819964tankBristol.pdf

CITY OF BRISTOL, VIRGINIA

Invitation to Bid (ITB)

EQUALIZATION TANK SYSTEM – BALANCE OF PLANT

ITB # SW-26-004

Issue Date: April 14, 2026

Due Date: May 15, 2026

CITY OF BRISTOL, VIRGINIA

300 LEE STREET

BRISTOL, VA 24201

276-645-7328

134 N. La Salle Street, Suite 300 Chicago, Illinois 60602

PH 312.658.0500

FAX 312.658.0576

www.geosyntec.com

INVITATION FOR BID PACKAGE

EQUALIZATION TANK SYSTEM – BALANCE OF PLANT

TABLE OF CONTENTS

Executive Summary

List of Contract Documents

00 11 16 Invitation to Bid 00 21 13 Instructions to Bidders 00 41 13 Bid Form 00 43 10 Bid Bond 00 43 13 Bid Bond Form 00 45 13 Bidder’s Qualifications 00 51 00 Notice of Award 00 55 00 Notice to Proceed 00 61 12 Performance and Payment Bonds 00 61 13.13 Performance Bond 00 61 13.16 Payment Bond 00 62 76 Application for Payment 00 63 36 Field Order 00 63 49 Work Change Directive 00 63 63 Change Order 00 65 16 Certificate of Substantial Completion 00 70 00 Terms and Conditions 00 70 00.01 Sample Contract

List of General Requirements

01 11 00 Summary of Work 01 20 00 Measurement and Payment 01 30 00 Administrative Requirements 01 33 00 Submittal Procedures 01 35 29 Health and Safety Plan 01 35 43 Environmental Procedures 01 45 00 Construction Quality Control 01 45 29 Quality Control Testing Laboratories 01 50 00 Temporary Facilities and Controls 01 70 00 Execution and Closeout Requirements

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02 21 00 Surveying and Record Documents

List of Civil Technical Specifications

03 10 00 Concrete Forms and Accessories 03 20 00 Concrete Reinforcement 03 30 00 Cast in Place Concrete 31 00 00 Earthwork 31 05 16 Aggregates 31 05 19.13 Nonwoven Geotextile 31 10 00 Site Clearing 31 23 33 Trenching, Backfilling, and Compacting 32 15 40 Crushed Stone Surfacing

List of Process and Mechanical Technical Specifications

40 05 23 Stainless Steel Process Piping 40 05 31.13 HDPE Piping 40 05 51 Common Requirements for Process Valves 40 05 53 Identification for Process Piping 40 42 13 Process Piping Insulation 43 05 20 Liquid Handling Equipment 43 05 40 Lift Station Equipment 43 11 33 Rotary Lobe Blowers 44 11 20 Off-Gas Collection System

List of Electrical Technical Specifications

26 24 16 Panelboards 26 29 23 Variable Frequency Drives

List of Instrumentation and Controls Specifications

27 13 00 Fiber Optic Cables 40 63 00 PLC Programming 40 65 00 HMI Programming 40 69 00 Controls System Integrator 40 71 00 Common Process Instrumentation Requirements

Attachments Included by Reference

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Attachment A: Geotechnical Investigation Report dated August 4, 2025 Attachment B: ASCE 7 Hazard Report Attachment C: Instrumentation List Attachment D: Process Controls Narrative Design Drawings: Equalization Tank System – Balance of Plant Issue for Bid Plans (87 Sheets)

END OF TABLE OF CONTENTS

EXECUTIVE SUMMARY

ITB# SW-26-004 April 14, 2026

The City of Bristol, Virginia (the City) is seeking bids from qualified bidders for the construction of the Balance of Plant (BOP) for the Equalization Tank System at the Bristol Integrated Solid Waste Management Facility (ISWMF) (the Facility) located in Bristol, Virginia, described herein.

The BOP scope include all civil/structural, piping, mechanical/process equipment, electrical, and instrumentation work required to complete the Equalization Tank System. The EQ tanks (two 500,000-gallon bolted steel tanks) were procured under a separate contract (ITB# SW-26-002).

The BOP Contractor shall coordinate with the EQ Tank Contractor and provide all remaining work necessary for a complete and operational system.

The scope of this BOP contract includes, but is not limited to:

– Site clearing, grading, and earthwork

– Secondary containment

– Access road and truck pad

– Process piping (HDPE and stainless steel)

– Leachate feed pump lift station

– Recirculation pumps, discharge pumps, and chemical dosing system

– Jet air blowers and off-gas treatment system

– Electrical power distribution, panelboards, and VFDs

– Instrumentation and controls (PLC, HMI, field instruments)

– Startup, testing, and commissioning

This invitation does not commit the City to pay any costs incurred in the preparation of bids, nor commits the City to select any bidders that respond.

Geosyntec Consultants Inc. (Geosyntec) has prepared this Project Manual for the City of Bristol, Virginia for the construction of the Balance of Plant scope for the Equalization Tank System at the Facility.

SUBMITTAL REQUIREMENTS

Bids should be submitted to the City of Bristol for the Equalization Tank System – Balance of Plant. Five (5) complete sealed copies of bidding documents must be received at the City of Bristol, Virginia Procurement Department, Attn: Hannah Perry (Contracting Officer), at 300 Lee Street, Bristol, VA 24201, no later than 2:00 p.m. Eastern Standard Time (per time.gov) on May 15, 2026, as listed on the invitation to bid. If proprietary information is included in the bid, then Bidders shall provide one (1) additional copy with all information considered proprietary redacted and suitable for public inspection in accordance with Section 2.2-4342 of the Code of Virginia.

Each copy shall be complete and separately bound. Sections shall be identified to facilitate evaluation and to prevent evaluators from unnecessary search or arranging of materials for evaluation purposes. The City of Bristol requires five (5) complete sealed copies of bidding documents. Those wishing to submit electronically may do so via the eVA procurement platform while also submitting the required paper copies to the City by the due date. No FAXED nor emailed bids will be accepted.

The Bid package shall also include one (1) separate unbound copy of the Bid Form to facilitate opening and reading of the Bids. The Bid must be enclosed in a plainly marked package with the Project title, the name and address of the Bidder, ITB number (ITB # SW-26-004) and must be accompanied by the Bid Security and other required documents. The sealed envelope containing the Bid must be enclosed in a separate package plainly marked on the outside with the notation "BID ENCLOSED – Invitation to Bid # SW-26-004 for the Equalization Tank System – Balance of Plant." A mailed Bid must be addressed to the location designated in the ITB and received by the date and time listed above to be considered.

The public opening of the bids will take place at the Council Chambers at City Hall located at 300 Lee Street, Bristol VA 24201, immediately following the bid due deadline. Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. If requested, an abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the evaluation process is complete. Bids received after the date and time prescribed for the opening of the bids or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened. The City reserves the right to reject any or all Bids, including, without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. The City also reserves the right to waive all minor Bid informalities not involving price, time, or changes in the Work.

END OF EXECUTIVE SUMMARY

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INVITATION TO BID 00 11 16 March 2026

SECTION 00 11 16 – INVITATION TO BID

Project: EQ Tank System — Balance of Plant

Owner:

City of Bristol 2655 Valley Drive Bristol, VA 24201

Engineer:

Geosyntec Consultants Inc., 134 N. La Salle Street, Suite 300 Chicago, IL 60602 USA

Calendar of Events:

Calendar of Events Date Issue Date 4/14/2026

Prebid Conference (Mandatory Onsite Meeting)

4/21/2026 at 1:00 PM EST.

Location: Landfill Scale House, 2655 Valley Drive, Bristol, VA

24201 Inquiry Cut-off Date 4/28/2026 at 10:00 AM EST

Addendum Posted Date 5/5/2026 Bid Close Date 5/15/2026 at 2:00 PM EST

Award Date TBD

Prospective Bidders

Your firm is invited to submit a sealed Bid clearly labeled as follows:

City of Bristol, VA Attention: Hannah Perry (Contracting Officer) 300 Lee Street Bristol, VA 24201 Invitation to Bid for the EQ Tank System — Balance of Plant (ITB # SW-26-004) Due Date: May 15, 2026

Bids should be submitted to the City of Bristol for the EQ Tank System — Balance of Plant. Five

(5) complete sealed copies of bidding documents for the EQ Tank System — Balance of Plant must be received at the City of Bristol, Virginia Procurement Department, Attn: Hannah Perry (Contracting Officer), at 300 Lee Street, Bristol, VA 24201, no later than 2:00 p.m. Eastern Standard Time (per time.gov) on May 15, 2026. If proprietary information is included in the bid, then Bidders shall provide one (1) additional copy with all information considered proprietary

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redacted and suitable for public inspection in accordance with Section 2.2-4342 of the Code of Virginia. Each copy shall be complete and separately bound. Sections shall be identified to facilitate evaluation and to prevent evaluators from unnecessary search or arranging of materials for evaluation purposes. The City of Bristol requires five (5) complete sealed copies of bidding documents. Those wishing to submit electronically may do so via the eVA procurement platform while also submitting the required paper copies to the City by the due date. No FAXED nor emailed bids will be accepted.

The Bid package shall also include one (1) separate unbound copy of the Bid Form to facilitate opening and reading of the Bids. The Bid must be enclosed in a plainly marked package with the Project title, the name and address of the Bidder, ITB number (ITB # SW-26-004) and must be accompanied by the Bid Security and other required documents. The sealed envelope containing the Bid must be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED – Invitation to Bid for the EQ Tank System — Balance of Plant”. A mailed Bid must be addressed to the location designated in the ITB and received by the date and time listed above to be considered.

The public opening of the bids will take place at the Council Chambers at City Hall located at 300 Lee Street, Bristol VA 24201, immediately following the bid due deadline. Bids received after the date and time prescribed for the opening of the bids or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened.

The Owner requires the Project to be substantially completed within 330 days and will be completed and ready for final payment within 365 days.

Electronic Bidding Documents may be obtained from the City of Bristol’s website or by emailing Nikki Asher at nikki.asher@bristolva.org.

A Pre-Bid Conference will be held onsite on April 21, 2026 at 1:00 p.m., Eastern Standard Time, at the Landfill Scale House, 2655 Valley Drive, Bristol, VA 24201, coordinated by Laura Helander-Socia, Director- Solid Waste, City of Bristol and Balaji Seshasayee, Principal Engineer, Geosyntec Consultants Inc. Prospective Bidders are required to attend this meeting.

Bidders should submit questions via e-mail to nikki.asher@bristolva.org prior to the Inquiry Cut-off Date of April 28, 2026 at 10:00 a.m., Eastern Standard Time. Only responses set forth in an Addendum will be binding.

Submit your Bid on the Bid Form provided. Bidders are required to complete Bid Form 00 41 13.

Your Bid will be required to be submitted under a condition of irrevocability for a period of 60 days after submission subject to Section 2.2-4330 of the Code of Virginia, as amended.

The Owner reserves the right to accept or reject any or all Bids.

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END OF DOCUMENT 00 11 16

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INSTRUCTIONS TO BIDDERS 00 21 13 March 2026

SECTION 00 21 13 - INSTRUCTIONS TO BIDDERS

PART 1. GENERAL

1.1 INTENT

A. The intent of this Bid request is to obtain an offer to perform work to complete the design, supply and construction of the EQ Tank System — Balance of Plant in accordance with Contract Documents.

1.2 DEFINED TERMS

A. Terms used in these Instructions to Bidders have the meanings indicated in the General

Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

1.3 ISSUING OFFICE

A. The office from which the Bidding Documents are to be issued, and which registers plan holders.

1.4 BIDDING DOCUMENTS

Documents supplemented with Advertisement for Bids, Invitation to Bid, Instructions to Bidders, Information Available to Bidders, Bid Form, Bid Securities, and Bidder’s Qualifications, identified.

1.5 CONTRACT DOCUMENTS

The Contract Documents consist of all of the following:

A. The Contract as depicted as an attachment to the terms and conditions.

B. Bonds:

1. Performance bond (together with power of attorney).

2. Payment bond (together with power of attorney).

C. Terms and Conditions.

D. Specifications listed in the table of contents E. Drawings listed in the table of contents F. The following which may be delivered or issued on or after the Effective Date of the

Contract and are not attached hereto:

1. Notice to Proceed.

2. Work Change Directives.

3. Change Orders.

4. Field Orders.

5. Warranty Bond, if any.

G. The Contract Documents may only be amended, modified, or supplemented as provided in the Contract.

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1.6 BID

A. Executed Bid Form and required attachments submitted in accordance with these

Instructions to Bidders.

1.7 BID PRICE

A. Monetary sum identified by the Bidder in the Bid Form.

PART 2 BIDDING DOCUMENTS

2.1 COMPLETENESS

A. Bidder must obtain a complete set of Bidding Requirements and proposed Contract Documents (together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.2 USE

A. Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding Documents does not confer a license or grant permission or authorization for any other use. Authorization to download documents, or other distribution, includes the right for plan holders to print documents solely for their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder pays all costs associated with printing or reproduction. Printed documents may not be re-sold under any circumstances.

2.3 OBTAINING

A. Electronic Bidding Documents may be obtained from the City’s website or by emailing nikki.asher@bristolva.org. Hard Copies of Bidding Documents may be obtained from the Owner at a cost of $250.00 for one set. Prospective Bidders may view the Bid Documents at the office of the Owner.

2.4 ELECTRONIC DOCUMENTS

A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding

Documents are available, such documents will be made available to the Bidders as Electronic Documents in the manner specified.

B. Format of Electronic Documents

1. Bidding Documents will be provided in Adobe PDF (Portable Document Format)

(.pdf) that is readable by Adobe Acrobat Reader Version 2017 or later. It is the intent of the Engineer and Owner that such Electronic Documents are to be exactly representative of the paper copies of the documents. However, because the Owner and Engineer cannot totally control the transmission and receipt of Electronic

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Documents nor the Contractor’s means of reproduction of such documents, the Owner and Engineer cannot and do not guarantee that Electronic Documents and reproductions prepared from those versions are identical in every manner to the paper copies.

C. Bidder’s Reliance on Electronic Documents

1. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon complete sets of Electronic Documents of the Bidding Documents, described in Paragraph 2.4.1 above. However, Bidder assumes all risks associated with differences arising from transmission/receipt of Electronic Documents versions of Bidding Documents and reproductions prepared from those versions and, further, assumes all risks, costs, and responsibility associated with use of the Electronic Documents versions to derive information that is not explicitly contained in printed paper versions of the documents, and for Bidder’s reliance upon such derived information.

D. Files in native format

1. Upon request to Bidders during the bid process and after the Contract is awarded, the Owner will provide or direct the Engineer to provide for the use of the Contractor documents that were developed by Engineer as part of the Project design process, as Electronic Documents in native file formats.

E. Documents

1. Electronic Documents that are available in native file format include:

i. Contract Drawings CAD Files F. Release

1. Release of such documents will be solely for the convenience of the Bidder/Contractor. No such document is a Contract Document.

G. Availability

1. Unless the Contract Documents explicitly identify that such information will be available to the Successful Bidder (Contractor), nothing herein will create an obligation on the part of the Owner or Engineer to provide or create such information, and the Contractor is not entitled to rely on the availability of such information in the preparation of its Bid or pricing of the Work. In all cases, the Contractor shall take appropriate measures to verify that any electronic/digital information provided in Electronic Documents is appropriate and adequate for the Contractor’s specific purposes.

H. Payment

1. In no case will the Contractor be entitled to additional compensation or time for completion due to any differences between the actual Contract Documents and any related document in native file format.

I. Acknowledgement

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1. Prior to release of Electronic Documents, bidders and contractor may be required to sign a separate acknowledgement of additional terms regarding the use of electronic documents in native format.

J. Acceptance

1. Bidder’s acceptance and use of the Electronic Files signifies Bidder’s consent to be fully bound by the terms of this Agreement, whether or not Bidder signs the acknowledgement.

K. Restrictions on Use

1. Bidder agrees not to use the Electronic Files, in whole or in part, for any purpose other than for the EQ Tank System — Balance of Plant (“Project”). Bidder agrees not to transfer the Electronic Files to others without the prior written consent of Geosyntec Consultants.

L. Ownership

1. In accepting and using the Electronic Files provided by Geosyntec, Bidder agrees that all Electronic Files are instruments of service of Geosyntec, and Geosyntec shall be deemed the author, and shall retain all common law, statutory and other rights, including copyrights, in the Electronic Files and any derivative works thereof. By this Agreement Geosyntec grants Bidder only a non-exclusive, non-transferable, limited license to use the Electronic Files solely for purposes of the Project. Neither this Agreement nor the license hereby granted may be transferred, sold or assigned.

M. Title Block

1. If Geosyntec’s name, title block and/or logo appear in the Electronic Files, Bidder agrees to delete same prior to using the Electronic Files.

N. Security

1. Geosyntec and the Owner make no representation or warranty as to the compatibility of the Electronic Files with Bidder’s hardware or software, or that the means or media of electronic transfer of the Electronic Files is free of computer virus.

O. Conflicts

1. Bidder is aware that differences may exist between the Electronic Files delivered and the data or hard copy files from which the Electronic Files are derived. It shall be Bidder’s responsibility to determine the accuracy, correctness and completeness of the information contained in the Electronic Files and whether any conflicts exist with other data or records.

P. Limitations

1. Bidder acknowledges that the Electronic Files have not been prepared for the purposes of determining exact locations of features or dimensions. Geosyntec and the Owner make no warranties or guarantees, express or implied, as to the accuracy, correctness or completeness of the information contained in the Electronic Files, PH 312.658.0500 including any warranty of merchantability or warranty of fitness for a particular purpose. Bidder agrees to independently verify the accuracy, correctness and completeness of the Electronic Files for its needs. Use of the Electronic Files provided herewith is solely at the risk of the Bidder, and Bidder covenants not to sue and waives and releases Geosyntec, its officers, directors, employees and subconsultants from and against any claims or liability resulting from such use, whether in tort, contract or otherwise.

Q. Updates

1. Geosyntec and the Owner shall have no obligation to notify Bidder of, or to provide to Bidder, any revisions or changes to the data or information contained in the Electronic Files.

PART 3 BIDDER QUALIFICATIONS

A. To demonstrate qualification for performing the Work of this Contract, each Bidder must submit written evidence including financial data, previous experience, present commitments, information on subcontractors (including firms providing construction quality control), suppliers or others, and other such data as is required by the Bidder’s Qualification Statement. Each Bid must contain evidence that the Bidder has a Class A license to do contracting work issued by the Commonwealth of Virginia.

PART 4 PRE BID CONFERENCE

A. Prospective Bidders are required to attend the onsite Pre-Bid Conference. Refer to 00

11 16 Invitation to Bid for the Pre-Bid Conference date, time, and location. General contract and major subcontract Bidders and suppliers are invited to attend.

B. Representatives of the Owner and Engineer will be in attendance.

C. Summarized minutes of this meeting will be circulated to known Bidders. These minutes will not form part of Contract Documents.

D. Information relevant to Bidding Documents will be issued by Addendum.

PART 5. SITE AND OTHER AREAS

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor.

Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

5.1 OTHER SITE-RELATED DOCUMENTS

A. Additional Documents

1. Owner will make copies of other Site-related documents available to any Bidder upon request, if applicable.

B. Accuracy

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1. Owner has not verified the contents of these other Site-related documents, and Bidder may not rely on the accuracy of any data or information in such documents. Bidder is responsible for any interpretation or conclusion Bidder draws from the other Site-related documents.

C. Relation to Contract

1. The other Site-related documents are not part of the Contract Documents.

D. Review

1. Bidders are encouraged to review the other Site-related documents, but Bidders will not be held accountable for any data or information in such documents. The requirement to review and take responsibility for documentary Site information is limited to information in (1) the Contract Documents and (2) the Technical Data.

5.2 SITE VISIT AND TESTING BY BIDDERS

A. Requirements

If Bidder elects to visit the Site, all visits must be coordinated in advance per Section 5.2.C. During any visit, the Bidder must not disturb any ongoing operations at the Site.

B. Transportation Bidders visiting the Site are required to arrange their own transportation to the Site.

C. Coordination All access to the Site must be coordinated through the following Owner contact:

Laura Helander-Socia, Director- Solid Waste, City of Bristol, laura.socia@bristolva.org. The Site is located at the Bristol Integrated Solid Waste Management Facility (ISWMF), 2655 Valley Drive, Bristol, VA 24201. Bidder must conduct any Site visit during normal working hours.

The Site is typically open for examination by Bidders during the following hours:

7:00 AM to 3:00 PM Monday through Friday.

D. Testing Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

E. Additional Examination

On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder general access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site. Bidder is responsible for establishing access needed to reach specific selected test sites.

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F. Regulatory Requirements Bidder must comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits not obtained by the owner as outlined in the contract documents, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs

G. Restoration Bidder must fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

5.3 OWNER’S SAFETY PROGRAM

A. Site visits and work at the Site may be governed by an Owner safety program. If an

Owner safety program exists, it will be noted in the Terms and Conditions.

5.4 OTHER WORK AT THE SITE

A. In addition to and apart from the Work under the Contract Documents, the Owner may perform other work at or adjacent to the Site. Such other work may be performed by Owner’s employees, or through contracts between the Owner and third parties. Owner may also arrange to have third-party utility owners perform work on their utilities and facilities at or adjacent to the Site.

B. If Owner performs other work at or adjacent to the Site with Owner’s employees, or through contracts for such other work, then Owner must give Contractor written notice thereof prior to starting any such other work. If Owner has advance information regarding the start of any third-party utility work that Owner has arranged to take place at or adjacent to the Site, Owner must provide such information to Contractor.

C. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

PART 6. BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.1 EXAMINATION

A. The Bid Form that each Bidder will submit contains express representations regarding the Bidder’s examination of Project documentation, Site visit, and preparation of the Bid, and certifications regarding lack of collusion or fraud in connection with the Bid.

Bidder should review these representations and certifications and assure that Bidder can make the representations and certifications in good faith, before executing and submitting its Bid.

6.2 AWARD

A. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express representations and certifications when it executes the Agreement.

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PART 7 INTERPRETATIONS AND ADDENDA

7.1 ISSUANCE

A. Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding Documents.

7.2 QUESTIONS

A. Bidders must submit all questions about the meaning or intent of the Bidding documents in writing via email to nikki.asher@bristolva.org. Questions must be submitted by April 28, 2026 at 10:00 a.m. EST, as noted in the Invitation to Bid section (00 11 16). Only responses set forth in an Addendum will be binding.

7.3 INTERPRETATIONS OR CLARIFICATIONS

A. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all registered plan holders.

7.4 DOCUMENTATION

A. Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the Contract Documents unless set forth in an Addendum that expressly modifies or supplements the Contract Documents.

7.5 NOTIFICATION

A. Bidders must notify Engineer in writing of all conflicts, errors, or discrepancies in the

Contract Documents.

PART 8 BID SECURITY

8.1 AMOUNT AND FORMAT

A. In accordance with the Virginia Public Procurement Act (VPPA) §2.2-4336, a Bid must be accompanied by Bid security made payable to Owner in an amount of five percent of Bidder's maximum Bid price (determined by adding the base bid and all alternates) and in the form of a Bid bond issued by a surety meeting the requirements of paragraph 8.1.B.1. Such Bid bond will be issued in the form included in the Bidding Documents.

B. Requirements

1. In accordance with the Virginia Public Procurement Act (VPPA), Contractor must obtain the required bonds from surety companies that are duly licensed or authorized in the Commonwealth of Virginia to issue bonds in the required amounts.

8.2 SUCESSFUL BIDDER

A. The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract, furnished the required Contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute

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and deliver the Contract and furnish the required Contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of Owner’s damages in the case of a damages-form bond. Such forfeiture will be Owner’s exclusive remedy if Bidder defaults.

8.3 COMPETITIVE BIDDERS

A. The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

8.4 OTHER BIDDERS

A. Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within 7 days after the Bid opening.

PART 9 CONTRACT TIMES

9.1 TIME IS OF THE ESSENCE

A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

9.2 CONTRACT TIMES

A. See Sections 00 11 16 and 00 70 00

9.3 MILESTONES

A. See Sections 00 11 16 and 00 70 00

PART 10 SUBSTITUTE AND “OR EQUAL” ITEMS

10.1 EVALUATION

A. The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

10.2PRICES

A. All prices that Bidder sets forth in its Bid must be in United States (US) Currency and will be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by

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Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or equal” or substitution requests are made at Bidder’s sole risk.

PART 11 SUBCONTRACTORS, SUPPLIERS, AND OTHERS

11.1 DOCUMENTATION

A. The apparent Successful Bidder, and any other Bidder so requested, must submit to Owner a list of the Subcontractors or Suppliers proposed for the following portions of the Work within five days after Bid opening:

• Soils Testing Firms

• Mechanical equipment suppliers (pumps, blowers, off-gas system)

• Electrical and instrumentation subcontractor

• Piping subcontractor

• Civil and concrete subcontractor

11.2 SUPPLEMENTAL INFORMATION

A. If requested by Owner, such list must be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor or Supplier. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor or Supplier, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder will submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

11.3 SUBSTITUTION

A. If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors and Suppliers. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor or Supplier, so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer.

PART 12 PREPARATION OF BID

12.1 FORM

A. The Bid Form is included with the Bidding Documents.

B. Preparation: All blanks on the Bid Form must be completed in ink and the Bid Form signed in ink. Erasures or alterations must be initialed in ink by the person signing the Bid Form. A Bid price must be indicated for each section, Bid item, alternate, adjustment lump sum price item, and lump price item listed therein.

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C. Alternates: If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.”

12.2 FORMAT

A. If Bidder has obtained the Bidding Documents as Electronic Documents, then Bidder must prepare its Bid on a paper copy of the Bid Form printed from the Electronic Documents version of the Bidding Documents. The printed copy of the Bid Form must be clearly legible, printed on 8½ inch by 11-inch paper and as closely identical in appearance to the Electronic Document version of the Bid Form as may be practical.

The Owner reserves the right to accept Bid Forms which nominally vary in appearance from the original paper version of the Bid Form, providing that all required information and submittals are included with the Bid.

12.3 CORPORATE AUTHORIZATION

A. A Bid by a corporation must be executed in the corporate name by a corporate officer

(whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation must be shown.

12.4 PARTNERSHIP AUTHORIZATION

A. A Bid by a partnership must be executed in the partnership name and signed by a partner

(whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership must be shown.

12.5 LIMITED LIABILITY COMPANY AUTHORIZATION

A. A Bid by a limited liability company must be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign.

The state of formation of the firm and the official address of the firm must be shown.

12.6 INDIVIDUAL AUTHORIZATION

A. A Bid by an individual must show the Bidder’s name and official address.

12.7 JOINT VENTURE AUTHORIZATION

A. A Bid by a joint venture must be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture must have been formally established prior to submittal of a Bid, and the official address of the joint venture must be shown.

12.8 PRINTED NAMES

A. All names must be printed in ink below the signatures.

12.9 ADDENDA

A. The Bid must contain an acknowledgment of receipt of all Addenda, the numbers of which must be filled in on the Bid Form.

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12.10 CONTACT INFORMATION

A. Postal and email addresses and telephone number for communications regarding the Bid must be shown.

12.11AUTHORITY

A. The Bid must contain evidence of Bidder’s authority to do business in the state where the Project is located, or Bidder must certify in writing that it will obtain such authority within the time for acceptance of Bids and attach such certification to the Bid.

12.12LICENSE

A. If Bidder is required to be licensed to submit a Bid or perform the Work in the state where the Project is located, the Bid must contain evidence of Bidder’s licensure, or Bidder must certify in writing that it will obtain such licensure within the time for acceptance of Bids and attach such certification to the Bid. Bidder’s state contractor license number, if any, must also be shown on the Bid Form.

PART 13. BASIS OF BID

13.1 LUMP SUM

A. Bid Items Bidders must submit a Bid on a lump sum basis in United States (US) Currency for each item of Work listed in the lump sum section of the Bid Form.

PART 14. SUBMITTAL OF BID

14.1 INSTRUCTIONS

A. Refer to 00 11 16 Invitation to Bid for bid submission instructions.

PART 15 MODIFICATION AND WITHDRAWAL OF BID

15.1 WITHDRAWAL

A. An unopened Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

15.2 MODIFICATION

A. If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid and submit a new Bid prior to the date and time for the opening of Bids.

15.3 POST-OPENING WITHDRAWAL

A. If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, the Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, the Bidder will be disqualified from further bidding on the Work.

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PART 16 OPENING OF BIDS

A. Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

PART 17. BIDS TO REMAIN SUBJECT TO ACCEPTANCE

A. All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

PART 18. EVALUATION OF BIDS AND AWARD OF CONTRACT

18.1 REJECTION AND ACCEPTANCE

A. Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner also reserves the right to waive all minor Bid informalities not involving price, time, or changes in the Work.

18.2 RESPONSIBLE BIDDER

A. Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible.

18.3 CONDITIONS AND EXCEPTIONS

A. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, whether in the Bid itself or in a separate communication to Owner or Engineer, then Owner will reject the Bid as nonresponsive.

18.4 AWARD

A. If Owner awards the contract for the Work, such award will be to the responsible Bidder submitting the lowest responsive Bid based on the total price with base bid items, or if the alternative bid items are accepted, based on total price with alternative bid item.

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18.5 EVALUATION OF BIDS

A. Criteria

1. In evaluating Bids, Owner will consider whether the Bids comply with the prescribed requirements, and such alternates, lump sum prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

2. Qualifications: In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

3. Investigations: Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

PART 19 BONDS AND INSURANCE

19.1 PERFORMANCE AND PAYMENT BOND

A. In accordance with Virginia Code §2.2-4337, the Contractor shall furnish Performance and Payment Bonds, each in an amount equal to one hundred percent (100%) of the Contract Sum.

B. Performance and Payment Bonds shall be executed by one or more surety companies authorized to do business in the Commonwealth of Virginia.

C. Complete requirements for Performance and Payment Bonds are specified in Section 00 61 13 - Performance and Payment Bonds.

D. Bond forms are provided in:

1. Section 00 61 13.13 - Performance Bond Form

2. Section 00 61 13.16 - Payment Bond Form

E. Bonds must be furnished within fifteen (15) days after the Notice of Award and prior to commencement of the Work.

F. Failure to furnish the required bonds within the specified time period will constitute grounds for forfeiture of the Bid Bond and annulment of the Notice of Award.

19.2 BID BOND

A. In accordance with Virginia Code §2.2-4336, each Bid must be accompanied by a Bid

Bond in an amount equal to five percent (5%) of the total Bid amount.

B. Bid Bond requirements are specified in Section 00 43 10 - Bid Bond.

C. The Bid Bond form is provided in Section 00 43 13 - Bid Bond Form.

D. Requirements for Bid Security are also addressed in Part 8 of these Instructions to

Bidders.

19.3 INSURANCE

A. Insurance requirements are specified in the Contract Documents.

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PART 20. SIGNING OF AGREEMENT

A. When Owner issues a Notice of Award to the Successful Bidder, it will be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 15 days thereafter, Successful Bidder must execute and deliver the required number of counterparts of the Agreement and any bonds and insurance documentation required to be delivered by the Contract Documents to Owner. Within 10 days thereafter, Owner will deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents.

END OF SECTION 00 21 13

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BID FORM 00 41 13 March 2026

SECTION 00 41 13 - BID FORM

PART 1. OWNER AND BIDDER

This Bid is submitted to:

City of Bristol, VA Attention: Hannah Perry (Contracting Officer) 300 Lee St Bristol, VA 24201

The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

PART 2. ATTACHMENTS TO THIS BID

The following documents are submitted with and made a condition of this Bid:

Required Bid security, including Bid Bond per Section 00 43 10, payment bond & performance bond, and proof of insurance per conditions outlined in Section 00 61 13 and Section 00 70 00 respectively;

List of Proposed Subcontractors;

List of Proposed Suppliers;

Evidence of authority to do business in the state of the Project; or a written covenant to obtain such authority within the time for acceptance of Bids;

Contractor’s license number as evidence of Bidder’s State Contractor’s License or a covenant by Bidder to obtain said license within the time for acceptance of Bids; and

Required Bidder Qualification Statement with supporting data.

PART 3. BASIS OF BID—LUMP SUM PRICES

3.1 LUMP SUM PRICE BIDS

A. Bidders must submit lump sum prices in United States (US) Currency for the construction of the EQ Tank System — Balance of Plant. Bids will be evaluated on the lowest total price. Payment applications will be submitted separately for each category and the City of Bristol may elect to make separate payments for each category.

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3.1.1 Bid Lump Sum Price – EQ Tank System, Balance of Plant

¹ LS indicates lump sum price

Total Lump Sum Bid Price

The Total Price is the summation of the bid items in section 3.1.1.

Total Bid Price: $__________________

Note: This bid form is for the EQ Tank System — Balance of Plant only. The equalization tanks (TK-200, TK-210), tank appurtenances, and concrete ring wall foundations are furnished and installed under a separate contract (Package 1 — EQ Tanks) and are excluded from this scope.

PART 4. TIME OF COMPLETION

# Description Unit1 Lump Sum Price 1 Mobilization/Demobilization LS 2 Safety Planning and Accommodations LS 3 Site Civil Work (grading, drainage, access, pipe trenching and backfill)

LS

4 Concrete Work (equipment pads, secondary containment slabs, sumps)

LS

5 Furnish and Install Leachate Feed Pump Lift Station (PS-100)

LS

6 Furnish and Install Valve Vault and Associated Piping

LS

7 Furnish and Install Process Piping and Appurtenances

LS

8 Furnish and Install Recirculation Pumps (P-250, P-260) and Appurtenances

LS

9 Furnish and Install Leachate Discharge Pumps (P- 220, P-230) and Appurtenances

LS

10 Furnish and Install Jet Air Blower System (BL- 310, BL-320) and Appurtenances

LS

11 Furnish and Install Off-Gas Collection System (BL-510 Vendor Skid)

LS

12 Furnish and Install Chemical Dosing System (TK- 300, P-301, P-302)

LS

13 Furnish and Install Truck Pad Sump and Pump (P- 400)

LS

14 Electrical, Instrumentation, and Controls LS 15 Startup, Testing, and Commissioning LS

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4.1 TIME IS OF THE ESSENCE

Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment on or before the dates or within the number of calendar days indicated in the Term and Conditions.

4.2 LIQUIDATED DAMAGES

Bidder accepts the provisions of the Terms and Conditions as to liquidated damages.

PART 5. BIDDER’S ACKNOWLEDGEMENTS: ACCEPTANCE PERIOD,

INSTRUCTIONS, AND RECEIPT OF ADDENDA

5.1 BID ACCEPTANCE PERIOD

A. This Bid will remain subject to acceptance for 90 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

5.2 INSTRUCTIONS TO BIDDERS

A. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security.

5.3 RECEIPT OF ADDENDA

Bidder hereby acknowledges receipt of the following Addenda:

Addendum Number Addendum Date

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PART 6. BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.1 BIDDER’S REPRESENTATIONS

In submitting this Bid, Bidder represents the following:

A. Examination of Documents

1. Bidder has examined and carefully studied the Bidding Documents, including Addenda.

B. Site Examination

1. Bidder acknowledges attendance at the mandatory Pre-Bid Conference held on April 21, 2026, and has become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Laws and Regulations

1. Bidder is familiar with all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Background Documents

1. Bidder has carefully studied the reports of explorations and tests of subsurface conditions at or adjacent to the Site and the drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Bid Documents, with respect to the Technical Data in such reports and drawings.

E. Hazardous Environmental Conditions

1. Bidder has carefully studied the reports and drawings relating to Hazardous

Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Bid Documents, with respect to Technical Data in such reports and drawings.

F. Other Information

1. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site;

information and observations obtained from any visits to the Site; the Bidding Documents; and the Technical Data identified in the Supplementary Conditions or by definition, with respect to the effect of such information, observations, and Technical Data on (a) the cost, progress, and performance of the Work; (b) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, if selected as Contractor; and (c) Bidder’s (Contractor’s) safety precautions and programs.

G. No Further Examinations

1. Based on the information and observations referred to in the preceding paragraph, Bidder agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.

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H. Nature of Work

1. Bidder is aware of the general nature of work to be…