82 SFS - TLETS Sole Source Justification - Signed.pdf

DEPARTMENT OF THE AIR FORCE

AIR EDUCATION AND TRAINING COMMAND

24 February 2026

MEMORANDUM FOR RECORD

FROM: 82 SFS/CC

SUBJECT: Sole Source Justification

REFERENCE: DAFMAN31-103v1, Integrated Defense (ID) Planning

1. Description of the Supplies/Services: This acquisition is for a comprehensive upgrade and maintenance of the Texas Law Enforcement Telecommunications System (TLETS) infrastructure. The TLETS system is an indispensable tool for daily security operations at Sheppard AFB. Personnel in the Base Defense Operations Center, Visitor Control Center, and Investigations section rely on it to conduct instant criminal background checks, verify driver's licenses and vehicle registrations, and proactively identify individuals who may pose a threat to the installation. Without a fully functional and secure TLETS, the ability of our Security Forces to perform these essential duties is severely hampered, which directly compromises the safety and security of the entire base.

2. Efforts to Obtain Competition: To ensure uninterrupted support and maintain continuity for the critical Texas Law Enforcement Telecommunications System (TLETS) at Sheppard Air Force Base, we recommend a sole-source award to TSM Consulting Services, Inc. Since 2006, TSM has been the sole and primary contractor responsible for all servicing, support, and maintenance of the TLETS infrastructure.

Their 20 years of exclusive experience has provided them with unparalleled, in-depth, and irreplaceable knowledge of our specific systems and operational requirements. Procuring services from any other contractor would introduce unacceptable risks, likely to cause significant mission degradation and costly delays. Engaging a new contractor would create a substantial and risky learning period while they attempt to gain the requisite expertise, making TSM's continued service the only viable option to guarantee the required level of support without compromising the integrity of this essential law enforcement network.

3. Market Research: N/A

4. Other Factors: Requirements to adhere to terminal-owning agency requirements and responsibilities require a T-0 waiver IAW DAFMAN31-103v1, para 3.4.1. S2 and S5 will maintain a Federal NCIC terminal. DFCs may operate or procure a State-controlled NCIC terminal at cost to the unit. If units elect to operate or procure a State-controlled NCIC terminal, DFCs ensure users comply with operating directives provided by the respective state Criminal Justice Information Services Systems Officer (CSO).

No user of a State-controlled NCIC terminal will obtain advanced roles within the state system for entry, corrections, or removal of records. Para 3.4.4. Agencies receiving NCIC services will adhere to the written requirements and responsibilities provided by the terminal-owning agency. (T-0) Written requirements include training, physical protection and validations.

5. A Statement of the Actions, If Any, The Agency May Take To Remove Or Overcome Any Barriers To Competition Before Making Subsequent Acquisitions For The Supplies Or Services Required: N/A

6. For any questions or concerns regarding this request, please contact Investigator Cody Albritton at cody.albritton@us.af.mil or 671-3461.

TERRY L. ARD, GS-12, DAF

Deputy Director

1st Ind, 82 CONS/PKAA

The above justification is accurate and complete to the best of my knowledge and belief.

KIMBERLY L. RICO

Contracting Officer

2d Ind, 82 CONS/PKAA

Approved/Disapproved

KYLE J. CONTRERAS

Section Chief

1558292977C Cross-Out