish the Owner all such information and data indicated on the form. The right is reserved to reject any Bid where an investigation of the available evidence or information does not satisfy the Owner that the Bidder is qualified to properly carry out the terms of the Contract.

4. Examination of Contract Documents and Site

4.1 Before submitting a Bid, it is each Bidder's responsibility to (a) examine the Contract Documents thoroughly; (b) visit the site to become familiar with local conditions that may in any manner affect cost, progress or performance of the Work; (c) consider Federal, State, and local laws;

ordinances; and rules and regulations that may in any manner affect cost, progress or performance of the Work; (d) study and carefully correlate Bidders' observations with the

Contract Documents; and (e) notify Architect of all conflicts, errors or discrepancies in the

Contract Documents.

4.2 The submission of a Bid will constitute an incontrovertible representation by Bidder that it has complied with every requirement of this Article 4; that without exception, the Bid is premised upon performing and furnishing the Work required by the Contract Documents and such means, methods, techniques, sequences, or procedures of construction as may be indicated in or required by the Contract Documents; and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

5. Interpretations and Addenda

5.1 All questions about the meaning or intent of the Contract Documents are to be submitted to the

Architect on the Pre-Bid Question Form provided herein. Interpretations and/or clarifications considered necessary by Architect in response to such questions will be issued by Addenda and delivered to all parties recorded by Architect as having received the Bidding Documents.

Questions received less than ten (10) days prior to the date for opening of Bids may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

5.2 Addenda may also be issued to modify the Bidding Documents as deemed advisable by Owner or Architect.

6. Bid Security

6.1 Bid Security shall be made payable to Owner in an amount of five percent (5%) of the Bidder's maximum Bid price and in the form of a certified check or a Bid Bond (on form provided or form supplied by Bidder's Surety.

6.2 The Bid Security of the Successful Bidder will be retained until such Bidder has executed the

Agreement and furnished the required Contract Security, whereupon it will be returned. If the successful Bidder fails to execute and deliver the Agreement and furnish the required Contract

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Security within fifteen (15) days of the Notice of Award, Owner may annul the Notice of Award and the Bid Security of that Bidder will be forfeited. The Bid Security of other Bidders whom

Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of the seventh day after the "effective date of the Agreement" or the thirty-first day after the Bid opening, whereupon Bid Security furnished by such Bidders will be returned.

Bid Security with Bids which are not competitive will be returned within seven (7) days after the

Bid opening.

7. Contract Time(s)

7.1 The number of calendar days within which, or the date by which, the Work is to be substantially completed and ready for final payment. Contract Time(s) are set forth in the Bid Form.

8. Substitute or "Or Equal" Items

8.1 The Contract, if awarded, will be on the basis of material and equipment described in the

Drawings or specified in the Specifications without consideration of possible substitute or "or equal" items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or "or equal" item of material or equipment may be furnished or used by Contractor if acceptable to Architect, application for such acceptance will not be considered by Architect until after the "effective date of the Agreement".

9. Subcontractors, Etc.

9.1 In advance of the Notice of Award, the apparent Successful Bidder will, within ten (10) days after the day of the Bid opening, submit to Owner through Architect a list of all Subcontractors and other persons and organizations (including those who are to furnish the principal items of material and equipment) proposed for those portions of the Work as to which such identification is so required. The Architect may additionally request such list be accompanied by an experience statement with pertinent information as to similar projects and other evidence of qualification for each such Subcontractor, person and organization, if requested by Owner. If

Owner or Architect, after due investigation, has reasonable objection to any proposed

Subcontractor, other person or organization, either may, before giving the Notice of Award, request the apparent Successful Bidder to submit an acceptable substitute without an increase in Bid price. If the apparent Successful Bidder declines to make any such substitution, the contract shall not be awarded to such Bidder. Any Subcontractor, other person or organization so listed and to whom Owner or Architect does not make written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Architect.

9.2 No Contractor shall be required to employ any Subcontractor, other person, or organization against whom it has reasonable objection.

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9.3 In accordance with Code of Virginia, § 2.2-4332, all Subcontractors must provide evidence of

Workers' Compensation Insurance prior to award of contract by completing the Workers'

Compensation Certificate of Coverage.

9.4 In accordance with Code of Virginia, Title 54.1, Chapter 11, all Subcontractors must be registered either as a Class A Contractor with the Virginia Board for Contractors.

10. Bid Form

10.1 The Bid Form is provided herein. One (1) separate unbound copy of the Bid Form to be completed and submitted with the Bid Security and other documents is additionally provided

(hard sets only).

10.2 All blanks on the Bid Form must be completed in ink or by typewriter. The Bid price of each item on the form and the Total Bid Price must be stated in both words and numerals; in case of a conflict, words will take precedence.

10.3 Bids by corporations must be executed in the corporate name by the President or a Vice

President (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the Secretary or an Assistant Secretary. The corporate address and state of incorporation shall be shown below the signature.

10.4 Bids by Partnership must be executed in the partnership name and signed by a partner whose title must appear under the signature and the official address of the Partnership must be shown below the signature.

10.5 A Bid by a Limited Liability Company shall be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

10.6 All names must be typed or printed below the signature.

10.7 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which shall be filled in on the Bid Form).

10.8 For the purposes of directing telecommunications regarding the Bid, the postal address, email address, and telephone number must be shown.

11. Submission of Bids

11.1 Prior to submitting a Bid, a nonresident Bidder must appoint the Director of the Virginia

Department of Professional and Occupational Regulation as the Bidder’s statutory agent for service of process pursuant to Code of Virginia, Section 54.1-1113.

11.2 Bids shall be submitted at the time and place indicated in the Advertisement or Invitation for

Bids and shall be included in an opaque sealed envelope, marked with the Project title and name and address of the Bidder, Bidder's applicable State Contractor License Number and

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Classification/Specialty Code Name, and accompanied by the other required documents. If the

Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face thereof.

11.3 Bids shall be addressed to the Owner as indicated on the Bid Form. No Bid submitted by fax or email transmission shall be allowed.

11.4 Electronic Submissions via the eVA System

A. Electronic sealed bids will be accepted ONLY through the eVA system. Bids delivered electronically by any method outside of the eVA system WILL NOT be accepted.

B. Prior to the due date, Bidders should:

i. Check the status of the solicitation on eVA at www.eva.virginia.gov by clicking on

Business Opportunities and then click on Virginia Business Opportunities (VBO) to check for any updates, changes, amendments, cancellations, etc., and to ensure receipt of all Solicitation attachments and document to be completed and submitted;

and.;

ii. Complete all attachments, amendments, exhibits, product information, etc. and attach electronically to the Bidder’s electronic submission.

C. Electronic bid submission with all required documents attached is required and submission as one singular PDF formatted document is preferred.

D. Bidders must submit one (1) complete copy of the bid and all required documents and/or attachments.

eVA Specific Submission Instructions:

Bidders must be registered in eVA in order to submit an electronic bid.

The following are instructions for submitting an electronic bid:

1) Go to www.eva.virginia.gov;

2) Click on “I Sell To Virginia”;

3) Click on “eVA Supplier Training”; and

4) Click on “Viewing and Responding to Solicitations Video”.

5) If a Bidder needs assistance submitting an electronic response, the Bidder must contact eVA Customer Care at 866-289-7367 or email eVACustomerCare@dgs.virginia.gov.

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12. Modification and Withdrawal of Bids

12.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and as allowed and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

12.2 If, in accordance with Code of Virginia, § 2.2-4330, B.1, within two (2) business days after the Bid date, any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid and the Bid security will be returned. Thereafter, that Bidder will be disqualified from further bidding on the Work.

12.3 No Bidder who is permitted to withdraw a Bid shall, for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom the Contract is awarded or otherwise benefit, directly or indirectly, from the performance of the

Project for which the withdrawn Bid was submitted.

12.4 No Bid may be withdrawn due to error when the result would be the awarding of the Contract on another Bid of the same Bidder or of another Bidder in which the ownership of the withdrawing Bidder is more than five percent (5%).

12.5 If a Bid is withdrawn due to error, the lowest remaining Bid shall be deemed to be the low Bid.

13. Opening of Bids

13.1 Bids will be opened and (unless obviously nonresponsive) read aloud publicly. An abstract of the amounts of the Base Bids and major alternates (if any) will be made available to Bidders after the opening of Bids. If, however, the Owner chooses not to accept any of the Bids and re-advertises the Contract or re-invites Bidders, no abstract will be made, and Bids submitted will not be available for examination.

14. Bids to Remain Open

14.1 All Bids shall remain open for sixty (60) days after the day of the Bid opening, but Owner may, in its sole discretion, release any Bid prior to that date.

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15. Award of Contract

15.1 Owner reserves the right to reject any and all Bids; to waive any and all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the successful

Bidder, and the right to disregard all nonconforming, nonresponsive, or conditional Bids. Also, Owner reserves the right to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive, Bidder is unqualified, of doubtful financial ability, or fails to meet any other pertinent standard or criteria established by Owner.

15.2 In evaluating Bids, Owner will consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

15.3 Owner may consider the qualifications and experience of Subcontractors, Suppliers, and other persons and organizations proposed for those portions of the Work as to which the identity of

Subcontractors, Suppliers, and other persons and organizations must be submitted as provided in the Supplementary Conditions. Owner may also consider the operating costs, maintenance requirements, performance data, and guarantees of major items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the

Notice of Award.

15.4 Owner may conduct such investigations as it deems necessary to assist in the evaluation of any

Bid and to establish the responsibility, qualifications, and financial ability of the Bidders, proposed Subcontractors, Suppliers, and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to Owner's satisfaction within the prescribed time.

15.5 If the Contract is to be awarded, such award shall be to the responsible Bidder submitting the lowest responsive Bid. Evaluation shall be made on the basis of the Base Bid; Alternates, if any, will be considered by the Owner following Contract award.

15.6 If the Contract is to be awarded, Owner will give the Successful Bidder Notice of Award within sixty (60) days after the day of the Bid opening.

15.7 Unless cancelled or rejected, the responsive Bid from the successful Bidder shall be accepted as submitted, except that if the Bid from the successful Bidder exceeds available funds, the Owner or designated official may negotiate with the successful Bidder to obtain a contract within available funds. Negotiations will be conducted in accordance with the following procedures:

1. Proposals and Counter Proposals shall be set forth in writing through the Architect.

2. Time limit for negotiations shall be thirty (30) days from the Bid date.

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3. The Owner has the right to reject any or all proposals or counter proposals of the

Contractor.

15.8 In accordance with Code of Virginia, § 2.2-4332, all Bidders must provide evidence of Workers

Compensation Insurance by submitting a Workers’ Compensation Certificate of Coverage with each Bid.

16. Contract Security

16.1 The General Conditions (Articles 11.1.2 and 11.1.3) and the Supplementary Conditions (SC-11) set forth Owner's requirements as to Performance and other Bonds. When the Successful

Bidder delivers the executed Agreement to Owner, it shall be accompanied by the required

Contract Security.

17. Signing of Agreement

17.1 When Owner gives a Notice of Award to the Successful Bidder, it will be accompanied by at least three (3) unsigned counterparts of the Agreement and all other Contract Documents. Within fifteen (15) days thereafter, the Successful Bidder shall sign and deliver at least three (3) counterparts of the Agreement to Owner with all other Contract Documents attached. Within ten (10) days thereafter, Owner will deliver all fully signed counterparts to Architect who will distribute one each of the executed contracts to the Owner, the Contractor, and the Architect.

18. Sales and Use Taxes

18.1 Applicable State Sales and Use Taxes on materials and equipment to be incorporated in the

Work shall be included in the Contract price.

19. Retainage

19.1 In accordance with Code of Virginia, § 2.2-4333, a sum equal to five percent (5%) of the

Contractor's pay requests shall be held as retainage throughout the entire project until final acceptance by the Owner.

20. Special Legal Requirements

20.1 Bidders and Contractors performing Work under this Advertisement are bound by the requirements of the Occupational Safety and Health Administration (OSHA) regulations (29 CFR

Part 1910).

20.2 During the performance of this Contract, the Contractor shall not knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986, pursuant to the Code of Virginia, § 2.2-4311.1.

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PRE-BID QUESTION FORM

(Use separate Form for each question submitted.)

Date:

Project Name: City of Staunton Park Facilities Improvements

T&L Project No.: 18861

The following question concerns Drawing Sheet (number) :

The following question concerns Specification Section (number) , page ______, paragraph

Refer to “Instructions to Bidders”, Part 5 - “Interpretations and Addenda”.

NOTE: QUESTIONS MAY NOT BE CONSIDERED IF RECEIVED WITHIN TEN (10) CALENDAR DAYS OF THE

BID DATE. All responses to questions will be made by Addendum.

Question submitted by:

Name Organization:

Telephone:

Bidders shall submit form to: Thompson & Litton, Inc.

Email address: prebid@T-L.com or FAX No.: (276) 328-1738

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BID FORM

PROJECT IDENTIFICATION: City of Staunton Park Facilities Improvements

CONTRACT IDENTIFICATION NO: T&L Project No. 18861

THIS BID IS SUBMITTED TO: City of Staunton

116 W. Beverley St., 3rd Floor

Staunton, Virginia 24401

1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract

Time indicated in this Bid and in accordance with the other terms and conditions of the Contract

Documents.

2. Bidder accepts all of the terms and conditions of the Advertisement and Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for sixty (60) days after the day of Bid Opening. Bidder will sign and submit the Agreement with the Bonds and other documents required by the Bidding

Requirements within the timeframe presented in the Instructions to Bidders.

3. In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, that:

(A) Bidder has examined copies of all Bidding Documents and of the following Addenda

(receipt of all which is hereby acknowledged):

Number Date

(B) Bidder has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and…